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Home My WebLink About12/10/2002 - Regular Minutes - Historic Preservation Committee MINUTES Historic Preservation Committee December 10, 2002 CITY OF COLLEGE STATION, TEXAS 5:30 PM MEMBERS PRESENT: David K. Chester, Carol Conlee, Sherei Dannhaeuser, Bill Lancaster, Robert McGee& Alternate Randal Allison. MEMBERS ABSENT: Chairman Marsha Sanford, Alexandra Davis& J.P. Grom STAFF PRESENT: Staff Assistant Deborah Grace, Staff Planner's Katie Elrod & Molly Hitchcock, City Planner Jane Kee, Customer Services Rep's Mary Ellen Ford&Linda Long, Agenda Item No. 1: Call to order Mr. Lancaster was asked to Chair the meeting in the absence of Ms. Sanford. Mr. Lancaster called the meeting to order at 5:42 PM. Agenda Item No. 2: Consideration, discussion and possible action on absence requests. There were two absence requests turned in. Mr. Allison made the motion to accept the absences of Chairman Sanford and J.P. Grom. The motion passed(6-0). No request was turned in for Ms. Davis. The Committee did not vote on her absence. Agenda Item No. 3: Hear Visitors. No visitors were present. Agenda Item No. 4: Consideration, discussion and possible action to approve meeting minutes from November 12, 2002. Mr. McGee made the motion to approve the minutes. Mr. Allison seconded the motion, which passed unopposed(6-0). Agenda Item No. 5: Consideration, discussion and possible action to approve meeting minutes from November 19, 2002. Mr. Chester made the motion to approve the minutes. Mr. Lancaster seconded the motion, which passed unopposed(6-0). __ HPC Minutes December 10,2002 page 1 of 4 Agenda Item No. 6: Report by Committee Members regarding relevant web sites. Mr. Allison told the Committee that he did not have a web site to discuss but wanted to let the Committee know that there is going to be an archeology excavation in January and February at the site of the old black school in Bryan. The African American Heritage Museum is going to be built. Mr. Allison told the Committee that they would have two weekends to work and if anyone is interested in volunteering to let him know. Ms. Elrod told the Committee about a web site called Recent Past Preservation 0. Ms. Elrod told the Committee that the web site is more on preserving structures but it is something to keep in mind. Ms. Elrod stated that she is continuing to look for sites that deal with gathering cultural information and documents. Another site Ms. Elrod told the Committee about was ww .culturalcenter.org\indexdothtm This is a library that contains documents and historic documents of several communities. The cultural Center is a lot like the Carnegie. It holds items from a wide area and people could go there for research. Things were scanned on to a computer so the data could be accessible on site. Ms. Hitchcock told the Committee about ww'w.thc.state.ta.us. Ms. Hitchcock stated that they could sign up to get the Medallion, a quarterly Texas Historical Commission publication. Agenda Item No. 7: Report by staff regarding questions asked during committee meetings. Ms. Elrod distributed a copy of the Guidelines on Parking Removal Requests that had been requested several meetings back by a committee member. Ms. Elrod told the Committee that she had ordered the archival catalogs recommended by Carnegie staff. Ms. Elrod invited the Committee to attend the Development Services Annual Review Meeting on January 30, 2003 at 5:30 PM. Agenda Item No. 8: Report of pertinent upcoming events by Saff and Committee Members. Ms. Elrod asked the Committee Members if they knew of any upcoming events that the Committee needed to be aware of that would be a connection to the historic community. No members had any information to share. An agenda item will be added for each meeting and Ms. Elrod asked the Committee members to keep that type items in mind to share at each meeting. HPC Minutes December 10,2002 Page 2 of 4 Agenda Item No. 9: Review, discussion and possible action regarding the November 19, 2002 special meeting held at the Carnegie Center of Brazos Valley History. Mr. Lancaster stated that the trip was an incentive to get started on College Station's historic items and that he had gleaned a lot of information. The Committee members discussed the tour and their eagerness to get started. Ms. Conlee stated that she loved the tour. Ms. Dannhaeuser stated that the tour brought the Committee out of the abstract state