HomeMy WebLinkAbout07/25/2013 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Joint Workshop 8
Special 11
Workshop 14
Regular 19
Consent No. 2b - IT Service Management Software and
Implementation Services
Coversheet revised 24
Consent No. 2c - Annual Purchase of Hot Mix Asphalt (Type II,
FGSMA)
Coversheet revised 25
Bid Tabulation 26
Consent No. 2d - Four-way Stop: Park Place at Fairview
Cover Sheet 27
Ordinance 28
Location Map 30
Consent No. 2e - Annual Citywide Landscape Maintenance
Change Order
Coversheet revised 31
Change Order 32
Consent No. 2f - ERP (Enterprise Resource Planning) Project
Manager
Coversheet updated 33
Consent No. 2g - Annual Transformer Repair and Rebuild
Coversheet revised 34
Bid Tabulation #13-075 35
Consent No. 2h - Northgate Loading Zone
Coversheet revised 37
Ordinance 38
Map 43
Consent No. 2i - Substantial Amendment to the 2012 Annual
Action Plan
Coversheet revised 44
Attachment 45
Consent No. 2j - Authorization and Designation for U. S.
Department of Housing and Urban Development
Coversheet revised 49
Attachment 50
Consent No. 2k - Security Equipment Purchase and Installation
for Northgate and Switch Station Substations
Coversheet revised 51
Consent No. 2L - EMS Provider/ First Responder Agreement
1
Coversheet revised 52
EMS Provider/ First Responder Agreement 53
Consent No. 2m - Chimney Hill Shopping Center Lease
Amendment
Coversheet revised 61
Attachment 1 62
Regular No. 1 - Public Hearing and Consideration of Budget
Amendment #3
Coversheet revised 66
Budget Amendment #3 Detail List 67
Ordinance 70
Regular No. 2 - Public Hearing on UDO Amendment - MICRO-
INDUSTRIAL USES
Coversheet revised 1 71
Ordinance 72
Regular No. 3 - Board Appointments
Coversheet revised 77
2
CITY OF COLLEGE STATION
Home o/Texas A&M Unjversjty~Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Karl Mooney John Nichols
Interim City Manager Julie M. Schultz
Kathy Merrill James Benham
Amended Agenda
College Station City Council
Regular Meeting
Thursday, July 25, 2013 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5 :30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
July 8, 2013 Joint Workshop
• July 9, 2013 Special Meeting
• July 11,2013 Workshop
• July 11, 2013 Regular Council Meeting
b. Presentation, possible action, and discussion regarding approval of a contract between the City and Cherwell
Software Inc. for software licensing in the amount of $44,145 and a contract between the City and Flycast
Partners for services to configure and implement the software in the amount of $43,401, for a total project
cost of $87,546.
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d.
e. to the contract
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City Council Regular Meeting Page 3
Thursday, July 25,2013
with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and con1ments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #3
amending ordinance number 3443 which will amend the budget for the 2012-2013 Fiscal Year in the
amount of $1,961,334; increase the number of regular full-time positions in the budget by one (1.0); and
presentation, possible action and discussion on three interfund transfers and a contingency transfer.
2. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12
Unified Development Ordinance of the Code of Ordinances to allow micro-industrial uses as a permitted
use within the NG-l Core Northgate and NG-2 Transitional Northgate zoning districts.
3. Presentation, possible action and discussion regarding appointments to the following boards and
comn11SSlons:
• Historic Preservation Committee (two vacancies)
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED: ~
KcdtQjw& ~Cb
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, July 25, 2013 at 7:00 PM at the City Hall Council Charrlbers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Amended Agenda
Posted this 22ndday of July, 2013 at 5 :00 p.m.
Y!L /\~1f\ud-dWk,
City Secreta
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
at on
13
sworn to """·rn...·et. me on 13.
The is wheelchair accessible. spaces are available.
48 hours before the To make arrangements call 764-3517 or
intF'rnr'pti'JP service must be made
"F-.vu.... , .." may be viewed on
~~~~~. Council are broadcast live on Cable Access Channel 19.
July 25, 2013
City Council Consent Agenda Item No. 2a
City Council Minutes
To: Kathy Merrill, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• July 8, 2013 Joint Workshop
• July 9, 2013 Special Meeting
• July 11, 2013 Workshop
• July 11, 2013 Regular Council Meeting
Attachments:
• July 8, 2013 Joint Workshop
• July 9, 2013 Special Meeting
• July 11, 2013 Workshop
• July 11, 2013 Regular Council Meeting
7
JWKSHP070813Minutes Page 1
MINUTES OF THE CITY COUNCIL JOINT WORKSHOP
WITH CITY OF BRYAN AND BRAZOS COUNTY
CITY OF COLLEGE STATION
JULY 8, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, absent
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kathy Merrill, Interim City Manager
Sherry Mashburn, City Secretary
Present from City of Bryan:
Councilmembers Ann Horton, District 4, and Art Hughes, District
5
Present from Brazos County Commissioners Court:
Judge Duane Peters and Commissioners
Lloyd Wassermann, Precinct 1; Sammy Catelena, Precinct 2; and Kenny Mallard, Precinct 3
1.
Call to Order and Announce a Quorum is Present
The Joint Workshop was called to order by Commissioner Mallard at 11:53 a.m. on Monday,
July 8, 2013 at the Brazos Valley Council of Governments, 3991 E. 29th
, Bryan, Texas 77842.
2.
Update regarding High Speed Rail.
Present to provide the update and answer questions were Michael Parks, Assistant Executive
Director for the Brazos Valley Council of Government, Mayor Pro Tem John Willis, City of
Garland, and Russell Schaffner, Senior Public Policy Consultant for Dean International, Inc.
The Texas High Speed Rail & Transportation Corporation is a not-for-profit organization ten
years in the making. The corporation membership represents 12 million Texans. Their proposal
8
JWKSHP070813Minutes Page 2
is a multi-modal and inter-modal transportation system linking four major metropolitan areas of
Texas via the Texas T-Bone Corridor. Austin, Dallas/Fort Worth, Houston, and San Antonio are
the major areas to be connected. High speed rail is energy efficient and carries several hundred
passengers on each train at speeds in excess of 200 mile per hour. It was noted there has been
only one accident in forty years, and that was in China. Examples of train sets from around the
world were provided, e.g. Germany, Japan, the United Kingdom, Spain, France, Belgium, etc.
We have the right demographics and population centers for this opportunity.
The world-wide trend related to the creation of a high speed rail station in an existing airport is
evolving into the new age transportation system, providing passengers with fast, efficient and
comfortable transitions from plane to train. Aerotropolis was defined as an economic region
developing around an airport; cities developing around a multi-modal center hub connecting
travelers, executives and suppliers to the global marketplace.
The Texas T-Bone corridor is the most efficient route connecting the four largest metropolitan
city centers in the state, covering 470 miles. The route covers over 70% of Texas’ current
population and will cover 80% of the population by 2040. Because of the economy they are
looking at getting from Houston to Dallas via a capital-constrained system. The Texas T-Bone
design is 395 miles vs. the Texas Triangle design of 705 miles. Private investors are looking at
alternative routes that are straight corridors from Houston to Dallas, and the prospects for a line
through the Bryan-College Station area is diminishing. There is no economic development
potential along the I-45 corridor such as can be found along I-35. The only solution for easy
access of moving people and supplies is high speed rail, and we need the entire service with the
T-Bone. Bryan-College Station needs to take the position that if it doesn’t come though Bryan-
College Station, then it just doesn’t happen. Connectivity is what makes our state work.
