HomeMy WebLinkAbout09/23/1992 - Workshop Minutes City Council MINUTES
CITY (X)UNCIL WORKSHOP MEETING
WEDNP_.~DAY, SEPTEMBER 23, 1992
4:00 P.M.
COUNCI/MI:tMBER~ PRESENT: Mayor Ringer, Councilmembers Brown,
McIlhaney, Schneider, Crouch, Kennady,
Gardner
City Manager Ragland, City Secretary Hooks,
City Attorney Locke, Assistant City Manager
Brymer, Executive Director Fiscal/Human
Resources Schroeder, Executive Director
Management Services Piwonka, Public
Information Officer Calliham, Purchasing
Agent McCartney, Director of Development
Services Ash, PARD Director Beachy, Asst.
PARD Director Ploeger, Assistant City Manager
Woody
vlsrroRs PRF_~ENT: See guest register
Aaenda Item No. 1- Discussion of consent agenda items listed _tm_ Thurs_flay, September
24-th consent agenda.
Mayor Ringer referred to Consent Agenda Item No. 6.20 - Bid approval for installation
and maintenance of 150 trees to be planted in Central, Southwood and Bee Creek
parks. Ross Albrecht responded that the Iow bid was $17,400 for the installation of
trees and $3,840 for three year maintenance contract.
Councilman Schneider asked a question on Consent Agenda Item No. 6.26 - A
resolution approving the purchase of Lot 5, Block 2, Woodstock, Section I approximately
5.17 acres, located at the corner of Dartmouth and Holleman for the expansion of Wolf
Pen Creek Park.
City Attorney Locke reported the property was purchased for $15,000 at an auction on
September 15th.
Astenda Item No. 2 - Presentation updatin~ Coun_~! on the sm~,,~ of the~]'ect tn_
infrastructure and facilities.
Assistant City Manager John Woody presented an update on the GIS system. ,Two pilot
projects were selected to develop a mapping and inventory database of the city s utilities
infrastructure and facilities utilizing different methodology. He emphasized this
information is very useful and efficiency of service will improve.
Mr. Woody remarked that a GIS system includes a variety of information. For example,
property ownership, rights-of-way, easements, etc. He added that different entities such
as the Economic Development Foundation, the City of Bryan, the County, and school
have expressed needs to share a variety of information.
Mr. Woody commented that the city is responding promptly to the electrical outages
City Council Workshop Meeting
Wednesday, September 23, 1992
Page 2
throughout the city and the conditions with the older underground cable. He explained
that the current methodology to repair the cables takes a significant amount of time.
Mr. Woody referred to an agenda item on the consent agenda requesting the council's
approval of a contract with Eastern Utilities to install underground conduit.
The councilmembers commended the staff for making customer service a priority.
A~_ nda Item No. 3 - Disctmion of HOME app_ H_ea6on.
City Planner Jim Callaway introduced this item. Community Development Director Jo
Carroll remarked that the State allocated funds of $32,000,000 for the HOME program
statewide. She explained the types of services offered in the HOME program. The
council commended staff on their efforts.
A~_ nda Item No. 4 - Pr~ntation of rmri~d p~k ~e bonndn~e_a_
PARD Director Steve Beachy explained that staff recommended the revision of existing
park zone boundaries. These zones are established in accordance with the parkland
dedication ordinance requirements and that dedicated land or cash be utilized within the
same zone that originated the dedication. The following list indicates new zones in the
parks system.
a) Zone 4 - establish new boundaries as North Forest Parkway, Highway 6 Bypass and
city limits
b) Zone 5 - establish South Graham Road from Highway 6 to FM 2154 as the southern
boundary
Zone 9 - establish a new zone bounded by Rock Prairie Road, Highway 6 and
teens Prairie Road
d) Zone 10 - establish a new zone bounded by South Graham Road, Highway 6 and
the proposed 2154 extension
e) Zone 11 - encompass Lick Creek Park bounded by Rock Prairie Road to Greens
Prairie Road to city limits.
Age_ nda Item No. 5 - Pre~enta6on on Wolf Pen Creek PI~n~ On~ Project update aha
consideration of contin~ncy fund _ehnn~oe ol'd~:
PARD Director Steve Beachy presented an update of the Wolf Pen Creek project. He
stated that the grand opening is scheduled for April 2, 1993.
Mr. Beachy described change orders to date and future change orders for council
consideration. He commented on the process to treat fire ants and insects.
Mr. Beachy mentioned additional items to acquire such as chairs, equipment and picnic
tables.
Councilman Gardner suggested designating a drop off area for buses or families.
A~_ nda Item No. 6 - Conneil _Commen*_s
Councilman Crouch inquired about the selection of members to the task force on social
City Council Workshop Meeting
Wednesday, September 23, 1992
Page 3
service agency funding.
Councilman Mcllhaney mentioned that the structure of the committee should be
appropriately established. Discussion followed.
Councilman Brown remarked that businesses should become involved in the Adopt-A-
Spot program.
Councilman McIlhaney mentioned that it is important for the council to be[gin attending
the Board of Regents meeting on a rotating basis. City Manager R,agland indicated that
.attending these meetings will keep the staff informed of the Regent s decision as they
~mpact the city. In addition, questions may arise about their relationship with the city on
particular matters and therefore, the councilmember might be in a position to respond.
A~_ nda Item No. 7 - City Mana~r Co_tureen?s_:
City Manager Ron Ragland asked the council to refer to the Manager's packet of
information before the regular meeting.
A$c_ nda Item No. 8 - Cimed ~e~s/an to receive staff report [6~q2-17(2)(r,)_l
_~rsonnel [6252-17(2)($)].
The council moved into closed session at 6:00 p.m.
(8.1)
(8.2)
Staff Report [6252-17(2)(r)].
a. Legal Report
b. Municipal Court Report
Personnel [6252-17(2)(g)].
a. Appointment of Assistant Municipal Judge
Item No. 9 - Action on c!_mc__d ~alnn.
The council moved back into open session at 6:52 p.m. The following action was taken.
Councilman Crouch made a motion to appoint David Wagner as Assistant Municipal
Judge. The motion was seconded by Councilman Kennady which carried unanimously,
7-0.
A~_ ncle Item No. 10 - Adjourn_
Mayor Ringer adjourned the meeting at 6:53 p.m.
City Secretfiry Connie