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HomeMy WebLinkAbout02/28/2008 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY COMMITTEE REGULAR MEETING MINUTES Thursday, February 28, 2008, 12:00PM Wolf Pen Creek Hospitality Center 1015 Colgate ~ College Station, Texas MEMBERS PRESENT : Sarah Adams, Chair; Weldon Kruger, Donald Braune, Randy Matson, James Batenhorst, David Chester, R.C.Slocum STAFF PRESENT: Warren Struss, Interim Director; Ross Albrecht, Forestry/Urban Landscape Manager; Helen Banks, Secretary; Jeff Kersten, Chief Financial Officer; Janet Dudding, Assistant Director Fiscal Services MEMBERS ABSENT: Joe Wallace, Virginia Reese, Kevin Myers VISITORS PRESENT: Michael Martin, Project Manager, Edwards and Kelcey Call to order 1. : Sarah Adams, Chair; called the meeting to order with a quorum present at 12:10 p.m. Requests for absences of members 2. : We did receive a late notice from Virginia Reese, there was a death in the family. Presentation, possible action, and discussion on the approval of the February 5, 3. 2008 Cemetery Advisory Committee minutes : Weldon Kruger made a motion to approve the minutes as submitted and Randy Matson seconded the motion. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on Bid #08-36 for the construction of 4. Phase I of the Memorial Cemetery of College Station : Ross Albrecht informed the committee that the bid in was 20 percent over budget. Ross passed out information showing the add-ons and deductions for the construction of Phase I of the Memorial Cemetery. Weldon Kruger made a motion to accept the staff recommendation of add-ons and deductions for the construction of Phase I of the Memorial Cemetery and James Batenhorst seconded the motion. The motion did not pass with a vote of 2 - 4, with only Weldon Kruger and James Batenhorst accepting the staff recommendation. Discussion followed. David Chester made the following motion: “The Cemetery Committee preference is to accept the base bid of Acklam Construction, plus the addition of alternate 11, in order to have a complete Phase I to be consistent with our Marketing plan and for the long range viability of the project. However, if the base bid is not acceptable to the Council then the committee supports the staff recommendations as proposed.” Donald Braune seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action and discussion on a Resolution setting the space prices 5. for the College Station Cemetery and for the Memorial Cemetery of College Station : Jeff Kersten, Chief Financial Officer; handed out information to the committee showing an increase in the price of the cemetery spaces to reflect the increase in construction cost. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on the ground breaking event planning 6. for the Memorial Cemetery of College Station : Ross Albrecht handed out information about the ground breaking event scheduled for April 18, 2008, from 11:30 a.m. – 1:00 p.m. at the construction site of the Memorial Cemetery of College Station. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on future agenda items: A Committee 7. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting : ?Resolution on Setting Space Prices ?Ground Breaking Event Planning Future Meeting Dates : ?March 5, 2008 (tentative) Hear visitors 8. : Hearing none, this item was closed. Adjourn 9. : David Chester made a motion to adjourn the meeting, and Donald Braune seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 2:02 p.m.