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10/12/1999 - Regular Minutes - Parks Board
CITY OF COLLEGE STATION ..:....:.... Parks and Recreation Board ......:........ :. ................. :........:.. .....:.:..:.:..: .....:.....:... ..............: :......-...: .......... ... .:......:........... .. ......:. ............,: ........ ....... Regular .. .:.:...:...: .:..:.....:.. .....:......:...:.. eetin .. ..:.::.:. g.. ......:.... . ...................... Tuesday October 12 1999 .....:....::...:. Parks and Recreation Department Conference Room7:00 PM .. .... .......... .....:..... ....:......... ..:.............:...::.: ......... ... . .........:.. :..:.... .:.. .....:.:.:...::..: Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Kris Startzman, Board Secretary; Harvey Cargill, City Attorney; Charles Cryan, Director of Fiscal Services. Board Members Present: Chris Barzilla, Chairman (arrived late); George Dresser, Co-Chairman; John Nichols; Sarah Birkhold;Bill Davis;John Crompton,Alternate. Board Members Absent:Glen Davis;Susan Allen. Visitors: Bob DeOtte: 1208 Haines Drive,College Station,Texas 77840 Beth Raney:2009 Colgate,College Station,Texas 77840 Amanda Hawkins: 1501 Harvey Road,#511,College Station,Texas 77840 Matthew Johnson:4842 Raymond Stotzer Parkway,College Station,Texas 77840 Jaqueline Price:301 Holleman,Apt.#1225,College Station,Texas 77840 Steven Seeley: 1002 Walton Drive,College Station,Texas 77840 Doug Tigtig: 1301 Harvey Road#251,College Station,Texas 77840 Melissa P.Rodgers:700 Dominik,#2508,College Station,Texas 77840 Jeff Coombes:407-C Summer Court,College Station,Texas 77840 Lisa Mattson: 1700 Goerge Bush Drive,#208,College Station,Texas 77840 Travis Grasha: 505 Havey Road,#55,College Station,Texas 77840 Erin Coffey: 505 Gilbert,College Station,Texas 77840 Peper Belleperche: 1018 Autumn Circle,College Station,Texas 77840 Jennie Piehl:2411 Bandara,Apt.C.,College Station,Texas 77840 1. Call to order:The meeting was called to order at 7:10 PM. 2. Hear visitors: Bob DeOtte introduced himself as the out-going Chairman of the College Station Recreation and Sports Association (a subcommittee of the Parks and Recreation Board). He said that their Charter requires that a report be submitted to the Parks and Recreation Board on an annual basis. Bob handed out the report (see attachment: College Station Sports and Recreation Association). 3. Pardon — Consider requests for absences of members from meeting: Sarah Birkhold made a motion to accept the absences of Glen Davis and Susan Allen as excused. George Dresser seconded the motion. All were in favor, and the motion passed 5-0 (note: Chris Barzilla was not present to vote on this item). 4. Approval of minutes from Regular Meeting of September 14, 1999: John Nichols made a motion to approve the minutes from regular meeting of September 14, 1999. John Crompton seconded the motion. All were in favor, and the motion passed 5-0 (note: Chris Barzilla was not present to vote on this item). Page 1 of 4 Parks and Recreation Board Regular Meeting Tuesday,October 12,1999 :............... 5. Presentation, discussion, and possible action concerning the special venue tax for sports facilities(Charles Cryan,Director of Fiscal Services and Harvey Cargill, City Attorney): This item,whether the City should increase the ad valorem tax rate by 2%to help fund Veterans Park and Athletic Complex, was discussed during the previous Board meeting. Steve has spoken with the Acting City Manager (Tom Brymer) about this item, but Mr. Brymer has not had a chance to thoroughly review it. Mr.Brymer had asked that the Parks and Recreation Board not take any action until he has had a chance to investigate it with the rest of the City staff. Charles Cryan said that based upon budget estimates for the year, a 2% proposed tax increase would generate about $500,000. On the other hand,if the City sets up a special venue,then property taxes cannot be used. In other words, if the City uses all venue taxes to build a facility, then it would have nothing to operate with (General Operating Funds could not be used they are ad valorem taxes). John C. asked if the City could divide the site(Veterans Park and Athletic Complex)into venue/non-venue. Harvey responded that the City would need to be very careful if it did this. He mentioned that the City of Houston is currently in a dispute over whether one of their facilities is all one venue project. If it turns out to be one venue project, then it won't be able to use ad valorem taxes to operate the facility. Chris asked if the City could use sales tax to build a facility. Charles responded that sales taxes are part of the General Revenue. George mentioned that the City generates revenue other than just sales and property taxes. Charles responded that all of the City's revenue funds are co-mingled. He recommended against setting up individual funds that could only be used for one purpose, and that could not be used for anything else. He went on to say that if a venue is set up, it needs to be self-supporting. Harvey talked about the plan of action that the City would have to take to raise the ad valorem tax rate. First, he said, the Board would need to identify the specific project and the cost; the City Council would have to approve,by resolution,the venue project,itself. Then the City would have to obtain,from the Comptroller's Office, a determination that a tax increase would not have a negative fiscal impact on the state's revenues. If it is determined that a tax increase would not cause a negative impact,the City would then need to hold a public election. He went on to say that venue projects are voted on separately and specifically as to how the funds will be used, and to where citizens can either vote"for"or"against"a proposition. Charles said that right now, until the Board knows what type of facility it will be and how much it will cost,the discussion is speculation. Steve said that once the Veterans Park and Athletic Complex Master Plan is complete, it will help to identify some of the specific projects and costs associated with it. 6. Presentation,discussion, and possible action concerning construction of a Roller Hockey Rink versus adding additional lights to the Tennis Courts at A&M Consolidated High School: Steve said that this item is a follow-up from past meetings regarding putting additional lights at the tennis courts at A&M Consolidated High School. He said that the Board had made a motion to try to seek contingency funding for the lights. Steve mentioned that one item in the City's current budget is around $174,000 to build and operate a roller hockey rink. Steve had talked to Charles Cryan and asked whether the department could use the money that was set aside for the roller hockey rink to add the additional lights to the tennis courts. Charles suggested getting the Board's direction and bringing it to the City Council. George asked if there is an advocacy group for a Roller Hockey Rink. Steve doesn't know at this time. George is uncomfortable switching funds without having some more information regarding the roller hockey rink.Chris asked if College Station Independent School District(CSISD)was in favor of adding additional lighting to the high school tennis courts. Steve said that he had discussed