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HomeMy WebLinkAbout10/09/2001 - Regular Minutes - Historic Preservation Committee MINUTES Historic Preservation Committee October 9, 2001 CITY OF COLLEGE STATION, TEXAS 5:30 P.M. MEMBERS PRESENT: Chairman Lancaster, Sanford, McGee, Gantt, Griffith & Alternate Member Allison. MEMBERS ABSENT: Richardson, Conlee, Shelly& Davis. STAFF PRESENT: Staff Assistant Grace& Staff Planner Hitchcock. AGENDA ITEM NO. 1: Call to Order. Chairman Lancaster called the meeting to order. AGENDA ITEM NO. 2: Consider absence request from meeting. Request forms were turned in from Davis & Conlee and the Committee voted (6-0) to approve. Absence requests were not turned in from Sheffy& Davis. The Committee did not vote on these. AGENDA ITEM NO. 3: Hear visitors. No visitors were present. AGENDA ITEM NO. 4: Approval of meeting minutes from April 4, 2001 & May 3,2001. The Committee voted (6-0) to approve the minutes. AGENDA ITEM NO.5: Report from Staff. No report was given. AGENDA ITEM NO 6: Historic Home Plaque — 802 Hereford. Applicants John J & Kim Lampo. Presentation, Discussion and Possible Action. The Committee discussed the application. Ms. Sanford moved to approve the application and Ms. Griffith seconded. The Committee voted (6-0) for approval. The home plaque will be No. 61. AGENDA ITEM NO. 7: Discussion on Committee projects for the next year. The Committee agreed that the first thing to accomplish is to collect, index and find a place to store historic documents/materials. The process would be on going. To get the word out to the community, a member from the Committee will do a public service announcement on KBTX morning show as well as newspaper and radio advertisements. Items worth preserving would be copied and returned to the supplier. The committee discussed the need to find a location for gathering the items for processing. It was also mentioned to have David Chapman with the Cushing Library at TAMU come talk to the Committee. Mr. Chapman is the archivist for TAMU and he could help the Committee get started as well as give them ideas for preserving the items collected. Ms. Griffith made the motion to have David Chapman with TAMU attend the next meeting to visit with the Committee. Ms. Sanford seconded the motion. The Committee voted(6-0). The Committee discussed the need for having a room dedicated to them for storage of historical items. Ms. Sanford made the motion to locate and identify existing historical documents & materials now in possession with the City of College Station with the idea of indexing and storing. The committee recommends that this task use the Planning Interns within the Planning Division of the City. Ms. Griffith seconded the motion. The Committee voted(6-0). The Committee talked about reviewing the home plaque program. The program needs to be publicized. There were discussions of having a web page for Historic Preservation and have the application accessible there. Further Discussion will resume once Ms. Hitchcock talks to Mr. Battle about posting information on his Neighborhood Planning web page. The Committee discussed the information that is available to the public at the courthouse that lists the — history of a home, i.e. the homeowners. It was discussed that maybe they could have an abstract company assist the applicants in finding the information for their applications. Ms. Sanford offered to check with an abstract company to see if they could assist applicants when applying for a home plaque to make the process easier. AGENDA ITEM NO. 8: Update on Unified Development Code. Ms. Hitchcock handed the Committee the timeline leading up to the adoption of the ordinance. The sections of the ordinance that would pertain to the Committee will be copied and mailed the Committee Members after it is made available for public review on October 22, 2001. Ms. Hitchcock told the Committee that if they have any concerns after looking over the material to contact Jim Callaway or Sabine Kuenzel at 764-3570. Written comments are suggested. The Committee Members are encouraged to attend the two public hearings scheduled in December and January. Ms. Hitchcock told the Committee that they are welcome to speak at the public hearings as well. Mr. Lancaster asked if they as a Committee needed to make a statement. Ms. Hitchcock said yes if they would like to. AGENDA ITEM NO. 9: Agenda items for future meetings. Continue working on Committee projects for the next year. AGENDA ITEM NO. 10: Adjourn. The meeting was adjourned. APPROVED: (a. c, Bill Lancaster, Chairman ATTEST: Oki . Deborah Grace, Sta Assistant 10/11/2001 23: 35 4096907377 CAROL FRIERSON PAGE el 1City of College Station Absence Request Form For Elected and Appointed Officers Name__ Request Submitted on 1,01 CL I will not be in attendance at the meeting of For thc reason(s)specified: (date) Signature This request shall be submitted to the Secretary of the Board one-week prior to the meeting. Carol Conlee called this afternoon saying she would not be attending the meeting due to her allergies. OCT-05-2001 11 : 12 AM RICHARDSON 979 680 8470 P. 02 City of College Station Absence Request Form For Elected and Appointed Officers Name OW. iteitmlu‘j Request Submitted on 0, 5.pi I will not be in attendance at the meeting of (O. ! OI for the reason(s) specified: (Date) _ kfLii__6(, ' 4JJt 6kdit1 liujelpt .fit. It A Natant . r 7/1g�- 4A4t4ltut ip VAIL 4 3 '4t ,PM , z we& tvgjd 5tgasturc This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. aoou.o+vb.u.q..a Deborah Grace- 10-09-01 HPC meting Page 1 From: <WENWAT9@aol.com> To: <dgrace©ci.college-station.tx.us> Date: 10/5/01 10:42AM Subject: 10-09-01 HPC meting Deborah, I am extremely tardy in this request--I do apologize. Let me first explain...Most days I am lucky if I get an opportunity to check my email--usually once a week, and I only just now got your email regarding the date of the meeting. I hadn't remembered we planned for the second Tuesday of each month, I suppose since we haven't exactly had a meeting, I am not used to the date. I planned to be out of town (to Lubbock) on my birthday--which is October 9. I will be gone from Saturday til Saturday, 10-6 til 10-13, tomorrow til next Sat. I have made plans with all my family members in Lubbock for us all to drive to New Mexico for a little trip, so I will be unable to reschedule this trip. I am so extremely disappointed that I will miss our first meeting!! I'm very sorry and feeling rather stupid, that I didn't commit to memory the meeting schedule. I shall make every effort to attend the next meeting in November, and I can even come by city offices the following Monday, 10-15 to p/u any minutes or neccessary notes. If there are any assignments to be made for any duties, etc., I shall be glad to do anything asked of me. I do apologize again, please let me know if there is anything else I need to do in this situation. I am also faxing the Absence request form. I am not completely sure if my fax is in good working order. I was having trouble recieving the other day, please call if you don't receive it and you need it before the meeting. (tell you what, I scanned it in as a jpeg and attached it to this, hope that helps.) Thank You and my apologies to everyone, Wendy Richardson 680-8470 808 San Benito Drive College Station, Texas 77845 wenwat9@aol.com