HomeMy WebLinkAbout05/16/2016 - Regular Minutes City CouncilMINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
MAY 16, 2016
STATE OF TEXAS
COUNTY OF BRAZOS
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Steve Aldrich
Karl Mooney
John Nichols
Julie Schultz
James Benham, absent
City Staff:
§
§
§
Kelly Templin, City Manager
Carla Robinson, City Attorney
Chuck Gilman, Deputy City Manager
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Ouorum is Present
TAMU Student Liaison
Wayne Beckermann, VP/Municipal Affairs
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:18 p.m. on Monday, May 16, 2016 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. P1edae of A11c fiance, Invocation, consider absence request.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve the absence request
of Councilmember Benham. The motion carried unanimously.
Presentations:
Presentation proclaiming the National Public Works Week.
Mayor Berry presented the proclamation to representatives of the Public Works Department and
proclaimed May 15-21, 2016 as National Public Works Week.
RM051616 Minutes Page 1
Presentation proclaiming May as National Bike Month.
Mayor Berry presented the proclamation to the Bicycle, Pedestrian, and Greenways Advisory
Board and proclaimed May 2016 as National Bike Month.
Presentation of the Annual Arts Council Scholarships.
Chris Dyer, CEO, The arts Council, introduced the 2016 Arts Council College Arts Scholarship
recipients: Ester Araujo, A&M Consolidated High School (attending Savannah College of Art and
Design for Illustration); Bryson Bounds, A&M Consolidated High School (attending TAMU for
Environmental Design & Architecture); and Mitchell Bradford, College Station High School
(attending Abilene Christian for Theatre Performance).
Presentation of check by 'Brazos Valley Fashion Week for the Fun for All Playground.
Judy LeUnes, on behalf of the Brazos Valley Fashion Week, presented a check in the amount of
$42, 361.02 to David Schmidt, Director of Parks and Recreation, for the Fun of All Playground.
A brief video was also shown.
Hear Visitors Comments
Ben Roper, 5449 Prairie Dawn Ct., came before Council to honor the service and sacrifice of Pfc.
James D. Parker.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• April 28, 2016 Workshop
• April 28, 2016 Regular Meeting
2b. Presentation, possible action, and discussion on approval of Resolution 05-16-16-2b,
allowing the mayor to sign an Advance Funding Agreement (AFA) with the Texas
Department of Transportation (TXDOT) for the cost participation of the City of College
Station and TXDOT in the University Drive Pedestrian Improvements Project.
2c. Presentation, possible action, and discussion regarding changes to the water service area
boundaries between the City and Wellborn SUD in four locations.
2d. Presentation, possible action, and discussion regarding Change Order No. 2 with Elliott
Construction, reducing contract number 15300300 by $96,826 for the Graham Road
Rehabilitation Project.
2e. Presentation, possible action, and discussion regarding a contract (Contract No.
16300351) with Crossroads Asphalt Preservation for the Surface Sealing of City Streets for
a not to exceed amount of $150,000.
RM051616 Minutes Page 2
2f. Presentation, possible action, and discussion on approving job order construction
contract no. 16300389 for various facility corrective maintenance services from Jamail &
Smith Construction, LP in the amount of $182,645.29. Contract pricing is available from
Jamail & Smith Construction, LP through an interlocal cooperative purchasing agreement
the City has with Buyboard.
2g. Presentation, possible action. and discussion regarding a Professional Services Contract
No. 16300390 with Binkley & Barfield, Inc. in the amount of $66,895.25 for the professional
engineering services related to the design of the traffic signal and intersection improvements
at the intersections of FM 30 (Harvey Rd) at George Bush Drive East and FM 2818 (Harvey
Mitchell Parkway) at Longmire Drive.
2h. Presentation, possible action, and discussion regarding a $265,597.50 construction
contract (No. 16300329) with Larry Young Paving, Inc. for sidewalk improvements along
Langford Street.
2i. Presentation, possible action, and discussion regarding a construction contract (No.
16300337) with Brazos Paving, Inc., in the amount of $680,335.37, for the construction of a
new traffic signal at the intersection of State Highway 40 and Victoria Avenue.