the idea with Bill Savage(from CSISD),who seemed receptive to it.He went on to say that there has been no negotiation at this time. Steve said that if it were decided not to build a roller hockey rink, it would be a possibility to use those budgeted funds to fund the additional tennis court lights. The Board would like to see an analysis of other roller hockey rinks, like the one at the Neal Recreation Center in the City of Bryan.They would also like to see market analysis that would determine demand and need for a roller hockey rink before making a decision. Page 2 of 4 Parks and Recreation Board Regular Meeting Tuesday,October 12,1999 George thinks that the Department should continue to develop information regarding the additional tennis court lights,and go to City Council with a request for contingency funding. Bill made a motion to have staff develop a comprehensive plan for funding the additional lights at the high school, and once the Board has all of the information,bring it to City Council for funding approval. John N.seconded the motion. All were in favor,and the motion passed 6-0. 7. Discussion and possible action regarding the designation of Parks Board Members to serve as committee liaisons: Steve said that this item was placed on the agenda in reference to the liaison to the Wolf Pen Creek Oversight Committee, Chris Barzilla. Due to Chris' work requirements out of town during the day,he is unable to attend the meetings that are scheduled at noon. Steve said that the Committee is looking to appoint another Parks and Recreation Board member to take Chris' place on the Committee. Currently, George Dresser is serving as an alternate and has been attending most of the meetings. The meetings are usually scheduled for the first Monday of the month, at noon. Sarah Birkhold volunteered to be the Parks and Recreation Board's liaison for the Committee. Bill Davis made a motion to appoint Sarah to be the Parks and Recreation Board's liaison to serve on the Wolf Pen Creek Oversight Committee. John Nichols seconded the motion. All were in favor, and the motion passed 5-0 (note: Chris Barzilla was not present to vote on this item). George Dresser will remain as the alternate for the Committee. 8. Discussion and possible action concerning how the $5 surcharge on user fees will be administered:Steve said that the Recreation and Sports Association would like clarification on how the user fees will be administered. John C. made a motion to change line two (2) in the last paragraph of the Athletic Renovation and Improvement Funds Policy (see attachment) to read: ".... approximately $5 per person, per season (Fall, Spring, and Summer), per team in FY2000." Bill seconded the motion. All were in favor,and the motion passed 5-0(note: Chris Barzilla was not present to vote on this item). 9. Presentation and appointment of representatives to serve on the Attractions Task Force: Steve said that the City Council has requested that the Parks and Recreation Board appoint one member to serve as a member of the Attractions Task Force that was formed by the Bryan/College Station Chamber of Commerce. The City of College Station will have two representatives on this task force: one representative from the City Council and one representative from the Parks and Recreation Board. This task force was formed to develop more attractions for the community. Meeting dates and times have not been determined yet. Chris volunteered to serve on the task force, unless the meetings are at noon. Bill volunteered to serve as an alternate. John C.made a motion to appoint Chris to be the Parks and Recreation Board's liaison to the Attractions Task Force and appoint Bill to be an alternate. Sarah seconded the motion. All were in favor,and the motion passed 6-0. Steve will have a report for the Board at the next meeting on the hockey rink at the Neal Recreation Center. 10. Consent Items: Capital Improvement Report: John C. inquired about the community park. Steve said that a plan was presented to City Council and they directed staff to acquire the site that is adjacent to the existing landfill. Steve said that the next step is to contact the owners of the property and find out their level of interest in selling the land. He has also talked to the City Cemetery Committee to approach them about having a joint location. They were agreeable this approach. Page 3 of 4 Parks and Recreation Board Regular Meeting Tuesday,October 12,1999 Discussion of future meeting dates and agendas: o Synopsis of the Bike Trail Project. o Report on Kids Klub trends(not just numbers)on a future agenda. o Update on Veterans Park and Athletic Complex. o Update on special venue tax. • Report on roller hockey usage at the Neal Recreation Center. o Update on proposal for additional lights at A&M Consolidated High School tennis courts. o Revisiting of Parks and Recreation Board goals for FY2000. 11. Adjourn: Bill made a motion to adjourn. John N. seconded the motion. All were in favor, and the meeting adjourned at 8:45 PM. • Page 4 of 4 Parks and Recreation Board Regular Meeting Tuesday,October 12,1999 :- £ bra s �f # f :� EG -T( r•�mks � 3 :,. ,:: : L e e Station TX 77842, , ..,..„.,:.,..„,,,,,....„,,,_,,,.,.,..,...:._,:,,, .,..,I 0,j,, P. �. Bax 998a �lD Texas Avenue pa c n,„ -,;, 14.,:id,,i _,,.,_... i ! .zo,A.,,:E,6:e,0:, ..,,,,.,:„.,t,.,„.. ,_.....,_,„.,...., .:„..,,„.: Tel: 409 764 MEMORA]I'1 UM I TO: Parks and Recreation Board FROM: Kris Startzrnan, Board Secretary DATE: October 7, 1999 SUBJECT: Parks and Recreation Board Meeting—October 12, 1999. The next Parks and Recreation Board meeting is scheduled for Tuesday, October 12th at 7:00PM at the Parks and Recreation Deponent Conference Room. Please see attached agenda and : ,, Board packet. If you have any questions or changes to the minutes from the previous meeting,please contact me at'764-�34 4 prior to the meeting. Also, if you will not be able to attend the meeting,please fill out the attached Absentee Form ar.d fax it back to me at 764-3737 prior to the meeting. Thank you and hype to see you there. Attachments: f Home of Texas A&M University . . ................................................ ................. ...................... .... ............................................... . ... ...................................... Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However, the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1,1999 at the commencement of FY2000. In lieu of the availability of the 10 years plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10 year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. o:/group/board/subcom/fees/athletic Attractions Task Force Bryan/College Station Chamber of Commerce A. Overall Attractions Plan Requests 1. Chamber, CountyBryan, College Station, and Texas A&M Universityleaders � ry � g adopt a resolution supporting the plan, including the Linear Park, Urban Entertainment Centers, Museum Clusters, and Campus Tours. 2. Chamber, County, Bryan, College Station, and Texas A&M University designate a member to the Attractions Task Force recommended by the Chamber Board of Directors. B. Linear Park 1. County creates a County Park District to acquire land, make improvements, provide maintenance. 