The URL can be used to link to this page

Home My WebLink About06/08/2011 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Welcome Coversheet 4 City Attorney presentation Coversheet 5 City Manager Presentation Cover Sheet 6 City Secretary Presentation Cover sheet 7 Chief Financial Officer presentation Cover Sheet 8 Communications Director presentation Cover sheet 9 Sunset Advisory Commission Cover sheet 10 Amended ordinance 11 1 Mayor Council members Nancy Berry Blanche Brick Mayor Pro Tem Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David Neeley Julie Schultz Agenda College Station City Council Special Meeting (Orientation) Wednesday, June 08, 2011 8:30 a.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Welcome by City Manager, David Neeley. 2. Presentation and discussion on Open Meetings and Conflict of Interest by City Attorney, Carla Robinson. 3. Presentation and discussion on Understanding the Roles of the Council-Manager Form of Government, Policy Development, and City Council/Staff Relations by City Manager, David Neeley. 4. Presentation and discussion on Open Records and Public Information, Council Agenda Process, Parliamentary Procedure, and the Council Relations Policy and Code of Ethics by City Secretary, Sherry Mashburn. 5. Presentation and discussion on the Budget Policy and Process by Chief Financial Officer, Jeff Kersten. 6. Presentation and discussion on Communications and Handling Media Inquiries by Public Communications Director, Jay Socol. 7. Presentation, possible action, and discussion on an amendment to the ordinance that created the Sunset Advisory Commission, and appointing three Councilmembers to the Sunset Advisory Commission. 8. Executive Session will immediately follow the Special meeting in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation 2 Page | 2 City Council Special Meeting (Orientation) Wednesday, June 8, 2011 a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Clancey v. College Station, Glenn Brown, and Kathy Merrill c. Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-CV361 d. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al Legal Advice a. Legal issues regarding possible revenue sharing and legislation in bio-corridor 9. Adjourn. APPROVED: ___________________________________________ City Manager Notice is hereby given that a Special Meeting (Orientation) of the City Council of the City of College Station, Texas will be held on the 8th day of June, 2011 at 8:300 am in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 3rd day of June, 2011 at 5:00 pm ___________________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on June 3, 2011 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: _______________________ by ___________________________. Dated this _____day of _______________, 2011. CITY OF COLLEGE STATION, TEXAS By____________________________________ Subscribed and sworn to before me on this the ______day of _________________, ___________________Notary Public – Brazos County, Texas My commission expires:________ This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. 3 June 8, 2011 City Council Special Meeting Agenda Welcome To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Welcome by City Manager, David Neeley. Attachments: · None 4 June 8, 2011 City Council Special Meeting Agenda Presentation by City Attorney To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on Open Meetings and Conflict of Interest by City Attorney, Carla Robinson. Attachments: · None 5 June 8, 2011 City Council Special Meeting Agenda Presentation by City Manager To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on Understanding the Roles of the Council- Manager Form of Government, Policy Development, and City Council/Staff Relations by City Manager, David Neeley. Attachments: · None 6 June 8, 2011 City Council Special Meeting Agenda Presentation by City Secretary To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on Open Records and Public Information, Council Agenda Process, Parliamentary Procedure, and the Council Relations Policy and Code of Ethics by City Secretary, Sherry Mashburn. Attachments: · None 7 June 8, 2011 City Council Special Meeting Agenda Presentation by Chief Financial Officer To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on the Budget Policy and Process by Chief Financial Officer, Jeff Kersten. Attachments: · None 8 June 8, 2011 City Council Special Meeting Agenda Presentation by Communications Director To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation and discussion on Communications and Handling Media Inquiries by Public Communications Director, Jay Socol. Attachments: · None 9 June 8, 2011 Special Meeting Agenda Item No. Sunset Review Commission To: Mayor and Council cc: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion on an amendment to the ordinance that created the Sunset Advisory Commission, and appointing three Councilmembers to the Sunset Advisory Commission. Recommendation: Staff recommends approval of the amendment to the ordinance and that Council immediately appoint three (3) of its members to serve on the Committee. Summary: At the February 24th Council Meeting, the City Council adopted an ordinance creating the Sunset Review Committee. The committee was to serve as an advisory body to the Council concerning whether a public need existed for the continuation of various City boards, commissions or committees. The Council is currently preparing to solicit citizens for applications for all City boards, commissions and committees and intends to make the necessary appointments to those bodies in July. However, the Sunset Review Commission has not yet been seated and will not be able to complete its review and propose possible changes by that time. Therefore, Staff is recommending that Council amend the membership and charge of the Sunset Review Committee by appointing three (3) Council Members and charging the Committee to have its review completed by July. This will streamline the Committee selection process and ultimately allow the Council to make appointments only to Committees that are to continue. Financial Summary: There is no fiscal impact Attachments: Amended Ordinance 10 11 12 13