HomeMy WebLinkAbout10/24/2002 - Regular Agenda Packet - Parks Board (2) Agenda Item Cover Sheet
Agenda Item #
r1Reulr Item
1----1Consent Item
!Workshop Item
Item Submitted By: Steve Beachy, Director of Parks and Recreation
1Council Meeting Date. October 24, 2002
E-Sghed by Steva,Eleachy
Director Approva .
City Manager Approval:
Item: Joint meeting with the Parks and Recreation Advisory Board for
discussion and possible action regarding strategic planning, Council vision
statements, and Board goals.
Item Summary: The City Council requested joint meetings with the Parks
and Recreation Advisory Board on a semi-annual basis as part of the FY2002
Strategic Plan. This is intended to enhance communications between the
Council and appointed Advisory Board members concerning Council issues,
visions, and priorities. The last joint meeting with the Board was held on
December 6, 2001.
Item Background: At their annual retreat, the City Council developed
specific strategies to support the achievement of the four (4) identified
vision statements. Several strategies related to cultural arts and recreational
opportunities requiring the involvement and support of the Parks and
Recreation Advisory Board have been identified to achieve these vision
statements. The Advisory Board's FY2003 goals have been developed and
are consistent with the City's Strategic Plan and Council direction. The
proposed FY2003 goals are attached along with the completed goals for
FY2002 for possible Council discussion and consideration.
The joint meeting may involve discussion about these goals,
strategies, and related issues® A memorandum from Dr® John P.
Nichols, Advisory Board Chairman, is attached that provides the four
main talking points that the Board would like to discuss with the
Council®
Supporting Materials:
1. A memorandum dated October 9, 2002, from Dr. John P. Nichols,
Chairman, Parks and Recreation Advisory Board.
2. Completed Parks and Recreation Advisory Board Fiscal Year 2002
Goals.
3. Proposed Parks and Recreation Advisory Board Fiscal Year 2003 Goals.
MEMO ' • NDUM
TO: The Honorable Mayor and City Council
FROM: John P. Nichols, Chairman, Parks and Recreation Advisory Board ,
kik'
DATE: October 9, 2002
SUBJECT: Topics of Discussion for Joint Meeting on October 24, 2002.
Thank you for providing the opportunity for members of the Parks and Recreation
Advisory Board to discuss our FY2003 Goals and other important issues of interest.
The FY2003 Board Goals have been formulated to support the City's Strategic Plan and
past direction provided by the Council. These Goals are monitored on an on-going basis
to ensure that our efforts are focused and on schedule. Any input on the part of Council
regarding these goals is welcome and appreciated.
The Board has identified four main topics of discussion for the workshop meeting. These
topics are directly related to the goals and are as follows:
1. FUTURE CIP
- How does the City Council view the role of the Board in this process?
- Does the City Council want the Board to provide a member to participate in the
Citizens Committee?
- What questions or comments do you have related to the preliminary project list
for park facilities?
- This is part of the FY2003 Strategic Plan.
2. PARK MAINTENANCE STANDARDS
- Council adopted these standards in 2001.
- The first year of reporting is now complete (FY2002).
- The goal is to achieve a 90% rating or better in all categories by 2006.
- They are part of the FY2003 Strategic Plan.
3. INTERNAL EVALUATION OF LEISURE PROG MS
- It will be accomplished over several months.
- Emphasis will be placed on potential areas of improvement through existing
resources.
- This is part of the FY2003 Strategic Plan.
4. RECREATION, PARK, AND OPEN SPACE MASTER PLAN
- Council adopted the current plan in 1999.
- The direction at that time was to update the plan every three years.
- The plan is being reviewed and updated by Staff and the Board.
- This is part of the FY2003 Strategic Plan.
These four main topics are key issues that we wish to discuss with Council and they
represent a significant portion of the planning work for the Board in FY2003. We have
enclosed several items of background information related to these topics. Other issues or
concerns from the City Council are welcomed, as you may desire. Your time and interest
in these matters are greatly appreciated.