2. County locates Exposition Center on the east side in the Carter Creek flood plane as one gateway into the Linear Park. 3. Bryan and College Station provide funding/pesonnel for"feasibility study" of linear park within their city limits. 4. Texas A&M University designates a route across campus connecting the Wolf Pen Creek part of the Linear Park and the Research Park. 5. College Station develops soccer complex as part of Linear Park. 6. Bryan develops Brazos Center area as part of Linear Park. C. Urban Entertainment Centers 1. County, Bryan and College Station approve tour bus route as part of MPO transportation plan. 2. County, Bryan and College Station partially fund new bus(s) uniquely painted to service the tour route. 3. Bryan designates downtown Bryan as an Urban Entertainment District. 4. College Station designates Northgate or Wolf Pen Creek as Urban Entertainment District. 5. Chamber fosters business in keeping with an Urban Entertainment District to locate in downtown Bryan and College Station Northgate or Wolf Pen Creek. 6. Chamber in association with Hotel/Motel Association and other businesses along tour route partially funds advertisement to publicize route. 7. Texas A&M University allows convenient bus stops at MSC and Bush Library for tour bus. D. Museum Clusters 1. County attracts other museums to Brazos Center area. 2. Bryan designates downtown area as Museum District and attracts other museums to downtown area(Firemen's Museum, for example). 3. College Station designates locations such as Northgate or Wolf Pen Creek (possiblyconvert Sears building into a Museum) as Museum Districts and attracts other museums to those areas. O:boardlchamber.doc 4. Texas A&M University designates Research Park or Riverside Campus as Museum District and attracts other Museums there. 5. Bryan provides funding for La Belle "Museum". E. Campus Tours 1. Texas A&M University develops scripts, provides talent and equipment for recording cam them for us tours. p 2. provides e Station partial start-up funds from hotel/motel fund for purchasingCD players and advertising tours and/or provides location and manpower for CD tour check out at police station/visitors center in Northgate. 3. Texas A&M University provides location and manpower for CD tour check out in Appelt Visitors Center, Corps Museum and Vet School. 4. Chamber recruits Northgate businesses to provide free CD tour check out sites in exchange for mention in advertising. REQUESTS OF ' REQUESTS OF REQUESTS OF REQUESTS OF REQUESTS OF BIOS CITY OF CITY OF TEXAS A&M CHAMBER OF COUNTY BRYAN COLLEGE UNIVERSITY COMMERCE STATION Resolution of Resolution of Resolution of Resolution of Resolution of Support Support _Support Support Support Member to Task Member to Task Member to Task Member to Task Member to Task Force Force Force Force Force County Park Feasibility Study Feasibility Study Connecting Route Fostering both ULD's District Expo. Ctr. On Downtown UED Northgate"JED Campus tour bus Advertising for bus Linear Parkstops tour MPO Approval MPC] Approval MPO Approval Design of campus pp ppp bus tour bus tour bus tour tours Bus funding Bus funding Bus funding Site/personnel for _ CD's Recruitingof Recruitingof Recruiting of Recruiting of Museums Museums Museums Museums Museum Districts Museum Museum Museum Districts _ Districts Districts La Belle funding Site/personnel for CD's CD tour start up funding ,, O:board/chamber.doc CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT OCTOBER, 1999 1. TRIBUTARY B IMPROVEMENTS Project Number: PK9505 Budget: $80,000 Contract Amount: N/A Project Manager: Peter Vanecek Project Design:In-house(Site); McClure Engineering (Bridge); Swoboda (Electrical) Comments/Status: Construction to begin in October, 1999. Task—Project Design: July August 1999 Advertisement&Award: August—September, 1999 Completion: February 2000 2. VETERANS PARK&ATHLETIC COMPLEX MASTER PLAN Project Number: PK9941 Budget: $2,038, 000 Contract Amount: N/A Project Manager: Eric Ploeger Project Design: Comments/Status: Proposals have been reviewed and a candidate selected by the selection committee. City Council approval will be sought on October 28, 1999. Task—Project Design: Advertisement&Award: Completion: 3 .ADAMSON POOL RENOVATION Project Number: N/A Budget: $65,000 Design Contract Amount: $51,100 Project Manager: Eric Ploeger Project Design: Waterscape Consultants Comments/Status: Progressive Chemical was the low bidder. City Council approval is scheduled for October 14, 1999.. Task— Project Design: January-June 1999 Advertisement&Award: August-October 1999 Construction Completion: May 2000 CIP Report o:board/cip/cippdoc 7-Oct-99 Page 1 of 3 4. EDELWEISS PARK MASTER PLAN &CONSTRUCTION Project Number: PK9910 Budget: $213,000 Park Land Dedication, and 1998 Bond Funds Contract Amount: $209,140 Project Manager: Peter Vanecek Project Design: In-house Task- Project Design: October-March 1999 Advertisement&Award: April 1999 Completion: November 1999 5. WEST DISTRICT MAINTENANCE SHOP Project Number: PK9927 Budget: $481,000 Design Contract Amount: $30,280 Project Manager: Eric Ploeger Project Design: Holster and Associates Comments/Status: The project is currently on hold, pending an investigation of the type of asbestos abatement will be required by the Texas Department of Health on the existing building that will be demolished. Task- Project Design: March-July 1999 Advertisement&Award: August, 1999 Completion: March 2000 6. EASTGATE IMPROVEMENTS AND LIONS PARK PLAYGROUND REPLACEMENT Project Number: PK9308 Budget: $29,000 1990 Bond Contract Amount: $NIA Project Manager: Pete Vanecek Project Design: In-house Comments/Status: City Council approval of low bidder on on September 9, 1999. Task- Project Design: May 1999 Advertisement&Award: August 1999 Completion: February 2000 7. COMMUNITY PARK AND CEMETERY SITE ACQUISITION Project Number: N/A Budget: $500,000-Park $275,000-Cemetery Contract Amount: N/A Project Manager: Eric Ploeger Comments/Status: Site review by staff and Parks and Recreation Board is complete. Recommendations go to City Council on August 12, 1999. CIP Report o:board/cipicip.doc 7-Oct-99 Page 2 of 3 8. BRAZOS BEAUTIFUL CRAPEMYRTLE PROJECT Project Number: N/A Budget: $282,000 Contract Amount: N/A Project Manager: Eric PloegerlPete Vanecek Comments/Status: This project is currently in the design review process. Task—Project Design: September 1999 Advertisement&Award: October—November 1999 Completion: February 2000 9. CENTRAL PARK SOFTBALL FIELD IRRIGATION REPLACEMENT Project Number: PK9939 Budget: $30,000—'98 Bond Contract Amount: N/A Project Manager: CSPARD Planning ) Task—Project Design: August—September 1999 Advertisement&Award: October 1999 Completion: January 2000 CIP Report o:board/cip/cipidoc 7-Oct-99 Page 3 of 3 WOLF PEN CREEK , OVERSIGHT COMMITTEE-MEETING TUESDAY, OCTOBER'4, 1999 12:00 NOON —2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from September 7, 1999 Meeting 2. Approval of Member Requests for Absences 3. Marketing Options for Retail Development of WPC Corridor, Charles Wood Presentation and Discussion 4. Design Review Board Concerns - Discussion and Possible Action ) 5. Proposed Riparian Restoration Project for the Amphitheater "Lake" Area ) Presentation, Discussion and Possible Action 6. Potential Parking Areas, Bus Stop Locations, and Focal Points for WPC Corridor - Discussion and Possible Action 7. Wolf Pen Creek Project Reports: Project No. GG 9701 - Hotel/Conference Center Project No. FT 9807 -Traffic Signals - Dartmouth & Holleman Project No. SD-9901 - Channel Improvements, Texas Ave to Tributary B Project No. PK 9902 - WPC Tributary B Site Improvements Project No. WP-9903 Parking Improvements Project No. WP-9905 Trails and Bridges Project No. ST 9916 - George Bush East Extension 7. Update on Absentee Policy - Clarification on How it Effects the Committee 8. Discussion and Possible Consideration of Future Meeting Dates 9. