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HomeMy WebLinkAbout02/03/2009 - Regular Minutes - Wolf Pen Creek Oversight Committee 0—(ffs WOLF PEN CREEK OVERSIGHT COMMITTEE 01„f CITY OF COLLEGE STATION MINUTES ir ) 11:00AM, TUESDAY, February 3, 2009 THE GREEN ROOM AT WOLF PEN CREEK 1015 COLGATE • COLLEGE STATION, TEXAS, 77840 STAFF PRESENT: Marco A. Cisneros, Director of Parks and Recreation; Amanda Putz, Secretary; David Gwin, Director of Economic Development; Jeff Kersten, Chief Financial Officer; Glenn Brown, City Manager; Kathy Merrill, Assistant City Manager; Mark Smith, Director of Public Works; Lance Simms, Assistant Director of Planning and Development Services; Sheila Walker, WPC Amphitheater Supervisor; Scott Hooks, West District Park Operations Supervisor COMMITTEE PRESENT: Marc Chaloupka, Larry Stewart, Gary Erwin, Sharon Colson, James Massey COMMITTEE ABSENT: John Nichols, Jody Ford, Dennis Maloney VISITORS: None David Massey arrived at 11:45AM. 1. Call to order: David Massey called the meeting to order with a quorum present at 11:45AM. 2. Pardon and possible action concerning requests for absences of members: Jody Ford, John Nichols, and Dennis Maloney had sent in requests for absence. Sharon Colson made a motion to accept the absence requests submitted, and Larry Stewart seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Presentation, possible action t and discussion of minutes from December 19, 2008; Gary Erwin made a motion to accept the minutes as submitted, and Marc Chaloupka seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 4. Presentation, possible action, and discussion regarding, the Wolf Pen Creek Water Feature Project: Marco A. Cisneros briefly explained the status of the project and what has been discussed in previous meetings. Those meetings consisted of the Wolf Pen Creek Oversight Committee, The Wolf Pen Creek TIF Board, and the Parks and Recreation Advisory Board. He explained that all of the groups as a consensus were in favor for the water feature project. James Massey asked about placing an overlay district into the Wolf Pen Creek Corridor. There was discussion about the four or five acres that the City does not own next to the Wolf Pen Creek festival site, and possibly acquiring the land. Marc Chaloupka said that acquiring a business across the street from The Lofts that compliments the festival area is in his view for the area. There was discussion of the location of the Water Feature project and the value of the project. Marc Chaloupka made a motion that the Water feature be placed on city property within the area designated especially for the festival area, and Gary Erwin seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Discussion and possible action regarding development and future Wolf Pen Creek TIF Projects: Larry Stewart said that we need to include the festival area, water feature, and parking as priorities in the TIF fund. Sharon Colson explained that doing a parking area that will be able to handle the weight of large automobiles and equipment that are entering the festival parking so that we can eliminate as many potholes and cracks as possible. She explained that the City should try and construct the parking area as best as possible the first time. Sharon Colson moved on behalf of the Oversight Committee (as a consensus) that the next completion of the Wolf Pen Creek Master Plan to include the festival area, the water feature and the parking as a total design package included as part of the festival area, and Marc Chaloupka seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Discussion and possible action regarding future meeting dates and agendas: Jeff Kersten, Chief Financial Officer, explained the schedule of when the financing plan needed to be discussed and completed. The WPC Oversight's motion made will be made to the TIF Board on Thursday, February 5, 2009 and once they approve it then the first week in March to meet with the TIP Board to amend the financing plan. There were plans made to schedule a meeting with the design firm and the Wolf Pen Creek Oversight Committee for the committee to give some direction to the design firm. Mark Smith can give a timeline to the committee about the design and the finances. Discussion followed. 