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Home My WebLink About10/22/2015 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:30 PMThursday, October 22, 2015 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov ’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney -client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney -client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. Bobby Trant v. BVSWMA, Inc., Cause No. 33014, In the District Court, Grimes County, Texas, 12th Judicial District b. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas c. City of College Station, Texas, v. Embrace Brazos Valley, Inc ., Cause No. 15-000804-CV-85, In the 85th Judicial District Court, Brazos County, Texas Personnel {Gov’t Code Section 551.074}; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Judge 5:30 P.M. 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion regarding the 15-05985. Page 1 College Station, TX Printed on 10/16/2015 October 22, 2015City Council Workshop Meeting Agenda - Final Veteran’s Park and Athletic Complex Build-Out (Phase 1). Sponsors:Schmitz VPAC Build Out Map.jpg Copy of VPAC build out cost estimate 9-2015.xlsx Attachments: Presentation, possible action, and discussion relating to a proposal for a new office building for the Brazos Central Appraisal District. 15-06156. Sponsors:Nettles Entity Building Presentation 8_28_15.pptxAttachments: 7. Council Calendar - Council may discuss upcoming events. 8.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). 10. Adjourn The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED _____________________ Page 2 College Station, TX Printed on 10/16/2015 October 22, 2015City Council Workshop Meeting Agenda - Final City Manager I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on October 16, 2015 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764 3541 or (TDD) 1 800 735 2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. Page 3 College Station, TX Printed on 10/16/2015 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0598 Name:Veteran’s Park and Athletic Complex Build- Out(Phase 1) Status:Type:Presentation Agenda Ready File created:In control:10/5/2015 City Council Workshop On agenda:Final action:10/22/2015 Title:Presentation, possible action, and discussion regarding the Veteran’s Park and Athletic Complex Build-Out (Phase 1). Sponsors:David Schmitz Indexes: Code sections: Attachments:VPAC Build Out Map.jpg Copy of VPAC build out cost estimate 9-2015.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the Veteran’s Park and Athletic Complex Build-Out (Phase 1). Recommendation: Staff recommends approval. Summary: The Veteran’s Park and Athletic Complex Build-Out (Phase 1) consists of adding two additional full size athletic fields, lighting, 160 parking spaces, and amenities throughout the park such as shade, playgrounds, and a splash pad. Located on the University Drive side of the park, the multi-use athletic fields will be constructed of synthetic turf, similar to the recently installed synthetic turf fields adjacent to the American Pavilion. Events expected to include soccer, football, lacrosse, and a myriad of other sports events that can play on these type of facilities. On September 3 rd, a public meeting was held to gather input from the local soccer community about the project. Results were overwhelmingly positive to move forward with plans for Phase 1. Budget & Financial Summary:This project carries with it an estimate of $3,673,274 for construction, professional design services, geotechnical reporting and testing, and a 20% contingency. The intent is to utilize Hotel Occupancy Tax funds for the project. The project can be bid so as to allow for several of the items, such as the splash pad and playgound, to be alternates that can be completed at a later date should the funds be limited at this time. A budget of $3,673,274 was included for this project in the FY16 Hotel Occupancy Tax Fund. Staff estimates annual operations and maintenance costs of $50,000. Attachments: 1)Veteran’s Park and Athletic Complex Build-Out map 2)Project design and construction estimate. College Station, TX Printed on 