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call(409)764,3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website ht/pWwww.citcoliege-station,tx.us and Cable Access Channel 19. D ' WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON SEPTEMBER 7 1999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS MEMBERS PRESENT: James Massey; Dennis Maloney; Wayne Rife; Kay rY George son; Geor a Dresser Alternate; Judith Warren, Alternate MEMBERS ABSENT: Chris Barzilla; Phillip Kelby,Alternate STAFF PRESENT: Steve Beachy, Eric Ploeger, Peter Vanecek - Parks and Recreation; Tom Brymer--City Manager's Office; Mark Smith, Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Jane-Kee, Ed Hard, Jeff Tondre - Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance - Department; Pamela Springfield, Committee Secretary - Parks and Recreation VISITORS: Mike McClure N McClure Engineering; Colleen Kavanagh, The Eagle CALL TO ORDER: James Massey called the meeting to order at 12:18p.m. 1. • w • ,:. • i i ► Dennis Maloney made a motion to approve the minutes for the August 1999 meeting. Judy Wagner seconded. All voted, and the minutes were approved as written. 2.y • : II . i� ► �,� r : = ► • 11 :. w ■ ►. POSSIBLE ACTION, STEVE BEA I1Y: This concerns the ordinance passed by City Council regarding g excused absences, and requests for excused absences. Quorum requirements for the WPC Oversight Committee is representation from three of the five groups involved (City Council, Planning & Zoning, Parks & Recreation Board, Design Review Board, and the Wolf Pen Creek TIF Board). Wayne said his understanding was, that as long as one of two members from each group p was present, the absence issue wouldn't come into play for the absent member. James asked Steve to get clarification on how the ordinance applied to the WPC Oversight Committee. James said currently there were four groups with active membership, however a representative from WPC TIF board would be appointed at the Thursday, September 9, 1999 Council meeting. 9 3. • • t. • s I Sell k " : ■ ► I ■ ► = ► i " • = ! • ► • ■ . a JEFF TON RE: Ed Hard with.Development Services updated the members on the site plan for the 178,000* SF shopping center development to go in on Holleman just off Texas Avenue. The property had been consolidated out of the Pooh's Park tract, which had been rezoned to C-1, with some conditions. One condition had been that the WPC dedication would still be done as part of the development. Their site plan meets parking requirements exactly, with no excess, and they have far exceeded the streetscaping and landscaping requirements. The City has two primary concerns -traffic &grading. Traffic - An additional fifteen feet of right-of-way dedication has been obtained for the future widening of Holleman Drive, bringing that into accordance with the Thoroughfare Plan, which shows Holleman to be a minor arterial. TxDOT is designing the next phase of the Texas Avenue widening project, which will extend out to FM 2818. They have incorporated both future designs into their site plans, meeting all setback requirements and City ordinances. Access was a concern, knowing the problems on Holleman in the area of Target and HEB Pantry, but the development WPC Oversight Committee 22-Sep-99 Page 2 exceeds the minimum requirement of the Driveway Ordinance. They have two primary entrance points into the site from Holleman, and two limited-access driveways on Texas. Grading: They have been asked by the City to coordinate the grading of their site with the grading plans for Bush Drive East. Currently the grade on their site is about 6-7 feet above the grade of the roadway, and there needs to be some coordination to get the grades to workout. Service entrances will be on the creek side at the rear of their site, and an access easement will allow maintenance vehicles to get in and out. Drainage: The developer has proposed an internal, single-pipe, storm sewer system. They are putting about 8' of fill in the floodplain, and by ordinance they will be allowed to fill up to the floodway line, provided they are not adversely affecting any of the adjacent properties. The church, the auto parts store, and the car wash are built below flood elevatibn; and putting fill in will shift additional water towards those businesses. The City has asked the developer to address those concerns, however, they have not heard back from them. The concerns mentioned do not take into account the future improvements to the creek. McClure,Engineering has seen the site plan for the development, and has the same concerns as the City regarding grade difference, and the fill the developer wants to put into the floodplain. The City has required the developer to put vegetative screening along the rear of the buildings, to screen the parking and the buildings. There will be 6'-8' retaining walls along the rear of the site, with a six-foot wooden fence on top of the retaining wall along Bush East. The corners of their buildings are set at natural grade, so they will have six-foot foundations visiOle at the back of the buildings. Jeff doesn't know which materials will be used for the retaining walla; and the City (DRB) will have no input on that, since the site is no longer part of the WPC Zoning District. He added that a lot of the City's discretionary authority was lost when the zoning clianged. George would like the City to negotiate for appropriate landscaping along the retaining Wall on the creek side. There's no provision for pedestrian access from the parking area to the.creek area. it's possible something could be coordinated at their access point off Bush Drive East, for pedestrian and bicycle access into the site. Development Services expressed some of these, same concerns to the developer, but could not make them requirements. In some of the gray areas they have exceeded the requirernents. George suggested being proactive with the developer, and going over the Bush East design concepts with them, to see if they would choose to consider them in their design work. Jeff Tondre said they are on their fourth stage of review, and are at the point where they have to show how they are going to address some of the grading issues. The only way they can do that is to'design their site, to work with the Bush East extension plans. Judith motioned that the City work with the developer to provide direction'on pie use of materials which have been approved for other parts of the corridor; and to direct thern to coordinate the development of the walls and the screening particularly, so that they are consistent with the remainder of the corridor. Kay seconded, there was no discussion. The motion was voted on and passed unanimously. 