of how they are going to assemble and organize and bring things together. It brought some tangibles into play. Now is the time to go forward Ms. Elrod reported that while historic documents can be stored at the Utility Billing Building, that with current staffing the city does not have the resources to make the material available to the public and have a liberian to assist researching and accepting the material. Ms. Elrod continued by saying that the city does not have the resources to process, archive and catalog material as it is donated. In conclusion, there are many amenities at the Carnegie Center that College Station does not have the financial or staff resources to carry out the same level of service. Mr. Chester stated that he knows there was discussion before and there were some Committee Members who did not think we should have College Station's historic material in the Bryan, but he feels that is close by and we should utilize the Carnegie Center. Mr. Lancaster stated that he understands that the ladies at the Carnegie are making copies of significant items that are pertinent to the history of both communities and surrounding communities. Those copies would be available to the Committee if they do have a home some day to store the items. Mr. Lancaster said in the meantime we should spend some time scanning what items that we do have. Ms. Dannhaeuser stated that it is true that the two libraries in Bryan and College Station are linked, yet it becomes the case of invisible boundaries of pride. Mr. Allison stated that it would seem to make sense that if there is something that does need to be -- archived that it would be in our best interest to work out something with the Carnegie. The Carnegie Center is accessible to all. Ms. Dannhaeuser stated that we need to identify it as College Station's donations to some degree and have an agreement that we can take documents back if we ever have our own facility. Mr. Lancaster said that there might be a provision for a center added to a capital project some where down the road. Mr. McGee stated that once the new city hall is built maybe things could be house there. Mr. Chester stated that what was needed was not a storage place. What is needed is someone who knows where the material is and how to locate it as demonstrated by the Carnegie staff during the tour. The material is not available to people at this time if stored in College Station. There was no action taken on this item. Agenda Item No. 10: Review, discussion and possible action regarding the formation of a subcommittee to address the historic plaque program. Ms. Elrod stated that at the last meeting it was recommended that a topic be on the agenda for form a sub-committee to review the Historic Plaque Program and work out a marketing method. Mr. Grom and Mr. Chester expressed a desire to be on the sub-committee. Mr. Lancaster made the motion to appoint Mr. Grom and Mr. Chester to set on the historic plaque sub-committee to get it established More members may be added at a later date. Ms. Dannhaeuser seconded the motion, which passed unopposed(6-0). HPC Minutes December 10,2002 Page 3 of 4 Agenda Item No. 11: Review and discussion of meeting rules and order Ms. Elrod handed out and discussed with the Committee Parliamentary meeting rules and orders. Agenda Item No. 12: Consideration, discussion and possible action in the selection of future agenda items. Request from Shawn Carlson, former Chairman of HPC, is looking for volunteers to conduct an inventory on an 1850 detached kitchen of the Stagecoach Inn in Chapel Hill. Report from Organization Sub-Committee. Report from Historic Plaque Committee Discussion regarding collecting and preserving historic documents. Agenda Item No. 13 Adjourn. The meeting was adjourned at 6:34. < �,9F)k nford, Ch . man ATTEST: I� Deborah Grace, taff Assistant HPC Minutes December 10,2002 Page 4 of 4 „SentBy: COVENTRY GLEN REALTY; 979 846 4652; Dec-11 02 5:05PM; 12/10/2032 15:34 9797643496 CMS DEVELOPMENT SER rrt . Page 2/2 R, CO of College Station Absence Request Form For Elected and Appointed Officers Name .1 a it 0 Request Submitted on b- I will not be in attendance at the meeting of For the reason(s) specified: (date) _ScLefiU / A Lia l !1 4.11 . • . 4 ea' A /If 1 4 a • ab $ignatu N-PC s This request shall be submitted to the Secretary of the Committee prior to the meeting. Jon Grom called and will not be at the meeting this evening. ccfsukt C c www