7. Adjourn; The meeting adjourned at 12:41PM. 2 Wolf Fen Creek Oversight Committee Meeting Minutes February 3, 2009 ........ ............... ..........................._...._. ............................__........ ................................ ........................... WOLF PE.....1 CREEK MASTER PLA0 iftfliIit, A: : -vErx, AS I'E1?.. 'L.AN .11-U1-1L7 9, 1998 JZti.—. � �. - ; C '-'4:-;`..-^ -1 k , ? - -! {` €° `fi ' f� i jr7? ,v ,"..'''''l 4E _r".-- . r-:—.- o.. ,r4-',--tr.,-.,...t',...., ( a '-• ! @ } � t3 4 .a - '.,4s ,y rn . T(. - 11 . ._ ' { E� ^ <uAaYi -• '"�-':7;.-,'''''''''''''"I'''... 4Is 3 •1a� tet!).:,F s9 ...y - rr. f �?_ a � � `fS-^� R'° Ly` ` : s � `��. i n ; . . b1 RGEi,m—syu z � } ,S 1 1 Vi .x:- ;: , -rl3 ` Ef � \ d� . , , ! . it -..,--,.-4.1,':.,-....,---,-",':i'!3zu ' Iv r`< ,,441„,..---1,,-..' i''''f,-.-.r .1,�" � '1 � "^ ? �� �, .l. $�4 fi .1.::.;; -ti � -. t . ' I 2 '±. � zL y J � ; 1 ,i -=s,_� ;ak..�ta..- .�'-L:,,1, f -- ,l` £ rs�a:� } -N.i , -'T.��� c. :>'•- ♦r3."'— � i ,ff. _ .�� ,r tea :�_ .'-'--,2,.,„,,,_1!.61.;,,,,...i.; - a .t�G . : z; , y �e a c x , mra,cne -'ano IQ R tf, i t . 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City of College Station Wolf Pen Creek TIF Fund Fund Summar/ FYDB FY08 FY49 FY09 %Change In FY07 Revised Year-End Base Approved Budget from Actual Budget Estimate Budget Budget FY03 to FY09 BEGINNING BALANCE $2,475,494 $ 1,630.174 $1,530,174 $1,567,826 $1,567,828 REVENUES Ad Valorem Taxes GOCS $ 226,246 $ 227.000 $ 246,673 $ 254,000 $ 254,000 11.89% Ad Valorem Taxes CSISD 398,144 418,000 478,707 495,000 495,000 18.42% Ad Valorem Taxes Brazos County 220,227 194,000 226,247 233,000 233,000 20,10% Investment Earnings 80,084 10,000 32,000 10,800 10,000 0.00% Other - WA Total Revenues $ 924,701 $ 849,000 $ 983,527 $ 992,000 $ 992.000 16.84% TOTAL FUNDS AVAILABLE $3,400.195 5 2,479,174 $2,613,801 $2,559,825 52,559,626 3.25% EXPENDITURES&TRANSFERS Capital Projects(Upper Trails) $ 690,424 $ - 5 - 5 - $ • WA Additional Capital Projects WPC Amphitheater Additions - - . - 14/A WPC Water Feature - 1,199,615 3,504 1,196.115 1,195,115 -0.29% Engineering - - WA Debt Service 1,078,775 1,042,475 1,042,475 - - -100,00% Other 822 - - - WA Total Expenditures&Ttansfers $1,770,021 5 2,242,090 5 1,045,975 $1,196,115 51,195,115 -45,65% Increase(Decrease)In Fund Balance $ (645,320) 5(1,393,090) $ (82,348) $(204,115) $ (204,115) .85,35% ENDING FUND BALANCE $1,630,174 5 237,084 $1,567,1126 $1,363,711 $1,363,711 .-- ( ) • ...-- The Wolf Pen Creek(WPC)TIP Fund accounts for ad Wolf Pen Creek TIF-Sources valorem tax arid other revenues that are accrued to theAd Valmont Taxes WPC TIF District,The fund also accounts for •.•• Brazos County ,l;iiiot.,,..' ., 23% expenditures on projects that take place in the district. ..=•F V•7•6:"-"4gtZ,:• A'•i7W-,N.-44.47,*_-,-, The TIP receives ad valorem taxes from the City,School 4.t LI- ...f•41-2•F,,•;-,-•-•F.-.-- .,tii.,0 5.:0-7.4:,#4',aZi,..w:;r4 tnvestrnent -1 ',• . -r,:a",-,2,1=7...te,,,c..., District and County on the incremental increase in Ad vaiorem-raxes • .A del,-;,i,i,i0::•,<A•Zs i% assessed valuation(captured value)over the base year CSLSD , - "-..,...., .1 -.. ,...-4,..,.....%-iii,,v,...,•.-A, A L p.•„Vs.-0........fiyix•-a•elar....,....--,:p (3989). sw .3.• ,,l•,,.. - "••13',.r."-..r.:7,.-.mer..,•-.). iek,,,,,* '41- :::.;i;t2ire.-- This fund is prepared on the modified accrual basis of ."'''g4A-ers...e-.p•Weit,fAil accounting.Under this basis,revenues are recognized4'ilqt17,44T.7.2.