HomeMy WebLinkAbout05/12/2011 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - Upbeat Assessment Results
Coversheet revised 5
No. 3 - Gulf Coast Strategic Highway Presentation
Coversheet revised 6
No. 4 - 2010 Audit Reports and Comprehensive Annual
Financial Report
Coversheet revised 7
No. 5 - Parks and Recreation Master Plan
Coversheet revised 8
No. 6 - Deer Population and Control Options for Foxfire
Subdivision
Coversheet revised 9
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
David Neeley Jana McMillan
Agenda
College Station City Council
Workshop Meeting
Thursday, May 12, 2011 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding the UP-BEAT Youth Health Leadership program
community assessment.
3. Presentation, possible action, and discussion regarding the Gulf Coast Strategic Highway Feasibility
Study.
4. Presentation, possible action, and discussion relating to receiving the annual audit reports and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2010.
5. Presentation, possible action, and discussion of the draft Parks and Recreation Master Plan.
6. Presentation, possible action, and discussion regarding the assessment of deer population for the Foxfire
Subdivision.
7. Council Calendar
May 16 IGC Meeting at Brazos County Expo Center, 5827 Leonard Road, 12:00 p.m.
May 19 Planning & Zoning Commission Meeting in Council Chambers, 6:00 p.m.
May 26 City Council Workshop/Regular Meeting at 3:00 p.m. & 7:00 p.m.
May 30 City Offices Closed - HOLIDAY
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area
Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code Review Committee,
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City Council Workshop Meeting
Thursday, May 12, 2011
Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s
Council on Physical Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National
League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments, (Notice of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. Clancey v. College Station, Glenn Brown, and Kathy Merrill
c. Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-CV361
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
Legal Advice
a. Legal issues regarding possible revenue sharing and legislation in bio-corridor
b. Legal issues Related to Wellborn Annexation
c. Legal issues related to a proposed methane gas to electricity contract with City of Bryan
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 12th day of May, 2011 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 6th day of May, 2011 at 5:00 pm
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City Council Workshop Meeting
Thursday, May 12, 2011
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on May 6, 2011 at 5:00 pm and remained so posted continuously for at
least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2011.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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May 12, 2011
Workshop Agenda Item No. 2
City of College Station
Upbeat Assessment Results
To: David Neeley, City Manager
From: Bob Cowell, AICP, CN-U, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the UP-BEAT
Youth Health Leadership program community assessment.
Relationship to Strategic Goals: Neighborhood Integrity and Improving Multi-modal
Transportation
Recommendation(s): This item is for information purposes only, staff is not seeking any
action from Council.
Summary: The UP-BEAT (Umbrella Partnerships – BE Active in Our Town) project is a
collaboration between the Brazos Valley Obesity Prevention Network (BVOPN) and the
Brazos Valley Community Action Agency, Inc (BVCAA) as part of community-based obesity
prevention efforts through the Texas Department of State Health Services. UP-BEAT
facilitates efforts to increase access to physical activity among limited resource youth and
families in Brazos County. BVOPN is committed to addressing obesity prevention through
physical activity-related environmental and policy changes.
In February 2011 the UP-BEAT project conducted community assessments in the
neighborhood surrounding the Lincoln Recreation Center in College Station. UP-BEAT youth
participants walked the designated areas to assess its walkability and factors that may
influence low levels of physical activity among area residents. Youth talked with residents
about how they feel their communities could be improved. After collecting data from the
targeted neighborhoods and their residents, UP-BEAT youth participants assessed what
improvements should be made to the communities to foster and stimulate physical activity.
Eleanor Ryder, the UP-BEAT Project Coordinator, along with some of the youth participants,
will present their results and recommendations of physical and environmental factors
affecting access to physical activity in the Lincoln Neighborhood.
Budget & Financial Summary: N/A
Attachments:
N/A
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May 12, 2011
Workshop Agenda Item No. 3
Gulf Coast Strategic Highway Presentation
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the Gulf Coast
Strategic Highway Feasibility Study.
Relationship to Strategic Goals: IV. Improving Multi Modal Transportation
Recommendation: Staff recommends that the Council receive the presentation.