2j. Presentation, possible action, and discussion on a construction contract (Contract No.
16300334) with Elliott Construction. LLC in the amount of $2,45L453.51 for the Munson
Avenue Rehabilitation Project and presentation, possible action. and discussion on
Resolution 05-16-16-21, declaring intention to reimburse certain expenditures with proceeds
from debt.
2k. Presentation, possible action, and discussion on a lease with the Brazos Valley Solid
Waste Management Agency for the use of the Twin Oaks Law Enforcement Training Facility
by the Police Department.
21. Presentation, possible action, and discussion regarding contract #16-068 with Layne
Christensen Company for $250,694 to repair the pumps in Wells 6 and 8.
2m. Presentation, possible action, and discussion regarding a Utility Agreement with the
Brazos County Municipal Utility District No. 1 Board, addressing the provision of City water
and sewer service to the Municipal Utility District.
2n. Presentation, possible action. and discussion regarding the appointment of the Executive
Director of the Aggieland Humane Society as the Local Rabies Control Authority (LRCA)
for College Station.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda.
The motion carried unanimously.
RM051616 Minutes Page 3
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3768, amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from R Rural to PDD Planned Development District for
approximately 26 acres being situated in the Samuel Davidson League. Abstract No. 13,
Brazos County, Texas, said tract being a portion of the remainder of a called 33.70 acre tract
described as third tract by a deed to Keren Eidson recorded in Volume 300, Page 609 of the
deed records of Brazos County, Texas, generally located between Wellborn Road (FM 2154)
and Roeder Road, near Greens Prairie Road West.
Jessica Bullock, Planning and Development, reported that the applicant is requesting a Planned
Development District zoning on approximately 26 acres to build a clustered single-family
residential development in the Wellborn Community area. The PDD uses a base zoning district of
Restricted Suburban with modification to make the zoning district compliant with the community
plan.
The Planning and Zoning Commission considered this item on April 21, and voted 5-0 to
recommend approval with the condition that a solid wood fence between six to eight feet in height
be installed to the adjacent single-family property to the east, prior to issuance of building permits.
with the condition that a solid wood fence between six to eight feet in height be installed to the
adjacent single-family property to the east, prior to issuance of building permits.
At approximately 7:47 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:47 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3768,
amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map,"
of the Code of Ordinances of the City of College Station, Texas by changing the zoning district
boundaries from Rural to Planned Development District for approximately 26 acres being situated
in the Samuel Davidson League, Abstract No. 13, Brazos County, Texas, said tract being a portion
of the remainder of a called 33.70 acre tract described as third tract by a deed to Keren Eidson
recorded in Volume 300, Page 609 of the deed records of Brazos County, Texas, generally located
between Wellborn Road (FM 2154) and Royder Road, near Greens Prairie Road West, with the
condition that a solid wood fence between six to eight feet in height be installed to the adjacent
single-family property to the west, prior to issuance of building permits. The motion carried
unanimously.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3769, amending Chapter 12, "Unified Development Ordinance," Section 12.4.2. "Official
Zoning Map," of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundaries from M1 Light Industrial and M2 Heavy Industrial to SC
Suburban Commercial for approximately 0.50 acres being the ,IHW Commercial
Subdivision, Lot 3, Block 1, generally located at 150 Graham Road.
RM051616 Minutes Page 4
Madison Thomas, Planning and Development, reported that the applicant is requesting a Suburban
Commercial rezoning at this location to allow for future daycare and retail/office uses.
The Planning and Zoning Commission considered this item on April 21, and voted 5-0 to
recommend approval.
At approximately 7:50 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:50 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3769,
amending Chapter 12, "Unified Development Ordinance," Section 12-4.2, "Official Zoning Map,"
of the Code of Ordinances of the City of College Station, Texas by changing the zoning district
boundaries from Light Industrial and Heavy Industrial to Suburban Commercial for approximately
0.50 acres being the JHW Commercial Subdivision, Lot 3, Block 1, generally located at 150
Graham Road. The motion carried unanimously.