It was noted that the Rail Safety Act (HR6003) passed in 2008 included a route through Bryan-
College Station to Killeen from Houston. They are working on getting study money to help
change the dynamic of the discussion and have it well represented. They have to have
everyone’s commitment. This will be a difficult and laborious task. They are looking to totally
fund the project through private funds, and they have made huge steps in the past two or three
years to get investors interested in the area.
High speed rail will have tremendous trade and economic impacts: Texas is the #1 exporter in
the United States and accounts for more than 17% of all US exports. This will benefit transit-
oriented development. Retail stores thrive from pedestrians; areas around stations are ideal for
mixed use and dense development, and offices close to stations allow workers to take the train.
The private sector loves doing business in Texas because it is in a central time zone and central
location. It also has a southern climate and is a right-to-work state. Others factors include the
surface highway infrastructure, a 1,200 mile border with Mexico and a 940-mile border along the
Gulf of Mexico. Texas also has a sustainable population growth. High speed rail will create tens
of thousands of jobs; promote transit oriented development; create efficient commuter
availability; stimulate private sector investment in Texas; attract tourism; provide congestion
relief; increase mobility; and reduce stress on Texas roads. It is energy efficient and less
9
JWKSHP070813Minutes Page 3
dependent on oil; therefore, it is environmentally friendly. It provides an alternative method of
transportation.
The projected cost is $24 billion. Approximately 52 million people will live along the Texas T-
Bone corridor in 2040. A transportation study has determined there will be 8 million in annual
ridership with a daily ridership of 22,000. Estimated annual revenues for HSP tickets are $650
million. There are some right-of-way issues, and they are looking at a grade-separated system so
they won’t have to have as much land. This should only require an 80 foot – 100 foot footprint.
There is an investor interested. Elected leaders at the local government level need to step up to
get this to happen. If not, then it will be the easy connection from Houston to Dallas that will
win the day. The cost is $25,000 per entity per year. There are Board slots available. They want
a very active membership, but they need our participation to work with congressional delegations
and legislators.
3.
Adjournment
MOTION: There being no further business, the joint workshop was adjourned at 1:25 p.m. on
Monday, July 8, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
10
SM070913Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL MEETING
CITY OF COLLEGE STATION
JULY 9, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Berry at 3:09 p.m. on Tuesday, July 9 , 2013 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Presentation, possible action and discussion regarding the initial review of the findings,
observations, and recommendations contained in the Planning and Development Services
Organizational Report conducted by Alan Mueller; and to provide future policy direction
to staff.
Alan Mueller led the Council in the organizational review of the Planning and Development
Department. Five policy questions addressed perceptions/attitudes, flexibility and
communication. Mr. Mueller presented his perception on each question based on the answers
received in the survey.
1. Should the Planning and Development staff’s primary responsibility/allegiance be to the
Comprehensive Plan or to the will of the seated City Council? Staff perspective is that the
Comprehensive Plan is the guiding document. The business community feels we need to be
more market-responsive, and the Comprehensive Plan is too restrictive and inflexible. The
Council perspective falls between that of staff and the business community, being closer to the
11
SM070913Minutes Page 2
business point of view. Council feels the staff needs to be more responsive to the Council’s
directives as they relate to the business community.
2. To what extent should the seated Council and staff defer to the Comprehensive Plan vs.
modifying the Plan based on the philosophy of the seated Council? Staff sees that a lot of work
went into the Plan, and we should stick with it. The business community has no deference to the
Plan. The Council falls in the middle; they value the Plan and believe it is important, but feel it
should also reflect the political changes.
3. To what extent should homeowners and the general citizenry of College Station be
considered as “customers” of the Planning and Development Department whose rights and
interests must be protected by staff? Most of the general citizenry is silent, and staff sees it as
their responsibility to represent those folks who are not there. The business community feels the
Plan is skewed in favor of the residential community. Council is in the middle as a balancing
approach; there is a responsibility to the business community, but we must protect the integrity
of our neighborhoods.
4. Is the Department staff driving policy instead of Council driving policy? What is the
proper role and extent of staff input and recommendation? Staff feels they present
recommendations to Council, who accepts or reject the recommendation, staff then enforces
what was approved. However, the business community believes that staff is more in control.
Staff needs to be cognizant of the level of influence they have with Council, and what they
present needs to be more in line with what the Council wants as a whole.
5. The Planning and Development Services staff has a dual role of facilitator and regulator.
Which role should have a greater emphasis? Staff sees themselves in the middle; they have to
facilitate, but in a balanced manner. The perception is that we want to facilitate growth and
development with less roadblocks and angst.
There was much discussion and questions of clarification from the Council. Not all of it agreed
with the consultant’s perceptions of the view of Council. Concern was also expressed that the
study did not encompass more citizens of the community, and it was noted that the
Comprehensive Plan and UDO needs to be reviewed to insure that staff has adequate guidance
for day-to-day decisions. The Mayor directed the Interim City Manager to proceed with
finalizing the report.
3.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the special meeting of the
College Station City Council at 5:29 p.m. on Tuesday, July 9, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
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SM070913Minutes Page 3
Sherry Mashburn, City Secretary
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WKSHP071113Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JULY 11, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
John Nichols
Julie Schultz, arrived after roll call
James Benham, arrived after roll call
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1.
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Berry at 4:30 p.m. on Thursday, July 11, 2013 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.
Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.087-Economic Development Negotiations, the College Station
City Council convened into Executive Session at 4:30 p.m. on Thursday, July 11, 2013 in order
to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
• College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
14
WKSHP071113Minutes Page 2
• Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272, in the 272ndDistrict Court of Brazos County, TX
• Cause No. 12-002918-CV-361; Tom Jagielski v. City of College Station; In the 361 st Judicial
District Court, Brazos County, Texas
• State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85th District Court,
Brazos County, Texas
• Robyn Taylor, individually and as next friend of Faith Taylor, a minor child v. Lincoln
Recreation Center, Cause No. 13-001244-CV-361, in the 361 st District Court, Brazos
County, Texas
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
• City Manager
C. Deliberation on economic development negotiations regarding an offer of financial or other
incentives for a business prospect; to wit:
• Economic Incentives to a business prospect for projects located in various locations in
College Station
The Executive Session adjourned at 6:02 p.m.
3.
Take action, if any, on Executive Session.
No action was required from Executive Session.
4.
Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2e and 2j were pulled for discussion.
2e: Chuck Gilman, Director of Capital Projects, explained they focused on facilities ten years or
older or have heavy use by citizens or staff. He also stated this is just a base assessment; there is
no as-built in the scope. There will be a scoring system to identify issues and capital needs.
2j: Joe Guerra, Transportation Planning Coordinator, presented renderings of the site plan. He
also presented the developer’s budget for the project.
5.
Presentation, possible action and discussion regarding the Brazos Central Appraisal
District's Evaluation and Calculation Process.
Mark Price, Chief Appraiser with the Brazos Central Appraisal District, outlined the property tax
cycle. The first step of the process is Discovery and Valuation done August through May. The
deadline to protest valuation is May 31. The Equalization period is June 1 – July 25. They are
required to certify the tax roll by July 25. Local taxing units then adopt their budgets and set tax
rates, after which the Tax Assessor-Collector collects the taxes.
