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HomeMy WebLinkAbout10/24/2011 - Regular Agenda Packet - Landmark CommissionTable of Contents Agenda 2 May 23,2011 May 23, 2011 4 Presentation, possible action, and discussion regarding amended Landmark Commission Rules of Procedure. (JP) LC Rules of Procedure 7 1 AGENDA LANDMARK COMMISSION Regular Meeting Monday, October 24, 2011, at 5:30 PM City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1. Call meeting to order. 2. Hear Visitors. At this time, the Chairman will open the floor to citizens wishing to address the Commission on historic preservation issues not already scheduled on today’s agenda. The citizen presentations will be limited to three minutes in order to accommodate everyone who wishes to address the Commission and to allow adequate time for completion of the agenda items. The Commission will receive the information, ask city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording is made of the meeting; please give your name and address for the record). 3. Consideration, discussion, and possible action on Absence Requests from meetings. 4. Consideration, discussion, and possible action to approve Meeting Minutes. • May 23, 2011 5. Presentation, possible action, and discussion of the powers and duties of the Landmark Commission. (JP) 6. Presentation, possible action, and discussion regarding amended Landmark Commission Rules of Procedure. (JP) 7. Presentation, possible action, and discussion related to an update on the Southside Area Neighborhood Planning process. (JP) 8. Discussion and possible action on future agenda items – A Landmark Commission member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Adjourn. 2 Notice is hereby given that a Regular Meeting of the Landmark Commission, College Station, Texas will be held on the Monday, October 24, 2011 at 5:30 p.m. at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of Month, 2011, at _______ CITY OF COLLEGE STATION, TEXAS By _____________________________ Sherry Mashburn, City Secretary By _____________________________ David Neeley, City Manager I, the undersigned, do hereby certify that the above Notice of Meeting of the Landmark Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on Date, 2011, at _______ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2011. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2011. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. 3 MINUTES Monday, May 23, 2011 at 5:00 p.m. LANDMARK COMMISSION College Station City Hall Council Chambers 1101 Texas Avenue College Station, Texas 77840 Commission Members Present: Chairman Gaines West, William Lancaster, Joseph Williams, Hillary Jessup, Shawn Carlson, Steven Schloss and Susan Irza Staff Present: Lance Simms, Jennifer Prochazka, Jason Schubert, Lauren Hovde and Mandi Alford Member Absent: Jerry Cooper Bobby Mirza Others Present: Sallie McGehee AGENDA ITEM NO. 1 : Call meeting to order. Chairman Gaines West called the meeting to order at 5:01 p.m. AGENDA ITEM NO. 2 : Hear visitors. None AGENDA ITEM NO. 3: Consider absence request. Hillary Jessup motioned to approve the absence request for Jerry Cooper; William Lancaster seconded the motion, which passed unopposed (7-0). AGENDA ITEM NO. 4 January 24, 2011. : Possible action and discussion to approve meeting minutes for Susan Irza motioned to approve the meeting minutes; William Lancaster seconded the motion, which passed unopposed (7-0). 4 AGENDA ITEM NO. 5 : Presentation and discussion regarding the Landmark Commission Calendar of Upcoming Meetings for July 25, 2011, 5:00 p.m. in City Council Chambers and October 24, 2011, 5:00 p.m. in City Council Chambers. Senior Planner Prochazka explained to the Commission that on July 28, 2011, City Council will appoint new members to the Commission so the July 25, 2011 meeting will be rescheduled. Chairman Gaines West asked that the Commission be given three others dates to make sure that the Commission members are available. The Commission was in agreement on the meeting date of October 24, 2011. AGENDA ITEM NO. 6 : Presentation, possible action, and discussion regarding potential historic resources in the Eastgate neighborhood as identified in the City of College Station Historic Resources Windshield Survey of the Eastgate and Southside Neighborhoods (JS). Senior Planner Schubert presented the staff report stating that the City of College Station Historic Resources Windshield Survey of the Eastgate and Southside Neighborhoods was prepared for the City in September 2008. The Commission was presented a summary of the