cc: Tom Brymer, City Manager
Glenn Brown, Assistant City Manager
Steve Beachy, Director of Parks and Recreation
Encl.: Preliminary CIP Project List
FY2002 Park Maintenance Standards Report
FY2003 Park Maintenance Standards Graphs
Schedule for Board Evaluation of Leisure Programs
Updated Master Plan Revision Schedule
Preliminary CIP Project List
Parks and Recreation
Capital Annual
Cost Operating
Description Type Estimate Cost
Forestry Shop Park $ 670,000 $ 3,000
Central Park Shop Renovation. Park $ 200,000 $ -
Steeplechase Park Development. Park $ 315,000 $ 18,000
Shenendoah Park Development. Park $ 315,000 $ 19,000
Lick Creek Park Phase II Development. Park $ 578,000 $ 20,000
Sandstone Park Park $ 47,000 $ 1,000
Richard Carter Park Improvements. Park $ 217,000 $ 2,000
Veterans Park and Athletic Complex, Phase II Development. Park $ 5,623,250 $ 65,000
New Cemetery Phase I Development. Park $ 300,000 $ 66,000
Intergenerational Enhancements Park $ 309,000 $ 3,000
Grand Total $ 8,574,250 $ 197,000
PA ' MAINTENANCE STANDARDS
MAJOR AREAS OF CONCE
I. Athletic Facilities: Competitive Fields
The Southwood Senior League and Little League baseball field fencing needs replacement. Much of the
fence fabric is warped and many of the poles are bent. Money has been appropriated for replacing the
fencing and bids are presently being requested.
The softball field lights at Lemontree Park and Bee Creek Park are in need of replacement. The wiring is
dilapidated and much of it is not secured. The light poles are not the required height. Much of the
hardware connected to the wood utility type poles is loose. The softball field lighting at Lemontree Park is
the worst of the two.
IL Playgrounds
The replacement of the Gabbard Park and Georgie K. Fitch play units has helped to meet standards in the
Playground category. However, the most improvement is needed in the West District. The replacement of
the Anderson Park play unit is presently underway and the replacement of the Hensel Park play unit is
being planned. After replacing these two play units,the focus should shift to replacing the play units at Bee
Creek Park and Southwood Athletic Park. All of the play units in the park system need "Age Appropriate"
signs. Also,the fall zone in many of the play units needs to be dug out and refilled to the proper depth with
new surface material. Replacement of the fall zone material will begin as soon as possible in FY 2003.
IV. Tennis Courts
The Bee Creek tennis courts are presently the worst courts in the park system. The courts have many large
cracks and the fencing around the courts is seriously in need of replacement. The fencing material is
warped and the fence poles have shifted so much that much of the support bracing does not stay in place.
With the budget increase for resurfacing tennis and basketball courts, the tennis court surfaces should be
significantly improved within the next two years.
VIII. Parks: General Parks
Most of the drinking fountains do not meet ADA requirements for accessibility or usage. Each park should
have at least one water fountain that meets ADA requirements. Water fountains are a high priced item and
will be brought to standards as funds are available.
The irrigation at Richard Carter Park is presently non-existent. Because of water use restrictions during
drought conditions over the past several years this system had to be shut down. The drying and shifting of
the clay soil caused numerous breaks in the water lines and the wiring. The replacement of this system is
being planned for FY 2003.
General Appearance Items
Several park identification signs will be repainted in FY 2003.
Irrigation controllers and electrical box covers will be put into aesthetically pleasing enclosure.
Bare areas in the parks will be seeded, sodded, or mulched as needed.
PARK MAINTENANCE STANDA t' 1 S
SURVEY SUMMARY FOR FY 2002
Quarterly Periods: First Quarter, FY 2002 Overall % of Standards Met: 77%
Second Quarter, FY 2002 Overall % of Standards Met: 83%
Third Quarter, FY 2002 Overall % of Standards Met: 85%
Fourth Quarter, FY 2002 Overall % of Standards Met: 81%
Categories
I. Athletic Facilities: Competitive Fields
East South West Average%of standards met
1st Quarter 74% 76% 74% 75%
2nd Quarter 88% 85% 82% 85%
3rd Quarter 92% 81% 88% 87%
4th Quarter 91% 75% 91% 86%
IIa Playgrounds
East South West Average%of standards met
1St Quarter 83% 88% 55% 75%
2nd Quarter 89% 89% 75% 84%
3rd Quarter 85% 84% 79% 83%
4th Quarter 72% 83% 71% 75%
III. Picnic Facilities
