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Home My WebLink About05/23/2019 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers6:00 PMThursday, May 23, 2019 1. Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request. Hear Visitors: During this time a citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the Office of the City Secretary. This form should be completed and returned to the office by 5:30 PM on the day of the Council meeting. Upon stepping to the podium the speaker must state their name and city of residence, including the state of residence if the city is located out of state . Speakers are encouraged to identify their College Station neighborhood or geographic location. Each speaker's remarks are limited to three minutes. A group of five or more may register at the Office of the City Secretary by 5:30 PM on the day of the meeting and designate an individual to speak for 10 minutes on their behalf. All signers must be in attendance when the speaker is introduced and may not speak individually during Hear Visitors. A speaker who wishes to include computer -based information while addressing the Council must provide the electronic file to the City Secretary by noon on the day of the Council meeting. During presentations a series of timer lights will change from green to yellow and an alarm will sound after two and one -half or nine and one -half minutes to signal thirty seconds remaining. When time expires the timer light will change to red, the final alarm will sound, and the speaker must conclude the remarks. The City Council will listen and receive the information presented by the speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, discussion, and possible action on consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, discussion, and possible action on minutes for: • May 13, 2019 Workshop • May 13, 2019 Regular 19-02592a. Sponsors:Smith Page 1 College Station, TX Printed on 5/17/2019 May 23, 2019City Council Regular Meeting Agenda - Final WKSHP051319 DRAFT Minutes RM051319 DRAFT Minutes Attachments: Presentation, discussion, and possible action regarding approval of a job order construction contract for facilities corrective maintenance services from Air Tech Brazos Valley in the amount of $287,305. 19-01832b. Sponsors:Caler Presentation, discussion, and possible action regarding the approval to purchase furnishings totaling $330,029.53 from multiple vendors through various purchasing cooperatives for the newly renovated Larry J. Ringer Library. 19-02462c. Sponsors:Wozniak Library Furnishings Quote Coops 052319Attachments: Presentation, discussion, and possible action on an ordinance amending Chapter 40, "Utilities," Article IV, "Solid Waste Collection and Disposal, " Division 2 "Waster Collection Generally," Section 40-389, "Residential Collection Generally," of the Code of Ordinances regarding containers. 19-02502d. Sponsors:Eller Chapter 40 Sec. 40-389 Ord AmendAttachments: Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-74 "Liability of the Vehicles Owner and Operator, Presumption of Liability, Presumption of Ownership," related to violation defenses. 19-02512e. Sponsors:Eller Sec 38-74 Payment not a DefenseAttachments: Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-79 "Civil Fines, Costs and Fees," related to the civil fine for not paying the parking fee for the Northgate Garage. 19-02522f. Sponsors:Eller Sec 38-79 NG no Fee payment FineAttachments: Regular Agenda Page 2 College Station, TX Printed on 5/17/2019 May 23, 2019City Council Regular Meeting Agenda - Final Individuals who wish to address the City Council on an item posted as a Public Hearing shall register with the Office of the City Secretary. Registration forms are available in the Office of the City Secretary. This form should be completed and returned to the office by 5:30 PM on the day of the Council meeting. Upon stepping to the podium the speaker must state their name and city of residence, including the state of residence if the city is located out of state. Speakers are encouraged to identify their College Station neighborhood or geographic location. Each speaker's remarks are limited to three minutes. A group of five or more may register at the Office of the City Secretary by 5:30 PM on the day of the meeting and designate an individual to speak for 10 minutes on their behalf. All signers must be in attendance when the speaker is introduced and may not speak individually during that Public Hearing. A speaker who wishes to include computer -based information while addressing the Council must provide the electronic file to the City Secretary by noon on the day of the Council meeting. During presentations a series of timer lights will change from green to yellow and an alarm will sound after two and one -half or nine and one -half minutes to signal thirty seconds remaining. When time expires the timer light will change to red, the final alarm will sound, and the speaker must conclude the remarks. If Council needs additional information from the general public after the Public Hearing is closed some limited comments may be allowed at the discretion of the Mayor. Comments should not personally attack other speakers, Council or staff. Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Poplar Street, Live Oak Street, Ash Street, and Nimitz Street. 19-02321. Sponsors:Rother No Parking Ordinance -Poplar St, Live Oak, Ash, Nimitz.docx Proposed parking restriction.pdf Attachments: Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Edelweiss Avenue. 19-02332. Sponsors:Rother No Parking Ordinance - Edelweiss Ave.docx Map for presentation.pdf Attachments: Presentation, discussion, and possible action of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by 19-02343. Page 3 College Station, TX Printed on 5/17/2019 May 23, 2019City Council Regular Meeting Agenda - Final removing stopping, standing, and parking along Langford, King Arthur, Guadalupe, and Lancelot. Sponsors:Rother No Parking - Map - Langford, Lancelot, King Arthur.pdf No Parking King Arthur Lancelot, Langford and Guad Attachments: Presentation, discussion, and possible action regarding the approval of general service contract for city -wide mowing and landscape maintenance to Green Teams, Inc. not to exceed amount of $1,058,252. 19-02354. Sponsors:Caler Presentation, discussion, and possible action on an Advance Funding Agreement between the City of College Station and the State of Texas, acting through the Texas Department of Transportation, for an intersection improvement project at FM 2154 (Wellborn Road) and Holleman Drive. 19-02365. Sponsors:Fisher Ready for Partial Execution -AFA-FM 2154 & Holleman.pdf Resolution FM 2154-Holleman AFA 05-01-2019.docx Attachments: Presentation, discussion, and possible action regarding a Construction Services Contract with Palasota Contracting, LLC in the amount of $1,223,505 for the construction services for the Southwood Valley Trunk Line Phase 1 Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. 19-02376. Sponsors:Fisher Bid Tabulation 19-050.pdf Debt Resolution WW1997793 Southwood Valley Trunkline.PDF Project Location Map.pdf Attachments: Presentation, discussion, and possible action regarding approval of the construction contract with JaCody Construction in the amount of $149,486 for the City Gateway South Signage Project. 19-02387. Sponsors:Fisher GG1701 Project Location Map.pdf 19-048 Tab Attachments: 8. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Page 4 College Station, TX Printed on 5/17/2019 May 23, 2019City Council Regular Meeting Agenda - Final 9. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on May 17, 2019 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 5 College Station, TX Printed on 5/17/2019 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0259 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:5/14/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action on minutes for: • May 13, 2019 Workshop • May 13, 2019 Regular Sponsors:Tanya Smith Indexes: Code sections: Attachments:WKSHP051319 DRAFT Minutes RM051319 DRAFT Minutes Action ByDate Action ResultVer. Presentation, discussion, and possible action on minutes for: • May 13, 2019 Workshop • May 13, 2019 Regular Relationship to Strategic Goals: ·Good Governance Recommendation(s): Approval Summary:N/A Budget & Financial Summary: None Attachments: • May 13, 2019 Workshop • May 13, 2019 Regular College Station, TX Printed on 5/17/2019Page 1 of 1 powered by Legistar™ WKSHP051319 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION MAY 13, 2019 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali John Nichols Dennis Maloney City Staff: Jeff Capps, Deputy City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Monday, May 13, 2019 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:00 p.m. on May 13, 2019 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas WKSHP051319 Minutes Page 2 B. Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133; to wit:  Power Supply C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation The Executive Session recessed at 5:00 p.m. 3. Reconvene from Executive Session and take action, if any. No action was taken. 4. Presentation, possible action and discussion on items listed on the consent agenda. No items were pulled from Consent for clarification. 5. Presentation, discussion, and possible action regarding bicycle safety. Venessa Garza, Planning and Development, presented an overview of where bicyclists are riding, crash data analysis, and the City’s current safety programs and policies. Current City Efforts  Engineering/Infrastructure Improvements  All new roads have bicycle facilities based on context  Education  Distribute bike lights and bike maps  Share public safety announcements and videos  Be Kind Ride Kind  Local initiative by Public Communications  Offer bicycle classes – as requested  Police Department participates in Hard Hats for Little Heads  Distribute helmets to 2nd graders Potential Strategies  Top Concerns  Motorists Failing to Yield Right of Way  Bicyclists Riding the Wrong Way on Sidewalk and Bike Lane  Distracted Driving and Biking  County-Wide  Partner with Brazos County and Texas A&M University on a Safety Campaign  Support Safe Passing Ordinance at the State level  City-Wide  Engineering  Continue adding dedicated bicycle facilities (multi-use paths/separated bike lanes)  Education/Encouragement  Continue current efforts WKSHP051319 Minutes Page 3  Safety Campaign  Enforcement:  Targeted enforcement for most common traffic violations 6. Presentation, discussion, and possible action regarding College Station Utilities’ (CSU’s) electric energy efficiency programs. Patrick McIntyre, Electric, presented an update to Council on the various energy efficiency programs currently offered to the customers of CSU. Some of the various programs are: Good Cents Home, Energy Back II Rebate, LED Lighting Rebate, Green Light Commercial Lighting Program, Connected Thermostat Rebate Program, Personalized Energy Audits, and the Customer Guide 2019. 7. Council Calendar Council reviewed the calendar. 8. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Architectural Advisory Committee, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan -College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Mayor Mooney reported on the YMCA. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:05 p.m. on Monday, May 13, 2019. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary RM051319 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION MAY 13, 2019 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali John Nichols Dennis Maloney City Staff: Jeff Capps, Deputy City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney at 6:13 p.m. on Monday, May 13, 2019 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 1. Pledge of Allegiance, Invocation, consider absence request. Presentation of The Arts Council - College Arts Scholarship Winners. Pam Smits, The Arts Council, noted that there was one College Station recipient of a $5,000 scholarship and one of a $3,000; graduating from College Station High School and then two College Station recipients of a $3,000 scholarship, graduating from A&M Consolidated High School. The four recipients are Lindsey Franks, plans to study acting at Oklahoma City University, Aimee Deng, plans to study painting at the School of the Art Institute in Chicago, Jacob Eaker, plans to study theatrical design at the University of Texas in Austin, and Benjamin Moder who plans to study design at Carnegie Mellon. Presentation proclaiming May as National Bike Month. Mayor Mooney presented a proclamation to representatives of the Bicycle, Pedestrian and Greenways Committee and the College Station Department’s Bicycle Unit, proclaiming May as National Bike Month. Presentation proclaiming May 19th – 25th as National Public Works Week. RM051319 Minutes Page 2 Mayor Mooney presented a proclamation to the Public Works Department, proclaiming May 19-25, 2019 as National Public Works Week. Hear Visitors Comments Elianor Vessali, College Station, came before Council to honor the service and sacrifice of Navy Airman Adrian M. Campos. Jorge Sanchez, College Station, came before Council to speak on how protected bike lanes can save our city and our kids. Mr. Sanchez also spoke on the registration and scholarships from NACTO the National Association of City Transportation Officials. Andrea Hooper, College Station - written comments on Thomas Park. Robert Rose, Bryan, came before Council to speak on the bicycle lanes item that was presented in Workshop. Also, Mr. Rose spoke on HB 962, that it doesn’t look like it will pass and asked council to join in with other citizens on this bill. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  April 25, 2019 Workshop Meeting  April 25, 2019 Regular Meeting 2b. Presentation, discussion, and possible action regarding the award of RFP 19 -028, Annual Electric System Construction and Maintenance Labor, to two (2) vendors for a total amount of $1,500,000. The two vendors are Kasparian Underground, LLC dba H&B Contractors for a not to exceed amount of $600,000 and Primoris T&D Services LLC for a not to exceed amount of $900,000. 2c. Presentation, discussion, and possible action to approve a contract amendment to the Employee Health Clinic contract between the City of College Station and CHI St. Joseph Health to extend the agreement term through December 31, 2019, to align with the City's benefit plan year. 2d. Presentation, discussion, and possible action regarding Resolution No. 05-13-19-2d adopting the Emergency Management Plan (EMP) dated May 2019. 2e. Presentation, discussion, and possible action regarding Resolution No. 05-13-19-2e adopting the Mitigation Action Plan titled “Mitigating Risk: Protecting Brazos County from All Hazards 2019-2024." 2f. Presentation, discussion, and possible action regarding Resolution No. 05-13-19-2f reappointing Brian Hilton as the Emergency Management Coordinator. 2g. Presentation, discussion, and possible action on a construction contract with Jamail and Smith Construction, LP, in the amount of $153,394.92 for construction at three parks: Lincoln Recreation Center basketball pavilion structure painting and repairs, installing a water drinking fountain, court resurfacing, and lighting upgrades; the installation of water drinking RM051319 Minutes Page 3 fountains at Lick Creek Park; and concrete pads for bench installations at Cove of Nantucket Park. 2h. Presentation, discussion, and possible action on a change order in the amount of $9,925 to the TriTech Subscription Service, License and Use Agreement related to the police CAD/RMS project. 2i. Presentation, discussion, and possible action regarding the renewal of a contract with Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues, programs and tournaments in an amount not to exceed $125,000 per year. