HomeMy WebLinkAbout03/20/2012 - Regular Minutes - Bryan College Station Library System Advisory Board (2)
MINUTES OF A REGULAR MEETING
BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
MARCH 20, 2012
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On the 20 day of March , 2012 the Bryan College Station Public Library System Advisory Board of
the cities of Bryan and College Station, Texas met in regular meeting at the Larry Ringer Library , 1818
Harvey Mitchell Pkwy S, College Station, Texas 77845.
1. Larry Ringer, President called the meeting to order at 5:15 p.m. and the following were present:
2. ATTENDANCE
Present/ # of meetings # of meeting
NAME Absent held since attended since
appointment appointment
Larry Ringer, President P 91 85
Sonia Gangotena A 38 27
Robert McGeachin P 13 12
Helen Kunz P 33 28
Edith Pequeno P 3 3
Dorothy Hagen P 15 13
Charles Smith P 32 32
Felicia Glover P 7 7
3. Other attendees were Dr. Larry Koeninger, Library System Director; Kathy Nixie, Ringer Library
Manager; David Gerling, City of College Station; and Laura Mills, Adm. Assistant.
4. The previous meeting minutes of February 21, 2012 were approved as distributed.
5. The monthly stats for February 2012 were reviewed.
6. In old business, Charles Smith made a motion to approve the bylaws with the suggested corrections;
seconded by Felicia Glover the motion carried. Attached are the adopted bylaws.
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7. In new business, Larry Ringer stated that on April 3, he along with Larry Koeninger and Kathy Nixie
will meet with City of College Station City Manager David Neeley and David Schmidt, Parks and
Recreation Director about the Ringer Library expansion. David Gerling is scheduled to be out of town
and cannot attend the meeting. Charles Smith commented that space is not adequate at the Ringer Library
and the first consideration should be to expand the current building. Helen Kunz agreed. Kathy Nixie
pointed out that a second building is not feasible since it would require funding for more support staff
than two positions for an expanded space.
8. Dr. Koeninger’s librarian’s report is attached.
9. Next meeting on May 15, 2012 will be held at the Carnegie History Center
10. The meeting adjourned at 6:00pm.
__________________________________ __________________________________
Larry Ringer, President Larry Koeninger, Library System Director
Library Advisory Board
Library Advisory Board
March 20, 2012
1.Overdrive (eBooks)
i.Use Stats as of March 15, 2012
1.274 titles
2.262 patrons registered
3.189 holds
4.458 checkouts
5.116 Gutenberg downloads
2.Annual Report (TSLAC)
i.State Library requested additional information
ii.All revenue and expenditure items were double checked
iii.Accreditation Standard
1.BCSPLS meets the per capita minimum standard
2.BCSPLS is approximately $13,000 less than the MOE standard
3.Emergency Action Plan
i.Kimberly @ Mounce
ii.April @ Ringer
iii.Nan @
4.Texas Library Association Conference
i.April 18-20, 2012
ii.Houston
iii.4 Staff
5.Ringer Expansion
i.Meeting in CS for discussion/update on the project
6.Library Staffing
i.Carnegie History Center
1.1 Branch Manager (MLS)
2.1 Reference Librarian (MLS)
3.2 FT Clerks
4.2 PT Clerk Positions Unfilled
ii.Clara B. Mounce Public Library
1.1 Library System Director (MLS)
2.1 Library Automation System Tech (MLS) (Not required)
3.1 Library Administrative Assistant
4.1 Library Division Assistant
5.1 Circulation Supervisor
a.4 PT Clerks
b.4 FT Clerks
c.3 PT Clerk Positions Unfilled
6.1 Senior Librarian (MLS)
a.2 Adult Services Librarians (MLS)
b.1.5 Youth Services Librarians (MLS)
c.1.5 Librarians Positions Unfilled
7.1 Cataloger
iii.Larry J. Ringer Library
1.1 Branch Manager (MLS)
2.1 Circulation Supervisor
a.4 PT Clerks
b.7 FT Clerks
3.3 Adult Services Librarians (MLS)
4.2 Youth Services Librarians (MLS)
5.1 Cataloger (MLS)
6.1 Custodian/Maintenance
BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM
ADVISORY BOARD
Adopted January 20, 1998
Amended October 19, 2010
Amended March 20, 2012
MEMBERSHIP The Board shall be comprised of eight members. Four members from
Bryan shall be appointed by the Bryan and four members from College Station shall be
appointed by the College Station City Council. All terms will be two-year terms.
COMMUNITY LIBRARIAN The Library System Director shall be an ex-officio member
of the Board. The Library System Director, or the Director’s designee, shall attend all Board
meetings.
DUTIES The Advisory Board shall perform the following duties: encourage the
development of the library system; recommend to the city councils policies and programs for the
advancement of the libraries; cooperate with all other public and private groups in advancing the
best interests of the library system; render to the city councils all recommendations it considers
advisable regarding the library system.
OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be:
president and vice-president. Officers shall serve for one year. The president shall preside at all
meetings, appoint special committees as needed and authorize calls for any special meetings.
The vice-president assumes the duties of president in the absence of the president.
COMMITTEES Special committees may be appointed by the president. Such committees
are to serve until the completion of the work for which they were appointed. All committees are
expected to make a progress report at each Board meeting.
MEETINGS The Board shall meet every other month beginning with January at a time and
place to be selected. The Library System Director shall provide a secretary to keep a permanent
record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and
other laws of the State and the Cities of Bryan and College Station. Special meetings may be
called by the president, or upon the request of four members, for the transaction of only that
business stated in the call for the meeting. Notice of special meetings shall be sent at least four
days in advance.
QUORUM A quorum for the transaction of business shall consist of five members of the
Board.
AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of
the Board when a quorum is present by a unanimous vote, providing the amendment was stated
in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment
may be placed on a future agenda at which time a majority vote is required for passage.
MEETING DATES – revised March 20, 2012
2012 LIBRARY ADVISORY BOARD – MEETING TIME 5:15 PM
January 17, 2012
Clara B. Mounce Library
February 21, 2012
Carnegie History Center
March 20, 2012
Larry J. Ringer Library
May 15, 2012
Carnegie History Center
July 17, 2012
Clara B. Mounce Library
September 18, 2012
Larry J. Ringer Library
November 13, 2012
Carnegie History Center