3. Public Hearing, presentation, possible action, and discussion regarding a Strategic
Partnership Agreement with the Brazos County Municipal Utility District No. 1 Board,
outlining the terms and conditions for annexation.
Lance Simms, Director of Planning and Development, reported that this is the second of two public
hearings required before approving the Strategic Partnership Agreement (SPA) with Brazos
County MUD No. 1. Formal approval of the SPA can occur after the second public hearing. In
March of 2014, the City Council granted the landowner's petition to create Brazos County
Municipal Utility District (MUD) No. 1 within the City's Extraterritorial Jurisdiction. As provided
for in the City's adopted MUD policy, staff negotiated a Development Agreement with the
developer to extend the City's planning authority over the MUD. In March of 2015, the City
Council approved the Development Agreement which included a "form" of the Strategic
Partnership Agreement (SPA) as an attachment. The SPA has since been approved by the MUD
Board and needs to be approved by the City Council. The SPA outlines the terms and conditions
for the future annexation of the MUD.
Staff recommends approval of the agreement.
At approximately 7:53 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:53 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to adopt the Strategic Partnership
Agreement with the Brazos County Municipal Utility District No. 1 Board, outlining the terms and
conditions for annexation. The motion carried unanimously.
4. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3770, vacating and abandoning a 0.068 acre portion of a 10 -foot wide Public Utility
Easement, said portion being on Lot 1A, Block 1. Replat of Lot 1, Block 1, College Station
RM051616 Minutes Page 5
I.S.D., Willow Branch and Oakwood School Sites Subdivision, according to the plat recorded
in Volume 6857, Page 25, of the Official Records of Brazos County, Texas, said tract also
being a portion of a 10' Public Utilities Easement as shown on Lot 1, Block 1, of the plat of
College Station I.S.D. Willow Branch and Oakwood School sites, according to the plat
recorded in Volume 3588, Page 51, Official Records of Brazos County, Texas.
Carol Cotter, Planning and Development, reported that the public utility easement (PUE)
abandonment will accommodate a building expansion on the CSISD property. It appears the PUE
was intended for an existing water line that is offset from the PUE's current limits. As part of the
abandonment, a 15 -foot wide public utility easement dedication by CSISD to cover this existing
line is being required. If the condition is not met, the abandonment will be null and void.
Staff recommends approval.
At approximately 7:56 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:56 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3770,
vacating and abandoning a 0.068 acre portion of a 10 -foot wide Public Utility Easement, said
portion being on Lot 1A, Block 1, Replat of Lot 1, Block 1, College Station I.S.D., Willow Branch
and Oakwood School Sites Subdivision, according to the plat recorded in Volume 6857, Page 25,
of the Official Records of Brazos County, Texas, said tract also being a portion of a 10' Public
Utilities Easement as shown on Lot 1, Block 1, of the plat of College Station I.S.D. Willow Branch
and Oakwood School sites, according to the plat recorded in Volume 3588, Page 51, Official
Records of Brazos County, Texas. The motion carried unanimously.
5. Public Hearing, presentation, possible action. and discussion regarding Ordinance 2016-
3771, amending Chapter 10, "Traffic Code," Section 4 "Administrative Adjudication of
Parking Violations", E "Parking Regulations for Certain Described Areas", (1) "Traffic
Schedule XIV- No Parking Here to Corner or No Parking Any time" of the Code of
Ordinances of the City of College Station, Texas by removing on -street parking along both
sides of Jane Street between University Drive and Cooner Street and removing on -street
parking along both sides of Eisenhower Street between University Drive and Cooner Street.
Danielle Singh, Planning and Development, reported that this ordinance amends Chapter 10
"Traffic Code," by removing parking from the 400 Block of Jane Street and the 400 Block of
Eisenhower Street. This parking removal request is to allow emergency access to the proposed
Embassy Suites development. Letters were mailed to the property owners adjacent to the area
impacted by the parking removal. Additionally, on April 26th, the applicant held a meeting with
the property owners to discuss the parking removal plan.
Staff recommends approval.
At approximately 8:01 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:01 p.m.