East South West Average%of Standards met
1st Quarter 88% 87% 81% 85%
2nd Quarter 90% 90% 83% 88%
3rd Quarter 94% 83% 90% 89%
4th Quarter 89% 86% 82% 87%
IV. Tennis Courts
East South West Average%of Standards met
1'Quarter 83% 62% 65% 70%
2' Quarter 91% 75% 61% 76%
3rd Quarter 95% 78% 68% 80%
4th Quarter 90% 87% 68% 82%
V. Basketball Courts
East South West Average %of Standards met
1't Quarter 86% 96% 75% 86%
2"d Quarter 89% 100% 82% 90%
3rd Quarter 94% 96% 85% 92%
4t' Quarter 81% 98% 71°A) 83%
VI. Sand Volleyball Courts
East South West Average%of Standards met
1st Quarter 63% 77%4 90% 77%
2nd Quarter 97%0 86% 100% 94%
3rd Quarter 78%4 89%4 100% 89%
4th Quarter 82%4 96% 100% 93%
VII. Ponds
East South West Average%of Standards met
1st Quarter 43% 85%4 57%4 62%
2nd Quarter 57%4 75% 53%4 62%
3rd Quarter 69% 71% 79% 73%
4th Quarter 45% 72% 62% 60%
VIII. Parks: General Parks
East South West Average%of Standards met
1st Quarter 85%4 79%4 84% 83%
2nd Quarter 86%4 82% 82%4 83%
3rd Quarter 94% 80% 94% 89%
4th Quarter 81% 84%4 89% 85%
Overall District Averages
East South West Overall %® of Standards Met
1st Quarter 76% 81% 73% 77%
2nd Quarter 86% 85% 77%4 83%
3rd Quarter 88% 83%4 85%4 85%
4th Quarter 79%4 85% 79% 81%
NOTE: The Maintenance Standards for Parks Facilities and the Maintenance Standards Survey was
revised during the fourth quarter.
City' of College Sat
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Goal: 90% rating or better on all standards within ears.
' ounce: CityCouncil Presentation on
aro 2 , s
Program Evaluations
The internal program evaluations are due by November 1, 2002. Please make sure that
the evaluations are complete, accurate, and provide an honest look at the services
provided by the Department.
Special attention should be given to look for ways to improve the programs in future
years.
The information from the evaluations will also assist in developing the Department's fee
recommendations for Fiscal Year 2004.
Three main questions should be answered for each program:
1. Who are we serving?
This should include participation numbers, ages, gender, geographic areas, etc.
2. What is the benefit of the service?
Is there another agency that could provide the service?
3® What is the cost of the service?
Direct, as well as indirect costs (you will have a choice between two budget forms).
The schedule for supervisors to present their program evaluations to the Parks and
Recreation Advisory Board is:
November 12, 2002 —Aquatics Programs
Information needed for Board packets by Thursday, October 31St
December 10, 2002 —Athletics Programs
Information needed for Board packets by Thursday, December 5th
January 14, 2003 —Educational Programs
Information needed for Board packets by Thursday, January 9th.
February 11, 2003 —Entertainment Programs
Information needed for Board packets by Thursday, February 6th.
March 4, 2003 —Supervised Recreation (moved up because of Spring Break)
Information needed for Board packets by Thursday, February 27th.
Presentations to the Board should be concise and to the point, with clear
recominendations. Plait on approximately 15 to 20 minutes for discussion and
questions.
Meetings are held on the second Tuesday of the month, at 7.00 p.m. in the Central Park Conference Room.
However, meetings are subject to change. You will be notified immediately of time and location if a
meeting has been rescheduled.
City of College Station
Recreation, Park, and Open Space Master Plan
Three Year Review and Update
2002 Revision Schedule
January, 2002
El Completion of the draft Parks and Recreation Department 5-Year Strategic Plan
February, 2002
El Staff review and update of Section IV(Area and Facility Concepts and Standards)
El Staff completion of the update to the Parks and Recreation Department Resource Guide
March,2002
El Board review and comments regarding Section II(Goals and Objectives)El .
Board review and comments regarding the draft of the Parks and Recreation Department 5-Year
Strategic Plan.
August/September, 2002
El Staff review and update of the current Master Plan,Section 1(Introduction)
El Staff review and update of Section V(Inventory and Facilities)
El Staff review and update of Section VI(Needs Assessment and Identification)
October,2002
Staff completion of the . Parks and Recreation Dep. ent 5-Y Strategic Plan(FY2003 -2007)
El Board subcommittee review and comments regarding proposed updates for Section I,IV,and VI
November, 2002
• Board subco 'ttee review and comments regarding Section VII(Priori on of N - and Plan
Implementation).
