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Home My WebLink About02/25/2021 - Workshop Minutes - City Council MINUTES OF THE CITY COUNCIL WORKSHOP VIA TELECONFERENCE CITY OF COLLEGE STATION FEBRUARY 25, 2021 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney via Teleconference at 3:34 p.m. on Thursday, February 25, 2021, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074- Personnel, and §551.086-Competitive Matters, the College Station City Council convened into Executive Session at 3:35 p.m. on February 25, 2021, in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas WKSHP022521 Minutes Page 1 B. Consultation with attorney to receive legal advice; to wit: Legal advice concerning requirements under the Interlocal Cooperation and Joint Development Agreement between the City of College Station and the City of Bryan related to the Chapter 380 agreement between the City of Bryan, Bryan Commerce & Development, Inc., Bryan/Traditions, LP, and Traditions Acquisition Partnership, LP. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Manager Council Self-Evaluation wit: Power Supply Executive Session recessed at 5:06 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Item 3.2, 3.3, and 3.4 was pulled from Consent for clarification. (3.2): Donald Harmon, Public Works Director, explained that this proposed agreement would allow Vos Transport LLC to collect demolition and construction debris, recyclables, and organic waste from commercial, industrial, and multifamily locations within the City limits of College Station. (3.3): Natalie Ruiz, Economic Development Director, explained that the City of Bryan has requested that College Station adopt a resolution ratifying and approving an economic development incentive by the City of Bryan to a proposed development with Bryan Commerce and Development, Inc., Bryan/Traditions LP, and Traditions Acquisition Partnership, LP in the bio-corridor in accordance with the interlocal agreement. This is the business plan for the Lake Walk Innovation Center (formerly the Nutrabolt Building). (3.4): Donald Harmon, Public Works Director, explained that this contract provides for daily cleaning tasks for general building and office cleaning; restroom, locker room and shower areas; and break rooms, eating areas and lounges. Weekly, monthly, quarterly, and semi-annual cleaning tasks are also included. The original contract may be renewed for up to three (3) additional one (1) year terms for five (5) years total. The increased cost will cover two-year janitorial services for city facilities and the Northgate District. 5. Workshop Agenda 5.1 Presentation, discussion, and possible action regarding the annual traffic contact report required by Senate Bill 1074 of the Texas 77th legislative session. Billy Couch, Chief of Police, stated that each year, in an effort to remain transparent to our community, the police department employs an independent consultant to analyze traffic contact WKSHP022521 Minutes Page 2 data and develop this report. The report indicates that the department is in compliance with state law and continues to employ best practice strategies. Summary of Findings While annual variance can be expected due to the ever-changing environment, a historical review of data reveals remarkable similarities in data analysis across 10 years of data. Overall, the comprehensive analysis of data demonstrates that the College Station Police Department has complied with the Texas Racial Profiling Law and all its requirements. Chief Couch explained that while considering the findings made in this analysis, it is recommended that the College Station Police Department should continue to collect and evaluate additional information on motor vehicle contact data, which may prove to be useful when determining the nature of the contacts police officers are making with all individuals. As part of this effort, the College Station Police Department should continue to: Perform an independent analysis on contact and search data in future years. Commission data audits in 2021 in order to assess data integrity; that is, to ensure that the data collected is consistent with the data being reported. 5.2. Presentation, discussion, and possible action on the methodology of the subsidy and recovery policies of parks user fees. Steve Wright, Parks & Recreation Director, explained that prior to the mid-year fee resolution on March 11, 2021, staff presented the methodology utilized to establish user fees for parks and recreation services. The discussion included Council set recovery policies, current subsidies of programs, and how fees fit into the policies. Considerations Review the positioning of services on the Cost Continuum Model Recommend a five-year plan to achieve stated goal, with yearly review and adjustments as needed Develop a common unit of analysis (i.e. participants and/or participation) to reflect the Address financial participation barriers via proactive scholarship programming 2021 Fee Recommendations Approved by Parks & Recreation Advisory Board in November 2020 Fee resolution to Council on March 11, 2021 Criteria for suggested increases: Address rising costs of supplies and staff Movement toward meeting recovery policy, priority in adult sports and rentals Market sensitivity Council directed staff to move forward as presented with the additional direction to review the services currently offered with the intent to offer a variety of services at an acceptable level of subsidy while realizing that pricing is a factor but should not be a prohibitive barrier; and consider including certain services in an enterprise fund with a possible five (5) year plan to support balancing prices with subsidizes. 6. Council Calendar Council reviewed the calendar. WKSHP022521 Minutes Page 3 7.Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation and Benefits Committee, Comprehensive Plan Evaluation Committee, Experience Bryan- College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board.) No meetings to report on. 8. Adjournment There being no further business, Mayor Mooney adjourned the Workshop of the College Station City Council at 6:14 p.m. on Thursday, February 25, 2021. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary WKSHP022521 Minutes Page 4