RM051616 Minutes
Page 6
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Aldrich, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3771,
amending Chapter 10, "Traffic Code," Section 4 "Administrative Adjudication of Parking
Violations", E "Parking Regulations for Certain Described Areas", (1) "Traffic Schedule XIV- No
Parking Here to Corner or No Parking Any time" of the Code of Ordinances of the City of College
Station, Texas by removing on -street parking along both sides of Jane Street between University
Drive and Cooner Street and removing on -street parking along both sides of Eisenhower Street
between University Drive and Cooner Street. The motion carried unanimously.
6. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2016-
3772, amending Chapter 10, "Traffic Code," Section 4 "Administrative Adiudication of
Parkins Violations", E "Parking Regulations for Certain Described Areas", (1) "Traffic
Schedule XIV - No Parkins Here to Corner or No Parking at Anv Time", of the Code of
Ordinances of the City of College Station, Texas, to remove parkins on the east side of Bovett
Street from the corner of Bovett Street and Spruce Street extending 115 feet to the south to
the property line at 504 Bovett Street.
Danielle Singh, Planning and Development, reported that this ordinance amends Chapter 10
"Traffic Code," by removing parking along Boyett Street adjacent to the property at 300 Spruce
Street. This parking removal request is to allow aerial fire access to the proposed Northgate Park
Apartments development. Letters were mailed to the property owners adjacent to the area impacted
by the parking removal. Additionally, on December 30th, 2015, the applicant held a meeting with
the property owners to discuss the plan to remove parking.
Staff recommends approval.
At approximately 8:04 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:04 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3772,
amending Chapter 10, "Traffic Code," Section 4 "Administrative Adjudication of Parking
Violations", E "Parking Regulations for Certain Described Areas", (1) "Traffic Schedule XIV -
No Parking Here to Corner or No Parking at Any Time", of the Code of Ordinances of the City of
College Station, Texas, to remove parking on the east side of Boyett Street from the corner of
Boyett Street and Spruce Street extending 115 feet to the south to the property line at 504 Boyett
Street. The motion carried unanimously.
7. Presentation, possible action, and discussion on Ordinance 2016-3773, authorizing the
issuance of un to 830,500,000 in principal amount of "City of College Station, Texas
Certificates of Obligation, Series 2016"; delegating the authority to certain City Officials to
execute certain documents relating to the sale of the certificates; approving and authorizing
instruments and procedures relating to the certificates: and enacting other provisions
relating to the subject.
RM051616 Minutes Page 7
8. Presentation, possible action, and discussion on Ordinance 2016-3774, authorizing the
issuance of up to $56,000,000 in principal amount of "City of College Station, Texas General
Obligation Improvement and Refunding Bonds, Series 2016"; delegating the authority to
certain City Officials to execute certain documents relating to the sale of the Bonds:
approving and authorizing instruments and other procedures relating to said bonds: and
enacting other provisions relating to the subiect.
Items 7 and 8 were taken together.
Jeff Kersten, Assistant City Manager, reported that on March 31, 2016 Council approved a
resolution directing staff to advertise the issuance of CO's. On April 4 and April 11 such notice
was published. It is at the recommendation of the City's Financial Advisor, Mr. Drew Masterson
with First Southwest, that the City issue Certificates of Obligation for utility projects rather than
Utility Revenue Bonds. This particular issue will provide resources for street, police station design
and initial project costs, information technology, electric, and water improvements; and debt
issuance costs.
Jeff Kersten, Assistant City Manager, reported that the City has the opportunity to refund a portion
of its General Obligation Improvement Bonds, Certificates of Obligation and Utility Revenue
Bonds in order to achieve savings due to lower interest rates that are currently available. The City's
Financial Advisor, Drew Masterson with First Southwest, has presented the City with an
opportunity to issue refunding bonds for several of our outstanding General Obligation
Improvement Bonds, Certificates of Obligation and Utility Revenue Bond issues.