10/16/2015Page 1 of 2 powered by Legistar™ File #:15-0598,Version:1 College Station, TX Printed on 10/16/2015Page 2 of 2 powered by Legistar™ View.ashx %d×%d pixels https://collegestation.legistar.com/View.ashx?M=F&ID=4063292&GUID=29D2C0CE-587E-4750-9199-CEFE3C922E61[10/16/2015 4:51:41 PM] VETERAN'S PARK AND ATHLETIC COMPLEX BUILD-OUT CONSTRUCTION ESTIMATES Item Amount Championship Field #15 $1,095,000 Championship Field Pavilion and Spectator Area $2,513,500 Championship Field Play Area Amenities $537,375 Field #14 $1,038,000 Field #12 & #13 $1,814,870 Parking (745 spaces)$1,107,900 SUB TOTAL $8,106,645 Contingency (20%)$1,621,329 Design (10%)$810,665 TOTAL $10,538,639 Add Alternate #1 - Championship Field Additional Spectator Area $530,000 Add Alternate #2 - Field #14 Spectator Area Amenities $93,500 Add Alternate #3 - Field #12 & #13 Spectator Area Amenities $215,975 Add Alternate #4 - Field #9, #10, #11 Spectator Areas & Amenities $194,750 Add Alternate #5 - Field #1 to #6 Spectator Areas & Amenities $404,500 SUB TOTAL $1,438,725 Contingency (20%)$287,745 Design (10%)$143,873 TOTAL $1,870,343 GRAND TOTAL FULL BUILD OUT $12,408,981 SCENARIO 1 - Championship Field #15 & Field #14 Item Amount Championship Field #15 $1,095,000 Championship Field Pavilion and Spectator Area $2,513,500 Championship Field Play Area Amenities $537,375 Field #14 $1,038,000 Parking (585 spaces)$912,400 SUB TOTAL $6,096,275 Contingency (20%)$1,219,255 Design (10%)$609,628 TOTAL $7,925,158 Add Alternate #1 - Championship Field Additional Spectator Area $530,000 Add Alternate #2 - Field #14 Spectator Area Amenities $93,500 SUB TOTAL $623,500 Contingency (20%)$124,700 Design (10%)$62,350 TOTAL $810,550 GRAND TOTAL SCENARIO 1 $8,735,708 SCENARIO 2 - Field #12 & Field #13 & Park Amenities **(CHOSEN FOR PHASE 1) Item Amount Field #12 & #13 $1,814,870 Parking (160 spaces)$195,500 SUB TOTAL $2,010,370 Contingency (20%)$402,074 Design (10%)$201,037 TOTAL $2,613,481 Add Alternate #3 - Field #12 & #13 Spectator Area Amenities $215,975 Add Alternate #4 - Field #9, #10, #11 Spectator Areas & Amenities $194,750 Add Alternate #5 - Field #1 to #6 Spectator Areas & Amenities $404,500 SUB TOTAL $815,225 Contingency (20%)$163,045 Design (10%)$81,523 TOTAL $1,059,793 GRAND TOTAL SCENARIO 2 $3,673,274 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:115-0615 Name:Office Building for the Brazos Central Appraisal District Status:Type:Presentation Agenda Ready File created:In control:10/12/2015 City Council Workshop On agenda:Final action:10/22/2015 Title:Presentation, possible action, and discussion relating to a proposal for a new office building for the Brazos Central Appraisal District. Sponsors:Aubrey Nettles Indexes: Code sections: Attachments:Entity Building Presentation 8_28_15.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion relating to a proposal for a new office building for the Brazos Central Appraisal District. Relationship to Strategic Goals: Good Governance Core Services and Infrastructure Diverse Growing Economy Recommendation(s): Background & Summary: The Brazos Central Appraisal District is seeking a new building due to concerns with growth, security, customer service, and technology. The Brazos Central Appraisal District Board of Directors recommends building rather than leasing office space to give the property owners the best value for their tax dollars and to provide improved security, efficiency and technology for the CAD staff as well as the public. Budget & Financial Summary: N/A Attachments: N/A College Station, TX Printed on 10/16/2015Page 1 of 1 powered by Legistar™ Brazos Central Appraisal District Building Proposal Factors Considered •Growth – Population growth •Security – How can we best control the flow of visitors in our office •Customer Service – How can we best serve Brazos County property owners in the future •Technology – How to improve our aging office infrastructure and plan for the future Parcel Count 2005 – 2015 (+15,000 Parcels) 100,000 105,000 110,000 115,000 120,000 125,000 130,000 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Historical Budget Numbers (Average Change 