report’s findings in early 2009, which identified three potential historic districts and two historic landmarks in the Eastgate area. College Station is nearing completion of a neighborhood plan for Eastgate. The Plan includes information from the Windshield Survey related to potential historic districts and landmarks in the area - the College Hills Estates, College Hills Woodlands and College Vista subdivisions were identified as potential historic districts, and the commercial building at 903 Texas Avenue South and the single-family dwelling at 904 Francis Drive were identified as potential historic landmarks. The location of these potential districts and landmarks were depicted on the map presented to the Commission. Steven Schloss asked that the Commission be provided with more information on 903 Texas Avenue South and 904 Francis Drive as potential historic landmarks. Mr. Schloss also asked for clarification of the duties for Historic Preservation Commission and the Landmark Commission He also asked staff to bring back information on the landmark designation process. Susan Irza suggested that the name of the Single-Family Overlay Districts be changed because the words “Single-Family” may be misleading that the overlay restricts single-family rental housing when it does not. No action was taken on this item. AGENDA ITEM NO. 7: Discussion and possible action on future agenda items – A Landmark Commission member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 5 Ms. Hillary Jessup asked for an update of the Oakwood Neighborhood’s historic overlay efforts. AGENDA ITEM NO. 8 : Adjourn. William Lancaster motioned to adjourn the meeting; Hillary Jessup seconded the motion, which passed unopposed (7-0). Meeting adjourned at 6:00 p.m. ___________________________ Gaines West, Chairman ATTEST: ___________________________ Mandi Alford, Staff Assistant 6 Landmark Commission October 24, 2011 Page 1 of 5 Draft Rules of Procedure City of College Station ~ Landmark Commission Rules of Procedure Draft Article 1. Authority 1.1 Section 2.4.C.4 of the City of College Station Unified Development Ordinance authorizes the Landmark Commission to adopt its own rules of procedure. Article 2. Purpose, Powers and Duties 2.1 Purpose The purpose of the Commission is to exercise the powers authorized by the College Station City Council under the City of College Station Code of Ordinances and applicable State statutes regarding historic preservation and related matters. 2.2 Powers and Duties The Landmark Commission shall have the powers and duties authorized in Article 2, Development Review Bodies of the Unified Development Ordinance and any other applicable ordinances or laws to make recommendations regarding proposed historic preservation overlay zoning, and determine the issuance of Certificates of Appropriateness and Demolition. The Landmark Commission may also establish subcommittees as needed. Article 3. Organization and Officers 3.1 Appointment The Landmark Commission shall consist of those members appointed by the City Council in accordance with the UDO, and assigned to Positions 1-7 for the purpose of recordkeeping. Appointments are made at times as determined by the City Council. Upon taking the Official Oath of Office given by the City Secretary or designee, the Commissioners shall attend meetings in an official capacity. A Chairperson shall be appointed annually by the City Council. 3.2 Membership and Terms 7 Landmark Commission October 24, 2011 Page 2 of 5 Draft Rules of Procedure A. Terms Terms of members of the Landmark Commission shall be as provided in the Unified Development Ordinance. Commissioners with expiring terms seeking reappointment must formally reapply in writing for consideration. Staff shall inform Commissioners of term expiration by January 31st of the year in which their term expires. B. Term Limits Terms of office shall be as provided in the Unified Development Ordinance. E. Alternates Alternates shall be allowed pursuant to the requirements of the Unified Development Ordinance. Alternates shall be invited to participate in meetings, at the discretion of the Chairperson, as voting members whenever there is any absent Commissioner, even if there is a sufficient quorum. The order of which alternate is chosen to participate as a voting member shall be rotated evenly between alternates. If the designated alternate is not able to attend when a voting position is open, the Chairperson may offer the position to the next alternate. Alternates may attend all meetings as non-voting members. D. Vacancies Vacancies shall be filled as provided in the Unified Development Ordinance. Article 4. Meetings and Procedures 4.1 Meetings Members of the Landmark Commission shall meet annually as determined by the Chairman. All meetings of the Commission where a quorum is present shall be open to the public. Special meetings or workshops of the Landmark Commission may be called by the Chair or upon request of a majority of the Commission to the chair. 