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HomeMy WebLinkAbout12/11/2007 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY COMMITTEE REGULAR MEETING MINUTES Tuesday, December 11, 2007, 12:00PM Wolf Pen Creek Hospitality Center 1015 Colgate ~ College Station, Texas MEMBERS PRESENT: Sarah Adams, Chair; Weldon Kruger, Virginia Reese, Donald Braune, Randy Matson, James Batenhorst, David Chester STAFF PRESENT: Ross Albrecht, Acting Assistant Director; Robert Hole, Cemetery Sexton; Helen Banks, Secretary MEMBERS ABSENT: Joe Wallace, R.C. Slocum, Kevin Myers VISITORS PRESENT: Michael Martin, Project Manager, Edwards and Kelcey Call to order 1. : Sarah Adams, Chair; called the meeting to order with a quorum present at 12:07 p.m. Requests for absences of members 2. : Joe Wallace and R.C. Slocum had sent in requests for absence. Weldon Kruger made a motion to approve the absence requests submitted and James Batenhorst seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on the approval of November 27, 2007 3. Cemetery Advisory Committee minutes : David Chester made a motion to approve the November 27, 2007 minutes, and Randy Matson seconded the motion. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on efforts to provide additional 4. standard spaces for sale in the College Station Cemetery : Ross Albrecht presented documents to the committee concerning efforts to provide additional spaces for sale in the College Station Cemetery. Ross informed the committee that the City Manager had changed the policy on buying back of cemetery spaces in the current cemetery. The city was only buying back at the original purchase price. However the city decided that they will now purchase at the existing sale price of $600 for standard spaces. Ross Albrecht also suggested converting some cremated spaces into standard spaces and also mentioned double stacking as an option. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on the CSC 5. OLLEGE TATION ODE OF O,S1,C29:CSCR RDINANCES ECTION HAPTER OLLEGE TATION EMETERY ULES AND R, for possible revisions to the language related to the College Station EGULATIONS Cemetery, and to include wording for the Memorial Cemetery of College Station : Ross Albrecht informed the committee of the changes made to the Rules and Regulations for the Memorial Cemetery. Discussion followed. David Chester made a motion to submit the changes in the December 11, 2007 draft to Council, and Donald Braune seconded the motion. All were in favor, and the motion passed unanimously. Presentation, possible action, and discussion on the establishment of a fund for the 6. Memorial Cemetery of College Station, and the possible interaction with the existing Endowment Fund for the College Station Cemetery : Ross Albrecht handed out information to the committee regarding the funds for the Memorial Cemetery. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on updates for the final Cemetery 7. construction documents : Michael Martin presented sketches of foot markers, columbariums, standard headstones and family size headstones, showing their actual size. Michael Martin also gave updates on the construction documents. The final documents should be finished the week of December 17th and go to bid in January 2008. Discussion followed. This was an informational item only and no action was required. Presentation, possible action, and discussion on future agenda items: A Committee 8. Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting : ?Phase I – Construction Document Review ?Construction Contract Resolutions ?Resolutions for Cemetery Funds ?Media Plan ?Ground Breaking Event Planning Future Meeting Dates: ~ January 8, 2008 ~ January 22, 2008 ~ February 5, 2008 Hear visitors 9. : Hearing none, this item was closed Adjourn 10. : James Batenhorst made a motion to adjourn the meeting, and Donald Braune seconded the motion. The vote was called. All were in favor and the meeting adjourned at 1:14 p.m.