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HomeMy WebLinkAbout09/09/2004 - Regular Minutes - Cemetery Advisory Committee City of College Station Cemetery Committee Thursday, September 9, 2004 Central Park Office 10:00 a.m. Staff Present: Ross Albrecht, Forestry Superintendent; Delmer Charanza, Cemetery sexton; Mollie Binion, Parks Secretary Members Present: Katherine Edwards, Chairperson; Sarah Adams; Virginia Reese; Mary Lind Bryan; Joe Wallace; James Batenhorst; David Chester Visitors Present: Field of Honor; Dennis Goehring, Dick Birdwell The Eagle; Summer Hamilton Members Absent: Don Hensel 1.Call to order: The meeting was called to order at 10:10am. 2.Swearing in of new members: Pam Springfield; Secretary, swore in David Chester. 3.Introduction of members: Pam S. Introduced Mollie Binion as the new secretary for meetings in place of Ann Marie Hazlett. 4.Hear Visitors: Hearing none, this item was closed. 5.Discussion, Consideration and possible approval of absentee requests: There were no absentee requests submitted for this meeting. 6.Discussion, Consideration and possible approval of minutes from June 10, 2004: Change made in #8. The word “higher,” should be changed to hire. Motion made by Joe W. to approve changes made to minutes from August 12, 2004 .Sarah A. seconded the motion. All were in favor, and the motion passed unanimously. 7.Update and discussion of the Aggie Field of Honor proposal: Joe W. opened floor to visitors; Dick Birdwell and Dennis Goehring; from the Field of Honor. Dennis G. updated that appraisals for both the city and the university are both in place, and expect them to be complete by the end of this month. Information will hopefully be presented to the City Council on st October 21. Mollie B. will let the committee know via email if this item is on the 10/21/04 Council meeting. Dick B. wanted to address that there is a need for a committee to be formed that is in charge of putting together planning and regulations of how the Aggie Field of Honor would actually operate. Potentially to consist of three people appointed by the University and three people appointed by the City of College Station. This was an informational item only and no motion made. 8.Update and discussion on the Wellborn Road property acquisition: Item is going to the City Council in the next few weeks in terms of purchasing the property. Ross did not have any update as far as the signed contract was concerned. This was an informational item only and no motion made. 9.Presentation and discussion on the Cemetery Operation Policy & Procedure Manual: The new draft was handed out, and the process of review will be legal, accounting, and city secretary’s office. It will then go to Steve to sign, then eventually will go to Tom Brymer to approve. Changes discussed: Goal of the new Policy and Procedure Manual- Make the purchase and management of spaces more efficient, and to have written/approved guidelines for the various aspects of selling and managing cemetery spaces. Changes to the draft discussed: ?Page 4, Paragraph B, Number 1: Ross is going to change the amount of days that an individual has in order to purchase a space from 15 days to 10 days. Committee will vote on this issue as a whole. ?Page 4, Paragraph B, Number 3b: The current down payment amount required when initiating a Purchase Contract is $100. The proposed down payment amount will be based on the types of spaces to be purchased, and equal to value of one the spaces with the highest cost. ?Page 5, Paragraph C: Currently there is no restriction on how many spaces a person can buy. Ross indicated there is a state statute that addresses the purchase of a large number of spaces on a speculative basis. Ross will research further and provide this statute to the committee for the next meeting. ?Page 5, Paragraph E: Carla R. (Legal) is looking into if we should buy unwanted spaces back for the original sale price or, or at the current sales price. Current process is to purchase back at the original sale price. ?Took out the Permission of Use proposed requirement. This was an informational item and no motion was made. 10.Discussion, consideration, and possible action regarding the issue of ordinance: Paragraph H, number 4, of the existing ordinance. Motion made by David Chester, seconded by Virginia Reese, and passed unanimously. Paragraph H, number 4 to read: “The placing of potted plants, cut flowers, baskets, floral pieces, funeral designs, decorations, and all other objects of a temporary nature is permitted adjacent to the monument, and on the owners space(s) only, the digging of holes for the placement of potted plants and baskets is prohibited.” 11.Discussion of next meeting date and agenda: The th next meeting was scheduled for Thursday, October 7, 2004, at the Central Park Conference Room at 10:00 a.m. Adjourn: The meeting adjourned at 11:20 a.m.