4.2 Quorum A quorum is a majority of the number of members of the Commission. Four (4) members shall constitute a quorum for the transaction of any business. Any recommendation advanced to the Planning and Zoning Commission and the City Council without a majority of positive votes from those members present shall be deemed a negative report. No business shall be conducted or action taken without a quorum of the Commission present. 4.3 Absences In accordance with College Station Ordinance No. 2406, Commissioners shall submit an absence request to the staff liaison. 4.4 Conflict-of-Interest 8 Landmark Commission October 24, 2011 Page 3 of 5 Draft Rules of Procedure The conflict-of-interest laws require that a member file an affidavit and abstain from participating in, and voting on, items in which a member has a substantial interest. Members of the Commission should refer to SECTIONS 114, 115, AND 116 OF THE COLLEGE STATION CITY CHARTER, CHAPTERS 171 ET SEQ. AND 212.017 OF THE TEXAS LOCAL GOVERNMENT CODE to determine whether the member may have a conflict of interest. Additionally, a member is encouraged to contact the Administrator, being the Planning and Development Services Director or designee, and/or the City Attorney prior to the meeting at which the item will be considered by the Commission. 4.5 Order of Business The order of business shall generally be conducted as follows: A. Hear Citizens. Regular Meeting Recognition of Affidavits of Conflict-of-Interest. Regular Agenda Items. Discussion and possible action on future agenda items. Adjourn. C. Order of Presentation Generally, regular items on the agenda shall adhere to the following sequence, unless modified as necessary by the Chair: Public Hearing Items:  Presentation of staff report  Questions of staff by the Commission  Open Public Hearing  Applicant invited to address the Commission  Public invited to address the Commission  Close Public Hearing  Discussion and Action by the Commission Non-Public Hearing Items:  Presentation of staff report  Questions of staff by the Commission  Applicant invited to address the Commission at the discretion of the Chair  Discussion and Action by the Commission 4.6 Rules of Order The Commission shall adopt Robert’s Rules of Order for the conduct of its meetings. 4.7 Minutes 9 Landmark Commission October 24, 2011 Page 4 of 5 Draft Rules of Procedure The Landmark Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, indicating that fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Administrator and shall be a public record. Minutes shall be signed by the Chairman after the Commission approves them. 4.8 Staff The Administrator shall provide staff, as needed, to the Landmark Commission. 4.9 City Attorney The City Attorney is the legal advisor and attorney for the City and all offices and departments. The Administrator shall consult and cooperate with the City Attorney on legal issues pertaining to historic preservation matters. The City Attorney or his/her designee may attend Landmark Commission meetings as necessary. Article 5. Continuing Education 5.1 Continuing Education As citizen volunteers appointed to the Landmark Commission, Commissioners are encouraged to attend training and continuing education opportunities, as provided by the City of College Station, the Texas Historical Commission, or other professional organizations. 5.2 Annual Training Orientation will occur on an annual basis to train new members of the Landmark Commission. This orientation will include review of the Rules of Procedure and the City’s ordinances pertaining to historic preservation. Article 6. Amendments 6.1 Amendments The Commission may amend the Rules of Procedure at its discretion by a majority vote of the Commission. 6.2 Conflict In the case of any conflict between any Ordinance or applicable law and these Rules, the Ordinance or applicable law shall take precedence. PASSED, ADOPTED and APPROVED this ___ day of ____________, 2011. APPROVED: 10 Landmark Commission October 24, 2011 Page 5 of 5 Draft Rules of Procedure _____________________________, Chair, Landmark Commission ATTEST: _____________________________ Sherry Mashburn, City Secretary 11