15
WKSHP071113Minutes Page 3
In 2013, 5,806 (increased 227 from last year) County protests were filed, of which 2,579 (down
by 86 from last year) were from College Station. The total number of properties is 29,003 (an
increase of 408 properties from last year). The net taxable value, as of July 11, 2013, is
$6,265,217,184 reflecting a 5.4% increase over last year’s certified net taxable value. 442
accounts are still under review with a net taxable value of $300,575,118.
6.
Presentation, possible action, and discussion on the FY 2014 BVSWMA, Inc. Proposed
Budget.
Bryan Griesbach, Executive Director, provided the BVSWMA FY2014 budget overview.
BVSWMA is a non-profit local government corporation created in 2010 to provide solid waste
disposal through the operation of the Twin Oaks Landfill and Twin Oaks Compost facilities. It
is self-funded through user fees, and the annual principal and interest payments are made to both
cities. There are 25 full-time employees with a service area population of approximately
300,000. The Board of Directors is comprised of three representatives from each City and a
seventh member from the community at large.
Solid waste disposal operations are the core of their business. The Twin Oaks Landfill manages
approximately 300,000 tons of municipal solid waste each year. The Twin Oaks Landfill covers
610 acres with a waste footprint of 214 acres. It has a capacity of 37,000,000 cubic yards. Twin
Oaks also utilizes a high-capacity wood grinder to efficiently divert more than 8,000 tons per
year of wood waste from landfill disposal. Some of the material from the wood grinding
operation is sold as mulch, but a larger portion is utilized for compost operations.
Approximately 7,000 tons per year of bio-solids are diverted from landfill disposal for beneficial
use as compost and erosion control products.
Since BVSWMA was formed, the Texas Commission on Environmental Quality (TCEQ) has
found no violations or deficiencies during their inspections of BVSWMA facilities. In fact, in
2012, the TCEQ held their statewide Investigator Training in Bryan-College Station in order to
showcase the Twin Oaks Landfill as a model of excellent landfill design and operation.
BVSWMA sponsors the spring and fall household hazardous waste collection events that serve
the entire Brazos Valley region, typically serving 2,200 participants.
Recent activities include:
• Completed construction of Cell 2A-1 at the Twin Oaks Landfill;
• Final Cover installed on the Rock Prairie Road Landfill;
• Discontinued Borrowed Employee Agreement on December 31, 2012;
• Additional Board designated funds for future capital expenses;
• Now offering easy to handle bagged compost and mulch; and
• State fee reduced on June 1, 2013, resulting in a $0.31/ton decrease in landfill gate rate.
For FY 2013, they are ahead on budgeted revenue and under on budgeted expenses. The
FY2014 budget has $6,878,600 in revenue. The expense budget is $7,795,724 split between
operating expenses in the amount of $5,330,724 and $2,465,000 for capital expense. Reserves
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WKSHP071113Minutes Page 4
from the Rock Prairie Closure/Post Closure, Twin Oak Closure/Post Closure, interim cover and
pre-closure, pipeline relocation, and gas system total $4,648,461.
7.
• July 17 BVSWMA Board Meeting at 310 Krenek Tap Road - Municipal Court
Council Calendar
Building - 2nd
• July 17 RVP Board Meeting at RVP, 3:00 p.m.
Floor - Room 203, 11:00 a.m.
• July 18 P &Z Workshop/Meeting in Council Chambers at 6:00 p.m. (John Nichols,
Liaison)
• July 19 Scott & White Hospital Simply Spectacular Event at 700 Scott & White
Drive, 6:30 p.m.
• July 23 Audit Committee Meeting in City Hall Administrative Conference Room at
4:30 p.m.
• July 25 Executive Session/Workshop/Regular Meeting at 4:30, 6:00 & 7:00 p.m.
Council reviewed the Council calendar.
8.
Presentation, possible action, and discussion on future agenda items: a Councilmember
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Schultz requested a workshop on purchasing land for floodplain and the reasons
behind it. She also would like to discuss a requirement for a five-year study on the appraisal of
any other land purchases we make. There was consensus.
Councilmember Benham asked to hear from staff about video conferencing and how we can do
that. There was consensus.
Councilmember Fields asked to see a workshop item on the impact of our regulatory
environment as it relates to housing affordability. There was no consensus.
9. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos
Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Convention & Visitors Bureau, Design Review Board, Economic Development Committee,
Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Research Valley Technology Council, Regional Transportation Committee for Council of
Governments, Transportation and Mobility Committee, TAMU Student Senate, Texas
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WKSHP071113Minutes Page 5
Municipal League, Twin City Endowment, Youth Advisory Council, Zoning Board of
Adjustments.
Mayor Berry reported on the Council of Governments.
Councilmember Benham reported on the bandwidth committee.
10.
Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 7:13 p.m. on Thursday, July 11, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
18
RM071113 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JULY 11, 2013
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
John Nichols
Julie Schultz
James Benham
City Staff:
Kathy Merrill, Interim City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Berry at 7:25 p.m. on Thursday, July 11, 2013 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request
.
Citizen Comments
There were no comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• June 27, 2013 Workshop
• June 27, 2013 Regular Council Meeting
2b. Presentation, possible action, and discussion regarding approval of “Resolution 07-11-
13-2b, Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt”
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RM071113 Minutes Page 2
for expenditures related to the City of College Station’s portion of the costs of the Rio
Grande/2818 Signal Rehabilitation project, the FM 2818 School Zone Signalization project,
the Wellborn/F&B Signal project, the University Drive Pedestrian Improvements Phase II
project and Electric Utility Capital Projects.
2c.
Presentation, possible action, and discussion regarding the first of two renewal options
of an annual blanket purchase order 12-067 with Boundtree Medical L.L.C. for $80,000.00
for EMS supplies.
2d.
Presentation, possible action, and discussion regarding approval of a contract between
the City of College Station and Safran MorphoTrust USA in the amount of $57,980.00 for
the purposes of replacing the handprint and fingerprint systems at the Police Department.
2e.
Presentation, possible action and discussion regarding professional services consulting
contract 13-193 in the amount of $219,990 to Faithful + Gould for Facilities Assessment
and Maintenance Planning.
2f.
Presentation, possible action, and discussion regarding Resolution 07-11-13-2f,
approving the reimbursement of costs to the Texas Department of Transportation
(TXDOT) in the amount of $44,094.84 for the FM2154 (Wellborn Widening) project.
2g.
Presentation, possible action, and discussion on a Quitclaim Agreement with the Texas
Department of Transportation for easements that were acquired for widening Wellborn
Road.
2h.
Presentation, possible action, and discussion on an Interlocal Agreement for
cooperative purchasing activities between the City of College Station and City of Denton.
2i.
Presentation, possible action, and discussion on a Professional Services Contract
number 13-237 with Alan Plummer Associates, Inc., in the amount of $75,000 to prepare
renewal applications for our three wastewater discharge permits.
2j.
Presentation, possible action, and discussion on Resolution 07-11-13-2j for a Texas
Department of Transportation (TxDOT) Advance Funding Agreement for the Rise at
Northgate.
2k.
Presentation, possible action, and discussion regarding the approval of a local
agreement between the City of College Station, Brazos County, and the Brazos County
District Attorney’s Office regarding the disposition of forfeited contraband seized under
Chapter 59 of the Texas Code of Criminal Procedure.
