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HomeMy WebLinkAbout06/27/2016 - Regular Minutes - Senior Advisory Committee College Station Senior Advisory Committee Regular Meeting June 27, 2016 MINUTES Members Present:Jean Adams, Carol Blaschke, Margaret Carmichael, Bryana Childers, Jerry Crockett, Russell Kohel, Jeanne Machrowicz, Arlene Petroski, Mickey Stokes, Darla VanFickell, Christine Williams and Joanna Yeager. Members Absent: June Morris, Norma Teetes and Janet Wood Staff Present: Kelly Kelbly and Marci Rodgers I. Call to order: The meeting was called to order at 10:00 a.m. by Jerry Crockett, Chairman II. Hear Visitors : No visitors present III. Approval of minutes from meeting held on May 23, 2016: Mickey Stokes made a motion to approve the minutes. Carol Blaschke seconded the motion. The motion passed unanimously. IV. Discuss publicizing programs in the print media : Arlene P etroski reported that over the last four months she had inquired of others about their knowledge of the senior programs offered at Southwood Community Center. Many were unaware and she posed the question what is the best way to find out about the programs? She also asked on naming the program and received various suggestions which she distributed to the committee. Mrs. Petroski addressed the concern for the overcrowded space at Southwood for seniors and encouraged members to be in contact with city council on how to accommodate all the seniors and programs offered. The committee thanked her for her work. V. Consideration of creating a sub-committee to work on web page: Members reviewed the Google Analytics on the CSTX.GOV/SENIORS website for a three month p eriod. The report showed a high number of page views with a n average time of one minute and 39 seconds spent on the page for senior programs. Kelly Kelbly reported that the suggestions from the committee to add a link to the monthly calendar has been added along with photos of both Southwood and Lincoln Center. Mrs. Kelbly reported that the current website is maxed out and the entire system is antiquated. The current vendor is unable to help fix any problems. The city has outgrown the current website and in 2017 a Request For Proposal will be submitted for a new website. It was suggested that once a new website is purchased that would be the best time to form a sub -committee. City of College Station Page 2 of 2 VI. Update on Goals for 2016 -2017: Goal: Increase awareness and visibility of senior programs offered by the College Station Parks and Recreation Department. Mickey Stokes reported that she was interviewed on I Heart Radio along with Jay Socol, Director of Public Communications, explaining the senior programs offered by the City of College Station. The goals sub -committee will meet on July 13, 2016 at 9:30 a.m. at the Arts Council Building. VII. Presentation, possible action and discussion on Senior Services Coordinator Report regarding current and upcoming programs and events (report attached) A brief timeline was given to the committee on the Arts Council building project. • The architect working on conceptual designs for the Arts Council building for Senior Programs will meet with staff on July 13, 2016. • The a rchitect will return in appro ximately four weeks to meet again with staff, the Senior Advisory Committee and Parks and Recreation Board for review of design and cost estimates. • A presentation will be made in September to City Council for direction • Watermelon Social with College Station Police Department on July 28 th. VIII. Presentation, discussion and possible action on future agenda items: A Committee member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Next meeting: July 25,2016 • Report on meeting with architect • Report from program sub-committee and goals sub-commit tee • Report on new senior annual memberships at Southwood IX. Adjourn: The meeting was adjourned at 11:05 a.m.