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. REGULAR AGENDA 1. Presentation, discussion, and possible action on Ordinance No. 2019-4092 authorizing the issuance of up to $82,000,000 in principal amount of “City of College Station, Texas Certificates of Obligation, Series 2019”; delegating the authority to certain City Officials to execute certain documents relating to the sale of the certificates; approving and authorizing instruments and procedures relating to the certificates; and enacting other provisions relating to the subject. Mary Ellen Leonard, Finance Director, stated that March 28, 2019 Council approved a resolution directing staff to advertise the issuance of CO’s and that Council is authorized to approve the issuance of Certificates of Obligation (CO’s) after approving a resolution directing notice to be published of the intent to issue the CO’s. Mr. Boyd London, City’s Financial Advisor with Hilltop Securities, Inc. stated the this particular issue will provide resources for streets, parks, city hall construction, information technology, electric, and water and wastewater improvements; and debt issuance costs. This issuance is up to $82,000,000 in principal amount of “City of College Station, Texas Certificates of Obligation, Series 2019.” Mr. Boyd London with Hilltop Securities, Inc. recommended that the City issue Certificates of Obligation for utility projects rather than Utility Revenue Bonds. Staff recommended approval of the issuance is up to $82,000,000 in principal amount of “City of College Station, Texas Certificates of Obligation, Series 2019.” MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2019- 4092 authorizing the issuance of up to $82,000,000 in principal amount of “City of College Station, Texas Certificates of Obligation, Series 2019”; delegating the authority to certain City Officials to execute certain documents relating to the sale of the certificates; approving and authorizing instruments and procedures relating to the certificates; and enacting other provisions relating to the subject. The motion carried unanimously. 2. Public Hearing, presentation, discussion, and possible action regarding Resolution No. 05- 13-19-02 of the City Council, authorizing the establishment of Public Utility Easements for the RM051319 Minutes Page 4 Huntington Sanitary Sewer Trunk Line Project within 2.079 acre and 0.079 acre portions of College Station greenways located generally east of Lakeway Drive and north of William D. Fitch Parkway, plus the City Council determination that the use of greenway property is allowable and that no other feasible or prudent alternative exists for the Public Utility Easements for the project, and that all reasonable planning measures have been taken to minimize the harm to such greenways. Erika Bridges, Planning and Development, stated that the approval of this item will establish public utility easements within 2.079 acre and 0.079 acre portions of College Station greenways located generally east of Lakeway Drive and north of William D. Fitch Parkway. The Public Utility Easements are being proposed along the perimeter of City-owned greenways property and will allow for development of the Huntington Sanitary Sewer Trunk Line Project as well as existing and future utilities. It is anticipated that the granting of the easements will not have any potential negative impact to the greenways or its operations. Staff recommended approval of this resolution. At approximately 6:55 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 6:56 p.m. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Resolution No. 05- 13-19-02 authorizing the establishment of Public Utility Easements for the Huntington Sanitary Sewer Trunk Line Project within 2.079 acre and 0.079 acre portions of College Station greenways located generally east of Lakeway Drive and north of William D. Fitch P arkway, plus the City Council determination that the use of greenway property is allowable and that no other feasible or prudent alternative exists for the Public Utility Easements for the project, and that all reasonable planning measures have been taken to minimize the harm to such greenways. The motion carried unanimously. 3. Presentation, discussion, and possible action regarding an appointment to the Parks and Recreation Board. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to appoint Kevin Henderson to the Parks and Recreation Board for an unexpired term. The motion carried unanimously. 4. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Brick requested a future agenda item on methods of raising funds for Certificates of Obligations and a comparison of certificates of obligation and general obligation bonds. 5. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 6:59 p.m. on Monday, May 13, 2019. RM051319 Minutes Page 5 ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:219-0183 Name:HVAC Improvements for the Utility Customer Service building and Municipal Court building Status:Type:Contract Consent Agenda File created:In control:4/6/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action regarding approval of a job order construction contract for facilities corrective maintenance services from Air Tech Brazos Valley in the amount of $287,305. Sponsors:Pete Caler Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, discussion, and possible action regarding approval of a job order construction contract for facilities corrective maintenance services from Air Tech Brazos Valley in the amount of $287,305. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of job order construction contract # 19300273 for facilities corrective maintenance services from Air Tech Brazos Valley in the amount of $287,305. Summary: In August of 2013, Faithful+Gould, Inc. conducted a site visit at the City of College Station to complete a comprehensive facilities condition assessment of 36 buildings and site systems. This corrective maintenance job order contract addresses some of the recommendations in the condition assessment for fiscal year 2019. The projects were selected by prioritization of the most critical components listed in the assessment that can be completed within existing facilities maintenance budgetary resources for FY19; replacement of Heating Ventilation and Air conditioning (HVAC) equipment and building automation system for a total price of $287,305 for the Utility Customer Service Building and Municipal Courts Building. Contract pricing is available from Air Tech Brazos Valley through Buy Board. The Texas Comptroller of Public Accounts (CPA) has established use of Buy Board contracts as an alternative purchasing method available to governmental agencies and members of the CPA co-operative purchasing network. All work ordered under the Buy Board contract #552-17 is priced by Air Tech Brazos Valley with the 2017 edition of R.S. Means Facilities HVAC Cost Data unit price book. These resources offer very comprehensive line item pricing for the goods and services provided. Budget & Financial Summary: Funds are available in the Facility Maintenance budget for the corrective maintenance projects. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0183,Version:2 Attachments: 1. Contract on file in the City Secretary's office College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0246 Name: Status:Type:Contract Consent Agenda File created:In control:5/7/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action regarding the approval to purchase furnishings totaling $330,029.53 from multiple vendors through various purchasing cooperatives for the newly renovated Larry J. Ringer Library. Sponsors:Erica Wozniak Indexes: Code sections: Attachments:Library Furnishings Quote Coops 052319 Action ByDate Action ResultVer. Presentation, discussion, and possible action regarding the approval to purchase furnishings totaling $330,029.53 from multiple vendors through various purchasing cooperatives for the newly renovated Larry J. Ringer Library. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff respectfully recommends approving the use of project funds, and additional funds from a donation from The Friends of the Library, to purchase furnishings for the newly renovated Larry J. Ringer Library in the amount of $330,029.53. The donation from The Friends of the Library is $39,470.37 and the amount of project funds used is $290,559.16 for a total of $330,029.53. Summary: The Larry J. Ringer renovation project budgeted $875,000 to purchase the necessary furnishings for the newly renovated building. On April 25, 2019, City Council approved the purchase of shelving at the cost of $460,369.34. The total cost to purchase the shelving and the remaining items are well within the budgeted amount of $875,000. Upon approval by City Council, purchase orders will be issued to the following vendors: Clarus Glassboards, LLC $6,363.97, G.L. Seaman & Company $199,978.13, Southern Aluminum $12,697.35, Wilton’s Officeworks, Ltd. $107,847.28, HBI Office Solutions $1,640.50 and Lone Star Furnishings, LLC $1,502.30. These purchases will be made through the following cooperative contracts which have been competitively bid and awarded which satisfies any requirement of Texas state and local government statutes relating to competitive bids or proposals: Texas Multiple Awards Schedule, BuyBoard, Choice Partners, OMNIA Partners: Texas Cooperative Purchasing Network, National Intergovernmental Purchasing Alliance and U.S. Communities. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0246,Version:1 Budget & Financial Summary: The Larry J. Ringer renovation project budgeted $875,000 to purchase the necessary furnishings for the newly renovated building. The previously approved shelving cost $460,369.34 leaving $414,603.66 available to purchase the remaining furnishings. The above request is for a total of $330,029.53 of which $290,559.16 of project funds will be used and the remaining $39,470.37 is from a donation. The total purchase of furnishings, including the previously approved shelving, is $790,398.87 and falls within the budgeted amount of $875,000. Legal Review: Yes Attachments: Purchasing Coop Quotes College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ emailed 030819 GL Seaman 14509 1 email 030819 emailed 030819 GL Seaman 14509 2 email 030819 emailed 030819 GL Seaman 14509 3 email 030819 emailed 030819 GL Seaman 14509 4 email 030819 Quote Number: 43708 Sales Person:Stacie Brice sbrice@southernaluminum.com QuotationPO Box 884 Magnolia, AR 71754 800-221-0408 F: 870-234-2823 www.southernaluminum.com 7/7/2019Expires: 4/8/2019Date: Phone: City of College Station P.O. Box 9960 College Station TX 77842-9960 USA 817.710.1371 amcburnett@komatsu-inc.com Anne McBurnett COLSTXQuotation Prepared For: Larry J Ringer Public Library 1818 Harvey Mitchell Pkwy S. College Station TX 77845 Ship To: LJRPL Freight Carrier:Best Way TXMAS Contract #TXMAS-15-71010 and freight is Open Market Net PriceUnit PriceQuantityDescriptionLinePart Number / SA2472PR2L-GS 1 24" x 72" Alulite Linenless Swirl Radius Edge Roman II Leg - Graphite Swirl 35 $277.85 $9,724.75 TXMAS P/N: SA24722L TT306GHD-P 2 30" x 72" GHD Table Truck 4 $535.15 $2,140.60 TXMAS P/N: TT306GHD *(10) Table Capacity* *Loaded Table Cart Dimensions - 33 1/2" W x 78"L* Quote Total:$12,697.35 Estimated Freight:$832.00 This quote is valid for 90 days. Freight estimate is valid for 30 days and is for Dock to Dock delivery. New customers are required to prepay their first order in full by check or credit card. After prepaying your first order, you may request Net 30 terms by submitting a credit application. Southern Aluminum collects sales tax in states with a physical presence (nexus). If we do not collect sales tax from you, you may owe sales tax on your purchase. $11,865.35Subtotal: Page: 1 of 1StaciePrepared by: Estimate DATE 4/8/2019 ESTIMATE NO. 14025 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL TIS IS FOR THE SOUTHERN ALUMINUM PRODUCT LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 1,779.80 1,779.80 $1,779.80 Estimate DATE 3/25/2019 ESTIMATE NO. 14024 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL QUOTED USING TXMAS-18-7801 NF ITEM OF.01: LANDSCAPE FORMS FGP.BENCH: 70" BACKED BENCH 6 1,312.75 7,876.50 SEATING MATERIAL: JARRAH, NO FINISH SUPPORT FINISH: CLEAR ANODIZED ALUMINUM NF ITEM OF.02: LANDSCAPE FORMS FGP.LITTER: LITTER RECEPTACLE 2 610.88 1,221.76 SIDE PANEL MATERIAL: JARRAH, NO FINISH LID & TOP RING FINISH: POWDERCOATED SILVER BASE COLOR: BLACK LINER COLOR: BLACK FREIGHT FREIGHT FROM MANUFACTURER 1 1,190.00 1,190.00 LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTIL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, SUPPLY ALL HARDWARE AND MATERIALS NEEDED, HAUL AWAY ALL TRASH 1 1,500.00 1,500.00 $11,788.26 Estimate DATE 3/5/2019 ESTIMATE NO. 14028 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL QUOTED USING TXMAS-15-71012 NF ITEM LC.06: ALLERMUIR A641: OPEN HIGH BACK LOUNGE CHAIR 4 1,554.92 6,219.68 FABRIC: ULTRALEATHER PRO, RHUBARB 554-1329 FRAME: POLISHED CHROME NF ITEM OT.01: ALLERMUIR A645/30RD: 30" ROUND TABLE 2 493.61 987.22 SURFACE: WILSONART PEWTER MESH #4878-38 EDGE: #37 CUT-BACK WITH CLEAR FINISH POLISHED ALUMINUM BASE WITH CHROME STEEL SWIVEL CENTER COLUMN DYNAMIC YOKE, HEIGHT ADJUSTMENT & FREE-FLOATING TILT NF ITEM OT.05: ALLERMUIR A645/30RD: 30" ROUND TABLE 2 1,351.89 2,703.78 SURFACE: CORIAN CAMEO WHITE EDGE: #82 CUT-BACK POLISHED ALUMINUM BASE WITH CHROME STEEL SWIVEL CENTER COLUMN DYNAMIC YOKE, HEIGHT ADJUSTMENT & FREE-FLOATING TILT Page 1 Estimate DATE 3/5/2019 ESTIMATE NO. 14028 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 941.71 941.71 Page 2 $10,852.39 Estimate DATE 4/5/2019 ESTIMATE NO. 14048 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL QUOTED USING CHOICE PARTNERS CONTRACT #18/015KC-05 NF ITEM CH.10: STYLEX VR35130.02.MK.C2: VERVE ARMLESS TASK CHAIR 18 442.52 7,965.36 UPHOLSTERED INNER LINER: ULTRALEATHER PRO AUBERGINE #554-9336 SHELL: MILK 02 CASTER: C2 FRAME: MK MILK NF ITEM CH.03: STYLEX Z-53-101-CH: ZEPHYR MULTI-USE ARMLESS STACKING CHAIR 12 304.52 3,654.24 UPHOLSTERED SEAT: CF STINSON SUNDANCE WITH STA-KLEEN, SND 31 MICA FRAME: CHROME MESH: BLACK MESH COM C.O.M. FABRIC: CF STINSON SUNDANCE WITH STA-KLEEN, SND 31 MICA 12 51.00 612.00 LABOR INSTALLATION 1 1,117.44 1,117.44 $13,349.04 Estimate DATE 4/5/2019 ESTIMATE NO. 14125 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL NF ITEM LC.02 - HBF HLA306-011.U.N: BIANCO LOUNGE CHAIR, STAINLESS STEEL LEGS 10 1,275.00 12,750.00 COM COM UPHOLSTERY: UNIKA VAEV ZONE CULT 702/76 10 195.00 1,950.00 LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 1,050.00 1,050.00 QUOTED USING TCPN CONTRACT #R142206 $15,750.00 Estimate DATE 5/2/2019 ESTIMATE NO. 14137 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL NF ITEM LC.08: KEILHAUER 68724: PONDER MID-BACK ARMLESS LOUNGE CHAIR WITH 4-STAR BASE FABRIC: ULTRA LEATHER PRO AUBERGINE 554-9336 6 946.82 5,680.92 BASE: PA00 POLISHED ALUMINUM NF ITEM BE.07: KEILHAUER 2002: BRANDEN 2-SEATER BENCH FABRIC: ULTRA LEATHER PRO DARK KNIGHT 554-5618 1 988.80 988.80 BASE: CHROME LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 600.21 600.21 QUOTED USING TXMAS-17-7119 $7,269.93 Estimate DATE 5/2/2019 ESTIMATE NO. 14138 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL THE FOLLOWING IS FOR ITEM TB.06 NF SENATOR ORHP54RD: ORB HIGH POST 54" DIA. FULL DESK, 29"H 3 1,512.45 4,537.35 WORKSURFACE: TFL WITH MATCHING EDGE, COLOR CARINI WALNUT FRAME FINISH: WHITE POWDER COAT NF SENATOR ORHP54RDA: ORB HIGH POST 54" DIA. BITE DESK, 29"H 6 1,527.75 9,166.50 WORKSURFACE: TFL WITH MATCHING EDGE, COLOR CARINI WALNUT FRAME FINISH: WHITE POWDER COAT NF SENATOR ORSF1627: SCREEN FOR 54" FULL DESK AND FULL SIDE OF 54" BITE DESK 12 208.35 2,500.20 FABRIC: GRADE C, CAMIRA BLAZER - COLOR HOLYOKE CUZ2T NF SENATOR ORSF1617: 17" WIDE SCREEN TO BE USED ON BITE SIDE OF 54" BITE DESK 6 197.55 1,185.30 FABRIC: GRADE C, CAMIRA BLAZER - COLOR HOLYOKE CUZ2T NF SENATOR ORCT54FB: ORB