4. 0 '1 ; 0 ; 1 Ok . ; 0 0 ; " li‘ lk -1-13 1.1 k py letting the silt deposits and the creek find its own course, the creek channel has reestablished itself naturally in some areas, achieving a fairly stabilized channel location. Because of the route that the'floodwaters take, there are some areas that are scoured out and end up holding water, creating swamp-like areas. These are the areas to be preserved as wetlands. The rest of the silt areas are proposed to be smoothed out, and grass planted so that they can be maintained. A proposed earthen levy, faced with keystone block, will be designed so that the creek will go around the lake area, maintaining the pool • ••••• ••• ••• • WPC Oversight Committee 22-Sep-99 Page 3 around the amphitheater and some of the aesthetic features that go with the amphitheater itself. The lake elevation will remain the same. There will be some means of pumping the water out of the lake for periodic silt removal and maintenance. The levy will be built to hold the equipment needed to clean out the silt and debris. The Corps of Engineers would like a more proactive tree planting program to put some of the species located upstream into the area. Mark stated that he and Steve are looking at some way to respond to that requirement. Fairly aggressive tree planting would prohibit the option of returning to a lake, once the channel upstream was stabilized. Getting new trees established may be a challenge, since they won't have the root system needed to hold them in place for several years. Mark McClure stated that he doubted that the Corps of Engineers would ever allow that area to go back to a lake. All their regulations are headed in the direction that Won't allow much to be done in floodplains. Mark said the Corps of Engineers was supportive of what was trying to be done outside of the wetland areas. Mark said he would like to get the equipment in to start moothing the silt off within the month, while it's dry. Wayne asked why the project wouldn't wait until the problem upstream was taken care of. Mark said the design assumes that the silt is going to be there, and given the existing conditions upstream, the channel has stabilized. These are aesthetic improvements to the silt. The surface will be smoothed out and uniform, so that it can be maintained, with grass established. As more layers of silt are deposited, the grass will grow through the silt. Steve stated that currently at the amphitheater, the slopes where grass has been established have not had erosion problems. Wayne expressed concerns that the public may not understand what's being done. Steve said once the plan has been approved, a PR effort needed to be worked out describing what would be done. Judy asked about going through the Junior Master Gardener Program to get the public involved. Steve said they were being utilized at Richard Carter Park. However it cannot be totally depended on for maintenance. He said he and Mark have talked about developing some type of interpretive program with descriptive markers. Mark said they had also discussed a trail or deck extending out into the wetland area with an educational-type kiosk. Mark said the next step is to get the revised submittal in to the Corp of Engineers, get the permit done so that the crews can get out there, and get the smoothing done before the rains hit. James asked for an update on this issue at the next meeting. 5. POTENTIAL PARKING AREAS FOR WPC CORFII OR — DISCUSS ON AND POSSIBLE ACTION, MARK SIMI: This would be for parking for the recreational use of the trail system. Mark said he's looked at the area and the options. There will be some parking located at the festival site, which would be available when festivals weren't going on. Also, behind The Arbors Apartments there is a stretch of land that could serve as parking, however, it would probably be expensive, and LaCour Investments may have something planned for it. The most promising answer to the parking dilemma, which has been done in the past, is a shared parking agreement with Post Oak Mall for part of the parking lot. The restaurants don't have any excess parking. Office Max has more parking than required, but they have a large undeveloped parcel and will probably make use of that parking at some point. Wayne felt that shared parking agreements were the best way to go. Mark said the prime location would be the Office Max location. Kay said the handout everyone had received, listed issues that had arisen at the last DRB meeting, that they wanted her to pass on. A lot of the concerns assume a proactive position, gateway issues, etc. (see attached). Kay said DRB also had concerns about buses and bus stop areas. They'd like to see areas with shelters, where buses could pull off the road to alleviate traffic congestion. Mark said it may be possible to fit bus turnouts into existing right-of-ways, without WPC Oversight Committee 22-Sep-99 Page 4 adding a lot to land acquisition. This could possibly be done in front of the convention center and near the hotel. James asked that the city look into this so that it could be planned for. Mark needed direction from the committee on whether to pursue parking agreements similar to the one with the mall. He said the most immediate solution would be to contact Office Max, see how much,excess parking they have, and work on an agreement with them. Kay made a motion that the City check with Office Max about shared parking agreements. George seconded, there was no further discussion. The motion passed. 6.. As • A. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: The Contractor has completed the Olsen traffic signal. Work on the Dartmouth/Holleman and Dartmouth/Southwest Parkway will begin simultaneously within the next few weeks. 4 B. WPC Tributary B Site Improvements — Project No. PK 9902, Ric Floeger: The primary ' improvements include a pedestrian bridge between the two restaurants, ADA accessible sidewalks,'and site lighting in the trees. There were five bidders on the project, and the low bidder was R.M. Dudley, with 150 calendar days construction time. The primary reason for that length of time is due to the fact that the bridges have to be custom ordered and they estimate 6-8 weeks for delivery. This will go to'City Council for possible approval at their last meeting.in September. There will be no sidewalk along Highway 30, instead a little over $17,000 has been donated towards the project. The rest of the money will come from Park Land Dedication funds. The project specifications specifically ask that the'contractor protect the trees along the bridge site and at the sidewalk construction. James asked that this be watched closely. This project should be completed next spring. C. George Bush East Extension — Project No. ST 9916, Mike McClure and 'Frank Simoneaux: Frank bad put together an estimated timeline for this project (see attached). The appraiser has been hired for the Richard Smith tract. Mike McClure said they were on tract to be done with the design of the bridge and the 'street/Portion by month's end. Frank said the appraisal should be complete by then. His timeline showed two scenarios. If the owner isn't willing to sell at appraised value, it will extend the timeframe considerably. That is what will determine