- 230^-, Ad Valorem Taxes •' '' CS when they become measurable arid available to finance 26% expenditures of the current period.Expenditures are recognized when the related fund liability is incurred with Wolf Pen Creek TIP-Uses the exception of several items.The Out listing of these exceptions can be found in the Financial Policies on page F-1. ,,,,,n7r•x5W".....7,1,..'-i:j..P'''.- -•%=Tiast,1"..4&yi--•77,i,..tw-e....,..., irAi•s.r.-=`-,":,*YA-..r :',4-',;-,4.1,5 ,:;-, The ad ad valorem revenue estimate of¶992,000 is based an an estimate of the anticipated captured value in the TIF to e•:-..-?4.g.,-,•:„2:-.,...Iii.2-,..;,..I.V,,,Z"V^..`,,,,ri,.,v,g, be generated in FY09, WPC Water .Y•':'7. 7tc'l.1.:4 :-';W•iiat'o-;;1• ;;•':2i,,:%.5,11.•;-;•::•if: Feature ;?eri3X,707A*01';:P4i114 100% In FY09,expenditures totaling$1,196,115 am budgeted. ".c..t.'-0•17 :412.4 .7.&.11:'-'47c7,-igtlio 414:11,74,:4.-e These expenditures are for the construction of a water ,..°--•r•.r...i.-•,:1-lir..7,Vv....,-;1--.2:1,-.,fe:* feature in in the Wolf Pen Creek area_ ''''':-.0-4.A•WrTez9P.4'2:0. Funds remaining remaining at the end of the year will be retained in the fund and programmed as specific projects arc , identified,The WPC 11F will expire December 31,2009. ! __ ._, _ City of College Station Wolf Pen Creek TIF Fund Pro Forma FY08 FY08 FY07 Revised Year-End FY 09 FY10 Actual . Budget Estimate Projected Projected BEGINNING BALANCE $2,475,04 $ 1,630,174 $ 1,630,174 $ 1,567,826 $ 711 0. REVENUES Ad Valbrem Taxes COGS $ 226,246 $ 227,000 $ 246,673 $ 254,000 $ 254,000 Ad Valorerti Taxes CSISD 398,144 418,000 478,707 495,000 495,000 - Ad Valorem Taxes Brazos County 220,227 194,000 226,247 233,000 233,000 Investment Earnings 80,084 10,000 32,000 10,000 10,000 Other - - - - 0 Total Revenues $ 924,701 $ 849,000 $ 983,627 $ 992,000 $ 992,000 TOTAL FUNDS AVAILABLE $3,400,195 $ 2,479,174 $ 2,613,801 $ 2,559,826 $ 992,711 EXPENDITURES&TRANSFERS Capital Projects(Upper Trails) $ - $ - $ - $ - $ 0 Additional Capital Projects 690,424 1,363,000 992,000 WPC Amphitheater Additions - - - 0 ."---.., WPC Water Feature - 1,199,615 3,500 1,196,115 0 .„._,.../ Engineering - - - - 0 Debt Service 1,078,775 1,042,475 1,042,475 - 0 Other 822 - .. - 0 Total Expenditures&Transfers $1,770,021 $ 2,242,090 $ 1,045,975 ...$ 2,559,115 $ 992,000 Increase(Decrease)in Fund Balance $ (845,320) $ (1,393,090) $ (62,348) $ (1,567,115) $ 0 ENDING FUND BALANCE $1,630,174 $ 237,084 $ 1,567,826 $ 711 711 1 . I - I I, % • 5. Estate created by Oil and Gas Lease from Metro Properties,Inc.to W&W s, Inc., dated October 8, 1984,recorded in Volume 744,page 244, Official Re iE5, Brazos County,Texas. 6. Estate created by Oil and Gas Lease from The Seaford Group, Inc., to Inco Oil Corporation, dated February 18, 1992, recorded in Volume 1506, page 95, Official Records of Brazos County,Texas. GRANTOR reserves unto itself and its successors a thirty (30) foot wide pedestrian access easement over and across Property as depicted on Exhibit B attached hereto and by this reference incorporated herein, and may, at its option, construct sidewalks, bridge and related improvements incidental or necessary'to access GRANTOR'S reserved tract or parcel located ' adjacent to the south side of Property; provided, however, that such improvements do not interfere with GRAN fhE'S use of Property. GRANTOR waives all rights with respect to the surface and no owner of the mineral estate shall ever have rights of ingress or egress except as may have been reserved by GRANTOR under the reservations and exceptions expressly listed in this deed or its predecessors in title, GRANTOR, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, GIVES and DEDICATES to GRANTEE the property, together with all and singular the rights and appurtenances thereto in any wise belonging,to have and hold it to GRANTEE and GRANTEE's successors and assigns forever so long as GRAMME approves Tax Increment Financing funding in the total amount of$1,200,000.00 for water features to be placed in the Wolf Pen Creek District Tax Increment Reinvestment Zone Number One. If GRANTEE fails to approve said finding on or before