CABLE TRAY 54" FULL TO BITE DESK 6 108.00 648.00 NF SENATOR DQOREK54FBDSB: 54" FULL DESK TO 54" BITE DESK ELECTRICAL KIT, WITH #1 RECEPTACLES ONLY 6 170.55 1,023.30 Page 1 Estimate DATE 5/2/2019 ESTIMATE NO. 14138 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL NF SENATOR DQEKEORDSB: END OF RUN DOUBLE BLOCK WITH #1 RECEPTACLES 3 93.60 280.80 NF SENATOR 8420AP14824: 72" INFEED WITH 3 PRONG PLUG, SINGLE CIRCUIT 3 101.25 303.75 NF SENATOR ORUSADP: ORB ABOVE DESK POWER UNIT WITH (2) OUTLETS AND (2) USB 18 139.50 2,511.00 FINISH: SKIPPED OPTION NF ITEM OT.03: SENATOR TAL21SST: TALON TABLE - SOFT TRIANGLE 3 296.10 888.30 TOP: DESIGNER WHITE - GRADE A LAMINATE EDGE: #28, SOLID WHITE PAINTED EDGE TUBULAR STEEL COLUMN IN SLATE GRAY POWDER COAT POLISHED ALUMINUM BASE WITH TEFLON GLIDES THE FOLLOWING IS FOR ITEM BE.02 ALLERMUIR PEBBLE COLLECTION TUBULAR STEEL LEG FINISHED IN SILVER POWDER COAT MOLDED FOAM CONSTRUCTION FABRIC: CAMIRA FABRICS, BLAZER HOLYOKE CUZ2T Page 2 Estimate DATE 5/2/2019 ESTIMATE NO. 14138 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL DIM: 17"H X 28.75" DIAMETER NF ALLERMUIR A620: ROUND 2 739.05 1,478.10 NF ALLERMUIR A621: SCALLOPED 6 739.05 4,434.30 NF ALLERMUIR A622: ROUND, STANDARD BLACK LAMINATE TOP 2 824.85 1,649.70 NF ALLERMUIR A622: LINKING BRACKETS 8 33.64 269.12 LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 2,745.00 2,745.00 QUOTED USING BUYBOARD CONTRACT #584-19 Page 3 $33,620.72 Estimate DATE 4/18/2019 ESTIMATE NO. 14153 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL NF ITEM RT.07: ARCADIA A-427229-W: AVELINA MEETING TABLE, 42"D X 72"L X 29"H, WALNUT, WHITE OAK OR LAMINATE TOP WITH WALNUT OR WHITE OAK BODY 1 2,990.86 2,990.86 EXTERIOR TOP: CORIAN DESIGNER WHITE EXTERIOR BODY: WALNUT, FINISH: 29 NATURAL WALNUT INTERIOR: WALNUT, FINISH: 29 NATURAL WALNUT UP CHARGE ITEM RT.07: UPCHARGE FOR WALNUT SPECIES ON AVELINA, PRICE PER UNIT 1 355.81 355.81 UP CHARGE ITEM RT.07: UPCHARGE FOR CORIAN DESIGNER WHITE ON AVELINA, PRICE PER UNIT 1 1,663.81 1,663.81 NF ITEM CH.15: ARCADIA 2537-NS05: NIOS GUEST CHAIR, ARMLESS, WOOD LEGS 4 476.14 1,904.56 GRD: ARCHITEX GRADE 3 PATTERN: PUPPYTOOTH FEATHER TONE: SINGLE-TONE WOOD LEG: WALNUT, 29 NATURAL WALNUT OPT: NON-SKID GLIDES UP CHARGE ITEM CH.15: UPCHARGE FOR GRADE 3 FABRIC, ARCHITEX PUPPYTOOTH, FEATHER, PRICE PER UNIT 4 76.14 304.56 Page 1 Estimate DATE 4/18/2019 ESTIMATE NO. 14153 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL UP CHARGE ITEM CH.15: UPCHARGE FOR NON-SKID GLIDES, PRICE PER UNIT 4 9.64 38.56 LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 653.22 653.22 QUOTED USING TXMAS-15-7109 CONTRACT Page 2 $7,911.38 Estimate DATE 4/22/2019 ESTIMATE NO. 14159 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL NF ITEM LC.01: ARCADIA 6100-AR: DOMO LOUNGE CHAIR W/AUTO RETURN 3 770.55 2,311.65 GRD: UPHOLSTERY GRADE 8 SPECIAL UPHOLSTERY GRADE 8 TWO TONE APPLICATION CODE DL2 TONE: MULTI-TONE FABRIC: FIRST FABRIC, SEAT CUSHION AND SEAT BOX, MOMENTUM TRAPEZE, VINE (GR.8) FABRIC: SECOND FABRIC, BALANCE OF CHAIR, MOMENTUM BEELINE, SPROUT (GR.2) UP CHARGE ITEM LC.01: UPCHARGE FOR GRADE 8 FABRIC, MOMENTUM TRAPEZE, VINE, PRICE PER UNIT 3 438.57 1,315.71 NF ITEM OT.08: 6191: DOMO OFFSET TABLE 3 375.63 1,126.89 CORIAN TOP, COLOR DESIGNER WHITE COLUMN AND BASE PLATE, #91 CHROME UP CHARGE ITEM OT.08: UPCHARGE FOR CORIAN DESIGNER WHITE ON DOMO TABLE, PRICE PER UNIT 3 105.10 315.30 Page 1 Estimate DATE 4/22/2019 ESTIMATE NO. 14159 NAME / ADDRESS CITY OF COLLEGE STATION-PURCHASING P.O. BOX 9973 COLLEGE STATION, TX 77842 P.O. BOX 5040 Bryan, TX 77805 TERMS NET 10 DAYS REP JLM FOB PROJECT RINGER LIBRARY THANK YOU FOR YOUR BUSINESS! JEFF MONROE.TOTAL 979-268-0062 979-268-0311(fax)www.wiltons.com ITEM DESCRIPTION QTY UNIT PRICE TOTAL LABOR TO RECEIVE, INSPECT, WAREHOUSE UNTILL CUSTOMER IS READY, DELIVER AND INSTALL PRODUCT, HAUL AWAY ALL TRASH 1 456.21 456.21 QUOTED USING TXMAS-15-7109 CONTRACT Page 2 $5,525.76 Quotation Page 1 / 3 21091 05/06/19 ZACH ETHERIDGE Quote Quote Date Customer Order Customer Account Representative Project CITCOL Quote To Ship To VIRGINIA KETTLER CITY OF COLLEGE STATION ACCOUNTS PAYABLE P.O. BOX 9973 COLLEGE STATION TX 77840 VIRGINIA KETTLER CITY OF COLLEGE STATION ACCOUNTS PAYABLE P.O. BOX 9973 COLLEGE STATION TX 77840 +1 (979) 764-3555Phone+1 (979) 764-3555Phone Net Due in 10 daysTerms Line Quantity Catalog Number / Description Unit Price Extended Amount ERG: TXMAS CONTRACT #TXMAS-17-7101 ERG: LEAD TIME 4-5 WEEKS, NOT INCLUDING TRANSIT TIME * HBF: TXMAS CONTRACT #TXMAS-# TXMAS-17-7115 HBF: LEAD TIME 6- WEEKS TO SHIP FROM RECEIPT OF COM, NOT INCLUDING TRANSIT * KEILHAUER: TXMAS-17-7119 KEILHAUER: LEAD TIME 6- WEEKS TO SHIP FROM RECEIPT OF COM, NOT INCLUDING TRANSIT * HBI, INC. AND/OR OUR REPRESENTATIVES ARE TO HAVE FREE AND CLEAR ACCESS TO THE BUILDING AND INSTALL SPACE/SUITE (NO EXISTING FURNITURE) INCLUDING, BUT NOT LIMITED TO, ITS' ELEVATORS, CORRIDORS, DOCKS AND COMMON AREAS DURING THE DURATION OF THE PROJECT * TERMS OF SALE: PURCHASE ORDER TO INITIATE ORDER. BALANCE DUE NET 30 DAYS FROM DATE OF INVOICE OR PARTIAL INVOICE. A LATE FEE OF 1.5% PER MONTH WILL BE CHARGED ON ALL PAST DUE BALANCES. * HBI MAY NOT BE HELD RESPONSIBLE FOR DELAYS DUE TO OTHER TRADES, BUILDING RESTRICTIONS, OR CUSTOMER SITE DELAYS Quotation (cont'd) Page 2 / 3 21091 05/06/19 ZACH ETHERIDGE Quote Quote Date Customer Order Customer Account Representative Project CITCOL Line Quantity Catalog Number / Description Unit Price Extended Amount * QUOTE INCLUDES LABOR TO RECEIVE, INSPECT, DELIVER, INSTALL/SET IN PLACE/MAKE READY FOR USE, REMOVE ALL TRASH AND PACKING MATERIALS FROM CUSTOMER PREMISES DURING NORMAL BUSINESS HOURS * * PLEASE REVIEW THIS QUOTE VERY CAREFULLY, AS THESE PRODUCTS ARE NON-RETURNABLE!!!!!! * * FURNITURE ORDERS ARE PLACED BASED ON THE CUSTOMER'S REQUESTED INSTALLATION DATE. PRODUCT THAT MUST BE HELD IN STORAGE LONGER THAN 30 DAYS MAY INCUR STORAGE FEES. * GENERAL FURNISHINGS-12600BEGSubsection 1 10 ELLIOT JUNIOR CHAIR ERGINTERNA 121.98 1,219.80 ERG INTERNATIONAL 6260-J SF Elliot junior four leg base children's chair with 16" seat height, polypropylene shell, metal powdercoat white legs, and self leveling glides Polypropylene: Ivy green Legs: White (W) powder coat with powdercoat 2 10 SF ERGINTERNA 18.27 182.70 White (W) powder coat with powdercoat Special Finish 3 1 FREIGHT FOR ERG ERGINTERNA 98.00 98.00 FREIGHT FOR ERG CHAIRS 4 1 INSTALL FEE FOR ERG HBIOFCSOL 140.00 140.00 INSTALL FEE FOR ERG SubsectionEND Quotation (cont'd) Page 3 / 3 21091 05/06/19 ZACH ETHERIDGE Quote Quote Date Customer Order Customer Account Representative Project CITCOL Line Quantity Catalog Number / Description Unit Price Extended Amount QUOTATION TOTALS 1,640.50Sub Total Texas Non-Taxable 0.00 Grand Total 1,640.50 End of Quotation QUOTATION DATE 5/3/2019 QUOTE # 10044 NAME / ADDRESS CULTURAL SURROUNDINGS 5600 W. LOVERS LANE DALLAS, TX 75209 SHIP TO LARRY RINGER LIBRARY 1818 HARVEY MITCHELL PKWY. S. COLLEGE STATION, TX 77845 P.O. No.SALES REP BJ COORDINATOR REBECCA M 4301 Reeder Dr. Suite 100 Tax ID# 26-3563443 Carrollton, TX 75010 PH: (972) 862-9900 FX: (972) 862-9990 **Quote good for 30 days** ITEM DESCRIPTION CLASSQTYCOST Total SS - EL42RD****PLTEA ELEMENTAL ROUND TABLE 42"DIA., ADJUSTABLE HEIGHT WITH GLIDES. TOP: WA PEWTER MESH 4878-38 EDGE: PLATINUM FRAME: PLATINUM JONES3 245.96 737.88 SS - 00951 PLATO CHAIR, 16", B+ SHELL, 4-LEG SHELL: RED FRAME: CHROME JONES4 64.73 258.92 SS - 00951 PLATO CHAIR, 16", B+ SHELL, 4-LEG SHELL:PLATINUM FRAME: CHROME JONES4 64.73 258.92 FREIGHT FREIGHT JONES1 246.58 246.58 DELIVERY TAILGATE DELIVERY ONLY - DOES NOT INCLUDE INSTALLATION JONES0.00 0.00 Sales Tax JONES8.25%0.00 PRICED PER BUYBOARD CONTRACT #584-19 SIGNATURE _____________________________________ Pricing is based on the quantities listed above. A change in quantities may result in a change in pricing and freight. For any changes please contact your sales representative. TOTAL $1,502.30 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0250 Name:Sec 40-389 Ord Amend Solid Waste Containers Status:Type:Ordinance Consent Agenda File created:In control:5/9/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action on an ordinance amending Chapter 40, "Utilities," Article IV, "Solid Waste Collection and Disposal, " Division 2 "Waster Collection Generally," Section 40-389, "Residential Collection Generally," of the Code of Ordinances regarding containers. Sponsors:Debbie Eller Indexes: Code sections: Attachments:Chapter 40 Sec. 40-389 Ord Amend Action ByDate Action ResultVer. Presentation, discussion, and possible action on an ordinance amending Chapter 40, "Utilities," Article IV, "Solid Waste Collection and Disposal, " Division 2 "Waster Collection Generally," Section 40-389, "Residential Collection Generally," of the Code of Ordinances regarding containers. Relationship to Strategic Goals: ·Good Governance ·Financially Sustainable City ·Core Services and Infrastructure ·Neighborhood Integrity ·Diverse Growing Economy ·Improving Mobility ·Sustainable City Recommendation(s): Staff recommends approval of amendments made to Chapter 40, "Utilities," Article IV, "Solid Waste Collection and Disposal, " Division 2 "Waster Collection Generally," Section 40-389, "Residential Collection Generally," regarding utility customer responsibility. Summary: The ordinance amendment better clarifies that the utility customer is responsible for placing the sanitation container out for collection and removing the sanitation container after it has been serviced for collection. This amendment applies to 70-gallon containers and automatic solid waste containers. This clarification will assist with education and enforcement action by specifying the responsible party. Additionally, Section 40-389 has been formatted for ease of reading and understanding. Budget & Financial Summary: N/A College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0250,Version:1 Attachments: Proposed Ordinance College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 40, “UTILITIES,” ARTICLE IV, “SOLID WASTE COLLECTION AND DISPOSAL,” DIVISION 2 “WASTE COLLECTION GENERALLY,” SECTION 40-389, “RESIDENTIAL COLLECTION GENERALLY,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS RELATING TO RESIDENTIAL WASTE COLLECTION GENERALLY; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 40, “Utilities,” Article IV, “Solid Waste Collection and Disposal,” Division 2 “Waste Collection Generally,” Section 40-389 “Residential Collection Generally,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDINANCE NO._____ Page 2 of 5 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this _______ day of _________________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO._____ Page 3 of 5 Ordinance Form 8-14-17 EXHIBIT A That Chapter 40, “Utilities,” Article IV, “Solid Waste Collection and Disposal,” Division 2 “Waste Collection Generally,” Section 40-389 “Residential Collection Generally,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended to read as follows: Sec. 40-389. - Residential collection generally. (a) Residential Units with less than Four Attached Units. Each single-family detached residential unit in a building with less than a total of four attached residential units not required by the City's Unified Development Ordinance (see App. A) solid waste minimum standard to provide dumpster enclosures will each be provided with a 70-gallon, City-owned, automated solid waste collection container. Service shall be once per week. All containers must be placed out for collection by 8:00 a.m. on the scheduled service day and removed from the designated pick up place within 12 hours after scheduled collection. The utility customer, owner and occupant are responsible for placing the container out for collection and removing the container after collection. (1) 70 Gallon Containers. Each single-family detached residential unit or housing unit with less than four attached residential units that has been assigned a 70 -gallon, City-owned, automated solid waste container will be provided with once per week garbage, brush, rubbish, and recycling collection. (2) Automatic Solid Waste Container. Each single-family detached residential unit or housing unit with less than four attached residential units that has been assigned a city- owned automated solid waste container will be provided with once per week garbage, brush, rubbish, and every other week recycling collection. (b) Residential Units with Four or more Attached Units. Each residential unit with four or more attached residential units in a complex not been identified as a multi -family apartment complex by the City that has been assigned a shared large City-owned automated solid waste collection container, will be provided with twice per week garbage collection, once per week brush/rubbish collection, and every other week recycling collection. (c) Residential Refuse Only. Only residential refuse is to be placed in containers. Construction demolition waste, tires, dead animals, hazardous substances and stable matter such as dirt, brick and rock will not be accepted. (d) Waste Not in Container is Customer’s Responsibility. Any garbage or waste not contained in the automated container provided will not be picked up or hauled by City services and shall remain the responsibility of the customer/generator for disposal. The cleanup of any spillage caused by overfilling a container will be the responsibility of the customer/generator. (e) Container Lid Closed, No Items on Lid. When storing the container or when the container has been set out for collection, the lid must be kept closed at all times to prevent any ORDINANCE NO._____ Page 4 of 5 Ordinance Form 8-14-17 accumulation of water. No bags, boxes or other items shall be placed on the top of the closed container lid so as to hinder servicing of the container. (f) Container Replacement. If the container is lost by theft or damaged beyond use by any means other than by the occupant's own neglect or misuse, the container shall be replaced by the City at no cost to the occupant. If the container is lost or damaged beyond use as a result of the occupant's neglect or misuse, the cost of a replacement container will be charged. The occupant shall promptly notify the City in the event of the need for repair or replacement of the container. (g) Additional Containers. Any customer generating more waste than one container will hold may request an additional container and shall pay an additional fee as established in Section 2-117. (h) Authorized Container Pick-up Only. Only authorized automated containers provided by the City will be serviced on collection day, no other containers, boxes, or bags placed at the collection site will be picked up by the automated system. (i) Container Assignment. Automated containers are assigned and issued to the location of the utility user and will not be removed, transferred, or replaced by the customer. (j) Prohibited Waste. It shall be unlawful for Customers to put construction demolition waste, hot ashes, oil, corrosive solvents, pool chemicals, lead acid batteries or any other hazardous substances in the residential container. (k) Container and Bulky Waste Placement. Each residential automated container, bag, or bundle shall be placed at curbside for solid waste collection. Each residential customer shall place bulky waste at a location that is acceptable to the City for solid waste collection. Items shall be placed as close to the paved or traveled portion of the roadway as practicable without interfering with or endangering the movement of vehicles or pedestrians. When construction work is being performed in the right-of-way, items shall be placed as close as practicable to an access point for the City collection vehicle. (l) Container Placement Time. Automated containers shall not be placed curbside before 5:00 a.m. the day of which collection is scheduled. Automated containers shall be removed from the designated pickup point and placed either adjacent to their dwelling or at a location designated by the City within 12 hours of their scheduled collection day. Under no circumstances, shall an automated container be placed for normal daily use within an area defined by the edge of the street, pavement, or curb and the building set back line. (m) Prohibited Parking. It shall be unlawful to park, place, allow, permit, or cause to be parked or placed any motor vehicle, trailer, boat, or similar obstruction ("obstructing it em") within 15 feet of, or obstruct in any manner, the collection of solid waste contained in a City-owned container larger than 90 gallons. If an obstructing item prevents the collection of a City-owned solid waste container larger than 90 gallons, the City shall be authorized to order the removal of the obstructing item. The cost of the removal shall be the responsibility of the owner of the ORDINANCE NO._____ Page 5 of 5 Ordinance Form 8-14-17 obstructing item. All City-owned solid waste containers larger than 90 gallons shall be marked with a sign and/or label that states: "Do Not Block or Park Within 15 Feet of Container - Tow Away Zone." City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0251 Name:Sec 38-74 Ord Amend Violation Defenses Status:Type:Ordinance Consent Agenda File created:In control:5/9/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-74 "Liability of the Vehicles Owner and Operator, Presumption of Liability, Presumption of Ownership," related to violation defenses. Sponsors:Debbie Eller Indexes: Code sections: Attachments:Sec 38-74 Payment not a Defense Action ByDate Action ResultVer. Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-74 "Liability of the Vehicles Owner and Operator, Presumption of Liability, Presumption of Ownership," related to violation defenses. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Neighborhood Integrity ·Improving Mobility Recommendation(s): Staff recommend approval of the ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-74 "Liability of the Vehicles Owner and Operator, Presumption of Liability, Presumption of Ownership," Related to Payment of a Parking Fee is Not a Defense to a Violation of the Code of Ordinances. Summary: There are existing parking spaces in Northgate that transition at different times to prohibited parking to be used for loading zones and/or passenger pick-up zones. The existing payment system does not have the capability to prohibit payment during these times. The allowed parking and prohibited parking times are posted in multiple areas including on the actual "pay-by- space" meter. The ordinance amendment better clarifies that payment is not a defense for the owner or operator of a vehicle for a violation of prohibited parking. Budget & Financial Summary: N/A College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0251,Version:1 Attachments: Proposed Ordinance Amendment - Section 38-74 College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE II “STOPPING, STANDING AND PARKING,” DIVISION 2 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS,” SECTION 38-74 “LIABILITY OF THE VEHICLE OWNER AND OPERATOR, PRESUMPTION OF LIABILITY, PRESUMPTION OF OWNERSHIP,” RELATED TO PAYMENT OF A PARKING FEE IS NOT A DEFENSE TO A VIOLATION OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 2 “Administrative Adjudication of Parking Violations,” Section 38-74 “Liability of The Vehicle Owner and Operator, Presumption of Liability, Presumption of Ownership,” of The Code of Ordinances of The City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDIANCE NO.____________ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDIANCE NO.____________ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 2 “Administrative Adjudication of Parking Violations,” Section 38-74 “Liability of The Vehicle Owner and Operator, Presumption of Liability, Presumption of Ownership,” is hereby amended to read as follows: Sec. 38-74 Vehicle Owner and Operator Liability; Presumption of Liability and Ownership; and Defenses. (a) Owner and Operator Liability. Except as provided in Subsection (b) of this section the registered owner and the operator of a vehicle, when not the same, are both liable to the City for a parking violation charge, except that the registered owner is not liable if the owner can prove that the vehicle was operated without the owner's express or implied consent. Payment of the civil fine, costs, and fees by either the owner or operator is a final disposition of the charged violation (b) Rental Vehicle Owner Liability. A vehicle owner who is engaged in the business of renting or leasing vehicles under written rental or leasing agreements is not liable for civil fines, costs, and fees imposed by the City on a rented or leased vehicle if, within 30 days after receiving written notice of a parking violation, the owner provides an affidavit stating the name, address, and driver's license number and state of issuance of a person in possession of the vehicle at the time the parking citation or summons was issued, or a copy of the lease or rental agreement in effect at the time the parking citation was issued. A lessor of a vehicle who fails to comply with this this section is liable for civil fines, costs, and fees. (c) Stolen Vehicle Defense. It is defense to a charge of a parking violation that at the time of the violation, the illegally parked vehicle was reported to a Police Department as having been stolen before the time of the violation and had not yet been recovered. (d) Registered Owner Presumption. In a hearing to administratively adjudicate a parking citation or summons or an appeal hearing therefrom, it is presumed that the registered owner of the vehicle for which the citation was issued is the person who stopped, stood, or parked the vehicle at the time and place of the parking violation. A computer-generated record of the registration of the vehicle with the Texas Department of Transportation showing the name of the person to whom State license plates were issued is prima facie evidence of the ownership of the vehicle. (e) Payment of Parking Fee is not a Defense. A vehicle owner or operator’s payment of any parking fee is not a defense to any parking related offense or violation found in this Chapter. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0252 Name:Civil Fine Not Paying Garage Fee Ord Amed Sec. 38-79 Status:Type:Ordinance Consent Agenda File created:In control:5/9/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-79 "Civil Fines, Costs and Fees," related to the civil fine for not paying the parking fee for the Northgate Garage. Sponsors:Debbie Eller Indexes: Code sections: Attachments:Sec 38-79 NG no Fee payment Fine Action ByDate Action ResultVer. Presentation, discussion, and possible action on an ordinance amending Chapter 38, "Traffic and Vehicles," Article II "Stopping, Standing and Parking," Division 2 "Administrative Adjudication of Parking Violations," Section 38-79 "Civil Fines, Costs and Fees," related to the civil fine for not paying the parking fee for the Northgate Garage. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Neighborhood Integrity ·Diverse Growing Economy Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This proposed ordinance amendment will increase the civil fine in Section 38-79 for the offense of Parking in Northgate Garage without paying a fee from $50 for payment in 10 days and $60 for payment after 10 days to $115 for payment in 10 days and $125 for payment after 10 days. Budget & Financial Summary: N/A Attachments: Ordinance Amendment Sec. 38-79 College Station, TX Printed on 5/17/2019Page 1 of 1 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE II “STOPPING, STANDING AND PARKING,” DIVISION 2 “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS,” SECTION 38-79 “CIVIL, FINES, COSTS AND FEES,” RELATED TO NOT PAYING PARKING FEE FOR NORTHGATE GARAGE OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 38, “Traffic And Vehicles,” Article II “Stopping, Standing and Parking,” Division 2 “Administrative Adjudication of Parking Violations,” Section 38-79 “Civil, Fines, Costs and Fees,” of The Code of Ordinances of The City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDIANCE NO.____________ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDIANCE NO.____________ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic And Vehicles,” Article II “Stopping, Standing and Parking,” Division 2 “Administrative Adjudication of Parking Violations,” Section 38-79 “Civil, Fines, Costs and Fees,” (d) (12) is hereby amended to read as follows: Section 38-79 (d) (12) Offense Payment Within 10 Days Payment After 10 Days Parking in Northgate Garage without paying fee $115.00 $125.00 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0232 Name:No Parking - Poplar, Live Oak, Ash, and Nimitz Status:Type:Ordinance Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Poplar Street, Live Oak Street, Ash Street, and Nimitz Street. Sponsors:Troy Rother Indexes: Code sections: Attachments:No Parking Ordinance -Poplar St, Live Oak, Ash, Nimitz.pdf Proposed parking restriction.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Poplar Street, Live Oak Street, Ash Street, and Nimitz Street. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: The purpose of this ordinance is to remove parking, standing, and stopping along Poplar Street, Live Oak Street, Ash Street, and Nimitz Street. Residents living on Ash Street contacted the City of College Station Public Works expressing their concern about cars being parked on both sides of the road, in particular during nighttime, and impeding access to emergency vehicles along the street. Based upon this request, the College Station Fire Department, the Traffic Division of Public Works, and Traffic Management Team evaluated the roadways. The Traffic Management Team suggested that, in addition to Ash Street, parking regulations be added to Poplar Street, Live Oak Street, and Nimitz Street. If parking is removed only on Ash Street, the vehicles will park along other streets in the neighborhood. This will create more complaints from the rest of neighborhood. By removing parking throughout the neighborhood, then future concerns will be addressed. Furthermore, the Traffic Management Team recommended removing parking on the side of the road where the fire hydrant is located. Budget & Financial Summary: The “NO STOPPING, STANDING, OR PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0232,Version:1 Attachments: 1.Ordinance with Exhibit A 2.Map College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” AT POPLAR STREET, LIVE OAK STREET, ASH STREET, AND NIMITZ STREET OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDINANCE NO. _______ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. _______ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended by adding the following and is to read as follows: Traveling on Between Travel Direction Ash Street Eisenhower Street and Turner Street Northeast No parking anytime Live Oak Street Eisenhower Street and Turner Street Southwest No parking anytime Poplar Street Eisenhower Street and Turner Street Northeast No parking anytime Nimitz Street Poplar Street and Ash Street Southeast No parking anytime Óñ Óñ Óñ Óñ Óñ existing NIMITZ STREET EISENHOWER STREETASH STREETAVENUE A PASLER STREET LIVE OAK STREETBANKS STREETUNIVERSITY DRIVE EASTLINCOLN AVENUECHURCHILL STREET CHAPPEL STREET PEARCE STREETMACARTHUR STREET GILBERT STREETPEYTON STREET,NProposed parking removal Óñ = existing fire hydrant = existing parking restriction = proposed parking restriction City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0233 Name:No Parking - Edelweiss Status:Type:Ordinance Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Edelweiss Avenue. Sponsors:Troy Rother Indexes: Code sections: Attachments:No Parking Ordinance - Edelweiss Ave.pdf Map for presentation.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Edelweiss Avenue. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary:The purpose of this ordinance is to remove parking, standing, and stopping along Edelweiss Avenue. The principal of Rock Prairie Elementary contacted the City of College Station Public Works DEpartment expressing the concern about cars being parked on both sides of the road, in particular during the afternoon pick-up times. Based upon this request, the Traffic Management Team evaluated the roadway. For the Traffic Management Team, a primary concern is the ability to see children crossing the street. Another concern is safety and mobility along Edelweiss Avenue during regular operation and school drop-off or pick-up time. When vehicles park along Edelweiss Avenue, the road becomes a single-lane roadway for a two-direction operation. To avoid a situation where people are forced to drive on narrow road due to people parking, standing, or stopping along Edelweiss and, to make it possible to see children crossing the street the Traffic Management Team recommends removing the parking, standing, and stopping on a segment of Edelweiss Avenue from 7:00 am until 9:00 am and from 2:00 pm until 3:30 pm. Budget & Financial Summary: The “NO STOPPING, STANDING, OR PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0233,Version:1 Attachments: 1.Ordinance with Exhibit A 2.Map College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” AT EDELWEISS AVENUE OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDINANCE NO. _______ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. _______ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended by adding the following and is to read as follows: Traveling on Between Travel Direction Edelweiss Avenue Welsh Avenue and Caterina Lane Southwest No stopping, standing, or parking on schooldays from 7:00 a.m. until 9:00 a.m., and from 2:00 p.m. until 3:30 p.m. ÍÎÏÐÑÓÒ ÍÎÏÐÑÓÒ ÍÎÏÐÑÓÒ ÍÎÏÐÑÓÒ = Parking prohibition W E L S H A V E N U E EDELWEISS AVENUEINNSBRUCK CIRCLE HONEYSUCKLE LANESUNFLOWER TRAIL CANTERBURY DRIVEABBEY LANEDOVER DRIVEROCK PRAIRIE ROADVIC T O RIA A V E N U E CATERINA LANE WILLOW LOOPIVY COVECECILIA LOOP WESTCHESTER AVENUE YORKSHIRE DRIVEM U STA N G L A N E CECILIA COURT SHIRE D RIVE Travel ing on Between Travel Di recti on Ordinance Ede l w e i ss Ave nue We l sh A ve nue and Cate ri na Lane We st No stoppi ng, standi ng, or parki ng on school days f rom 7:00 a.m. unti l 9:00 a.m. and f rom 2:00 p.m. unti l 3:30 p.m. Proposed parking restriction for Edelweiss Avenue ,N City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0234 Name:No Parking - Langford, King Art., Guadalupe & Lancelot Status:Type:Ordinance Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Langford, King Arthur, Guadalupe, and Lancelot. Sponsors:Troy Rother Indexes: Code sections: Attachments:No Parking - Map - Langford, Lancelot, King Arthur.pdf No Parking King Arthur Lancelot, Langford and Guad Action ByDate Action ResultVer. Presentation, discussion, and possible action of an ordinance amending Chapter 38 “Traffic Schedules”, Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, no parking here to corner and no parking any time,” of the Code of Ordinances by removing stopping, standing, and parking along Langford, King Arthur, Guadalupe, and Lancelot. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This ordinance removes parking from one side of King Arthur Circle, Langford Street, and Lancelot Circle. This parking removal is needed to provide emergency vehicle access. College Station Traffic Engineering received a request to evaluate parking along King Arthur Circle, Langford Street, Lancelot Circle, and Guadalupe Drive. This request was based upon an increase in on street parking associated with rental properties. The College Station Fire Department and Traffic Engineering division evaluated the streets and determine parking removal is needed to provide Emergency vehicle access. With the street being 27 feet wide, parking on both side of the street would impede fires ability to fight a fire because they would not be able to open the doors of the truck. Traffic Engineering and Fire held a public meeting on June 5, 2017 to discuss the proposed parking removal with residents and property owners. There were 9 people at the meeting; 5 people are against the parking removal, 2 were undecided, and 2 were for the parking removal. Additionally, traffic engineering received two phone calls from people that are for the change and two phone calls College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0234,Version:1 from people against the change. Based upon feedback from the meeting, traffic engineering and fire adjusted the map to maximize the available on-street parking while meeting the objective of allowing for emergency vehicle response. To improve safety, mobility, and emergency vehicle access along these streets, the City of College Station Traffic Management Team recommends approving this ordinance. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Attachments: 1.Ordinance 2.Map College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ G!. G!. G!. G!. G!. G!. G!.SHADOWWOODDRIVEL A W Y E R P L A C E LANGFORDSTREETMADERACIRCLECOMAL CIRCLE KING ARTHUR CIRCLEANGELINA COURTProposed No Parking Anytime: Proposed No Parking Anytime AlongLangford Street, King Arthur Circle, and Lancelot Circle Existing No Parking Anytime:. Langford Stree t Guadalupe Drive Lancelot Circle Kin g Arthur Circle Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” ONE SIDE OF LANGFORD STREET, KING ARTHUR CIRCLE, GUADALUPE DRIVE AND LANCELOT CIRCLE OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDINANCE NO. _______ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. _______ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended by adding the following and is to read as follows: Traveling on Between Travel Direction Langford Street Beginning forty feet King Arthur Circle and forty feet past Guadalupe Drive South East No parking anytime Langford Street Around the cul-de-sac on Langford Street and the west corner of Guadalupe Drive at Langford Street North West No parking anytime King Arthur Circle Forty feet from the northwest corner at Langford South West No parking anytime Lancelot Circle Around the Cul-De-Sac and the east side Langford Street North East No parking anytime Guadalupe Forty feet from to the north east corner at Langford Street North East No parking anytime City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0235 Name:Landscaping and Mowing Contract Status:Type:Contract Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action regarding the approval of general service contract for city-wide mowing and landscape maintenance to Green Teams, Inc. not to exceed amount of $1,058,252. Sponsors:Pete Caler Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation,discussion,and possible action regarding the approval of general service contract for city-wide mowing and landscape maintenance to Green Teams,Inc.not to exceed amount of $ 1,058,252. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary:In 2019 staff solicited proposals for all of the City’s mowing and landscape maintenance services (except regional parks and athletic fields). Request for Proposals solicited from contractors for mowing and landscape maintenance were divided into five (5) categories: 1) Facilities - City buildings and Northgate District 2) Electric - CSU electric substations and buildings 3) Water/Wastewater - CSU water and wastewater sites 4) Parks - Includes neighborhood parks and cemeteries 5) Finish mowing - Primarily street right of ways and medians Six vendors responded to RFP 19-021. Green Teams, Inc. was selected as the most responsible bidder to provide all city-wide mowing and landscape services. The Green Teams, Inc. contract is in the amount of $1,058,252 The initial term of the Contract is for one (1) year with the option to renew for two (2) additional one (1) year terms for a total of three (3) years. Budget & Financial Summary: Operation and maintenance funds are budgeted in the General Fund (Streets, Facilities and Parks), Electric Fund, and Water/Wastewater Funds for citywide mowing needs. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0235,Version:1 Attachments: N/A College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0236 Name:Holleman and FM 2154 Advanced Funding Agreement Status:Type:Agreement Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action on an Advance Funding Agreement between the City of College Station and the State of Texas, acting through the Texas Department of Transportation, for an intersection improvement project at FM 2154 (Wellborn Road) and Holleman Drive. Sponsors:Emily Fisher Indexes: Code sections: Attachments:Ready for Partial Execution -AFA-FM 2154 & Holleman.pdf Resolution FM 2154-Holleman AFA 05-01-2019.pdf Action ByDate Action ResultVer. Presentation, discussion, and possible action on an Advance Funding Agreement between the City of College Station and the State of Texas, acting through the Texas Department of Transportation, for an intersection improvement project at FM 2154 (Wellborn Road) and Holleman Drive. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s): Staff recommends approval of the Advanced Funding Agreement. Summary: This AFA covers work needed within Texas Department of Transportation right-of-way as part of the FM 2154 (Wellborn Road) and Holleman Drive Intersection Improvement project. This project includes roadway profile adjustments along FM 2154 and Holleman Drive, concrete pavement for FM 2154 and Holleman Drive, retaining walls, curb and gutter, sidewalks, roadway drainage improvements, upgrading traffic signals at Holleman Drive intersection, median work at railroad crossing on Holleman Drive, pavement markers and markings, signing, and ancillary construction. This AFA is a $0.00 payment agreement. Budget & Financial Summary: This agreement has no budgetary impact. Attachments: 1.Advance Funding Agreement (includes project location) 2.Resolution College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0236,Version:1 College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 1 of 16 AFA-AFA_LongGen Revised 11/20/2017 STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT For The Federal Railway-Highway Crossing Program On-System THIS AGREEMENT is made by and between the State of Texas, acting by and through the Texas Department of Transportation called the “State”, and the City of College Station, acting by and through its duly authorized officials, called the “Local Government”. The State and Local Government shall be collectively referred to as “the parties” hereinafter. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission passed Minute Order Number 115291 authorizing the State to undertake and complete a highway improvement generally described as Intersection Improvements at FM 2154 (Wellborn Road) and Holleman Drive (Project), and WHEREAS, the Governing Body of the Local Government has approved entering into this Agreement by resolution or ordinance dated _________________, which is attached to and made a part of this Agreement as Attachment A, Resolution or Ordinance, for the improvement covered by this Agreement. A map showing the Project location appears in Attachment B, Location Map Showing Project (Attachment B), which is attached to and made a part of this Agreement. NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties, to be by them respectively kept and performed as set forth in this Agreement, it is agreed as follows: TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 2 of 16 AFA-AFA_LongGen Revised 11/20/2017 AGREEMENT 1. Responsible Parties: The parties shall be responsible for the following work as stated in the article of the Agreement referenced in the table below: 1 Local Government Utilities Article 8 2. State Environmental Assessment and Mitigation Article 9 3. Local Government Architectural and Engineering Services Article 11 4. State Construction Responsibilities Article 12 5. Local Government Right of Way and Real Property Article 14 2. Period of the Agreement This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in effect until the Project is completed or unless terminated as provided below. 3. Scope of Work The scope of work consists of development of preliminary engineering, environmental, final plans, specifications and estimates (PS&E) and construction of roadway improvements on FM 2154 (Wellborn Road) and Holleman Drive, including but not limited to, roadway profile adjustments along FM 2154 & Holleman Drive, concrete pavement for FM 2154 and Holleman Drive, retaining walls, curb and gutter, sidewalks, roadway drainage improvements, upgrading traffic signals at the Holleman Drive intersection, median work at railroad crossing on Holleman Drive, pavement markers and markings, signing, and ancillary construction under CSJ 0540-04-005. In addition, right turn lanes will be included on Holleman Drive under CSJ 0540-04-006. 4. Project Sources and Uses of Funds The total estimated cost of the Project is $3,645,818 as shown in Attachment C, Project Budget, (Attachment C) which is attached to and made a part of this Agreement. A. If the Local Government will perform any work under this Agreement for which reimbursement will be provided by or through the State, the Local Government must complete training. If federal funds are being used, the training must be completed before federal spending authority is obligated. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled “Local Government Project Procedures and Qualification for the Texas Department of Transportation” and retains qualification in accordance with applicable TxDOT procedures. Upon request, the Local Government shall provide the certificate of qualification to the State. The individual who receives the training certificate may be an employee of the Local Government or an employee of a firm that has been contracted by the Local Government to perform TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 3 of 16 AFA-AFA_LongGen Revised 11/20/2017 oversight of the Project. The State in its discretion may deny reimbursement if the Local Government has not continuously designated in writing a qualified individual to work actively on or to directly oversee the Project. B. The expected cash contributions from the federal government, the State, the Local Government, or other parties are shown in Attachment C. The State will pay for only those Project costs that have been approved by the Texas Transportation Commission. The State and the federal government will not reimburse the Local Government for any work performed before the federal spending authority is formally obligated to the Project by the Federal Highway Administration (FHWA). After federal funds have been obligated, the State will send to the Local Government a copy of the formal documentation showing the obligation of funds including federal award information. The Local Government is responsible for 100% of the cost of any work performed under its direction or control before the federal spending authority is formally obligated. C. Attachment C shows, by major cost categories, the cost estimates and the party responsible for performing the work for each category. These categories may include but are not limited to: (1) costs of real property; (2) costs of utility work; (3) costs of environmental assessment and remediation; (4) cost of preliminary engineering and design; (5) cost of construction and construction management; and (6) any other local project costs. D. The State will be responsible for securing the federal and State share of the funding required for the development and construction of the local Project. If the Local Government is due funds for expenses incurred, these funds will be reimbursed to the Local Government on a cost basis. E. The Local Government will be responsible for all non-federal or non-State participation costs associated with the Project, unless otherwise provided for in this Agreement or approved otherwise in an amendment to this Agreement. Where Special Approval has been granted by the State under 43 TAC §15.52, the Local Government shall only in that instance be responsible for overruns in excess of the amount specified in Attachment C to be paid by the Local Government. F. If the Project has been approved for a specified percentage or a periodic payment non- standard funding or payment arrangement under 43 TAC §15.52, the budget in Attachment C will clearly state the specified percentage or the periodic payment schedule. G. When Special Approval has been granted by the State so that the Local Government bears the responsibility for paying cost overruns, the Local Government shall make payment to the State within thirty (30) days from the receipt of the State’s written notification of those amounts. H. Prior to the performance of any engineering review work by the State, the Local Government will pay to the State the amount specified in Attachment C. At a minimum, this amount shall equal the Local Government’s funding share for the estimated cost of preliminary engineering performed or reviewed by the State for the Project. At least sixty (60) days prior to the date set for receipt of the construction bids, the Local Government shall remit its remaining financial share for the State’s estimated construction oversight and construction cost. TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 4 of 16 AFA-AFA_LongGen Revised 11/20/2017 I. The State will not execute the contract for the construction of the Project until the required funding has been made available by the Local Government in accordance with this Agreement. J. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the “Texas Department of Transportation” or may use the State’s Automated Clearing House (ACH) system for electronic transfer of funds in accordance with instructions provided by TxDOT’s Finance Division. The funds shall be deposited and managed by the State and may only be applied by the State to the Project. K. The State will not pay interest on any funds provided by the Local Government. L. If a waiver for the collection of indirect costs for a service project has been granted under 43 TAC §15.56, the State will not charge the Local Government for the indirect costs the State incurs on the local Project, unless this Agreement is terminated at the request of the Local Government prior to completion of the Project. M. If the Local government is an Economically Disadvantaged County (EDC) and if the State has approved adjustments to the standard financing arrangement, this Agreement reflects those adjustments. N. Where the Local Government is authorized to perform services under this Agreement and be reimbursed by the State, the Local Government is authorized to submit requests for reimbursement by submitting the original of an itemized invoice in a form and containing all items required by the State no more frequently than monthly, and no later than ninety (90) days after costs are incurred. If the Local Government submits invoices more than ninety (90) days after the costs are incurred and if federal funding is reduced as a result, the State shall have no responsibility to reimburse the Local Government for those costs. O. Upon completion of the Project, where Special Approval has been granted by the State under 43 TAC 15.52, the State will perform a final accounting of the Project costs. Any funds due by the Local Government, the State, or the federal government will be promptly paid by the owing party. P. The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under this Agreement or indirectly through a subcontract under this Agreement. Acceptance of funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Q. Payment under this Agreement beyond the end of the current fiscal biennium is subject to availability of appropriated funds. If funds are not appropriated, this Agreement shall be terminated immediately with no liability to either party. 