the schedule of the project. Mike said the information on the creek project had been sent to the Corp of Engineers, and they agree with the concept, but there are a few things they'd like to visit with McClure on. Their review process should be ongoing for about another thirty days. Steve said the Update for the creek portion of the project would be added to the agenda for next month. • Kay mentioned that there was a prime specimen tree in the creek area behind the car wash that DRB would like to see saved. Someone has indicated to DRB that it is the largest tree of its kind in the Brazos Valley. Dennis asked who was responsible for correcting the erosion of the parking lot situation at the car wash on Holleman.. MarOmith stated that if the erosion is on a city-owned drainage facility, then the City woukci, be responsible. Many creeks however are just features,of the property, and the owner's responsibjlity. Mark said as far as the car wash is concerned, ultimately the project will see his problem through. D. Hotel/Conference Center — Project No. GG 9701, Tom Brymer: At this time the City is waiting for Wolf Pen Creek Ltd., to close on the financing for the hotel, which will be a Sheraton. Debt and equity financing commitments were presented to the City in July, and under the contract they have 120 days to close, which would be mid-November. The hotel portion of the project is in design development now, and should be done by mid-October. Once that's done, they will be scheduled to go before the Wolf Pen Design Review Board. The WPC Oversight Committee 22-Sep-99 Page 5 conference center is about ready to go into the final stage of design development, but is waiting on the hotel design. Because the two buildings will be joined at one end, there are some key connection points (from an engineering and architectural standpoint) that won't be identified until the design development of the hotel is further along. The projects are supposed to be done by August 2000, however Council has agreed to renegotiate that date, and it will probably be completed, by spring 2001. In May, the City Council approved the guaranteed maximum price, a key milestone in moving the project along. Bid packages have to be prepared and the project put out for public bid. The hotel and conference center will be bid out separately. It is doubtful that any site improvements will be seen this year. The developer has changed his sign, and will put another one up next to it. This project wilt be a challenge—it will be two buildings that are separate yet tied together. 7. DISVISSLONAND POSSIBLE_C0NSIDEBATIONDEE1111111EMEETINGDATESAAGEND_A The next meeting will be Monday, October 4. That date worked for all members present which would make quorum. James asked Steve to look at the letter Kay handed out, and put some of the items on the agenda for the next meeting. The following items would also be included: Riparian Restoration Project update; parking and bus access points; proactive marketing to address the type of retail that is wanted. 8. AI1JDURN: The meeting adjourned at 1:55 p.m. Wolf Pen Creek DRB September 2, 1999 Present : Kay Henryson Philip Kelby Bill Trainer Chara Ragland Jane Kee Sabine McCully Bricigette George Jeff Tondre Reviewed Bob Ruth' s plan for trails/bridge area: 1) DRB did not want to see vending/restrooms at the trail node at the center of the park- would prefer to see plaza . area with water feature/ benches/ shaded area for seating either by trees or canopy- o.k. for drinking fountains but felt that city should not be in competition with restaurants such as Sonic for beverage service and was concerned that both vending and restrooms at this location would be prone to vandalism due to the distance from patrolled streets, etc. Felt that restrooms should be located nearer the parking areas provided for visitors to the park, rather than down inside the park greenway area 2) Parking: Felt that smaller parking areas needed to be located at areas around the park- and that these needed to be incorporated into the treed areas carefully. Possible locations off George Bush behind apartments, but leaving treed buffer area behind apartments-would mean purr of tract by city, leasing some of parking at Office Max which is currently underutilized in conjunction with development of "gateway" at intersection of George Bush Ea.st/Harvey Road. Possibly purchasing all or part of that tract; developing part of the festival area lot for amphitheater/park use parking now 3) Focal Points/ Gateways - Design of Hwy 6/ Holleman corner George Bush East/Harvey (power poles/transformers exist) George Bush East/Holleman S .W. Parkway/Dartmouth? Possible charette w/ University like that done with Northgate Might involve easements or purchase of property by City } w � TO: WOLF PEN DESIGN REVIEW BOARD MEMBERS RE: NOTES FROM DISCUSSIONS Please look over my .notes and let me know is you have any other concerns for me to relay to the Oversight Committee on Tuesday,, Sept. 7 - You can reach me at 693-8283/ 696-8137/ or kayaia@aol.com Thank you! Kay Henrys on 1 GEORGE BUSH EAST EXTENSION PROJECT NO. ST-9916 Schedule assuming no condemnation 8/24/99 Appraiser hired 9/30/99 Appraisal complete; Final design due 11/1/99 ROW acquired 12/1/99 Bids due 1/13/00 Council approval of construction contract 1/31/00 City signatures obtained; Notice to proceed given 7/31/00 Construction complete Schedule assuming condemnation 8/24/99 Appraiser hired 9/30/99 Appraisal complete; Final design due 6/1/00 ROW acquired 7/5/00 Bids due 7/27/00 Council approval of construction contract 8/14/00 City signatures obtained;Notice to proceed given 2/15/01 Construction complete Lincoln Recreation Center Monthly Items of Interest Sept. 99 Our membership for the past FYI 999 ended at 457 total, which is a 20% increase. The Lincoln Recreation Center began After-school programming on August 18, 1999. Our capacity to provide a range of services to the youth of the community is attributable to a variety of factors. Having access to (2) fifteen passenger vans affords the Center staff the capability to explore off site recreational opportunities and develop and participate fully as the College Station unit of the Brazos Valley Boys and Girls Club. Being able to provide after school . transportation to the Club allows up to 45-55 members to be involved in the academic program. Known as Power Hour After School Site, our members are have contact with tutors and admission to the I MAC stationed computer lab. The addition of the central air and heat in the gymnasium, March of 1999, has boosted attendance. It has also effected the number of other facility users. The Brazos Food has assisted our program by making available snacks for the area youth. We continue to support the mission of the Boys and Girls Club of America. Cheletia Johnson, Director of Programs, has worked with all staff personnel to provide a safe place and a fun environment. Many activities are planned for the fall, winter, and spring. The Lincoln Club members will participate in youth sports, daily recreation, career exploration, college preparation, TAAS prep, community service, and leadership programs. Look for more news on the nationally acclaimed comprehensive prevention programs called SMART MOVES, KIDS IN