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Home My WebLink About07/09/2015 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Steve Aldrich Karl Mooney John Nichols Julie Schultz, Absent James Benham City Staff: Kelly Templin, City Manager Chuck Gilman, Deputy City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary JULY 9, 2015 Ian Whittenton, Records Management Coordinator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Berry at 4:30 p.m. on Thursday, July 9, 2015 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney and §551.087-Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:31 p.m. on Thursday, July 9, 2015 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District WKSHP070915Minutes Page 1 • Juliao v. City of College Station, Cause No. 14-002168-CV-272, in the 272nd District Court of Brazos County, Texas • City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804-CV- 85, In the 85th Judicial District Court, Brazos County, Texas. B. Deliberation on economic development negotiations for a business prospect the Council seeks to have locate, stay or expand in or near the City; to wit: • Economic incentives for a project located generally in the vicinity of South College and University Drive in College Station. The Executive Session adjourned at 5:08 p.m. The Workshop was resumed at 5: 12 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2d, 2g, and 2h were pulled for clarification. (2d): Timothy Crabb, Director of Electric Utilities, gave clarification on the recommendation to reject bids on this item. (2g, 2h): Troy Rother, Traffic Engineer, gave clarification on the need for changes to Chapter 10. 5. Presentation, possible action, and discussion of 2015 -2019 Consolidated Plan, 2015 Annual Action Plan, and PY 2015 (FY 2016) Community Development Budget. Debbie Eller, Director of Community Services, presented the proposed 2015 -2019 Consolidated Plan, 2015 Annual Action Plan, and PY 2015 (FY 2016) Community Development Budget to Council. The Consolidated Plan, Annual Action Plan, and budget must be delivered to HUD no later than August 16, 2015. Staff will at the July 23rd meeting to make available the final drafts of the plans and budget and to request adoption. Brian Piscacek, Community Development Analyst, present additional information about the Consolidated Plan development process, key areas of concern which were identified through public input, priority needs identified in the community, along with consolidated plan goals and outcome indicators for each goal. 6. Presentation, possible action, and discussion on the 2015 Bond Citizen Advisory Committee's prioritized project recommendations for the potential 2015 bond election. WKSHP070915Minutes Page 2 Jeff Capps, Assistant City Manager, stated that the Committee was charged to assess the City of College Station's current and future transportation, parks, and facility needs in order to present a prioritized list of projects to the College Station City Council to be considered on a proposed 2015 Bond Election, and to ensure that any 2015 Bond timeline and/or schedule shall not exceed five years. Council received the Committee's recommended projects on the May 18 Council meeting, and tonight staff presented further information on the potential 2015 bond election. Highlighted for possible bond items were a Police Station, ranked 1st, Fire Station 7, ranked 3rd, and Community Center, ranked 11th overall. Cris Ruebush, PGAL Architecture, presented information on possible options for a new Police Station, which included information on the current building and staffing, projected growth, identifying lacking support spaces, total square footage needed, and site studies. Possible configurations of a Police Station annex and renovation of the existing structure or a new station with renovation of the old station to City office space were presented. 7. Presentation, possible action, and discussion on funding options for transportation projects. Jeff Kersten, Assistant City Manager, presented options for transportation funding, which had also been presented to the Transportation Committee on June 23. A summary of the way projects are funded was provided, and other available funding options were discussed. The Workshop recessed at 7:03 p.m. The Workshop reconvened at 9:56 p.m. 8. Presentation, possible action, and discussion on the gateway marker design. Donald Harmon, Director of Public Works, stated that, in accordance with Council direction, a project was initiated for a gateway marker design. A purchase order for design contract no. 15-133 was issued to Pierce, Goodwin, Alexander, & Linville, Inc. (PGAL) on March 14, 2015. TXDOT has provided their Gateway Monument Guide that governs the installation of municipal signage in TXDOT right-of-way. The gateway marker design has progressed and Staff is seeking approval on the final design. 9. Council Calendar Council reviewed the calendar. 10. Presentation, possible action, and discussion on future agenda items: a Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Mooney requested a future workshop item on the YMCA. WKSHP070915Minutes Page 3 11. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVW ACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Transportation and Mobility Committee, T AMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments. Mayor Berry gave an update on the Annexation Taskforce. Councilmember Benham gave an update on the RVTC and BVWACS. Councilmember Aldrich gave an update on the Brazos Valley Chamber of Commerce and Arts Council of the Brazos Valley. 12. Adjournment There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 10:16 p.m. on Thursday, July 9, 2015. � '-F� Na�May� ATTEST: WKSHP070915Minutes Page 4