Staff recommends approval.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3773,
authorizing the issuance of up to $30,500,000 in principal amount of "City of College Station,
Texas Certificates of Obligation, Series 2016"; delegating the authority to certain City Officials to
execute certain documents relating to the sale of the certificates; approving and authorizing
instruments and procedures relating to the certificates; and enacting other provisions relating to
the subject. The motion carried unanimously.
MOTION: Upon a motion made by Councilmember Aldrich and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2016-3774,
authorizing the issuance of up to $56,000,000 in principal amount of "City of College Station,
Texas General Obligation Improvement and Refunding Bonds, Series 2016"; delegating the
authority to certain City Officials to execute certain documents relating to the sale of the Bonds;
approving and authorizing instruments and other procedures relating to said bonds; and enacting
other provisions relating to the subject. The motion carried unanimously.
RM051616 Minutes Page 8
9. Adjournment.
There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council
at 8:24 p.m. on Monday, May 16, 2016.
5tAt_mlz
Nancy Berry, Mayor "
ATTEST:
Shery
Ma.nn, City Secretary
RM051616 Minutes Page 9
CITY OF COLLEGE STATION
Absence Request Form
For Elected and Appointed Officers
Name : James Benham
Board or Committee: City Council
I will NOT be in attendance at:
the City Council meeting held on 5/16/2016.
for the reason(s) specified:
Signa ire of officer
5/16/16
Date
This request shall be submitted to the office of the City Secretary or Board
Secretary one week prior to meeting date.
O: coun ci 1/absen cerequest. do c
Signature Certificate RightSignature
[, Document Reference: YNU37DLTN3K4XFWEC8AFFKD
Multi -Factor
Digital Fingerprint Checksum
Timestamp
2016.-05-16 12:09:44 -0700
2016-05-16 12:00:44 -0700
2016-05-16 12:09:26 -0700
20104)5-16 11:122.2 -0700
James Benham
Party ID: VP2JPCI6G4WX29ED9CMRE3
IP Address: 50.24.72.71
VERIFIED EMAIL: james@jbknowledge.com
3610d8fb4dddc3301d96623a058a72a62ecc0bcf
Easy Online Document Signing
9t -
Audit
AH parties have signed document. Signed copies sent to: James Benham and
Samantha Klein.
Document signed by James Benham (james@jbknowledge.com) with drawn signature.
- 50.24.72.71
Document viewed by James Benham (james@jbknowledge.com). - 50.24.72.71
Document created by Samantha Klein (samantha.klein@jbknowledge.com). -
23.92.1.14
•1
This signature page provides a record of the online
activity executing this contract. Page 1 of 1
Sherry Mashburn
From: Samantha Klein <samantha.klein@jbknowledge.com>
Sent: Monday, May 16, 2016 4:12 PM
To: Sherry Mashburn
Subject: Re: Monday's Council meeting
Sherry,
He sent me this: "Please fill out my absence request for the council meeting tomorrow. No reason needed."
I'd be happy to write in business conflict if you need me to though. That's always what it ends up being.
Hope you're doing well!
Samantha Klein 1 Executive Assistant/Office Manager
JBKnowledge, Inc.
Email - samantha.klein@jbknowledge.com
RID SMAPT REALITY'
t i JBKNOWLEDGE"
F7'''• • i:4'SMARTINS1GHT- SMART 2, COMPLIANCE -
On May 16, 2016, at 2:27 PM, Sherry Mashburn <smashburnacstx.Pov> wrote:
I meant "happen" to know ;-)
From: Sherry Mashburn
Sent: Monday, May 16, 2016 2:14 PM
To: 'Samantha Klein'<samantha.klein@ibknowledge.com>
Subject: RE: Monday's Council meeting
The reason is blank. Would you have to know what it is?
From: Samantha Klein fmailto:samantha.klein@ibknowledge.coml
Sent: Monday, May 16, 2016 2:15 PM
To: Sherry Mashburn <smashburn@cstx.gov>
Cc: Tanya McNutt <tmcnutt@cstx.gov>
Subject: Re: Monday's Council meeting
Sherry,
Please see James' Absence Request Form below.
Thank you!
Samantha Klein 1 Executive Assistant/Office Manager
1