CONTROL, and collaborations with BVCASA and Brazos Health Department. Our focus has shifted towards giving the club members more involvement in program planning through our teen leaders. America Reads Challenge begins September 15, 1999. A grassroots call by President Clinton to assist children with the basic fundamentals of reading. It supports the Linking at Lincoln tutorial and computer lab program through the use of TAMU Work Study Student Program. Lab is open daily, except on Sunday. New software will be purchased in the month of October to assist Lincoln teens with homework and projects. Panther Flag Football season start the week of September 20, 1999. We still need volunteer coaches. Usually, the Center staff takes on this responsibility. Our ambition is to be in a.support role in the near future. Parent and community volunteers typically coordinate most amateur sports programs. The Center will utilize services such as the City's MVP program, TAMU Student Activities, and the umbrella of other outlets. Also, I am noting an increase participation in a couple of upstart tacklefootball leagues in the B-CS area. Already, kids are opting to play in this league. I have a few reasons why kids should not play a collision sport at an early age. Currently, Coach Pat Daily can not field his Panther squad with 6th grade students. Our hope is that we can get a team together a week before the season starts. , Lincoln Recreation Center,Boys and Girls Club Yearly Calendar of Events and Activities 1999.2000 SeptemberJ)99 O Challenging,Preparing,Uplifting Youth for the Millennium._September will be the P month for recruiting and setting the pace for the upcoming months. ® September 7: Starting Date for van route to local schools: South Knoll,College Hills,Southwood Valley,Cypress Grove,Oakwood and Willow Branch O September 11: Open House and Boys and Girls Club Membership Drive: Carnival P P with Habitat for Humanity 10-2 p.m. O Week of Septemberl3-17: Recruitment for Keystone Club and Host Social on September 15 ® Week of 20-24: Introduce Careers and have members decided what places they would like to visit O September 23: Field Trip: O September 24: Family Fun Night: Recruitment for Parent Committee"The Parent Connection". O September 27: Book Give Away O September 29: Staff meeting October 1999: Drug Awareness and Self Awareness Month Introduce Photography O Week of 4-S: Fire Prevention: Week: Introduce Kids In Control Invite local Fire Department O Camping Trip October 9-10: Camp Pedernales(TBA) O Week of 11-15: Promote Aids Awareness Week: Invite professional from the Brazos Valley Aids Services,Introduce SMART MOVES O October 21: Field Trip O Week of 25-29: Red Ribbon Week: SMART MOVES: Staying Positive and Drug Free: Invite BVCASA and other Agencies. O October 25: Monthly Book Giveaway O October 27: Staff Meeting e October 30: Fall Jamboree and Family Fun Night: Admission fee: Can Foods TBA a Field Trip: State Fair TSA October 16 November 1999: Let us Give Thanks and Praises to All Man Kind!!! O Week of November 1-5: The Democratic Way of Life: Introduce Government Procedures: Mock Ballet • Week of 15-19: Book a-thon: Educate to Elevate: Contest to see who can read the most books and write a summary on the books • November 11: Veterans Day and Its Importance 0 November 13: Senior Luncheon TBA(Tentative Date, subject to change • Community Service Project: Adopt a Grandparent in the Community • November 16: Fish Out-Bryan Utility Lake(TBA) • November 18: Field Trip O Staff Meeting: November 30 • e Other Community Services Project will be added: helping with the eagle cheer fund, volunteering at the food bank, cleaning the parks O Host a Basketball Tournament: TBA Pecember 1999: The Season for Sharing and Giving • December 4: Breakfast with Santa[Tentative Date, subject to Change) • Week of 6-10: Make Keepsakes Boxes,the 20th Century Closing • December 10: ANNUAL KWANZAA CELEBRATION,TBA • Week of December 1347: A&M Church of Christ, Christmas Toy Give Away • December 17: Christmas Jam Session,party for all members • December 20-22: Christmas Arts and Crafts,Cooking,etc O December 21: Field Trip: Tour of Lights: Santa's Wonderland ® Center will participate in other events and activities: Dates for Toy Drives have.not been set January 2000: _ Wake UN!, the Year is Here, what are you going to do ???? O Introduce New Teen Program. Called: DO SOMETHING. The program will be geared toward youth between the ages of 1148. Our goal for this program is to help ) youth build a positive self-image, build strong relationships, a guide towards there future by providing career information, college-trade school pamphlets and tours,job training and other helpful resources. i Prepare members to submit photo entries ® Celebrating the Legacy of Dr. Martin Luther King: January 15, 2000: TBA Members will participate • January 17: Happy BIRTHDAY Dr. King, members reflecting on his memory and all his accomplishments,participate in parade e Test Preparation for all members,TAAS, SAT,ACT • January 20: Field Trip O Staff Meeting January 26 • January 28: Family Night Out * January 31: Monthly Book Give Away February 2000: Celebrating and Remembering Those That Fought For Freedom!!! O Reflection on all cultures, Yesterday,Today and Tomorrow Leaders • Week of Feb 1-4: History 101: Leaders,Inventors, O Week of Feb 7-11: History 201: Women: Leaders, Sports, The Phenomenal Me!!!: Survival skills for girls in the new year. Invite soroties, BPW, Women's League O Sweet Heart Dance: February 11: TBA Do Something Career Fair: February 12: Harvest of Opportunity TBA a 11 o February 14: Valentine Day Party: • Week of February14-18: History301: The Arts, Dail Arts and Craft projects, Y p J , including dancing,reading of poetry,performing skits,etc O February 17: Field Trip O February 18: Art Exhibit, hosted by members i February 19: Out of town field trip,museums O February 23: Staff meeting O February 24: Annual Soul Food Lunch and Dinner,TBA O February 25: Family Night Out O Keystone Freedom March O We will participate in all local event being held when times are announced March 2000: Spring is here! O Week of March 6-10: Plants and Animals,nature walks,members make a planter, O Week of 13-17: Spring Break activities includes, arts and crafts, field trips, fitness challenges, game room tournaments O St.Patrick Day Activities: The,meaning of St.Patrick's Day,arts and Crafts,etc O March 17-19: Brazos Valley Youth Charities Basketball Tournament sponsored by Concerned Black Men (CBM) ® Prepare for National Week and Summer i Staff Meeting: March 29 April 2000 . ® Earth Day activities: recycling, pollution, contact Katy Fritz, recycling coordinator. Members will participate in Earth Day Celebration O Re--Introduce SMART MOVES, Starting Week of April 10 ® Sibling Appreciation Art Project O April 14-16: Charles Banks Memorial Tournament(TBA) O April 20-22: Youth.Rally for Jesus • April 21: Lincoln Center Annual Easter Egg Hunt O Boys and Girls club Week Activities: Talent Show, Community Service Project, Art Display, O Banquet: First annual Banquet: Sponsored by Keystone, Torch Club, Parent Connection. Award Ceremony for all members at the Center TBA • April 26: Staff meeting O April 28: Family Night out May 2000: O Promote Summer Program via schools, newspaper,radio,TV, Internet O National Bike Safety Month: Safety Classes and Bike Rodeo • he-Introduce Kids N Control 0 May 5: Celebrate Cinco de Mayo: Invite Hispanic organization from TAMU • May 12 Keystone Lock in: 10 p.m.