5. Termination of This Agreement This Agreement shall remain in effect until the Project is completed and accepted by all parties, unless: A. The Agreement is terminated in writing with the mutual consent of the parties; TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 5 of 16 AFA-AFA_LongGen Revised 11/20/2017 B. The Agreement is terminated by one party because of a breach, in which case any costs incurred because of the breach shall be paid by the breaching party; C. The Local Government elects not to provide funding after the completion of preliminary engineering, specifications, and estimates (PS&E) and the Project does not proceed because of insufficient funds, in which case the Local Government agrees to reimburse the State for its reasonable actual costs incurred during the Project; or D. The Project is inactive for thirty-six (36) consecutive months or longer and no expenditures have been charged against federal funds, in which case the State may in its discretion terminate this Agreement. 6. Amendments Amendments to this Agreement due to changes in the character of the work, terms of the Agreement, or responsibilities of the parties relating to the Project may be enacted through a mutually agreed upon, written amendment. 7. Remedies This Agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this Agreement and shall be cumulative. 8. Utilities The party named in Article 1, Responsible Parties, under AGREEMENT shall be responsible for the adjustment, removal, or relocation of utility facilities in accordance with applicable state laws, regulations, rules, policies, and procedures, including any cost to the State of a delay resulting from the Local Government’s failure to ensure that utility facilities are adjusted, removed, or relocated before the scheduled beginning of construction. The Local Government will not be reimbursed with federal or State funds for the cost of required utility work. The Local Government must obtain advance approval for any variance from established procedures. Before a construction contract is let, the Local Government shall provide, at the State’s request, a certification stating that the Local Government has completed the adjustment of all utilities that must be adjusted before construction is completed. 9. Environmental Assessment and Mitigation Development of a transportation project must comply with the National Environmental Policy Act and the National Historic Preservation Act of 1966, which require environmental clearance of federal-aid projects. The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the following: A. The identification and assessment of any environmental problems associated with the development of a local project governed by this Agreement. B. The cost of any environmental problem’s mitigation and remediation. C. Providing any public meetings or public hearings required for the environmental assessment process. Public hearings will not be held prior to the approval of the Project schematic. D. The preparation of the NEPA documents required for the environmental clearance of this Project. TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 6 of 16 AFA-AFA_LongGen Revised 11/20/2017 If the Local Government is responsible for the environmental assessment and mitigation, before the advertisement for bids, the Local Government shall provide to the State written documentation from the appropriate regulatory agency or agencies that all environmental clearances have been obtained. 10. Compliance with Accessibility Standards All parties to this Agreement shall ensure that the plans for and the construction of all projects subject to this Agreement are in compliance with standards issued or approved by the Texas Department of Licensing and Regulation (TDLR) as meeting or consistent with minimum accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA). 11. Architectural and Engineering Services The party named in Article 1, Responsible Parties, under AGREEMENT has responsibility for the performance of architectural and engineering services. The engineering plans shall be developed in accordance with the applicable State’s Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges and the special specifications and special provisions related to it. For projects on the State highway system, the design shall, at a minimum conform to applicable State manuals. For projects not on the State highway system, the design shall, at a minimum, conform to applicable American Association of State Highway and Transportation Officials (AASHTO) design standards. In procuring professional services, the parties to this Agreement must comply with federal requirements cited in 23 CFR Part 172 if the Project is federally funded and with Texas Government Code 2254, Subchapter A, in all cases. Professional contracts for federally funded projects must conform to federal requirements, specifically including the provision for participation by Disadvantaged Business Enterprises (DBEs), ADA, and environmental matters. If the Local Government is the responsible party, the Local Government shall submit its procurement selection process for prior approval by the State. All professional services contracts must be reviewed and approved by the State prior to execution by the Local Government. 12. Construction Responsibilities The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the following: A. Advertise for construction bids, issue bid proposals, receive and tabulate the bids, and award and administer the contract for construction of the Project. Administration of the contract includes the responsibility for construction engineering and for issuance of any change orders, supplemental agreements, amendments, or additional work orders that may become necessary subsequent to the award of the construction contract. In order to ensure federal funding eligibility, projects must be authorized by the State prior to advertising for construction. B. If the State is the responsible party, the State will use its approved contract letting and award procedures to let and award the construction contract. TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 7 of 16 AFA-AFA_LongGen Revised 11/20/2017 C. If the Local Government is the responsible party, the Local Government shall submit its contract letting and award procedures to the State for review and approval prior to letting. D. If the Local Government is the responsible party, the State must concur with the low bidder selection before the Local Government can enter into a contract with the vendor. E. Upon completion of the Project, the party constructing the Project will issue and sign a “Notification of Completion” acknowledging the Project’s construction completion and submit certification(s) sealed by a professional engineer(s) licensed in the State of Texas. F. For federally funded contracts, the parties to this Agreement will comply with federal construction requirements cited in 23 CFR Part 635 and with requirements cited in 23 CFR Part 633, and shall include the latest version of Form “FHWA-1273” in the contract bidding documents. If force account work will be performed, a finding of cost effectiveness shall be made in compliance with 23 CFR 635, Subpart B. 13. Project Maintenance The Local Government shall be responsible for maintenance of locally owned roads and locally owned facilities after completion of the work. The State shall be responsible for maintenance of the State highway system after completion of the work if the work was on the State highway system, unless otherwise provided for in existing maintenance agreements with the Local Government. 14. Right of Way and Real Property The party named in Article 1, Responsible Parties, under AGREEMENT is responsible for the provision and acquisition of any needed right of way or real property. The Local Government shall be responsible for the following: A. Right of way and real property acquisition shall be the responsibility of the Local Government. Title to right of way and other related real property must be acceptable to the State before funds may be expended for the improvement of the right of way or real property. B. If the Local Government is the owner of any part of the Project site under this Agreement, the Local Government shall permit the State or its authorized representative access to occupy the site to perform all activities required to execute the work. C. All parties to this Agreement will comply with and assume the costs for compliance with all the requirements of Title II and Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Title 42 U.S.C.A. Section 4601 et seq., including those provisions relating to incidental expenses incurred by the property owners in conveying the real property to the Local Government and benefits applicable to the relocation of any displaced person as defined in 49 CFR Section 24.2(g). Documentation to support such compliance must be maintained and made available to the State and its representatives for review and inspection. D. The Local Government shall assume all costs and perform necessary requirements to provide any necessary evidence of title or right of use in the name of the Local TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 8 of 16 AFA-AFA_LongGen Revised 11/20/2017 Government to the real property required for development of the Project. The evidence of title or rights shall be acceptable to the State, and be free and clear of all encroachments. The Local Government shall secure and provide easements and any needed rights of entry over any other land needed to develop the Project according to the approved Project plans. The Local Government shall be responsible for securing any additional real property required for completion of the Project. E. In the event real property is donated to the Local Government after the date of the State’s authorization, the Local Government will provide all documentation to the State regarding fair market value of the acquired property. The State will review the Local Government’s appraisal, determine the fair market value and credit that amount towards the Local Government’s financial share. If donated property is to be used as a funding match, it may not be provided by the Local Government. The State will not reimburse the Local Government for any real property acquired before execution of this Agreement and the obligation of federal spending authority. F. The Local Government shall prepare real property maps, property descriptions, and other data as needed to properly describe the real property and submit them to the State for approval prior to the Local Government acquiring the real property. Tracings of the maps shall be retained by the Local Government for a permanent record. G. The Local Government agrees to make a determination of property values for each real property parcel by methods acceptable to the State and to submit to the State a tabulation of the values so determined, signed by the appropriate Local Government representative. The tabulations shall list the parcel numbers, ownership, acreage and recommended compensation. Compensation shall be shown in the component parts of land acquired, itemization of improvements acquired, damages (if any) and the amounts by which the total compensation will be reduced if the owner retains improvements. This tabulation shall be accompanied by an explanation to support the determined values, together with a copy of information or reports used in calculating all determined values. Expenses incurred by the Local Government in performing this work may be eligible for reimbursement after the Local Government has received written authorization by the State to proceed with determination of real property values. The State will review the data submitted and may base its reimbursement for parcel acquisitions on these values. H. Reimbursement for real property costs will be made to the Local Government for real property purchased in an amount not to exceed eighty percent (80%) of the cost of the real property purchased in accordance with the terms and provisions of this Agreement. Reimbursement will be in an amount not to exceed eighty percent (80%) of the State’s predetermined value of each parcel, or the net cost of the parcel, whichever is less. In addition, reimbursement will be made to the Local Government for necessary payments to appraisers, expenses incurred in order to assure good title, and costs associated with the relocation of displaced persons and personal property as well as incidental expenses. I. If the Project requires the use of real property to which the Local Government will not hold title, a separate agreement between the owners of the real property and the Local Government must be executed prior to execution of this Agreement. The separate agreement must establish that the Project will be dedicated for public use for a period TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 9 of 16 AFA-AFA_LongGen Revised 11/20/2017 of not less than 10 (ten) years after completion. The separate agreement must define the responsibilities of the parties as to the use of the real property and operation and maintenance of the Project after completion. The separate agreement must be approved by the State prior to its execution. A copy of the executed agreement shall be provided to the State. 15. Insurance If this Agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work, the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 16. Notices All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to that party at the following address: Local Government: City of College Station ATTN: Director of Public Works PO Box 9960 College Station, TX 77842 State: Texas Department of Transportation ATTN: Director of Contract Services 125 E. 11th Street Austin, TX 78701 All notices shall be deemed given on the date delivered in person or deposited in the mail, unless otherwise provided by this Agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that notices shall be delivered personally or by certified U.S. mail, and that request shall be carried out by the other party. 17. Legal Construction If one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions and this Agreement shall be construed as if it did not contain the invalid, illegal, or unenforceable provision. 18. Responsibilities of the Parties The State and the Local Government agree that neither party is an agent, servant, or employee of the other party, and each party agrees it is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 10 of 16 AFA-AFA_LongGen Revised 11/20/2017 19. Ownership of Documents Upon completion or termination of this Agreement, all documents prepared by the State shall remain the property of the State. All data prepared under this Agreement shall be made available to the State without restriction or limitation on their further use. All documents produced or approved or otherwise created by the Local Government shall be transmitted to the State in the form of photocopy reproduction on a monthly basis as required by the State. The originals shall remain the property of the Local Government. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 20. Compliance with Laws The parties to this Agreement shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this Agreement. When required, the Local Government shall furnish the State with satisfactory proof of this compliance. 21. Sole Agreement This Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings or written or oral agreements respecting the Agreement’s subject matter. 22. Cost Principles In order to be reimbursed with federal funds, the parties shall comply with the cost principles established in 2 CFR 200 that specify that all reimbursed costs are allowable, reasonable, and allocable to the Project. 