2l.
Presentation, possible action, and discussion regarding the Interlocal Agreement (ILA)
with the College Station Independent School District (CSISD) regarding School Resource
Officers (SRO).
2m. Presentation, possible action, and discussion on a Professional Services Contract with
Dunham Engineering Inc., in the amount of $50,000 for engineering services for the
rehabilitation of our 5 Million Gallon Ground Storage Reservoir.
20
RM071113 Minutes Page 3
2n.
Presentation, possible action, and discussion on Amendment #1 to the Front End
Loader (FEL) Container Lease Agreement with Texas Commercial Waste, and a one-time
increase of $30,568 to the existing lease purchase order.
Item 2e was pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember
Schultz, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less item 2e. The motion carried unanimously.
(2e)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Benham, the City Council voted six (6) for and one (1) opposed, with
Councilmember Fields voting against, to award a professional services consulting contract 13-
193 in the amount of $219,990 to Faithful + Gould for Facilities Assessment and Maintenance
Planning. The motion carried.
REGULAR AGENDA
1.
Presentation, possible action and discussion on a Funding Agreement between the City of
College Station and the Brazos Valley Convention and Visitors Bureau for Preferred
Access to Texas A&M University facilities; and an Assignment and Assumption Agreement
between the City of College Station, Texas A&M University, and the Brazos Valley
Convention and Visitors Bureau.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Nichols, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to approve a Funding Agreement between the City of College Station and the
Brazos Valley Convention and Visitors Bureau for Preferred Access to Texas A&M University
facilities; and an Assignment and Assumption Agreement between the City of College Station,
Texas A&M University, and the Brazos Valley Convention and Visitors Bureau. The motion
carried.
2.
Presentation, possible action, and discussion regarding an update on the status of the
ERP Replacement Project.
Ben Roper, Director of Information Technology, provided an update on the ERP Replacement
Project. The total estimated cost is $5,185,000. They are also looking at a contracted position
for Project Manager for the next 2.5 – 3.5 years. The salary range is $200,000 - $450,000 plus
firm overhead.
Nearly 50% of all ERP implementations fail to deliver even one-third of their expected business
benefits due to a lack of software fit; unrealistic implementation expectations; lack of executive
buy-in and support; propensity to customize software rather than leverage standard functionality;
and lack of ERP implementation expertise.
No action was required.
21
RM071113 Minutes Page 4
3.
Presentation, possible action and discussion regarding the proposed Community
Development FY 2014 (PY 2013) Action Plan and Budget.
Debbie Eller, Director of Community Development, presented the proposed plan and budget.
She reported that the City is an entitlement community due to size of our community. This is
funded by the HUD through CDBG and HOME grants. These fund housing, infrastructure,
public facilities, economic development, code enforcement, and public services. There are three
tests:
1. Benefit low/moderate income persons;
2. Elimination of slum and blight; and
3. Meet an urgent need.
While CDBG funds may be used for a variety of community development activities, HOME
funds may only be used for affordable housing activities. Local objectives include economic
opportunity, strong neighborhoods, and safe, decent and affordable housing.
For Public Facilities, we must expand, improve and/or add public facilities and infrastructure,
and we must benefit low-moderate area or low-moderate clientele. Improvements may include:
streets, parks, neighborhood/community centers, sidewalk projects, or facilities for persons with
special needs.
For public service agency funding, up to 15% of CDBG funds can be allocated. There is a
unique joint process used for funds allocation with the Joint Relief Review Committee
comprised of three volunteer committee members from each City. To use CDBG funds, a public
service must be a new service or a quantifiable increase in the level of an existing service.
Since 1997, we have met the housing needs of approximately 1,246 families. Current affordable
housing programs are:
• Down Payment Assistance
• Tenant Based Rental Assistance
• Home Owner Minor Repair/Rehabilitation
• Home Owner Reconstruction
• Rental Rehabilitation
• New Construction (Non Profit Partners).
The One Year Action Plan re-validates and updates local needs and addresses specific goals
outlined in the City’s 2010-2014 Consolidated Plan. It proposes activities for the upcoming year
and represents the annual formal application to the Department of HUD and lists funded
activities and specific amounts, and provides for a regular public process.
CDBG funds in the amount of $2,403,350 and HOME funds in the amount of $1,692,294 will
fund the FY2014 Budget for a total Community Development Budget of $4,095,643. Ms. Eller
provided a list of recommended public services and public facilities. Planned Initiatives include:
• Construction of new affordable houses and rehabilitation of existing affordable rental
units through non-profit partners
• Nine public facility activities including seven sidewalk design and/or construction
projects and two street rehabilitation projects
22
RM071113 Minutes Page 5
• Continue down-payment assistance, homeowner rehab and reconstruction, and security
deposit assistance programs
• Continue rental rehabilitation program
• Continue to proactively manage costs
• Technical assistance for non-funded agencies and developers/builders.
It is time to make the formal application to HUD. They will advertise and receive public
comment July 1st – July 31st. A Public Hearing will be held July 9 th at the Lincoln Center. This
will come back before the Council for their approval on August 8th. A submission must be made
to HUD no later than August 16th
.
No action was required.
4.
Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 9:17 p.m. on Thursday, July 11, 2013.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
23
July 25, 2013
Consent Agenda Item No. 2b
IT Service Management Software and Implementation Services
To: Kathy Merrill, Interim City Manager
From: Erin Provazek, Assistant IT Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City and Cherwell Software Inc for software licensing in the amount of
$44,145 and a contract between the City and Flycast Partners for services to configure and
implement the software in the amount of $43,401, for a total project cost of $87,546.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contracts.
Summary: At the beginning of fiscal year 2013, IT Department staff began earning the
Information Technology Infrastructure Library (ITIL) Foundations Certification. ITIL is a
framework for IT Service Management, including sound processes, transparency, efficiency,
and integration in the way IT does business. All IT staff have earned the Certification and
have been working to define our processes along the ITIL framework. The implementation
of these integrated processes has proven very difficult with the ticketing system currently
used. Cherwell Software is an IT Service Management tool that was developed along the
ITIL framework and will grant the IT Department greater flexibility in process design and
implementation. Flycast Partners is a Cherwell Software business partner that specializes in
configuration, training, and implementation of Cherwell Software.
Budget & Financial Summary: Funds are available from savings in the FY13 Information
Technology operating budget.
Reviewed and Approved by Legal: Yes
Attachments:
License Agreement with Cherwell Software is on file in the CSO
Professional Services Agreement with Flycast Partners is on file in the CSO
24
July 25, 2013
Consent Agenda Item No 2c
Annual Purchase of Hot Mix Asphalt (Type II, FGSMA)
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action and discussion on construction
contract #13-323 for the purchase and installation of Type II, FGSMA (Fine-Graded
Stone Matrix Asphalt) Hot Mix Asphalt to Knife River for an amount not to exceed
$526,000.00.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the construction contract.
Summary: The City of College Station joined Brazos County in their Bid for the
Annual Purchase and installation of Hot Mix Asphalt. Two (2) sealed competitive
bids were received by Brazos County and opened on June 11, 2013. The lowest
responsible bidder was Knife River. Knife River bid 4,000 tons of Type II, FGSMA
Hot Mix Asphalt at $131.50/ton, for a not to exceed amount of $526,000.00 for
materials to be installed on City streets as needed. Staff is familiar with the quality
of the recommended bidder’s products, their reputation and the long term cost for
acquiring the products from the vendor recommended. Upon Council approval, a
blanket purchase order will be issued to Knife River
Budget & Financial Summary: Funds are budgeted and available in the Street
Maintenance Fund.