Summary: The Gulf Coast Strategic Highway Coalition has approached the City to adopt a
Resolution in support of the TxDOT feasibility study to evaluate transportation
improvements along US 190 and Interstate 10 that include a stretch that is anticipated to
run through College Station.
Mr. Gary Bushell, who represents the Coalition, has been invited to provide the City Council
with an update on the Gulf Coast Strategic Highway concept and its current status.
A resolution in support of the feasibility study is on the consent agenda for this meeting.
Budget & Financial Summary: N/A
Attachments: N/A
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May 12, 2011
Workshop Agenda Item No. 4
Presentation of 2010 Audit Reports and Comprehensive Annual Financial Report
To: David Neeley, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion relating to receiving the
annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year
ended September 30, 2010.
Recommendation(s): On May 4th the Council Audit Committee received the audit
report. Their recommendation will be presented at the meeting. Staff recommends that
Council accept the 2010 audit reports and CAFR.
Summary: The City's Charter and Fiscal and Budgetary Policies along with State law
require that not less than thirty (30) days prior to the end of each fiscal year, the City
Council shall designate a qualified public accountant or accountants who, as of the end of
the fiscal year, shall make an independent audit of accounts and other evidences of financial
transactions of the City government and shall submit the report to the City Council. Also,
the City's budgetary policies require that the auditor jointly review the management
letter/audit results with the City Council within 30 days of receipt by the staff.
Mr. Jimmy Ingram of Ingram, Wallis & Associates will present the results of the fiscal year
2010 audit and present, along with staff, the 2010 CAFR. Mr. Ingram will also be available
to answer any questions the City Council may have.
This item was presented to the Audit Committee on May 4th, 2011.
Budget & Financial Summary: The reports provide a summary of the City's financial
position as of September 30, 2010.
Attachments:
1. Comprehensive Annual Financial Report for the Fiscal Year ended September 30,
2010 (Delivered to Council under separate cover)
2. Single Audit Reports (Delivered to Council under separate cover)
3. Management Letter (Delivered to Council under separate cover)
4. Staff response to Management Letter (Delivered to Council under separate cover)
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May 12, 2011
Workshop Agenda Item No. 5
City of College Station
Parks and Recreation Master Plan
To: David Neeley, City Manager
From: David Schmitz, Interim Director of Parks and Recreation
Bob Cowell, AICP, CN-U, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion of the draft Parks and
Recreation Master Plan.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure, Neighborhood Integrity, Diverse Growing Economy, Green
Sustainable City and Improving Multi-modal Transportation
Recommendation(s): This item is for information purposes only, staff is not seeking any
action from Council.
Summary: The Parks and Recreation Master Plan, previously called the Recreation, Park
and Open Space Master Plan is currently being updated. As a component of the College
Station Comprehensive Plan, it is rooted in the Community Vision established by the
residents of College Station. It serves to identify the City’s parks and recreation needs for
the next ten years through goals, strategies, and actions on how to best address those
needs. The current plan was last revised in 2003. A Joint Committee comprised of two
Planning and Zoning Commissioners and five Parks and Recreation Advisory Board members
and a staff resource team have been meeting to update the plan.
Staff will provide an overview of the Parks and Recreation Master Plan. A copy of the draft
plan will be provided at a later date in preparation for adoption in July.
Budget & Financial Summary: N/A
Attachments:
N/A
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May 12, 2011
Workshop Agenda Item No. 6
Deer Population and Control Options for Foxfire Subdivision
To: David Neeley, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding assessment and
options regarding deer population for the Foxfire Subdivision.
Relationship to Strategic Goals: Neighborhood Integrity.
Recommendation(s): None, presented as information only and seek additional direction
from Council.
Summary: Council has raised a concern regarding the increase in deer population in the
Foxfire Subdivision. The Police Department has met with the members of the Foxfire
Wildlife Committee, a State Wildlife Biologist and Texas Parks and Wildlife in order to
determine the extent of the concern, previous actions to date and control options for the
future.
Budget & Financial Summary: None
Attachments: None
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