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HomeMy WebLinkAbout09/21/2004 - Regular Minutes - Bryan College Station Library System Advisory Board MINUTES OF A REGULAR MEETING BRYAN+COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD • September 21,2004 On the 21st day of September 2004,the Bryan+College Station Public Library Advisory Board of the cities of Bryan and College Station, Texas, met in a regular scheduled meeting at the Bryan Public Library, 201 E. 261 Street,and the following members were present: 1.ATTENDANCE MEMBER Present/ #of Meetings #of Meetings %attended Absent held since attended since in last 6 appointment appointment months_ Mr.Larry Ringer,President P 40 38 66 Mrs. Jo Berg P 34 32 100 Lois Koontz A 5 3 33 Charles Smith P 21 20 100 Shirley Watts A 21 16 66 Jeanne Mitchell P 17 14 100 Eric Miller P 16 14 100 James Bradford A 11 7 0 2. Also present were Mrs. Clara Mounce, Community Librarian; Mrs. Laura Mills, Secretary; Olivia Burnside, James Massey and Dennis Maloney from the City of College Station; Kathleen Dill, College Station Library Manager; Ken Loke,Wells Fargo Bank; William Wurtz, Brazos Valley Chapter,ACLU of Texas; and Kendra Perkins,library student from Texas Woman's University. 3. Larry Ringer called the meeting to order at 5:15 p.m. 4. The minutes were approved as distributed. 5. The monthly stats for July and August 2004 were discussed. • The order of business was changed to allow Mr. Ken Loke from Wells Fargo Bank to present two checks from the Clifton and Henryetta Doak Estate in the amount of $15,000 each. Mr. Loke described the contributions that the Doak family had made to the community. Mr. Doak was a Biology Professor at Texas A&M and Trinity University and is known as the founder of the Brazos Valley Museum. Mrs. Doak was a 4th grade teacher in Bryan for many years. Both loved helping students to lean and also enjoyed gardening. Mr. Ringer extended appreciation for the donation on behalf of the Library Board and the staff of all three libraries. 6. In old business, the Library Confidentiality Policy was brought before the board. Charles Smith made a motion to approved the policy, seconded by Jo Berg;the motion carried. 7. A. In new business, Kathleen Dill reported on the Summer Reading Club. Statistics showed that for both libraries, more than 2,700 children registered for the program with 686 completing the reading log. Attendance at the programs was 1,453 for Bryan and 1,903 for College Station. Ms. Dill stated that some changes will be made in next year's programming so that patrons are not turned down for participation in the popular programs due to the capacity size of the meeting room at College Station. She stated appreciation for the Friends of the Library's donation of $15,000 to support programming for the Summer Reading Club and other children's activities throughout the year. B. Ms. Mounce reported on the new electronic notification system which was required in order to migrate successfully to the Horizon automated system. With more sophisticated technology, the system offers more options;however,the system calls the patron for every book overdue and for every book on hold. Patrons have voiced some concerns over receiving several calls in a day. C. Ms. Mounce stated that a new lay representative for the Central Texas Library System should be selected. Currently Larry Ringer is the primary and Ms. Jo Berg is the alternate representative. Mr. Ringer may be elected to serve on the CTLS Advisory Board leaving the primary position open. It was the consensus of the Board that Jo Berg serve as primary lay representative and Charles Smith as secondary. D. Mr. William Wurtz from the local ACLU stated he applauded the library's decision to approve the confidentiality policy. He appreciated the library's display honoring Banned Books Week and provided .` additional handouts. Ms. Mounce stated that if a patron challenges a book in the library, the patron must complete a form entitled Reconsideration of Library Material. Then three librarians read the book and research reviews in professional library publications.Then Ms.Mounce responds to the request accordingly. ti� Page 2 Library Board Minutes • September 21,2004 E. Ms. Mounce informed the Board that the Texas State Library will supply about $10,000 of direct aid for our library system. About$2,000 will be used to fund the online Texshare database with the'remainder being. spent on computers and equipment for the new automated system. F. Mr.Ringer excused himself from the meeting for the next item of business. Mr. Massey who serves on the College Station City Council asked the Library Board's support of the Council's desire to rename the College Station Library to the Larry J. Ringer Public Library. Mr. Massey described the many contributions Mr. Ringer has made to the community with library needs always being a priority._ Mr.Ringer took the leadership in establishing the citizen committee to recognize the need for a library and proposed the bond issue for funding the library. On Thursday, September 23, 2004, the College Station City Council will officially propose the renaming of the library. Dennis Maloney commented that just recently the City of College Station passed an ordinance whereby local people can be honored with names on building,etc. Ms. Bumside will work up the graphics on the signage for the change: Jeanne Mitchell made a motion that the Library Board support the decision to rename the library for Larry Ringer; seconded by Eric Miller, the motion carried unanimously.Mr.Ringer returned to the meeting saying he was highly honored by the Board's decision. 8. In the librarian's report,Ms.Mounce stated the new book bid was awarded to the current provider,Baker and Taylor, Inc. with increased discounts for most materials. The Friends of the Library's Used Book Sale is October 9,2004. 9. There were no agenda items for the next meeting scheduled for November 16, 2004 at the Carnegie History Center. 10.The meeting adjourned at 6:10 p.m. • Larry Ringer,President Clam Mounce,Community Librarian •