Reviewed and Approved by Legal: Yes
Attachments:
1. Brazos County Bid Tabulation #2013-52
2. Construction Contract #13-323 is on file in the City Secretary’s Office.
25
Knife River Brazos Paving Inc.
Type II, FGSMA HMAC
(City of College Station)$131.50/ton $172.50/ton
Product Name FGSMA PG 76-22 FGSMA PG 76-22
Product Number 39346076A 3934606
Type II, FGSMA HMAC
(Road and Bridge)$6.90/SY $9.25/SY
Product Name FGSMA PG 76-22 FGSMA PG 76-22
Product Number 39346076A 3934606
TYPE C, HMAC 2"
MINIMUM - 500 Tons $14.00/SY $18.00/SY
Product Name Type C PG 64-22 Type C MIX 64-22
Product Number 39410 RS 39410
TYPE C, HMAC 2"
MINIMUM - 1000 Tons $9.05/SY $18.00/SY
Product Name Type C PG 64-22 Type C MIX 64-22
Product Number 39410 RS 39410
TYPE D, HMAC 1.50"
MINIMUM - 500 Tons $11.50/SY $18.25/SY
Product Name Type D PG 64-22 Type D Mix 64-22
Product Number 39417RS 39417
TYPE D, HMAC 2"
MINIMUM - 1000 Tons $7.00/SY $18.25/SY
Product Name Type D PG 64-22 Type D Mix 64-22
Product Number 39417RS 39417
7 Location of Supplier 6310 SH 21 West, Bryan 6310 SH 21 West, Bryan
8 Estimated Delivery 3 Weeks 1-2 Weeks
RECOMMENDED AWARD: KNIFE RIVER
Approved by Commissioner’s Court on this ________ day of _______________, 2013 by
_________________________________ holding the position of _______________________________
BID TABULATION 2013-52
HOT MIX ASPHALT
June 28,2013 through June 29, 2014
6
2
3
4
5
1
26
July 25, 2013
Consent Agenda
Four-way Stop: Park Place at Fairview
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion on the consideration of an
ordinance amending Chapter 10, “Traffic Code,” Section 2.C of the Code of Ordinances of
the City of College Station changing the traffic control at the intersection of Park Place and
Fairview to a four-way stop controlled intersection.
Relationship to Strategic Goals: Core Services and Infrastructure, Neighborhood
Integrity, & Improving Transportation
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: The existing intersection of Park Place and Fairview has stop signs on the
Fairview approaches to the intersection (i.e., Northbound and Southbound). Additionally, as
part of the Southside Neighborhood Parking Removal Plan, on-street parking was removed
from the south side of Park Place on the western leg of the intersection and on both side of
southern leg.
Using the line of sight criteria identified in the Policy on Geometric Design of Highways and
Streets, the sight distance for vehicles setting at the existing stop sign on the southbound
Fairview approach is inadequate to see vehicles approaching the intersection from the left
(i.e., traveling eastbound on Park Place) when vehicles are parked on the north side of Park
Place. Because the intersection is adjacent to a city park, removing on-street parking to
provide adequate visibility would have other impacts. For these reasons the Traffic
Management Team met in June 2013 and discussed the concern. The committee
recommended to add stop signs to the east- and westbound approaches to the intersection.
Budget & Financial Summary: The “Stop” signs are planned operation and maintenance
expenses accounted for in the Public Works Traffic Operation budget.
Reviewed and Approved by Legal: Yes
Attachments:
1. Ordinance
2. Location Map
27
28
29
Proposed 4-Way Stop: Park Place at Fariview Avenue
!"$
!"$
!"$
!"$
Note: Existing No Parking zones adjacent to intersection are only ones shown.Park PlaceFairview Avenue
30
July 25, 2013
Consent Agenda Item No 2e
Annual Citywide Landscape Maintenance
Change Order
To: Kathy Merrill, Interim City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a change
order to the contract with Green Teams, Inc. in the amount of $66,462 for
landscape maintenance services.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of this change order.
Summary: Staff issued a Request for Proposals (RFP) for landscape maintenance
services in the spring of 2013. City properties were divided into six categories
based on the services needed and desired. Contracts were awarded to two
different service providers in the April 2013. Landscape maintenance at the College
Station Cemetery and the College Station Memorial Cemetery was not included in
the contracts. The cemeteries were being maintained by city staff in the
Department of Parks and Recreation.
Over the past two months several positions in the cemetery crew have become
vacant, which prompted the Department of Parks and Recreation to review the
operation at the cemeteries and the services levels. Based on that review staff has
concluded it will be more efficient to contract out the mowing and trimming of both
the City cemeteries. Contracting the landscape maintenance at the cemeteries is
not expected to have a negative impact on service levels at the two sites.
Budget & Financial Summary: A portion of the budget for the salary and benefits
of the three vacant positions will be transferred to the landscape maintenance
account to offset the cost of adding these additional services to the citywide
landscape maintenance contract. The positions will not be filled for the rest of FY13
and the positions will not be included in the FY14 Proposed Budget. Based on the
amount budgeted for the positions as compared to the cost of outsourcing the
services, it is anticipated that annual savings of approximately $46,000 should be
realized.
Reviewed and Approved by Legal: Yes
Attachments:
1. Change Order
31
32
July 25, 2013
Consent Agenda Item No. 2f
ERP (Enterprise Resource Planning) Project Manager - Fiscal Year 2013
To: Kathy Merrell, Interim City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action and discussion regarding a professional
services contract for an ERP (Enterprise Resource Planning) Project Manager with
WilsonKleemann d/b/a Spherion in an amount not to exceed $814,597.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): In response to increasing input from staff concerning the
functionality of the Enterprise Resource Planning (ERP) system, in late 2011, the City began
an internal review of the ability of the system to meet current business requirements. As a
result of this internal review, the City determined that a more complete analysis and
evaluation needed to be conducted. In July 2012 RFP 12-092 for, “Consultation on ERP
Assessment and Evaluation” was released. At this point, a Project Manager is needed to help
lead and manage the execution of the remaining pieces of this project. This contract will
further define the expectations and scope of the assignment at hand.
Summary: The next phase of the ERP system implementation is expected to continue over
the coming 30-36 months. The Project Manager is expected to perform traditional project
manager duties regarding management of the schedule, budget, and scope triad in addition
to working closely with city management, staff and consultants, and in leading change
management throughout the project.
Budget & Financial Summary: Funds have been designated through the previously
requested ERP funding allocation. The Project Management piece is allocated a total of
$800,000.
Attachments: Contract will be provided on council day.
33
July 25, 2013
Consent Agenda Item No. 2g
Annual Transformer Repair and Rebuild
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion regarding the bid award of
annual transformer repair and rebuild services to Greenville Transformer Company, Inc. in
the amount of $66,530.46.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): Staff recommends that Council approve the award of an annual
pricing agreement with Greenville Transformer Company, Inc. for the repair and rebuild of
transformers as needed, for an amount not to exceed $66,530.46 annually.