23. Procurement and Property Management Standards The parties to this Agreement shall adhere to the procurement standards established in Title 49 CFR §18.36, to the property management standards established in 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and to the Texas Uniform Grant Management Standards. The State must pre-approve the Local Government’s procurement procedures for purchases to be eligible for state or federal funds. 24. Inspection of Books and Records The parties to this Agreement shall maintain all books, documents, papers, accounting records, and other documentation relating to costs incurred under this Agreement and shall make such materials available to the State, the Local Government, and, if federally funded, the FHWA and the U.S. Office of the Inspector General or their duly authorized representatives for review and inspection at its office during the Agreement period and for three (3) years from the date of final reimbursement by FHWA under this Agreement or until any impending litigation or claims are resolved. Additionally, the State, the Local Government, and the FHWA and their duly authorized representatives shall have access to all the governmental records that are TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 11 of 16 AFA-AFA_LongGen Revised 11/20/2017 directly applicable to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. 25. Civil Rights Compliance The parties to this Agreement are responsible for the following: A. Compliance with Regulations: Both parties will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made part of this Agreement. B. Nondiscrimination: The Local Government, with regard to the work performed by it during the Agreement, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Local Government will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Local Government for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier will be notified by the Local Government of the Local Government’s obligations under this Agreement and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, or national origin. D. Information and Reports: The Local Government will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and facilities as may be determined by the State or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any information required of the Local Government is in the exclusive possession of another who fails or refuses to furnish this information, the Local Government will so certify to the State or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the Nondiscrimination provisions of this Agreement, the State will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: 1. withholding of payments to the Local Government under the Agreement until the Local Government complies and/or 2. cancelling, terminating, or suspending of the Agreement, in whole or in part. F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs (A) through (F) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Local Government will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 12 of 16 AFA-AFA_LongGen Revised 11/20/2017 enforcing such provisions including sanctions for noncompliance. Provided, that if the Local Government becomes involved in, or is threatened with, litigation with a subcontractor or supplier because of such direction, the Local Government may request the State to enter into such litigation to protect the interests of the State. In addition, the Local Government may request the United States to enter into such litigation to protect the interests of the United States. 26. Pertinent Non-Discrimination Authorities During the performance of this Agreement, each party, for itself, its assignees, and successors in interest agree to comply with the following nondiscrimination statutes and authorities; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (pro- hibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of federal or federal-aid programs and projects). C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits discrimination on the basis of sex). D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27. E. The Age Discrimination Act of 1975, as amended, (49 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age). F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex). G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the federal-aid recipients, subrecipients and contractors, whether such programs or activities are federally funded or not). H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38. I. The Federal Aviation Administration’s Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex). J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations. K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 13 of 16 AFA-AFA_LongGen Revised 11/20/2017 discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to the programs (70 Fed. Reg. at 74087 to 74100). L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.). 27. Disadvantaged Business Enterprise (DBE) Program Requirements If federal funds are used: A. The parties shall comply with the Disadvantaged Business Enterprise Program requirements established in 49 CFR Part 26. B. The Local Government shall adopt, in its totality, the State’s federally approved DBE program. C. The Local Government shall incorporate into its contracts with subproviders an appropriate DBE goal consistent with the State’s DBE guidelines and in consideration of the local market, project size, and nature of the goods or services to be acquired. The Local Government shall submit its proposed scope of services and quantity estimates to the State to allow the State to establish a DBE goal for each Local Government contract with a subprovider. The Local Government shall be responsible for documenting its actions. D. The Local Government shall follow all other parts of the State’s DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation’s Federally-Approved Disadvantaged Business Enterprise by Entity, and attachments found at web address http://ftp.dot.state.tx.us/pub/txdot-info/bop/dbe/mou/mou_attachments.pdf. E. The Local Government shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any U.S. Department of Transportation (DOT)- assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Local Government shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of DOT-assisted contracts. The State’s DBE program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Local Government of its failure to carry out its approved program, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). F. Each contract the Local Government signs with a contractor (and each subcontract the prime contractor signs with a sub-contractor) must include the following assurance: The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 14 of 16 AFA-AFA_LongGen Revised 11/20/2017 termination of this Agreement or such other remedy as the recipient deems appropriate. 28. Debarment Certifications If federal funds are used, the parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, “Debarment and Suspension.” By executing this Agreement, the Local Government certifies that it and its principals are not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549 and further certifies that it will not do business with any party, to include principals, that is currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this Agreement shall require any party to a subcontract or purchase order awarded under this Agreement to certify its eligibility to receive federal funds and, when requested by the State, to furnish a copy of the certification. If state funds are used, the parties are prohibited from making any award to any party that is debarred under the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter G, Rule §20.585 and the Texas Administrative Code, Title 43, Part 1, Chapter 9, Subchapter G. 29. Lobbying Certification If federal funds are used, in executing this Agreement, each signatory certifies to the best of that signatory’s knowledge and belief, that: A. No federal appropriated funds have been paid or will be paid by or on behalf of the parties to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with federal contracts, grants, loans, or cooperative agreements, the signatory for the Local Government shall complete and submit the Federal Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. C. The parties shall require that the language of this certification shall be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and all sub-recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Title 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 15 of 16 AFA-AFA_LongGen Revised 11/20/2017 30. Federal Funding Accountability and Transparency Act Requirements If federal funds are used, the following requirements apply: A. Any recipient of funds under this Agreement agrees to comply with the Federal Funding Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR Part 170, including Appendix A. This Agreement is subject to the following award terms: http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22705.pdf and http://www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22706.pdf. B. The Local Government agrees that it shall: 1. Obtain and provide to the State a System for Award Management (SAM) number (Federal Acquisition Regulation, Part 4, Sub-part 4.11) if this award provides more than $25,000 in federal funding. The SAM number may be obtained by visiting the SAM website whose address is: https://www.sam.gov/portal/public/SAM/ 2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows federal government to track the distribution of federal money. The DUNS may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet (D&B) on-line registration website http://fedgov.dnb.com/webform; and 3. Report the total compensation and names of its top five executives to the State if: i. More than 80% of annual gross revenues are from the federal government, and those revenues are greater than $25,000,000; and ii. The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission. 31. Single Audit Report If federal funds are used: A. The parties shall comply with the single audit report requirements stipulated in 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local Government must submit a Single Audit Report and Management Letter (if applicable) to TxDOT's Compliance Division, 125 East 11th Street, Austin, TX 78701 or contact TxDOT’s Compliance Division by email at singleaudits@txdot.gov. C. If expenditures are less than the threshold during the Local Government's fiscal year, the Local Government must submit a statement to TxDOT's Compliance Division as follows: "We did not meet the $______ expenditure threshold and therefore, are not required to have a single audit performed for FY ______." D. For each year the Project remains open for federal funding expenditures, the Local Government will be responsible for filing a report or statement as described above. The required annual filing shall extend throughout the life of the Agreement, unless otherwise amended or the Project has been formally closed out and no charges have been incurred within the current fiscal year. 32. Signatory Warranty TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 16 of 16 AFA-AFA_LongGen Revised 11/20/2017 Each signatory warrants that the signatory has necessary authority to execute this Agreement on behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Local Government. THE STATE OF TEXAS THE LOCAL GOVERNMENT Signature Signature Kenneth Stewart Typed or Printed Name Typed or Printed Name Director of Contract Services Typed or Printed Title Typed or Printed Title Date Date TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 1 of 1 AFA-AFA_LongGen Attachment A ATTACHMENT A RESOLUTION OR ORDINACE TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 1 of 1 AFA-AFA_LongGen Attachment B ATTACHMENT B LOCATION MAP SHOWING PROJECT TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 1 of 2 AFA-AFA_LongGen Attachment C ATTACHMENT C CSJ 0540-04-005 PROJECT BUDGET The Local Government is responsible for 100% of costs and cost overruns for Right of Way, Non Reimbursable Utilities, and Engineering. Construction and Direct State costs will be allocated based on 80% Federal funding and 20% State funding until the federal funding reaches the maximum obligated amount. The State will then be responsible for 100% of the construction costs. Description Total Estimated Cost Federal Participation State Participation Local Participation % Cost % Cost % Cost Right of Way (By LG) $40,000 0%$0 0%$0 100% $40,000 Non Reimbursable Utilities (By LG) $100,000 0%$0 0%$0 100% $100,000 Engineering (By LG) $483,700 0%$0 0%$0 100% $483,700 Construction (By State) $2,500,000 80%$2,000,000 20%$500,000 0% $0 Subtotal $3,123,700 $2,000,000 $500,000 $623,700 Construction (Direct State Cost) $262,500 80%$210,000 20%$52,500 0% $0 Utilities (Direct State Cost) $7,500 80%$6,000 20%$1,500 0% $0 Environmental (Direct State Cost) $37,500 80%$30,000 20%$7,500 0% $0 Engineering (Direct State Cost) $56,250 80%$45,000 20%$11,250 0% $0 Right of Way (Direct State Cost) $11,250 80%$9,000 20%$2,250 0% $0 Indirect State Costs (5.33%) $19,988 0%$0 100%$19,988 0% $0 TOTAL $3,518,688 $2,300,000 $594,988 $623,700 TxDOT:: Federal Highway Administration: CSJ # 0540-04-005 and 0540-04-006 CFDA No. 20.205 District # 17 - Bryan CFDA Title Highway Planning and Construction Code Chart 64 # 09050 – City of College Station Project Name Intersection Improvements at FM 2154 and Holleman Drive AFA Not Used For Research & Development Page 2 of 2 AFA-AFA_LongGen Attachment C ATTACHMENT C CSJ 0540-04-006 PROJECT BUDGET The Local Government is responsible for 100% of costs and cost overruns for Engineering. Construction and Direct State costs will be allocated based on 80% Federal funding and 20% State funding until the federal funding reaches the maximum obligated amount. The State will then be responsible for 100% of the construction costs. Description Total Estimated Cost Federal Participation State Participation Local Participation % Cost % Cost % Cost Engineering (By LG) $11,300 0%$0 0%$0 100% $11,300 Construction (By State) $100,000 80%$80,000 20%$20,000 0% $0 Subtotal $111,300 $80,000 $20,000 $11,300 Construction (Direct State Cost) $10,500 80%$8,400 20%$2,100 0% $0 Utilities (Direct State Cost) $10 80%$8 20%$2 0% $0 Environmental (Direct State Cost) $10 80%$8 20%$2 0% $0 Engineering (Direct State Cost) $4,500 80%$3,600 20%$900 0% $0 Right of Way (Direct State Cost) $10 80%$8 20%$2 0% $0 Indirect State Costs (5.33%) $800 0%$0 100%$800 0% $0 TOTAL $127,130 $92,024 $23,806 $11,300 TOTAL PROJECT (pages 1‐2) $3,645,818 $2,392,024 $618,794 $635,000 Initial payment by the Local Government to the State: $0 Payment by the Local Government to the State before construction: $0 Estimated total payment by the Local Government to the State: $0 This is an estimate. The final amount of Local Government participation will be based on actual costs. d57066b2-7882-48e2-86ac-d68dee0ebd21 RESOLUTION NO. ____________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF INTERSECTION IMPROVEMENTS AT FM 2154 AND HOLLEMAN DRIVE AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE ADVANCE FUNDING AGREEMENT. WHEREAS, FM 2154 is owned and maintained by the Texas Department of Transportation; and WHEREAS, any construction or improvements on Texas Department of Transportation right of way must be approved through the Texas Department of Transportation permitting process; and WHEREAS, the City of College Station supports the design and construction of certain improvements in the right of way of FM 2154; and WHEREAS, the City of College Station agrees to the provisions stated in the Advance Funding Agreement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves the Advance Funding Agreement with the Texas Department of Transportation for the construction of Intersection Improvements at FM 2154 and Holleman