• Board review of the draft Parks and Recreation Dep. ent 5-Y- Strategic Plan
December,2002
• Final . of the Parks and Rec tion Dep ent 5-Y Strategic Plan sub. Ited to the City Manager's
Office for r *ew
Board subcommittee review and co ents regarding Section III(Plan Development Process)
January,2003
Completion of the Parks and Recreation De o. ent 5-Year Strategic Plan
Public input period for the revised Master Plan
Board consideration of the revised Master Plan
March,2003
Planning and Zoning Commission consideration of the revised Master Plan
2003
City Council presentation and consideration of ordinance adopting revised Master Plan
Presentation of the . Parks and Recreation Dci. ent 5-Year Strategic Plan to the City Council for
consideration
As of October 11,2002
City of College Station
Parks and Recreation Advisory Board
Fiscal Year 2002
Completed Goals
(not prioritized)
Establish policies and standards for re-appraisal of existing parks, facilities, and
services offered by the Department.
El Review quarterly reports on park maintenance standards and develop
recommendations regarding levels of service (VS4S2a) (January 8, 2002).
El Review proposed park conceptual plans and make recommendations for
intergenerational features (VS4S3a)
CI Review and develop recommendations for Urban Forestry Plan (VS3S4a)
(Endorsed by the Board on July 9111. Will be presented to Council Mr
consideration on August 22nd, 2002 .)
El Review preliminary cost estimates for CIP prepared by Staff.
More interaction between Parks and Recreation Advisory Board and Planning and
Zoning Commission, and shared vision with the City Council (f/S4S8a).
EI Assist with the review and preparation of the Unified Development
Ordinance (November 13, 2001).
El Review and recommend possible changes to the Park Land Dedication
Ordinance (October 9, 2001).
• Conduct a joint meeting with the Planning and Zoning Commission to
discuss goals (September 20, 2001).
El Conduct a joint meeting with the City Council to confirm goals (December 6,
2001).
Implementation of the approved Capital ImproVement Program.
EI Castlegate Park site review (November 13, 2001).
FRI Lick Creek Park site review (December ii, 2001)
El Madeley Park site review. (Februamy 19, 2002)
O Woodway Park site review. (On Hold pending land acquisition)
O Shenandoah Park site review (On Hold).
Planning and coordination for the next bond issue.
El Identify and assess the needs for future park facilities. (Februar 5, 2002)
El Review preliminary cost estimates prepared by Staff. (February 5, 2002)
El Determine priorities for development. (Februaty 12, 2002)
El Develop a recommendation for consideration in the 2002 bond program.
Review and update the Recreation, Park, and Open Space Master Plan,
El Review of Section Il (Goals and Objectives) of the plan. (Februat:v 12. 2002)
EI Review of Parks and Recreation Department 5-Year Strategic Plan.
(February 12, 2002)
E1 Review of Sections 1, IV, V, and VI of the plan. (October 7, 2002)
O Review of Section VII (Prioritization of Needs and Plan Implementation)
O Review and comments regarding Section III (Plan Development Process).
O Review of Revised Master Plan
Parks&Recreation Advisory Board
FY2002 Goals and Priorities
Parks&Rec.Advisory Board Approval:October 9,2001
Ullated:October 11,2002
Page 1 of 2
Veterans Park and Athletic Complex, Phase ii Development.
RI Review needs for future facilities and programs (December 1/, 2001)
RI Determine priorities for development. (Februari 5, 7002)
RIEZI Develop recommendations for implementation. (February ?, 2002)
Review preliminary cost estimates prepared by Staff. (March 5, 2002
Skate Park facility planning (VS4Sb
RI Develop recommendation forscopeof project. (November 13, 200.1)
RI Develop recommendation for facility use. (November 13, 2000
RI Develop recommendation for imptementation. (November 1 -)), 2001)
Review funding sources for the installation of two backstops and two batting cages
at Bee Creek Park (Note.- Funds have been requested for FY03).
RI Review preliminary cost estimates prepared by Staff(November 13, 20110®
Ot Determine needs forprogram requirements.
RE Develop recommendations for scope ofproject.
RI Develop recommendations for implementation
Review funding sources for the repair or replacement of the togging track at Jack
Doi and othy Mbiller Park.
RI Review proposed project cost estimates (December /1, 2001).
RI Review funding alternatives (Completed by Staff).
• Develop recommendations for implementation. (Under construction).
Support implementation of the Greenways Master Plan.
RI Receive update report from Greenways' Coordinator (October 9, 2001
o Review Recreation, Park, and Open Space Master Plan as it relates to greenways.
Support the City Council's Interagency Plan on any Park and Recreation related
issues.
RI Continue dialog with the College Station Independent School District
regarding future school/park developments.
• Continue dialog with Texas A&M University regarding Hensel Park and
Veterans Park and Athletic Complex.
Develop programs and facilities for Senior Citizens.