Summary: Three (3) sealed, competitive bids were received and opened on July 2, 2013.
The bid received from Alamo Transformer Supply Company was not submitted on the proper
forms, or in the requested format. This bid was deemed non-responsive and was not
evaluated. Greenville Transformer Company, Inc. took exception to the cost of oil being
included in the bid price, and included it at a cost of $6.50/gallon. Staff estimated the
amount of oil which would be used, and included the additional cost into the bid tabulation.
Greenville Transformer Company, Inc is the lowest responsible bidder. Staff is familiar with
the quality of the work provided and the reputation of the recommended vendor. Upon
Council approval a blanket purchase order will be issued to Greenville Transformer
Company, Inc.
Budget & Financial Summary: Funds are budgeted and available in the Electrical Fund.
Funds will be expensed as transformer repairs are needed throughout the term of the
agreement.
Reviewed and Approved by Legal: N/A
Attachments: Bid Tabulation #13-075
34
City of College Station - Purchasing Division
Bid Tabulation for #13-075
"Annual Transformer Repair and Rebuild"
Open Date: Tuesday, July 2, 2013 @ 2:00 p.m.
1. Transformer Repair & Rewind
A. Single Phase Pole Mounted
Size Est.Category I Category II Extended Category I Category II Extended
(kVA)Quantity (Ref Only)Unit Cost Cost (Ref Only)Unit Cost Cost
10 1 $225.00 $225.00 $225.00 $140.00 $210.00 $210.00
15 10 $275.00 $275.00 $2,750.00 $140.00 $235.00 $2,350.00
25 15 $350.00 $350.00 $5,250.00 $145.00 $240.00 $3,600.00
37.5 10 $450.00 $450.00 $4,500.00 $172.00 $270.00 $2,700.00
50 5 $550.00 $550.00 $2,750.00 $206.00 $310.00 $1,550.00
75 1 $675.00 $675.00 $675.00 $230.00 $370.00 $370.00
100 1 $800.00 $800.00 $800.00 $255.00 $425.00 $425.00
167 1 $1,100.00 $1,100.00 $1,100.00 $270.00 $460.00 $460.00
250 1 $1,450.00 $1,450.00 $1,450.00 $325.00 $510.00 $510.00
333 1 $1,900.00 $1,900.00 $1,900.00 $475.00 $675.00 $675.00
500 1 $2,200.00 $2,200.00 $2,200.00 $475.00 $700.00 $700.00
Subtotal $23,600.00 Subtotal $13,550.00
B. Single Phase Pad Mounted
Size Est.Category I Category II Extended Category I Category II Extended
(kVA)Quantity (Ref Only)Unit Cost Cost (Ref Only)Unit Cost Cost
25 10 $800.00 $800.00 $8,000.00 $215.00 $316.00 $3,160.00
37.5 5 $915.00 $915.00 $4,575.00 $235.00 $354.00 $1,770.00
50 1 $975.00 $975.00 $975.00 $252.00 $375.00 $375.00
75 1 $1,150.00 $1,150.00 $1,150.00 $301.00 $435.00 $435.00
100 1 $1,275.00 $1,275.00 $1,275.00 $337.00 $485.00 $485.00
165 1 $1,500.00 $1,500.00 $1,500.00 $486.00 $648.00 $648.00
250 1 $2,200.00 $2,200.00 $2,200.00 $656.00 $855.00 $855.00
Subtotal $19,675.00 Subtotal $7,728.00
C. Three Phase Pad Mounted Transformer
Size Est.Category I Category II Extended Category I Category II Extended
(kVA)Quantity (Ref Only)Unit Cost Cost (Ref Only)Unit Cost Cost
75 1 $2,525.00 $2,525.00 $2,525.00 $672.00 $875.00 $875.00
112.5 1 $2,700.00 $2,700.00 $2,700.00 $839.00 $1,065.00 $1,065.00
150 1 $2,875.00 $2,875.00 $2,875.00 $880.00 $1,150.00 $1,150.00
225 1 $3,225.00 $3,225.00 $3,225.00 $880.00 $1,150.00 $1,150.00
300 1 $3,575.00 $3,575.00 $3,575.00 $1,140.00 $1,500.00 $1,500.00
500 1 $4,475.00 $4,475.00 $4,475.00 $1,552.00 $2,040.00 $2,040.00
750 1 $5,625.00 $5,625.00 $5,625.00 $2,030.00 $2,690.00 $2,690.00
1000 1 $6,775.00 $6,775.00 $6,775.00 $2,330.00 $3,090.00 $3,090.00
1500 1 $9,050.00 $9,050.00 $9,050.00 $3,080.00 $4,060.00 $4,060.00
2000 0 $11,350.00 $11,350.00 $0.00 $3,080.00 $4,090.00 $0.00
2500 0 $13,650.00 $13,650.00 $0.00 $4,500.00 $6,039.00 $0.00
Subtotal $40,825.00 Subtotal $17,620.00
Group I Total $84,100.00 Group I Total $38,898.00
II. Additional Parts
A. Pole Mount
Est. Qty Unit Cost Total Cost Unit Cost Total Cost
Primary Bushings 7200 10 $25.00 $250.00 $37.91 $379.10
Arrester 9/10 KV $40.00 $0.00 $46.88 $0.00
4 Hole Spade Bushing
3/8" Spade $25.00 $0.00 $17.85 $0.00
1/2" Spade $25.00 $0.00 $19.10 $0.00
5/8" Spade $25.00 $0.00 $47.50 $0.00
3/4" Spade $51.00 $0.00
6 Hole Spade Bushing
1" Spade $75.00 $0.00 $80.74 $0.00
1 1/4" Spade $75.00 $0.00 $80.74 $0.00
Protective Fuse Link $10.00 $0.00 $4.50 $0.00
TapChanger - External $60.00 $0.00 $27.00 $0.00
Ground Strap $0.00 $0.00 $4.00 $0.00
Clamp $0.00 $0.00 $4.00 $0.00
Eyebolt 5 $0.00 $0.00 $2.00 $10.00
Secondary bushings 5 $10.00 $50.00 $11.50 $57.50
Hangers 2 $25.00 $50.00 $10.00 $20.00
Subtotal $350.00 Subtotal $466.60
Solomon Corporation Greenville Transformer
Company, Inc.
Part
35
City of College Station - Purchasing Division
Bid Tabulation for #13-075
"Annual Transformer Repair and Rebuild"
Open Date: Tuesday, July 2, 2013 @ 2:00 p.m.
Solomon Corporation Greenville Transformer
Company, Inc.