3.1%) $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2010 2011 2012 2013 2014 2015 2016 Building Site The proposed building site has been owned by the Marr Family Limited Partnership since 2002. The site is 2.145 acres located on Copperfield Drive with access off both Pendleton Drive and Stoneparc Drive. Renovation 11,500 Sq. Feet BCAD Proposed Building Schematic Design Proposed BCAD Site Plan BCAD Building Cost Projections Costs Allocated to Voting Taxing Entities - Lease Option Taxing Entity % BCAD Budget 2015 Current Allocated Annual Occupancy costs Lease Option 2017 Projected Allocated Annual Occupancy Costs Lease Option Annual Increased Cost to Entities Brazos County 0.2157 $34,492 $42,378 $7,886 City of Bryan 0.0887 $14,184 $17,426 $3,243 City of College Station 0.0980 $15,671 $19,254 $3,583 BISD 0.2634 $42,119 $51,749 $9,630 CSISD 0.3261 $52,145 $64,067 $11,922 Other Entities 0.0081 $1,295 $1,591 $296 TOTAL FOR ALL VOTING TAXING ENTITIES 1.0000 $159,906 $196,466 $36,560 Costs Allocated to Voting Taxing Entities - Purchase Option Taxing Entity % BCAD Budget 2015 Current Allocated Annual Occupancy costs - Lease Option 2017 Projected Allocated Annual Occupancy Costs - Purchase Option Annual Increased Cost to Entities Brazos County 0.2157 $34,492 $43,860 $9,368 City of Bryan 0.0887 $14,184 $18,036 $3,852 City of College Station 0.0980 $15,671 $19,927 $4,256 BISD 0.2634 $42,119 $53,559 $11,440 CSISD 0.3261 $52,145 $66,309 $14,163 Other Entities 0.0081 $1,295 $1,647 $352 TOTAL FOR ALL VOTING TAXING ENTITIES 1.0000 $159,906 $203,339 $43,433 Summary Schedule Comparison of Projected 2017 Occupancy Costs Lease Vs. Building Purchase Taxing Entity % BCAD Budget (2015) Annual Occupancy Cost to Entities (Lease) Annual Occupancy Cost to Entities (Building Purchase) Annual Cost Difference to Entities (Lease vs. Building Purchase) Brazos County 0.2157 $42,377 $43,861 $1,484 City of Bryan 0.0887 $17,427 $18,036 $609 City of College Station 0.0980 $19,254 $19,927 $673 BISD 0.2634 $51,749 $53,559 $1,810 CSISD 0.3261 $64,068 $66,309 $2,241 Other Entities 0.0081 $1,591 $1,647 $56 TOTAL FOR ALL ENTITIES 1.0000 $196,466 $203,339 $6,873 Equity Build Up Analysis - Lease Cost VS Purchase Cost Lease Analysis Lease Cost For 15 Years @ $1.15/SQ FT Equity Lease Cost For 15 Years @ $1.06/SF FT Equity (Assuming No Rent Increase) Build Up (Assuming No Rent Increase) Build Up $2,380,500 $0 $2,194,200 $0 Purchase Analysis Mortgage Payments Remaing Mortgage Appraised Value Equity (After 15 Years) Amount (Assuming No Appreciation) Build Up $2,296,805 $1,306,117 $3,203,670 $1,897,553 Summary •The Brazos Central Appraisal District Board of Directors recommends building rather than leasing office space to give the property owners the best value for their tax dollars and to provide improved security efficiency and technology for the CAD staff as well as the public. Questions ? $- $2,000,000,000 $4,000,000,000 $6,000,000,000 $8,000,000,000 $10,000,000,000 $12,000,000,000 $14,000,000,000 $16,000,000,000 $18,000,000,000 $20,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Brazos County Assessed Valuations 2006 to 2015 Brazos County BISD CSISD COB CS Brazos County Assessed Value 2006 – 2015 (80.29%) $- $5,000,000,000 $10,000,000,000 $15,000,000,000 $20,000,000,000 $25,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 City of Bryan Assessed Value 2006 – 2015 (59.6%) $0 $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 $6,000,000,000 $7,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 City College of Station Assessed Value 2006 – 2015 (80.48%) $0 $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 $6,000,000,000 $7,000,000,000 $8,000,000,000 $9,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 BISD Assessed Value 2006 – 2015 (78.23%) $0 $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 $6,000,000,000 $7,000,000,000 $8,000,000,000 $9,000,000,000 $10,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 CSISD Assessed Value 2006 – 2015 (81.11%) $- $1,000,000,000 $2,000,000,000 $3,000,000,000 $4,000,000,000 $5,000,000,000 $6,000,000,000 $7,000,000,000 $8,000,000,000 $9,000,000,000 $10,000,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015