El Receive input from fall Eisenhower Leadership Development Program
0
group. (December 6, 200
(. ),
Determine priorities for programs and facilities (January 8, 2002).
Develop recommendations for implementation (January 8, 2007).
Prh5
Recreation
City ol College 3ttion
Parks(0)&? Recreation Advisory Board
r1 .,
adt:d.Priorities
Parks 1721)30oard Approval:October 9,2001
Lpdated:Octoberl
Page 2 of 2 2
41114
OULt4igitr9N7 Embracing the Past,Exploring the Future!
City of College Station
Parks and Recreation Advisory Board
Fiscal Year 2003
Proposed Goals
(Not Prioritized)
Establish policies and standards for re-appraisal of existing parks, facilities, and
services offered by the Department
O Review quarterly park maintenance standards reports and develop recommendations
regarding levels of service (VS2S1.a)
O Develop a long-term replacement schedule for playgrounds, court surfacing, and
other key facilities (VS2S1.a)
O Evaluate all leisure service programs offered by the Department and develop
recommendations for improvements (VS2S2.b)
O Develop recommendations for implementation of an Urban Forest Management Plan
(VS2S1.b) (Plan presented to Council 011 September 26, 2002)
Provide more interaction between Parks and Recreation Advisory Board and
Planning and Zoning Commission, and shared vision with the City Council
O Monitor status of Unified Development Ordinance (VS3S1.a)
O Conduct a joint meeting with the City Council to discuss Board goals and objectives
(October 24, 2002)
O Conduct a joint meeting with the City Council to report on the progress of Board
goals and objectives
CI Conduct a joint meeting with the Planning and Zoning Commission to discuss Board
goals and objectives and other issues
Provide oversight for the implementation of the Capital Improvement Program
O Woodway Park site plan approval
O Shenandoah Park site plan approval
El Develop a plan for the use of existing Park Land Dedication Funds
(September 10, 2002)
O Lincoln Center/Tarrow Park site plan approval
O Complete all remaining 1998 Bond Fund projects
Provide planning and coordination for the 2003 Bond Election (VS2S2.e)
O Review and update submitted CIP list
0 Develop additional recommendations for the CIP
• Staff/Board presentation to the Citizens Bond Committee
Review and update the Recreation, Park, and Open Space Master Plan (VS3S2.d)
Et Staff review and update of the current Master Plan, Section I — Introduction
(September 2002)
El Staff review and update of Section V — Inventory and Facilities (September 2002)
Parks and Recreation Advisory Board
FY2003 Goals and Objectives
Board Approval September 10, 2002
Council A1)1)101'611
Updated:October I I,2002
Page 1 of 3
CI Staff review and update of Section VI — Needs Assessment and Identification
(September 2002)
RI Board subcommittee review and comments regarding proposed updates for
Section I, IV, and VI (October 2002)
1:1 Board subcommittee review and comments regarding Section VII — Prioritization of
Needs and Plan Implementation (November 2002)
0 Board subcommittee review and comments regarding Section III— Plan
Development Process (October 2002)
O Completion of the Parks and Recreation Department 5-Year Strategic Plan
(January 2003)
CI Public input period for the revised Master Plan (January 2003)
O Board consideration of the revised Master Plan (January 2003)
LI Planning and Zoning Commission consideration of the revised Master Plan
(March 2003)
O City Council presentation and consideration of ordinance adopting revised Master
Plan (April 2003)
Provide oversight for the implementation of Veterans Park and Athletic Complex
O Memorial Dedication Ceremony on November 11, 2002
O Complete Phase I development (VS2S2.d) (September 2002)
O Investigate potential agreement with the College Station Soccer Club for clubhouse
building
O Conduct Grand Opening of the Phase I project (Spring 2003)
O Review operations and maintenance and make recommendations for Fiscal Year 2004
O Review Needs Assessment and update as required
1:1 Develop revisions for Phase II recommendations
Provide oversight for the design and installation of the batting cages and backstops
at Bee Creek Park
El Secure funding
O Approve site plan
O Complete construction
Provide oversight for the installation of the new jogging track at Jack and Dorothy
Miller Park
El Complete construction (September 2002)
O Investigate alternative types of surfacing for playgrounds
Support implementation of the Greenways Master Plan (VS2S3.a)
El Receive update report from Greenways Coordinator
O Review Recreation, Park, and Open Space Master Plan as it relates to greenways
park,and Recreation.-Idvisory Board
FY2003 Goals and Objectives
Board Approval. September 10, 2002
Council 1pproval
Updated October 11,2002
Pac 2 of
Support the City Council's Interagency Plan on any Park and Recreation related
issues
O Continue dialog with the College Station Independent School District regarding
future school/park developments and programs
O Continue dialog with the College Station Independent School District and the South
Knoll PTO concerning the potential of rubberizing the South Knoll jogging track
O Continue dialog with Texas A&M University regarding Hensel Park and Veterans
Park and Athletic Complex
O Continue to investigate joint programming opportunities with the City of Bryan Parks
and Recreation Department (VS2S2.c)
Identify potential new sources of revenue
O Identify potential grant opportunities (October 8, 2002)
O Investigate the potential for a donations program
O Review user fees and develop recommendations
Partiz 6. 1
Parks and Recreation Advicory Board licercation '"-
FY2003 Goals and Objectives
Board Approval:September 10,2002 Afte.
