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Home My WebLink About03/23/2006 - Regular Minutes - Cemetery Advisory Committee COLLEGE STATION CEMETERY COMMITTEE REGULAR MEETING MINUTES Thursday, March 23, 2006, 10:00 a.m. CENTRAL PARK OFFICE 1000 KRENEK TAP ROAD COLLEGE STATION, TEXAS Staff Present: Ross Albrecht, Forestry Superintendent; Delmer Charanza, Cemetery Sexton; Amanda Putz, Parks Secretary Members Present: Sarah Adams, Chairperson; James Batenhorst, Joe Wallace, and Mary Lind Bryan Members Absent: Kevin Myers, Virginia Reese, David Chester Call to order: 1. The meeting was called to order at 10:10 A.M. 2.Oath of Office for new committee member: One committee member, Kevin Myers, stills needs to be sworn into office. Kevin Myers not in attendance for the meeting. Item tabled until next meeting. 3.Possible action and discussion of absentee requests: Mary Bryan moved to approve absentee requests for Virginia Reese and David Chester, Joe Wallace seconded. The motion passed unanimously. No absentee request was sent from Kevin Myers. Mary Lind Bryan noted that she had sent an absentee request for approval for the th February 9 meeting. Statement was approved and she will receive an excused absence th for the February 9 meeting. 4.Hear visitors: Hearing none, this item was closed. 5. Presentation, Possible Action and Discussion on the approval of February 9, 2006 Cemetery Committee minutes: Sarah A. made a motion to approve the February 9, 2006 minutes. James Batenhorst seconded. The motion passed unanimously. 6. Presentation and discussion on-3/9/2006 Council meeting, Consent Agenda Item #12.14: Real Estate Contract for Purchase of Property to be used for the Cemetery Acquisition Project (Gerald and Joyce Kinman Property): Ross Albrecht opened this item stating that the Kinman’s current contract with another purchaser mentioned in the council item had fallen through. With that contingent removed, the City is going to complete the real estate contract between the city and the Kinman's for the purchase of 27.09+/- acres for $700,000.00 dollars. This acreage is being bought for the possible Cemetery Acquisition Project. Ross A. further stated that after complete acquisition of the identified sites, the design and initial construction would be started. A Copy of Agenda Item #12.14 from the council meeting of 3/9/2006 is attached. Discussion followed. This was an informational item only, no action taken. Possible action and discussion on Cemetery Committee goals for Fiscal Year 2005- 7. 2006: Sarah A. opened the committee Goals discussion by asking to see if anyone had any concerns for the goals. Sarah A. asked that this item stay on the agenda and we can discuss it when concerns or questions are addressed. At the next meeting we will re-do the goals to say FY 2006-2007 Goals as they are still current. Discussion followed. This was an informational item only, no action taken. Possible action and discussion on Chapter 1, Section 29 of the College Station Code 8. of Ordinances: Ross A. said that it was just a rollover from the last meeting to discuss if some concerns needed to be addressed. Joe W. asked that what entity decides what spaces can be sold for graves and how much? Ross A. addressed the question by saying that a decision had been made by city staff to leave the cost for the remaining standard spaces in the current cemetery site at $600. Space costs have been discussed in a pro forma created for the new site. After land acquisition, planning and construction, these prices may need to be looked at further. As of now, there has been no formal action taken by city council to establish the governing of the new site that may include the Aggie Field of Honor concept. It is anticipated that a similar process that has been used in the past will be utilized to establish the price structure for the new site. This involves city staff and the Cemetery Committee making a recommendation to the city council. Discussion followed. This was an informational item only, no action taken. Possible action and discussion on Master Landscape Plan (current site): 9. This is a roll-over item from past meetings and needs to stay on the agenda for future meetings. Sarah A. said that this may need to be updated. Discussion followed. This was an informational item only, no action taken. Possible action and discussion on Future Cemetery Committee meeting times: 10. Sarah A. opened this item by asking to see what others concerns were on meeting times for the committee. Sarah A. stated that she can still stay at the current meeting time; which is the second Thursday of each month at 10 A.M. Between this meeting and the next; the cemetery committee is asked to correspond by email to Amanda Putz and let her know their concerns on meeting times. Responses will be discussed at the next scheduled meeting. Discussion on Open Meeting and Open Records training and certification: 11. Sarah A. stated that she had not taken the class yet. Mary Lind Bryan stated that she had not taken the class yet either. Ross A. stated that those who have not taken the class yet; to try and get the class done as soon as possible. Ross A. stated that those who wanted to reapply to be a part of the College Station Cemetery Advisory Committee and their term was about up; to put their applications into the City Secretary’s office. Discussion followed. Discussion of next meeting date and time: 12. The next meeting is scheduled for May 11, 2006 at 10 a.m. in the Central Park Conference Room. Adjourn: 13. Mary B. made a motion to adjourn the meeting at 10: 46 a.m. Joe W. seconded. All were in favor and the motion passed unanimously.