May 1, 2005, the property shall automatically revert to GRANTOR free and clear of any and all liens and encumbrancer. GRANTOR binds GRANTOR and GRANTOR's successors and assigns,to warrant and forever defend all and singular the property to GRANTEE and GRANTEE's successors and assigns- against every person whomsoever lawfully claiming or to claim the same or any part thereof, except as to the reservations from and exceptions to conveyance and warranty but only when the claim is by,through or under GRANTOR and not otherwise. When the context requires,singular nouns and pronouns include the plural. REAL ALCHEMY 1,L.P. a Texas Limited Partnership • BY: Energy Alchemy,Inc. Its General Partner 13Y: -- Paul Guernsey ' Vice President • ) tron Colson-Addendum#1 Project Ranking.Rdf Pa9e 1 • 1 • . _ 2090Y--20.9\S- - Wolf Pen Gro6k.TaX intrement Firtancirlg District AdditôIia Information for Boatii Rankin b of Projebts Estimated Available Funds: Budget: $1,a6o,0o0 FY'05 EsL Remaining funds&new increment: $90,000 FY'06-'08 Est.Total available: $1.90,000 Average Project Description Cost Possible Funding Source/Comments 1.8 Amphitheater meeting/dressing roams, $700,000 Tax Increment terracing.tandscaping,site furnishings 3.6 Parking areas along Colgate.-Phase I $184,000 Tex Increment 3.8 Parking areas along Colgate-Phase It $251,000 Parks Department capital project of $84,500/y.r for 3 years:or wrap into :-ufae8/41...cievelepfnenLbonds 3,8 FettNal Eiree:a:1-SnoWn betWaeii the $1.,000,000 to Dim To4-114iii4tinaled cost,this is a • ardINtheater acid the Arts Canter. $5.,000,000 r;:ptiplble'rut.tirq,15Orid prOjett. 5.2 Upper,TrailS.Pbeise II:SySteni•leap-on $1130i000 :TWISIate,Oh Gr4f1W-ait Master plan: kionrde Property(belWetin DartMouth to Grgeiiweys. apt:Is ourrentlyapplying for Gee,tiuSh) 1-grantS and a gra' rethrough-tha4APtilnler• • Jrnodefflysrl: Len has not bteri dediCated 5.4 Upper nail's Phase HI:system loop north Unknown 'Toile are On GreenWaY master plan. of George Bush(Gcinneolien lb Harvey .GreartWaYth Opt:Is currently applying for and Welt Pen Pla,a grants and ix grant through the MPO inter- :Made)kind- • SA FoUniain plaza/water feature development $1,40,000 Tax fnerernent SA Parldrig area next to 8para Service $140,000 Unknown 5.8 Upper Trails Phase IV: system loop by Unknown -Trails are on Greenwaymaster plan. Ozone's.and crossing Wendt:a:00k Condos Greenways dept.Is currently applying for (BetWeen Dartmouth to Geo Bush) grants and a grant through the MPO inter- . .modal kind, 7.4 LoWer TrallS Phase II:along south side of Unknown 'Trails Eire'on Greenway master Wan. the creek from Earl Rudder Fwy to the GreenWays dept.IS currently applying for arnphitheater ,grants and a grant through the-MPO inter-' 'Medd farrcl. 9.0 Additional Greektmprovernenta Unknown rptopetcp,S.13,1t;kriewn " - 10.0 eus stop oh Dann:Oath UnknoWn jare'reiffrahsli Not Additionarperking spar in District Nominal-Cost fir oplinfi friq be,to Utilize on Street ranked iparlsbg on Htilierhan-betWeett7311 6& rp3i,triltibth WhiChViouid prifiyide' :etitenatect 60-4gCr VpaceS(depending on ,usIng One-dr hth Sides Of the street), 1:Funtirrig Is elteedy:tiudgetett for re- • Wolf Pen Creek Tax Increment Financing District Additional Information for Board Ranking of Projects December, 2008 Average Project Description Cost 3.6 Parking area along Colgate - 340 spaces, 2 phases plus cost $1,310,000 of land east of existing park (land not included) 3.8 Festival Area (north of Arts Council) $1,000,000- $5,000,000 5.2 Upper Trails Phase III (south of creek up to apartments) , $2,000,000 6.4 ' Fountain Plaza/water feature $1,200,000 6.4 , Parking area next to Sears $200,000 6.8 Upper Trails Phase IV connecting to Woodbrook Condos $300,000 7.4 Lower Trails south side of creek(2,350' IF) $1,500,000 _____ - $2,000,000 9.0 Additional creek improvements Unknown 10 Bus stop on Dartmouth (concrete paving and curbing only) _., $25,000 Parking lot on Dartmouth— 130 spaces $510,000