-7 a.m. (DATE SUBJECT To CHANGE) • MayParking 19: lot Party( End of School Jam) Family Night Out(TBA) • May 31: Staff meeting June 2000 R FUN 20000 • Field Trips will be scheduled on a daily basis • Week of June 5-9: Cub Scout Day Camp,Community Vacation Bible School • June 6-8: Little Panthers Basketball Camp: 9-12 p.m. • June 15: Father's Day Gifts • June 16: Annual Juneteenth Celebration • June 17: Drill Team Participate in Juneteenth Parade • June 18: Father's Day • June 19: `Juneteenth Celebration in Anderson or Brenham july 2000 • Recycling Program. • Volleyball Camp • 5 day Bible Club 0 CONFERENCE CENTER ADVISORY COMMITTEE Regular Meeting Tuesday,September 14, 1999, 5:15 p.m. College Station Conference Center MINUTES MEMBERS PRESENT Mollie Guin (Chair), Eileen Sather, Jennifer Pratt, &Ed Holdredge MEMBERS ABSENT Fran Lamb (Vice-Chair) STAFF PRESENT Grace Calbert, Supervisor Kim Fox, Secretary/Scheduler HEAR VISITORS CALL TO ORDER Mollie Guin called the meeting to order at 15:25 p.m. APPROVAL OF THE MINUTES Mollie requested the minutes of August 3, 1999 be reviewed. The minutes were reviewed. Eileen Sather moved to accept the minutes as presented. Jennifer Pratt seconded the motion. All in favor and motion passed. OLD BUSINESS No old business was discussed. NEW BUSINESS New City Attendance Policy for Boards & Committees—Grace was asked by Mr. Beachy to present a new policy adopted by the City Council on August 12, 1999, called the Absentee Policy. Basically,the policy says that if a Conference Center Advisory member has three(3) unexcused absences in a twelve month period, they will need to submit an explanation to the Parks and Recreation Board and there status will be reviewed. This issue surrounded the lack of quorums and lack of notification to staff by committee members of absences in a timely manner which causes inadequate planning or last minute cancellations. Council felt thisp olicy would address these issues. An absentee report will be filed by the Parks I New City Attendance Policy for Boards & Committees cont. and Recreation Board to the City Secretary every six months. The policy becomes effective immediately and each agenda in the future will have a standing item, "Consider request for absences." Excused absences are: vacation, illness, family emergency,jury duty or business out of town. Unexcused absences are: failure to inform chairman of valid reason or good cause for absence prior to scheduled meeting, or any other absence beside the listed excused. An"Absence Request Form for Elected and Appointed Officers"is available at the Conference Center office and can be faxed or mailed out on request. The request for absence should be submitted to the Conference Center Secretary one week prior to the meeting date. 6 Month Client Registration- Registration will take place on Friday,November 19, 1999. For users who meet January—June 2000, on a consecutive basis. Mailings will be sent out the end of September. Jennifer Pratt requested information be sent to her employer, Time Management. } REVENUE REPORT August 1999,revenue was $8,227.07 versus the August 1998 revenues of 7,801.11. The increase is from wedding receptions, TAIVIU Department of Architecture and City Kid's Klub. ADJOURN Jennifer Pratt moved that the meeting be adjourned. Ed Holdredge seconded the motion. Meeting was adjourned at 6:00 p.m. The next meeting will be held at the College Station • Conference Center on Tuesday, October 12, 1999, at 5:15 p.m. Kimberly Fox, Secretary MISSION STATEMENT KTo provide College Station seniors with a desiPa6ie place to live that flf1I5 heir needs and allows Ikem to share ikj Icilenis, in a way iki College Station seniors enay provide leadership in areas of personal knowledge and experience, so iki the whole communal) will haw quauulq of life" ....................... ............................... . ............................ ............................................ . ............................... ........ •,appr , A• 3 lrg 1 bzi -; f •�r TONY JONESRANDY SIMS Precinct 1BrazosCommissioners' Court Precinct 3 361-4106 County 361-4105 ALVIN W. JONES 11IIIVI.S. THORNTON County Judge CAREY CAULEY,JR. Precinct 2 361-4102 Precinct 4 361-4115 361.4111 September 15, 1999 Mr. Steve Beachy Director Parks & Recreation Department City of College Station P. O. Box 9960 College Station, Texas 77842 Dear Steve: I really appreciate your willingness to provide coolers and ice to help us in providing refreshments for the prospective jurors for the Brewer trial. The cold beverages were definitely appreciated by the many people that were called into the courthouse for this trial. Your assistance is symbolic of the community effort involved in hosting an event of this magnitude. I personally appreciate your "good neighbor" attitude. Let me know if I can return the favor someday! Sincerely, eCI;L Alvin W. Jones County Judge Brazos County Courthouse • 300 East 26th St. • Suite 116 R Bryan,Texas 77803-5327 - Fax:(409)823-6993 Page 1 of I " I 9jyScazzero From: Larry K. Farnsworth <lfarnsworth@cis--mlans.tamu.edu> To: Tony Scazzero <Tscaz@email.msn.com> Sent: Wednesday, September 08, 1999 7:28 Al l Subject: (Fwd) Mens Class C National Championships 1 thought you might appreciate this. Forwarded message follows From: "Tom and Tina Leininger" <torntinatomtina©err ail msn.corn> To: <wehmaster(o).x:a a.org> Subject: Mens Class C National Championships Date sent: Tue, 7 Sep 1999 22:02:15 -0400 We just returned home to Kentucky today. What a great time we had in College Station Texas. The ASA staff and the Parks & Rec staff in College Station/Bryan did an excellent job!I I l By far the best facilities we have seen. All of the staff were friendly and a class act. Our team was the runner up, we are proud of that, but it sure would have been nice to bring home the National Championship. Keep up the good work of promoting fastpitch softball. It is the only game!! Wish the commissioner in Kentucky would use his position to promote this exciting game for both men and women. Thank you again for memorable trip. We can't speak for our entire team, but 1 know each and everyone of the players and fans were glad to be a part of this tournament. During the trophy presentations an award was given incorrectly to Gary VanDenBroek from our team. The award should have been presented to Stan Livingston. Please see that any publications or notices on this website are corrected as Stan should receive the recogonition for the exemplary efforts at the tournament. See in on the ball diamond!! Tom and Tina Leininger/Top Gun Lexington, Kentucky End of forwarded message Larry K. Farnsworth, CNA Computing and Information Services U !nawQ11Ja@.tarnu.e d u (409)845-9479 09/08/1999 KIDS KLUB ENROLLMENT at close of business day 1 -T. 9/14199 SCHOOL ENROLLMENT LIMIT #CURRENTLY SPACES ENROLLED AVAILABLE CYPRESS GROVE 100 63 37 COLLEGE HILLS 135 119 16 OAKWOOD '100 31 69 PEBBLE CREEK 155 155 0 CLOSED ROCK PRAIRIE 150 140 10 SOUTH KNOLL 130 101 31 *UTHWOOD VA EY 150 114 36 MAXIMUM LIMIT 920 1 TOTAL ENROLLMENT 723