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HomeMy WebLinkAbout2016-3790 - Ordinance - 07/28/2016 ORDINANCE NO.2016-3790 AN ORDINANCE(BUDGET AMENDMENT#2)AMENDING ORDINANCE NO.2015-3705 WHICH WILL AMEND THE BUDGET FOR THE 2015-2016 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on September 21, 2015, the City Council of the City of College Station, Texas, adopted Ordinance No. 2015-3705 approving its Budget for the 2015-2016 Fiscal Year; and WHEREAS, on February 11, 2016, the City Council of the City of College Station, Texas, adopted Budget Amendment 1 amending the 2015-2016 Budget; and WHEREAS, the City Council of the City of College Station, Texas, finds it necessary to amend the 2015- 2016 Budget, as amended by Budget Amendment 1; and WHEREAS,this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now,therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,TEXAS: PART 1: That Ordinance No. 2015-3705 is hereby amended by amending the 2015-2016 Budget adopted thereto by a net amount of $628,873 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment#2 shall be attached to and made a part of the 2015-2016 Budget. PART 3: That except as amended hereby, Ordinance No, 2015-3705 shall remain in effect in accordance with its terms. PART 4: That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this 28th day of July, 2016. ATTEST: APPROVED: City Secretary Mayor APPROVED: -5/11A-6,1&3401)3/L City Attorney Ordinance No.2016-3790 Page 2 of 4 Exhibit A- FY16 Budget Amendment#2 Detail Listing The proposed budget amendment is to increase the FY16 budget for the items listed below by$626,873. Also included is one contingency transfer item and one inter-fund transfer. Contingency transfers greater than$50,000 and inter-fund transfers require Council approval and are therefore included as part of this Budget Amendment.This amendment also reduces the net Full-Time-Equivalent(FTE) personnel count by 5.0 positions. 1. General Fund Pay Plan Contingency Budget Transfer—$358,306(Contingency Transfer) As part of the FY16 Approved Budget,$641,704 was allocated in the General Fund for the first phase of the implementation of the salary survey recommendations.The entire$641,704 will be utilized, however due to the timing of the implementation of the results,the estimated FY16 impact to the General Fund departments is $358,306.The remaining funds will stay in the fund balance to offset the recurring fiscal impact in future years. This item will allow for the transfer of the budget from a pay plan contingency account in the General Fund to the applicable General Fund Departmental accounts. Intra-departmental transfers within the General Fund, as well as contingency transfers greater than$50,000, must be approved by Council. 2. Police Department Grants—$156,197 (Budget Amendment) In FY16,the City of College Station Police Department has been awarded several grants.These grant funds were used to purchase bullet proof vests,firearms and a variety of other equipment. The funds for these purchases have been reimbursed by the grants or have been requested for reimbursement.This item will appropriate budget in the Police Department to offset the grant expenditures that have been incurred. 3. Budget Increase for Holiday Pay in Police Department—$125,000(Budget Amendment) As part of the FY16 Approved Budget, an SLA was included to account for a change in how the sworn officers in the Police Department are compensated for time worked on holidays. After the program was put into place, it was determined that additional funds were needed in order to fully fund the program.This item will appropriate budget in the Police Department to offset the costs that have been incurred related to the implementation of this program.The FY17 proposed budget has been adjusted accordingly. 4. Police Department Body Camera and In Car Camera Contract—$50,440(Budget Amendment) On June 23, 2016,Council approved a contract for the replacement of the Police Department's current in-car camera system to an expanded in-car camera system that includes body cameras. As the replacement of the system is not budgeted for FY16,this budget amendment item in the amount of$50,440 is requested in Equipment Replacement Fund to cover the first phase of year 1 of the contract.This FY16 budget increase is covered by funds previously contributed to the Equipment Replacement Fund for replacement of the existing system. 5. Police Seizure Fund One-time Purchases—$37,000(Budget Amendment) The Police Seizure Fund accounts for items received by the City through the Police Department as a result of criminal investigations. In FY16, more funds have been received than were anticipated.This item will provide the budget appropriation in the Police Seizure Fund so that this revenue can be used for one-time purchases to assist in police activities. 6. E-Citation Writers in the Court Technology Fund—$18,900(Budget Amendment) This item is for the purchase of ten (10)Zebra Enterprise e-citation ticket-writing devices in order to increase availability of the devices to officers(the devices are currently shared by several officers on a "check out" basis). The budget amendment will be funded with Court Technology Fund balance. Ordinance No.2016-3790 Page 3 of 4 Exhibit A- FY16 Budget Amendment#2 Detail Listing 7. Budget Transfer from Court Security Fund General Fund—$19,960(Budget Transfer) This item will transfer to the General Fund a portion of the salary and benefits budget that is currently budgeted in the Court Security Fund for the Deputy Court Marshal position.The Court Security Fund is funded by court fees that have been declining in recent years, resulting in a drop in revenue. This transfer will move one half of the Deputy Court Marshal's salary and benefits budget to the General Fund, where the corresponding expenditures will be incurred. The FY17 proposed budget has been adjusted accordingly. 8. Senior Planner Position—(1.0 FTE Increase) In order to focus on the core services of providing quality reviews and inspections of the built environment, regular review, updates,and continuing to respond to increased service demands a Senior Planner position was added mid-year to the Planning and Development Services Department.The funding for FY16 will come from department saving in Planning and Development Services.The FY17 proposed budget has been adjusted accordingly. 9. Compensation Analyst Position—(1.0 FTE Increase) A Compensation Analyst position was added mid-year to Human Resources in order to contribute to and maintain the salary structure that is in the process of being updated for FY16 and FY17.The position is expected to be hired in June.The funding for FY16 will come from department saving in Human Resources.The FY17 proposed budget has been adjusted accordingly. 10. Staff Accountant Position—$13,870(Budget Amendment and 1.0 FTE increase) A Staff Accountant position was added to Fiscal Services mid-year in order to address additional responsibilities that presented themselves during the Comprehensive Annual Financial Report (CAFR) reporting process as well as with the continued ERP implementation.This addition will remain critical with the continued growth of the City.This position was hired in May, however, due to savings in other position changes, only$13,870 is needed to fund this position for the remainder of FY16.The FY17 proposed budget has been adjusted accordingly. 11. Meter Reading Contract Labor—$127,576(Budget Amendment and 8.0 FTE Decrease) Due to high rates of turnover and frequent vacancies in the Meter Services division of Utility Customer Service, a decision was made and approved by Council in FY16 to outsource the meter reading function. The an anticipated cost difference of$127,576 due, in part,to the timing of the contract as there was overlap in FY16 between the contract start and the reduction of the 8.0 positions that previously handled the meter reading.The difference in future years should not be as significant and the FY17 proposed budget has been adjusted accordingly.The funding for this item will come from the Utility Customer Service Fund balance. 12. Credit Card Fees in Utility Customer Services—$40,000(Budget Amendment) Credit card fees have been increasing in volume as more customers use their credit cards to pay their utility bills and hookup fees.This budget amendment item will provide the additional budget needed to offset this overage.The increase will be funded out of the Utility Customer Service Fund balance.The FY17 proposed budget has been adjusted accordingly. 13. Drainage Trailer Mounted Vacon—$57,890(Budget Amendment) The FY16 Approved Budget included a Service Level Adjustment(SLA) in the amount of$80,000 for a Drainage Trailer Mounted Vacon equipment.After further review, it has been determined Ordinance No.2016-3790 Page 4 of 4 Exhibit A- FY16 Budget Amendment#2 Detail Listing that additional funds will be needed for the purchase.This item will appropriate the additional needed budget and the difference will come from the Drainage Fund balance.