Council Approval- City 01 Colicge 3ttion
Updated-October I I,2002
Page 3 03
Texas Parks and Wildlife Grants and Assistance
Grant Programs
• Outdoor Recreation Grant
O 50-50 matching grant
O two grant cycles
• Deadlines January 31 and July 31
O Acquire and develop parkland or renovate existing public recreation areas
® Maximum amount $500,000
• Indoor Recreation Grant
O 50-50 matching grant
® One grant cycle
® Deadline July 31
• Construct recreation centers and other facilities
® Maximum amount $750,000
• Regional Park Grant
® 50-50 matching grant
® One grant cycle
• Deadline variable
® Looks for interjurisdictional support and access, along with support of
private/non-profit organizations and is part of master plan process
• Maximum amount $1,000,000
Small Community Grant
• 50-50 matching grant
® One grant cycle
® Deadlines January 31
• Used for development or beautification of parklands
• Available only to communities with a population under 20,000
® Maximum amount $50,000
+ Community Outdoor Outreach Program Grant
• No match required but helps in scoring
® two grant Cycles
® Deadlines October 1 and March 1
• Used to introduce under-served populations to the services, programs and
facilities of the Texas Parks and Wildlife Department
® Minimum amount $5,000; maximum amount $30,000
+ Recreational Trails Grant
• Pass through Grant from Federal Highway bill grant
e One grant cycle
• Deadline June 1
• Build trails for hikers, cyclists, horseback riders and off-road vehicles etc.
• Maximum amount $100,000
• Landowner Incentive Program Grant
• Funded through non-profit, federal and state funds
• Used to protect endangered species on private land
• May be incorporated into existing grant projects without having to apply for
separate grant
• Used to bring private landowners and wildlife biologists together
• Maximum amount $10,000 is normal limit but larger awards may be made
• Boat Ramp Construction Grant
• Pass through grant from federal Sport Fishing restoration Act
• 75- 25 matching grant
• Used for construction of public boat ramp facilities
* Currently not accepting applications, all funds being used for State facilities
• 1 oat Sewage Pump out Grant
• Pass through grant from federal Clean Vessel Act
• 75- 25 matching grant
• Used for construction of public pump out and toilet dump stations
e Currently not accepting applications, all funds being used for State facilities
• Land and Water Conservation Fund Grant
• Pass through grant from Federal Land and Water Conservation program being
used to supplement Outdoor, Indoor and Regional grants
• Shooting range Grant
• Pass through Grant from National Hunter Education and Shooting Range Program
• 75-25 matching grant
* Projects may be submitted at any time, but will be presented to Texas Aprks and
Wildlife Board once or twice a year
• Construct, improve, or upgrade shooting range
• Maximum amount dependent on project
+ Local Park Planning Assistance Program
• Not a grant but technical assistance
• Available only to Cities of less than 17,500 or counties of less than 28,000
• Applicant must send letter of need to Executive Director of Texas Parks and
Wildlife
iii, m m MAk m
ip
„„„„
line
TASK START FINISH
Timeline Workshop September 26 2002 September 26 2002
.
Develop CAC Candidate List September 21 2002 November 20, 2002
CAC Candidate Workshop November 21, 2002 November 21, 2002
Appoint CAC December 5, 2002 December 5, 2002
Present Project List To Council • January 9, 2003 January 9, 2003
CAC Meetings Janua 10, 2003 April 24, 2003
Compilation of CAC Recommendations April 25, 2003 May 14, 2003
P&I review of CAC Recommendations May 15, 2003 June 5, 2003
Council Review CAC and P&Z Recommendations June 12, 2003 August 13, 2003
Adopt Ballot & Call for Election August 14, 2003 August 14 2003
inform Voters about CIP • August 15, 2003 November 3, 2003
Hold Bond Election November 4 2003 November 4, 2003
:, w� R.fn :;ic. err nJ.
