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HomeMy WebLinkAbout03/20/2012 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD MARCH 20, 2012 th On the 20 day of March , 2012 the Bryan College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas met in regular meeting at the Larry Ringer Library , 1818 Harvey Mitchell Pkwy S, College Station, Texas 77845. 1. Larry Ringer, President called the meeting to order at 5:15 p.m. and the following were present: 2. ATTENDANCE Present/ # of meetings # of meeting NAME Absent held since attended since appointment appointment Larry Ringer, President P 91 85 Sonia Gangotena A 38 27 Robert McGeachin P 13 12 Helen Kunz P 33 28 Edith Pequeno P 3 3 Dorothy Hagen P 15 13 Charles Smith P 32 32 Felicia Glover P 7 7 3. Other attendees were Dr. Larry Koeninger, Library System Director; Kathy Nixie, Ringer Library Manager; David Gerling, City of College Station; and Laura Mills, Adm. Assistant. 4. The previous meeting minutes of February 21, 2012 were approved as distributed. 5. The monthly stats for February 2012 were reviewed. 6. In old business, Charles Smith made a motion to approve the bylaws with the suggested corrections; seconded by Felicia Glover the motion carried. Attached are the adopted bylaws. rd 7. In new business, Larry Ringer stated that on April 3, he along with Larry Koeninger and Kathy Nixie will meet with City of College Station City Manager David Neeley and David Schmidt, Parks and Recreation Director about the Ringer Library expansion. David Gerling is scheduled to be out of town and cannot attend the meeting. Charles Smith commented that space is not adequate at the Ringer Library and the first consideration should be to expand the current building. Helen Kunz agreed. Kathy Nixie pointed out that a second building is not feasible since it would require funding for more support staff than two positions for an expanded space. 8. Dr. Koeninger’s librarian’s report is attached. 9. Agenda items for the next meeting on May 15, 2012 to be held at the Carnegie History Center. 10. The meeting adjourned at 6:00pm. __________________________________ __________________________________ Larry Ringer, President Larry Koeninger, Library System Director Library Advisory Board Library Advisory Board March 20, 2012 1.Overdrive (eBooks) i.Use Stats as of March 15, 2012 1.274 titles 2.262 patrons registered 3.189 holds 4.458 checkouts 5.116 Gutenberg downloads 2.Annual Report (TSLAC) i.State Library requested additional information ii.All revenue and expenditure items were double checked iii.Accreditation Standard 1.BCSPLS meets the per capita minimum standard 2.BCSPLS is approximately $13,000 less than the MOE standard 3.Emergency Action Plan i.Kimberly @ Mounce ii.April @ Ringer iii.Nan @ 4.Texas Library Association Conference i.April 18-20, 2012 ii.Houston iii.4 Staff 5.Ringer Expansion i.Meeting in CS for discussion/update on the project 6.Library Staffing i.Carnegie History Center 1.1 Branch Manager (MLS) 2.1 Reference Librarian (MLS) 3.2 FT Clerks 4.2 PT Clerk Positions Unfilled ii.Clara B. Mounce Public Library 1.1 Library System Director (MLS) 2.1 Library Automation System Tech (MLS) (Not required) 3.1 Library Administrative Assistant 4.1 Library Division Assistant 5.1 Circulation Supervisor a.4 PT Clerks b.4 FT Clerks c.3 PT Clerk Positions Unfilled 6.1 Senior Librarian (MLS) a.2 Adult Services Librarians (MLS) b.1.5 Youth Services Librarians (MLS) c.1.5 Librarians Positions Unfilled 7.1 Cataloger iii.Larry J. Ringer Library 1.1 Branch Manager (MLS) 2.1 Circulation Supervisor a.4 PT Clerks b.7 FT Clerks 3.3 Adult Services Librarians (MLS) 4.2 Youth Services Librarians (MLS) 5.1 Cataloger (MLS) 6.1 Custodian/Maintenance BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD Adopted January 20, 1998 Amended October 19, 2010 Amended March 20, 2012 MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Bryan and four members from College Station shall be appointed by the College Station City Council. All terms will be two-year terms. COMMUNITY LIBRARIAN The Library System Director shall be an ex-officio member of the Board. The Library System Director, or the Director’s designee, shall attend all Board meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system; render to the city councils all recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice-president. Officers shall serve for one year. The president shall preside at all meetings, appoint special committees as needed and authorize calls for any special meetings. The vice-president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS The Board shall meet every other month beginning with January at a time and place to be selected. The Library System Director shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the president, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote, providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage. MEETING DATES – revised March 20, 2012 2012 LIBRARY ADVISORY BOARD – MEETING TIME 5:15 PM January 17, 2012 Clara B. Mounce Library February 21, 2012 Carnegie History Center March 20, 2012 Larry J. Ringer Library May 15, 2012 Carnegie History Center July 17, 2012 Clara B. Mounce Library September 18, 2012 Larry J. Ringer Library November 13, 2012 Carnegie History Center