B. Pad Mount
Est. Qty Unit Cost Total Cost Unit Cost Total Cost
Bushing Well 25 $35.00 $875.00 $31.00 $775.00
Bushing Insert 25 $40.00 $1,000.00 $42.00 $1,050.00
15 $80.00 $1,200.00 $46.67 $700.05
10 $30.00 $300.00 $14.00 $140.00
$10.00 $0.00 $10.50 $0.00
$54.00 $0.00 $42.00 $0.00
$39.00 $0.00 $36.00 $0.00
1 ph $0.00 $0.00 $26.00 $0.00
2 ph $0.00 $0.00 $74.15 $0.00
3 ph 3 $60.00 $180.00 $101.27 $303.81
15 $0.00 $0.00 $7.00 $105.00
$0.00 $0.00 $7.00 $0.00
$25.00 $0.00 $35.00 $0.00
5 $25.00 $125.00 $34.00 $170.00
Poles & 1 Phase Pads $0.00 $0.00 $5.00 $0.00
3 Phase Pads $0.00 $0.00 $8.50 $0.00
Penta Bolts 10 $0.00 $0.00 $4.25 $42.50
Plugs 15 $0.00 $0.00 $0.00 $0.00
Adapters 5 $0.00 $0.00 $0.00 $0.00
Clamps 15 $0.00 $0.00 $4.00 $60.00
Spades 5 $0.00 $0.00 $15.00 $75.00
Subtotal $3,680.00 Subtotal $3,421.36
Group II Total $4,030.00 Group II Total $3,887.96
GRAND TOTAL
*Cost of Additional Oil $23,744.50
Adjusted
Total
*Oil $6.50/gallon (due to the wide
variation of gallons per unit size)
* Certified PCB Test $24.00 (These will be
performed on any unit that fails the
regular Chlor-N-Oil Test)
$66,530.46
Salvage Value
Exceptions
*Bidder miscalculated their total on
section II. A. Correct totals are highlighted
in blue
* Bidder miscalculated the line item total
for Penta Bolts. Corrected totals are
highlighted in blue.
Delivery 4 weeks 42 days
$2.00
$2.15
Y Y
$ per kVA (Overhead)
$ per kVA (Pad-Mount)
$3.00
$2.00
$88,130.00 $42,785.96
Note: Bid submitted by Alamo Transformer Supply Company was not submitted on proper forms, or in requested format.The
bid was deemed non-responsive and was not considered for evaluation.
Part
Pressure Vacuum Gauge
Drain Valve w/ Sampler
Parking Stand
Nameplate
Drip Gaurds
Secondary Bushings
Oil Temp Gauge
Oil Level Gauge
TapChanger
Bay O Net Assy
Bay O Net Fusing
Isolation Link
Bid Certification
36
July 25, 2013
Consent Agenda Item No. 2h
Northgate Loading Zone & Parking Rates
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion on an ordinance amending
Chapter 10, Section 4, Subsection H of the code of ordinances, establishing a commercial
loading zone in a portion of the promenade parking lot and adjusting Northgate parking
rates.
Relationship to Strategic Goals: Core Services and Infrastructure, and Multi-Modal
Transportation.
Recommendation(s): Staff recommends approval.
Summary: This ordinance establishes an additional loading zone in a portion of the
Northgate promenade parking lot and provides the City Manager authorization to adjust
Northgate parking rates within the limits of the ordinance. The change will also provide a
violation if damage to the pavement is caused by loading or unloading goods. More
information regarding Northgate parking rates will be provided at the workshop meeting.
The additional loading zone was identified with the assistance of the Northgate District
Association and other key stakeholders. The new loading zone will be located on the south
side of the parking lot (see attached map) and will be available from 7:00 AM until 11:00
AM, Monday through Friday.
This action is part of an on-going effort to provide additional loading zones in the Northgate
District.
Budget & Financial Summary: N/A
Reviewed and Approved by Legal: Yes
Attachments:
1. Ordinance
2. Map
3. Redline Version
37
38
39
40
41
42
43
July 25, 2013
Consent Agenda Item No. 2i
Authorization and Designation for U. S. Department of Housing and Urban Development
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A Executive Director – Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding Substantial Amendment to the 2012 Annual
Action Plan – HOME Investment Partnership Program Grant Funds.
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure, Neighborhood
Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval of the Substantial Amendment
Summary: The City of College Station, Texas (City) annually receives funds from the U. S. Department of Housing and
Urban Development (HUD) that includes the Community Development Block Grant and HOME Investment Partnership
Program Grant (HOME). In order to receive these funds, the City must prepare and submit a 5-year long range plan,
known as the Consolidated Plan. The Consolidated Plan includes an annual update called an Annual Action Plan that
describes how funds will be used each year to address the goals and objectives identified in the 5-Year Consolidated
Plan. The 2012 Annual Action Plan is a component of the 2010 – 2014 Consolidated Plan and identifies resources and
strategies to assist in meeting the housing and community development needs and includes plans for monitoring
performance for Program Year 2012 (Fiscal Year 2013).
The City’s Citizen Participation Plan, required by Federal Regulation found in 24 CFR Part 91, states that a substantial
change to the Consolidated Plan, which includes the Annual Action Plan, is an individual budget transfer of more than
15% of the City’s total annual Federal allocation. A substantial change requires a Substantial Amendment to the plan,
including public notice and the opportunity for citizen comment as outlined in the attached document.
The proposed substantial change to the budget includes the move of $1,330,629 from the New Construction Project to
Community Housing Development Organization (CHDO) Reserve. The funds will be used by a certified CHDO for the
acquisition, development and construction of affordable housing units or the rehabilitation of existing housing units.
Budget & Financial Summary: Transfer of $1,330,629 of HOME funds from Construction project to CHDO Reserve.
Attachments:
Attachment 1: Substantial Amendment to 2012 Annual Action Plan – HOME Funds
44
1
2005 - 2009
Consolidated Plan
DRAFT
Substantial Amendment to the
2012 Annual Action Plan to Revise the Use of the
HOME Investment Partnership Program Funds
Bob Cowell, Executive Director
Planning & Development Services
P. O. Box 9960
1207 Texas Avenue
College Station, Texas 77842
(979) 764-3778
bcowell@cstx.gov
To be Considered for Approval by
City of College Station
City Council
July 25, 2013
45
2
Substantial Amendment to the 2012 Annual Action Plan
HOME Investment Partnership Program Grant
Summary
The City of College Station, Texas (City) annually receives funds from the U. S. Department of Housing and
Urban Development (HUD) that includes the Community Development Block Grant and HOME Investment
Partnership Program Grant (HOME). In order to receive these funds, the City must prepare and submit a
5-year long range plan, known as the Consolidated Plan. The Consolidated Plan includes an annual
update called an Annual Action Plan that describes how funds will be used each year to address the goals
and objectives identified in the 5-Year Consolidated Plan. The 2012 Annual Action Plan is a component of
the 2010 – 2014 Consolidated Plan and identifies resources and strategies to assist in meeting the housing
and community development needs and includes plans for monitoring performance for Program Year 2012
(Fiscal Year 2013).
The City’s Citizen Participation Plan, required by Federal Regulation found in 24 CFR Part 91, states that a
substantial change to the Consolidated Plan, which includes the Annual Action Plan, is an individual budget
transfer of more than 15% of the City’s total annual Federal allocation. A substantial change requires a
Substantial Amendment to the plan, including public notice and the opportunity for citizen comment.
Fiscal Impact
The proposed substantial change to the budget includes the move of $1,330,629 from the New
Construction Project to Community Housing Development Organization (CHDO) Reserve. The funds will
be used by a certified CHDO for the acquisition, development and construction of affordable housing units
or the rehabilitation of existing housing units.
Citizen Participation
• The substantial amendment will be considered for approval by the City Council at the meeting on
Thursday, July 25, 2013.
• To encourage public input on the Substantial Amendment, the amendment will be posted to the
City of College Station’s website under the Community Development section on August 1, 2013.
Copies of the amendment will be available for review at the Lincoln Center (1101 Eleanor), the
Larry Ringer Library, City Secretary’s office, the Planning & Development Services Department,
and Community Development office.