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-DA ' I S
NCE STAI\- 2002
MAINTENANCE
FOR FY et® 77%®
dc me
PARK IVI,v SUMMARY
. 3%®
stand ds Met 0-0'
SU-RV-El -
- /0
Overall °0/7/: ofof Standards Met 85
. 1%®
FY 002 rail standar et® 81-
F- 2 1002 Ove ll % Of
rds
First Qunarterrt'er, FY 0-0-2 Overall 0/ of Standards iv Periods:
QuarterlyPeriods:
Quarter,
FY 2- 02 overall °
FY 20
Qu_
Third Quarter, F
Fourth Quarter,
Competitive Fields
Average%of standards
met
Categories . . s. West
85%
South
74%
87%
76%
82%
86%
1. Athletic EFaasetilitie .
74%
85%
88%
91%
Quarter 88%
81%
1st Qua Quarter 0/
75%
standards met
, 92 0
Ln 1%
Average%of75%
3rd Quarterr 9
4th Quarte
84%
West
Playgrounds
South °/
55 °
83%
75%
IL
88%
75%
East3o/o
79%
89%
1st Quarter 8895% 84%
71%
83%
2nd Quarter 8107;
Average%ooff88Ss58tt/Aaa°nnddaalidss met
3rd Quarterr 7z, 0
4th Quarter72%
Picnic
South
81%
89%
III.
87%
83%
87%
90%
90%
Facilities 8E8aosAt
82%
Quarter 90% 83%
1St Qua Quarter 0/
86%
met
, d 94 0
2nd
Quarter 89%
Average% 70%
3 r
4th Quarte
76%
West w
Tennis Courts
65%
80%
South
o
82%
1V.
62 4
61%
East
83%
75%
r10/0
66,
Quarter 91%
780/0
68')/°
,_s,
870'"
of Standards nlet
Quarter 9:).°A)
(i',)
Liiid Quarter 90%
erage / ,60/o
\\ (.)
43th Quarter Courts
\Vet
90()/0
920/0
South
7Y)0
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c,9 0
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1:i td Quartet Quarter (,)4, )
98",
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4111Quat tet
VI. Sand Volleyball Courts
East South West Average%of Standards met
1st Quarter 63% 77% 90% 77%
2"d Quarter 97% 86% 100% 94%
3rd Quarter 78% 89% 100% 89%
4th Quarter 82% 96% 100% 93%
VII. Ponds
East South West Average%ofStandardsmet
1st Quarter 43% 85% 57%
2"d Quarter 57% 75% 53% 62%
3rd Quarter 69% 71% 79% 73%
4th Quarter 45% 72% 62% 60%
VIII. Parks: General Parks
East South West Average%of Standards met
1st Quarter 85% 79% 84% 83%
2nd Quarter 86% 82% 82% 83%
3rd Quarter 94% 80% 94% 89%
4th Quarter 81% 84% 89% 85%
Overall District Averages
East South West Overall% of Standards Met
1st Quarter 76% 81% 73%0 77% ..,
2nd Quarter 86% 85% 77% 83%
3rd Quarter 88% 83% 85% 85%
4th Quarter 79% 85% 79% 81%
NOTE: The Maintenance Standards for Parks Facilities and the Maintenance Standards Survey was
revised during the fourth quarter.
PARK MAINTENANCE STANDA ' IS
MAJOR AREAS OF CONCERN
I. Athletic Facilities: Competitive Fields
The Southwood Senior League and Little League baseball field fencing needs replacement. Much of the
fence fabric is warped and many of the poles are bent. Money has been appropriated for replacing the
fencing and bids are presently being requested.
The softball field lights at Lemontree Park and Bee Creek Park are in need of replacement. The wiring is
dilapidated and much of it is not secured. The light poles are not the required height. Much of the
hardware connected to the wood utility type poles is loose. The softball field lighting at Lemontree Park is
the worst of the two.
IL Playgrounds
The replacement of the Gabbard Park and Georgie K. Fitch play units has helped to meet standards in the
Playground category. However, the most improvement is needed in the West District. The replacement of
the Anderson Park play unit is presently underway and the replacement of the Hensel Park play unit is
being planned. After replacing these two play units,the focus should shift to replacing the play units at Bee
Creek Park and Southwood Athletic Park. All of the play units in the park system need"Age Appropriate"
signs. Also,the fall zone in many of the play units needs to be dug out and refilled to the proper depth with
new surface material. Replacement of the fall zone material will begin as soon as possible in FY 2003.