Drive. PART 2: That the City Council herby authorizes the City Manager to execute the Advance Funding Agreement. PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2019. ATTEST: APPROVED: ______________________________ _________________________________ City Secretary MAYOR APPROVED: _______________________________ City Attorney City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:119-0237 Name:Southwood Valley Trunk Line Construction Contract Status:Type:Contract Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action regarding a Construction Services Contract with Palasota Contracting, LLC in the amount of $1,223,505 for the construction services for the Southwood Valley Trunk Line Phase 1 Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. Sponsors:Emily Fisher Indexes: Code sections: Attachments:Bid Tabulation 19-050.pdf Debt Resolution WW1997793 Southwood Valley Trunkline.PDF Project Location Map.pdf Action ByDate Action ResultVer. Presentation, discussion, and possible action regarding a Construction Services Contract with Palasota Contracting, LLC in the amount of $1,223,505 for the construction services for the Southwood Valley Trunk Line Phase 1 Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of this construction contract and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The project involves the construction of approximately 2,250 linear feet of 26-inch sanitary sewer line and approximately 380 linear feet of 48-inch steel casing pipe. The project is generally located from a manhole approximately 160 feet south of Bee Creek on the west side of State Highway 6, then runs south towards the northwest corner of FM 2818 & State Highway 6 for about 1,000 linear feet, then jogs southwest towards Brothers Blvd for about 1,250 linear feet. The purpose of this project is to increase capacity for proposed future development. Reviewed and Approved by Legal: Yes Budget & Financial Summary: Budget in the amount of $1,645,427.00 is included for this project in the Wastewater Capital Projects Fund. A total of $261,144.61 has been expended or committed to date, leaving a balance of $1,384,282.39 in the total project budget for this construction contract and related expenses. College Station, TX Printed on 5/17/2019Page 1 of 2 powered by Legistar™ File #:19-0237,Version:1 The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this project because the long term debt projected to be issued for this project has not yet been issued. The debt for the project is scheduled to be issued later this fiscal year. Attachments: 1.)Contract No. 19300441 (On file in the City Secretary’s Office) 2.)Project Location Map 3.)Debt Reimbursement Resolution 4.)Bid Tabulation 19-050 College Station, TX Printed on 5/17/2019Page 2 of 2 powered by Legistar™ City of College Station - Purchasing DivisionBid Tabulation for #19-050"Southwood Valley Sanitary Sewer Trunk Line Phase-1 Project"Open Date: Wednesday, March 27, 2019 @ 2:00 p.m.ITEMQTYUNITDESCRIPTIONUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEA. GENERAL CONSTRUCTION ITEMS1 1 LS Mobilization$32,000.00 $32,000.00 $80,000.00 $80,000.00 $165,000.00 $165,000.00 $40,000.00 $40,000.002 1 LS Traffic Control$5,000.00 $5,000.00 $7,500.00 $7,500.00 $2,000.00 $2,000.00 $12,000.00 $12,000.003 1 LS Erosion and Sedimentation Control$4,500.00 $4,500.00 $13,000.00 $13,000.00 $5,000.00 $5,000.00 $25,000.00 $25,000.004 1.9 AC Clearing and Grubbing$5,000.00 $9,500.00 $5,000.00 $9,500.00 $2,000.00 $3,800.00 $7,500.00$14,250.005 1,700 LF Trench Safety$1.00 $1,700.00 $4.00 $6,800.00 $10.00 $17,000.00 $2.00 $3,400.006 1 LS Bypass Pumping $15,000.00 $15,000.00 $50,000.00 $50,000.00 $10,000.00 $10,000.00 $30,000.00 $30,000.00B. CLEARING AND DEMOLITION ITEMS752 LF Remove Ex. 18" Sanitary Sewer$20.00 $1,040.00 $25.00 $1,300.00 $30.00 $1,560.00 $32.00 $1,664.0082,177 LF Flowable Fill Existing 18" Sanitary Sewer$16.00 $34,832.00 $20.00 $43,540.00 $10.00 $21,770.00 $15.00 $32,655.0092 EA Plug 18" Sanitary Sewer$550.00 $1,100.00 $500.00 $1,000.00 $500.00 $1,000.00 $750.00 $1,500.001026 SY Remove and Replace Ex. Concrete Driveway$80.00 $2,080.00 $100.00 $2,600.00 $95.00 $2,470.00 $120.00 $3,120.001129 SY Remove and Replace Flex Base Driveway$35.00 $1,015.00 $100.00 $2,900.00 $50.00 $1,450.00 $85.00 $2,465.0012100 LF Remove and Replace Ex. Barbed Wire Fence$25.00 $2,500.00 $20.00 $2,000.00 $10.00 $1,000.00 $10.00 $1,000.001334 LFRemove and Replace 18" RCP C76 Class III w/ ASTM C443 Rubber Gasket Culvert w/2-Sloped Headwalls$125.00 $4,250.00 $150.00 $5,100.00 $115.00 $3,910.00 $150.00 $5,100.00Palasota Contracting, LLC Bryan, TX$202,800.00Whitestone Civil Construction, LLC Cedar Park TX$124,650.00Sub-total - General Construction Items$67,700.00 $166,800.00Kieschick Contracts Wellborn, TXElliott Construction, LLC. College Station, TXPage 1 of 3 City of College Station - Purchasing DivisionBid Tabulation for #19-050"Southwood Valley Sanitary Sewer Trunk Line Phase-1 Project"Open Date: Wednesday, March 27, 2019 @ 2:00 p.m.ITEMQTYUNITDESCRIPTIONUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEPalasota Contracting, LLC Bryan, TXWhitestone Civil Construction, LLC Cedar Park TXKieschick Contracts Wellborn, TXElliott Construction, LLC. College Station, TX141LSRemove and Replace 36" Sloped End Treatment As Required By Construction $3,300.00 $3,300.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 $3,000.00$3,000.00151 EA Abandon Existing Sanitary Sewer Manhole$500.00 $500.00 $750.00 $750.00 $1,000.00 $1,000.00 $1,200.00 $1,200.00161EARemove Existing Sanitary Sewer Manhole and Electrical Equipment at Sta. 1+50$3,000.00 $3,000.00 $10,000.00 $10,000.00 $1,000.00 $1,000.00 $1,800.00 $1,800.00C. SEWER LINE CONSTRUCTION ITEMS17 577 LF48" - 0.625" Thick Steel Casing Pipe w/ 36" Fiberglass-Reinforced Polymer Mortar Pipe (SN 72) and casing spacers by Dry Mechanical Bore$1,005.00 $579,885.00 $1,200.00 $692,400.00 $805.00 $464,485.00 $1,255.00 $724,135.0018 15 LF48" - 0.625" Thick Steel Casing Pipe w/ 36" Fiberglass-Reinforced Polymer Mortar Pipe (SN72) and casing spacers by Open-Cut W/ C.S.S. backfill$891.00 $13,365.00 $950.00 $14,250.00 $660.00 $9,900.00 $800.00 $12,000.0019 91 LF36" Dia. Fiberglass-Reinforced Polymer Mortar Pipe (SN 72) w/Grade 4 Stone Emb. & C.S.S backfill$345.00 $31,395.00 $450.00 $40,950.00 $335.00 $30,485.00 $325.00 $29,575.0020 1,506 LF36" Dia. Fiberglass-Reinforced Polymer Mortar Pipe (SN 72) w/Grade 4 Stone Emb.$265.00 $399,090.00 $340.00 $512,040.00 $225.00 $338,850.00 $250.00 $376,500.0021 10 LF18" PVC Gravity Sewer Pipe (ASTM F679, Pipe Stiffness 115 psi) w/Grade 4 Stone Emb.$120.00 $1,200.00 $200.00 $2,000.00 $600.00 $6,000.00 $190.00 $1,900.0022 2 EA Connect To Existing Manhole$2,100.00 $4,200.00 $2,500.00 $5,000.00 $5,000.00 $10,000.00 $4,000.00 $8,000.0023 1 EA Sanitary Sewer Manhole Vent$3,850.00 $3,850.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $4,000.00$4,000.0024 4 EAFiberglass Tee Base 5' Dia Sanitary Sewer Manhole$22,700.00 $90,800.00 $22,500.00 $90,000.00 $18,000.00 $72,000.00 $22,000.00 $88,000.0025 1 EAFiberglass Tee Base 5' Dia Sanitary Sewer Manhole w/8" Drop Connection$24,900.00 $24,900.00 $25,000.00 $25,000.00 $20,000.00 $20,000.00 $23,000.00 $23,000.0026 1 EA Reconstruct Ex. Manhole Flowline Invert$1,800.00 $1,800.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $5,000.00$5,000.00Sub-total - Clearing and Demolition Items$39,660.00 $53,504.00$73,190.00$53,617.00Page 2 of 3 City of College Station - Purchasing DivisionBid Tabulation for #19-050"Southwood Valley Sanitary Sewer Trunk Line Phase-1 Project"Open Date: Wednesday, March 27, 2019 @ 2:00 p.m.ITEMQTYUNITDESCRIPTIONUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEUNIT PRICETOTAL PRICEPalasota Contracting, LLC Bryan, TXWhitestone Civil Construction, LLC Cedar Park TXKieschick Contracts Wellborn, TXElliott Construction, LLC. College Station, TX27 1 LS Lateral A, Sta. 0+82 - Remove Ex. MH $500.00 $500.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $750.00 $750.0028 1 LS Lateral A, Sta. 0+82 - 4' Dia. Standard MH$3,100.00 $3,100.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $5,500.00$5,500.0029 78 LFLateral A - 8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut$45.00 $3,510.00 $50.00 $3,900.00 $30.00 $2,340.00 $85.00 $6,630.0030 1.900 AC Hydromulch Seeding$2,100.00 $3,990.00 $2,500.00 $4,750.00 $4,000.00 $7,600.00 $3,500.00$6,650.0031 2,277 LF Post-Construction Television Inspection$3.00 $6,831.00 $5.00 $11,385.00 $5.00 $11,385.00 $2.00 $4,554.00D. Alternate ItemsA1 577 LFReplace Base Bid Item 17 with 48” Dia. Tunnel Liner Plate w/ 36" Fiberglass-Reinforced Polymer Mortar Pipe (SN 72) and casing spacers by Hand Tunneling -$78.00 -$45,006.00 $1,332.00 $768,564.00 $1,000.00 $577,000.00 $1,500.00 $865,500.00A2 15 LFReplace Base Bid Item 18 with 48” Dia. Tunnel Liner Plate w/ 36" Fiberglass-Reinforced Polymer Mortar Pipe (SN 72) and casing spacers by open cut with C.S.S backfill$36.00 $540.00 $1,082.00 $16,230.00 $1,000.00 $15,000.00 $900.00 $13,500.00Bid CertificationBid BondAddenda AcknowledgedThe Highlighted amount are the corrected amounts. -$44,466.00 $784,794.00$981,045.00$1,223,505.00$592,000.00$1,341,120.00YYY$1,296,194.00$1,474,348.00$879,000.00$1,617,213.00YYYSub-total - Clearing and Demolition Items$1,168,416.00 $1,414,175.00TOTAL BASE BID - ALL ITEMS$1,289,733.00 $1,654,165.00NOTES:YYYYSUB TOTAL Alternate BID ItemsYElliott Construction and Kieschnick General Contractor had calucalation errors. Total Base Bid + Alternate Bid Items (A1+A2)$652,017.00 $1,732,309.00YPage 3 of 3 RESOLUTION NO. _________________ RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STAT ION, TEXAS THAT: Section 1. The City reasonably expects it will incur debt, as one or more series of obligations, with an aggregate maximum principal amount not to exceed $1,645,427, for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. PASSED AND APPROVED THIS 23rd DAY OF May, 2019. _______________________________ Karl Mooney, Mayor ATTEST: _________________________________ Tanya Smith, City Secretary (Seal) Exhibit "A" The projects to be financed that are the subject of this Statement are: Southwood Valley Trunk Line The Southwood Valley Trunk Line currently serves areas north of Rock Prairie Road and south of FM 2818. Much of the existing trunk line was constructed in 1973 and spans along an un-named tributary that ties-into the existing Bee Creek. This project will replace the existing line with a larger diameter pipe that will increase capacity while also relocating the proposed line further away from the wandering creek bank. This trunk line replacement and relocation is necessary to proactively prevent surcharge events, emergency failures caused by erosion, and possible fines from TCEQ. This phase of the project involves the construction of approximately 2,250 linear feet of 26-inch sanitary sewer line and approximately 380 linear feet of 48-inch steel casing pipe. The project is generally located from a manhole approximately 160 feet south of Bee Creek on the west side of State Highway 6, then runs south towards the northwest corner of FM 2818 & State Highway 6 for about 1,000 linear feet, then jobs southwest towards Brothers Blvd for about 1,250 linear feet. The purpose of this project is to increase capacity for proposed future development. ! ! ! !!!! !R !R !!2 !!2!!2 !!2!!2!!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 E ME R A LD P LA ZA EMERALD PARKW A Y EMERALDPARKWAY FRONTAGE 6 RD WFRONTAGE6ROADEASTHARVEY MITCHELLPARKWAYSOUTH HARVEY MITCHELLPARKWAYSOUTH HARVEY MITCHELLPARKWAYSOUTH FRONTAGE6ROADEASTFRON TAGE6ROAD EAST FRONTAGE6RDWFRONTAGE 6 ROAD EAST FRONTAGE 6 ROAD WES TEARL RUDDERFREEWAY SOUTHEARL RUDDERFREEWAY SOUTHDEACON DR OFF RAMP AT EARLRUDDER FWY S SOUTHBOUNDA A B B C C D D E E 5 5 4 4 3 3 2 2 1 1 EARLRUDDERFREEWAYSOUTHTEXAS AVENUE SOUTH DARTM O U T H S T R EETLegend Project Location !!2 Standard !R Services !Fittings Gravity Streets Functional Classification FREEW AY MAJOR ARTERIAL MAJOR COLLECTOR LOCAL STREET Property Parcels Project Location M apSouthwood Valley Trunk LinePhase 1± ± Created: 4/1/2019 0 500 1,000 1,500 2,000 2,500125250375FeetFeet Overview Map DISCLAIMER: This product is for informational purposes and may not have been prepared for or besuitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground surveyand represents only the approximate relative location of property boundaries. No warranty is made bythe City of College Station regarding specific accuracy or completeness. City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:219-0238 Name:City Gateway Sign Construction Contract Status:Type:Contract Agenda Ready File created:In control:5/5/2019 City Council Regular On agenda:Final action:5/23/2019 Title:Presentation, discussion, and possible action regarding approval of the construction contract with JaCody Construction in the amount of $149,486 for the City Gateway South Signage Project. Sponsors:Emily Fisher Indexes: Code sections: Attachments:GG1701 Project Location Map.pdf 19-048 Tab Action ByDate Action ResultVer. Presentation, discussion, and possible action regarding approval of the construction contract with JaCody Construction in the amount of $149,486 for the City Gateway South Signage Project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s):Staff recommends approving the construction contract with JaCody Construction. Summary:This project will include construction of a gateway sign to be located just north of Peach Creek Cutoff along State Highway 6 within Texas Department of Transportation right-of-way. Budget & Financial Summary: Budget in the amount of $200,000 is included for this project in the General Government Capital Improvement Projects Fund. A total of $29,731.33 has been expended or committed to date, leaving a balance of $170,268.67 for this construction contract and remaining expenses. Legal Review: yes Attachments: 1.Contract No. 19300435 (on file with the City Secretary’s Office 2.Bid Tab 3.Project Map College Station, TX Printed on 5/17/2019Page 1 of 1 powered by Legistar™ ^_PEACHCREEK S O U T H T RIBUTAR Y 7 PEACHCREEK S OUTH TRIBUTAR Y 6.4 PEACHCREEKSOUTHTRIBUTARY6.3PEACHCREEKSOUTH TRIBUTARY6 S H 6 S FR O NTA G E R D EDEER PARK DRD A R LIN G T O N A V NARROW WYN A T C H E Z D R MESAVERDEDRP E A C H C R E E K C U T -O F F R D K E N N E S A W D R SH 6 S S H 6 SFR O NTA G E RD W P A T R IO T D R TEXASWORLDSPEEDWAYSH 6 S FRONTAGE RD W A A B B C C D D E E 5 5 4 4 3 3 2 2 1 1 STATE HIG H W A Y 6 S Legend ^_Project Location Streets Functional Classification MAJOR ARTERIAL County Streets Minor Streets FSC OVERPASS MINOR COLLECTOR LOCAL STREET PRIVATE STREET City Limit ETJ Property Parcels Rivers Project Location M apCity Gateway Signage #2± ± Created: 4/4/2019 0 800 1,600 2,400 3,200 4,000200400600FeetFeet Overview Map DISCLAIMER: This product is for informational purposes and may not have been prepared for or besuitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground surveyand represents only the approximate relative location of property boundaries. No warranty is made bythe City of College Station regarding specific accuracy or completeness. City of College Station - Purchasing DivisionBid Tabulation for #19-048"City Gateway Sign #2 (South) Project"Open Date: Tuesday, March 25, 2019 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEGENERAL ITEMS11LSGateway Monument Sign which includes all material, labor, equipment and services, including all scheduled allowances necessary to complete construction of entire project per the plans and specifications. $157,535.00 $157,535.00 $192,000.00 $192,000.00 $179,000.00 $179,000.00 $149,486.00 $149,486.00Dudley Construction, LLC College Station, TX$179,000.00XXXJaCody Constustion, LP College Station, TX$149,486.00XXXBid BondXXAddendum AcknowledgedXX$157,535.00NOTES:B&B Plumbing & Construction Inc. Bryan, TXGrantCaffey College Station, TXTOTAL BID$192,000.00Bid CertificationXXPage 1 of 1