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HomeMy WebLinkAbout11/08/2001 - Regular Minutes - Cemetery Advisory Committee City of College Station Cemetery Committee Thursday, November 8, 2001 Parks Conference Room 10:00 a.m. Staff Present: Ross Albrecht, Forestry Superintendent; Delmer Charanza, Cemetery Sexton; Ann Marie Hazlett, Committee Secretary; Pete Vanecek, Parks Planner. Members Present: Katherine Edwards, Chairman; David Chester; Mary Lind Bryan; Joe Wallace; Ed Burns; Sarah Adams; Neal Nutall; Mary Bingaman, Alternate. Members Absent: All members were present 1.Call to order: The meeting was called to order at 10:01 a.m. 2.Hear Visitors: There were no visitors present at the meeting. 3.Discussion, consideration, and possible approval of absentee requests: No absentee requests were made. Discussion, consideration, and possible approval of August minutes: David 4. Chester made a motion to approve the minutes from the August 9, 2001 meeting. Ed Burns seconded the motion. All were in favor, and the motion passed unanimously. 5.Presentation, discussion, and possible action regarding an update on the progress of the "Aggie Field of Honor": Joe Wallace stated that the group heading this project was going to go back to City Council by December 1, 2001, to confirm that they plan to move ahead with the project. They do not foresee having all of the financing at that time, but that will not be necessary. The group has retained a marketing consultant to do a study on the salability of the project. They do not know when they will have all of their financing lined up, but they believe that all they will have to do is tell Council they intend to meet the capitalization requirements, if Council approves them moving forward. Katherine asked if there was any kind of time line as to when things will be accomplished. The reply was that the group is “playing it by ear”, however some are in a hurry to do it. Page 1 of 3 Cemetery Committee Meeting Thursday, November 8, 2001 6. Presentation, discussion, and possible action regarding the status of the landscape plan for the cremate area and the plan for memorializing the Madeleys: Sarah updated the committee on the status of the landscape plan for the cremate area and the plan for memorializing the Madeleys. She quoted from the December 14, 2000 minutes: Sarah reported that the sub-committee had suggested a means to memorialize “ the Madeley donation. The sub-committee felt that a granite boulder with a flat surface and a plaque mounted onto it would look nice in a raised planter with landscaping around it. It was also suggested that the wording on the plaque be short, and place a paragraph in the brochure regarding the Madeley memorial area.” Katherine added that when the committee received the Madeley bequest, the Committee voted to use $6,000 towards creating a cremate area. It took $4,500 to survey and plat the area, which only left $1,500 for landscaping and memorializing. Pete Vanecek presented the Committee with a landscape plan for the cremate area. (See attached Proposed Re-subdivision/Landscaping of Section L and Estimates.) Sarah suggested that the granite boulder be uniform with the formed granite that is at the entrance to the cemetery. The boulder will be placed in one of the planters. Mary Bingaman reported that she had a piece of granite, and invited other members to come by and look at it. Pete also suggested that there is a material that looks like granite, but it is made out of concrete and plastic which could be cheaper. The estimate for the planters was made by using limestone as the building material. Ross suggested that the limestone that is available locally is very soft and holds water and will mold. The members all agreed that making the planters in Section L out of the keystone material instead of limestone, would be best, in order to conform with the other planters that are in existence at the front of the Cemetery. There was also discussion about the type of shrubs that will be planted in the planter. Joe Wallace suggested that lower-growing crepe myrtles trees be planted in the raised planters instead of the regular variety. Ross stated that based on the current landscaping plan for Section L, if the $1,500 that is available from the Madeley donation can be used towards getting the limestone or keystone planter installed and either helping with the plaque or benches, then he will come up with the remaining $2,200. Page 2 of 3 Cemetery Committee Meeting Thursday, November 8, 2001 Joe Wallace made a motion to accept the landscape plan for Section L with the modification to have planters made of keystone instead of limestone. Sarah seconded the motion. All were in favor and the motion passed unanimously. 7.Discussion of next meeting date and agenda: The next meeting will be held on Thursday, December 13, 2001, at the Conference Center, Room 102, at10:00 a.m. Ms. Bryan and Ms. Edwards will go to see the rock that Ms. Bingaman has at her house. Ross will also bring a picture of the existing rock that is in the cemetery. At the next meeting, the committee will look over the landscape master plan. The Committee will also look over the cemetery brochure and update the insert for the brochure. 8.Adjourn: The meeting adjourned at 10:46 a.m. Page 3 of 3 Cemetery Committee Meeting Thursday, November 8, 2001