IV. Tennis Courts
The Bee Creek tennis courts are presently the worst courts in the park system. The courts have many large
cracks and the fencing around the courts is seriously in need of replacemept. The fencing material is
warped and the fence poles have shifted so much that much of the support bracing does not stay in place.
With the budget increase for resurfacing tennis and basketball courts, the tennis court surfaces should be
significantly improved within the next two years.
VIII. Parks: General Parks
Most of the drinking fountains do not meet ADA requirements for accessibility or usage. Each park should
have at least one water fountain that meets ADA requirements. Water fountains are a high priced item and
will be brought to standards as funds are available.
The irrigation at Richard Carter Park is presently non-existent. Because of water use restrictions during
drought conditions over the past several years this system had to be shut down. The drying and shifting of
the clay soil caused numerous breaks in the water lines and the wiring. The replacement of this system is
being planned for FY 2003.
General Appearance Items
Several park identification signs will be repainted in FY 2003.
Irrigation controllers and electrical box covers will be put into aesthetically pleasing enclosure.
Bare areas in the parks will be seeded, sodded, or mulched as needed.
stationndards
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5
Goal: 90% rating or better an all standards vithlrt years.
*Source:urce: it Council Presentation � � 22, 2 .
Message Page 1 of 1
Kris Lehde -Joint Meeting with Council Oct 24
From: "George NAIR. (Bill) Davis" <bill@pianoplace.net>
To: 'Kris Lehdem <klehde@ci.college-station.tkus>
Date: 9/16/2002 6:08 PM
Subject: Joint Meeting with Council Oct 24
I am already scheduled for an all day repair session on Oct 24th. It's possible I may be able to get to the meeting
around 5pm. I know I can't make a 3:30 time frame.
Bill Davis, Registered Piano Technician
The Piano Place
1219 Boswell St
College Station TX 77840
www.pianoplace.net
file://C:\Documents%20and%20Settings\klehde.000\Local%20Settings\Temp\GW100006.1...F 9/17/2002
670
'4460?
Application for City Boards/Commissions
Committees for Year 4200:1
LLLGLSTA11ON CITY OF COLLEGE STATION
PLEASE TYPE OR PRINT CLEARLY
NAME: 0bbie- J Sint TELEPHONE: 126 - (H)
ADDRESS: /11 00 SR. 3o 6011ple ‘45-1011 ,73( ')71ç($'2714)7q--(010"--7-23diW)
Residence:
Mailing: I have lived in College Station /0 yrs.
0-- Subdivision
VOTERS CERTIFICATE NO.
co
OCCUPATION OR AREA OF EXPERTISE: j ? 117(5-. ° cent eat -
(If retired,please indicate former occupation or profession)
EDUCATION (Optional): oTelpt hrs . ottet,e_
PROFESSIONAL AND/OR COMMUNITY ACTIVITIES: Otis /o
* et 11 r .S gime. C.5. IP Z. te2 L—At ,044
ADDITIONAL PERTINENT Stodgy se,6001
ADDITIO 1NFORMATION/REFERENCES: nor el ::00/ ,/0
ee
PLEASE INDICATE HE BOARDS, COMMISSIONS OR COMMITTEES YOU ARE INTERESTED IN
SERVING. (List in order of preference).
Non- Standing Committees Standing Committees
El 911 Brazos County Emergency Comm. in Cemetery Committee
Dist. Community Appearance Committee
B/CS Economic Development Board CI Construction Board of Adjustments and
B/CS Tourism Council Appeals
171 City Center Site Selection & Master Plan El CS Business Development Corporation
Committee El Electrical Examining Board
CI Conference Center Advisory Committee Facade Improvement Committee
Greenways Task Force fl Historic Preservation Committee
Lincoln Center Advisory Committee fl Joint Relief Funding Review
fl Senior Programs Advisory Committee Committee
II Library Committee
Northgate Revitalization Board
El Parks and Recreation Board
El Planning and Zoning Commission
El Wolf Pen Creek Design Review Board
CI Zoning Board of Adjustments
(Sig :ture of Applicant) (Date)
Please indicate if you are currently serving on a board/commission/committee
Name of Board/Commission
PLEASE RETURN THIS FORM TO: CITY OF COLLEGE STATION
CITY SECRETARY'S OFFICE
P.O. BOX 9960
COLLEGE STATION,TEXAS 77842
APPOINTED TO ON
(Board/Commission/Committee) (Date of Appointment) o:counciliapply3.doc