• Information regarding the amendment will be included during regular programming on the City’s
public television channel 19.
• A Public Hearing will be held on Tuesday, August 6, 2013 at the City of College Station Council
Chamber located at 1101 Texas Avenue, College Station, Texas 77840
46
3
• Citizens will have the opportunity to review and comment on the proposed 2013 Annual Action
Plan Substantial Amendment during the public hearing and 30-day public comment period of
August 1st – August 30th
, 2013. A summary of citizen comments will be included in the 2013
Substantial Amendment to be submitted to HUD.
Responsible Organization
Public Comments regarding this notice should be mailed to Debbie Eller, Planning & Development Services
– Community Development Unit, P. O. Box 9960, College Station, Texas 77842, email to deller@cstx.gov,
or faxed to 979-764-3785. For more information, please contact Debbie Eller at (979) 764-3778.
1101 Texas Avenue is wheelchair accessible. Handicap parking spaces are available. For information on
TDD, sign language interpretation, or other translation or accessibility information, please contact the
Community Development office at (979) 764-3778. Please try to contact the above office at least 48 hours
before the scheduled time of the meeting so that your request may be completely fulfilled.
47
4
Table 3C: Consolidated Plan Listing of Projects - Amended
Project: Community Housing Development Organization Project ID 8108
Description: HOME funds will be made available to an eligible CHDO for the acquisition, development and
construction of affordable housing units or the rehabilitation of existing housing units.
Priority Need: Owner-Occupied Housing Objectives:
Suitable Living Environment
Decent Housing
Economic Opportunity
Specific Objective: DH 1.2
HUD Matrix Code: 12 Construction of Housing
CDBG Citation: Outcomes:
Availability/Accessibility
Affordability
Sustainability
CDBG National Objective
Type of Recipient: Subrecipient
Location/Target Area: Community-wide Funding Sources:
CDBG:
HOME:
Prior Year Funds:
Other Funding
Total:
$0
$61,331
$1,243,408
$230,000 $1,534,739
Start/Completion Date 10/1/2012 – 9/30/2013
Performance Indicator: Housing Units
Annual Units: 11
Units Upon Completion:
The primary purpose of the project is to help: the Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
The primary purpose of the project is to help: the Homeless Persons with HIV/AIDS Persons with Disabilities Public Housing Needs
Project: Construction Project ID 8105
Description: HOME funds will be used to facilitate the development of affordable housing by non-profit
partners or for-profit developers. Activities may include the acquisition of land, soft costs, or
construction/rehab of single-family or multi-family units, including the support of Housing Tax Credit
developments and local non-profit housing developers.
Priority Need: Owner-Occupied Housing Objectives:
Suitable Living Environment
Decent Housing
Economic Opportunity
Specific Objective: DH 1.2
HUD Matrix Code: 12 Construction of Housing
CDBG Citation: Outcomes:
Availability/Accessibility
Affordability
Sustainability
CDBG National Objective
Type of Recipient: Local Government
Location/Target Area: Community-wide Funding Sources:
CDBG:
HOME:
Prior Year Funds:
Total:
$0
$0
$268,594
$268,594
Start/Completion Date 10/1/2012 – 9/30/2013
Performance Indicator: Housing Units
Annual Units: 2
Units Upon Completion:
48
July 25, 2013
Consent Agenda Item No. 2j
Authorization and Designation for U. S. Department of Housing and Urban Development
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A Executive Director – Planning & Development Services
Agenda Caption: Presentation, possible action, and discussion regarding a resolution to authorize and designate the
Executive Director of Planning and Development Services to sign all required Action Plan applications, grant agreements,
certifications, evaluations, and other forms and agreements required by the U. S. Department of Housing and Urban
Development for all Community Planning and Development Grant Programs for program years 2007 – 2012 on behalf of
the City of College Station.
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure, Neighborhood
Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval of the resolution.
Summary: This resolution will provide the authority for the Executive Director of Planning and Development Services
the authority to execute all documents related to all Community Planning and Development grant programs for program
years 2007 - 2012. The resolutions approved by City Council in 2007 – 2012 provided authorization for documents only
related to the Annual Action Plans and budget.
Budget & Financial Summary: None
Attachments:
Attachment 1: Resolution
49
50
July 25, 2013
Consent Agenda Item No. 2k
Security Equipment Purchase and Installation
for Northgate and Switch Station Substations
To: Kathy Merrill, Interim City Manager
From: Timothy Crabb, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding approval of two
(2) contracts between the City of College Station and Siemens Industry, Inc. in the amounts
of $55,511.74 (contract 13-234) and $19,703.59 (contract 13-235), for a total of
$75,215.33, for the purpose of purchasing and installing security equipment at the
Northgate and Switch Station Substations.
Relationship to Strategic Goals: (Select all that apply)
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contracts.
Summary:
Required technological upgrades to Switch Station Substation and new technologies used in
the construction of Northgate Substation (Ethernet IP equipment) have necessitated the
installation of upgraded security systems at these locations. The proper configuration and
management of these security systems is required by FERC/NERC Critical Infrastructure
Protection (CIP) regulations to prevent accidental or directed attacks on the reliability of the
ERCOT Bulk Electric Power System.
The pricing for these contracts was obtained through the National Joint Powers Alliance
(NJPA), which the City is a member of. The NJPA has secured their pricing through a
competitive bidding process, which allows the City to utilize the NJPA contract without
conducting a formal bid.
Budget & Financial Summary: Funds for these purchases are available in the Electrical
Capital Projects fund.
Reviewed and Approved by Legal: Yes
Attachments: Contracts available in City Secretary’s Office
51
July 25, 2013
Consent Agenda Item No. 2L
EMS Provider/ First Responder Agreement
To: Kathy Merrill, Interim City Manager
From: Eric Hurt, Interim Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding the approval of an
ongoing program for EMS Provider/ First Responder agreement for emergency medical
service and emergency ambulance transport between the City of College Station, The City of
Bryan, South Brazos County Fire Department, Brazos County District 2 Volunteer Fire
Department, Brazos County Precinct 3 Volunteer Fire Department and Brazos County
Precinct 4 Volunteer Fire Department.
Recommendation(s): Staff recommends approval of the agreement.
Summary: The City of College Station currently provides EMS services to the Southern half
of Brazos County and through Automatic Aid with the City of Bryan the Northern half of
Brazos County. This agreement allows the volunteer fire departments in Brazos County to
respond as First Responders to EMS calls in the County.
Budget & Financial Summary: None.
Legal Review: yes
Attachments:
First Responder Agreement form.
52
EMS PROVIDER/FIRST RESPONDER AGREEMENT FOR EMERGENCY MEDICAL
SERVICE AND EMERGENCY AMBULANCE TRANSPORT BETWEEN
THECITY OF COLLEGE STATION,
THE CITY OF BRYAN,
SOUTH BRAZOS COUNTY FIRE DEPARTMENT,
BRAZOS COUNTY DISTRICT 2 VOLUNTEER FIRE DEPARTMENT,
BRAZOS COUNTY PRECINCT 3 VOLUNTEER FIRE DEPARTMENT, AND
BRAZOS COUNTY PRECINCT 4 VOLUNTEER FIRE DEPARTMENT
WHEREAS, the City of College Station and the City of Bryan ("Providers") are licensed by the
Texas Department of State Health Services as Emergency Medical Service Providers ("EMS"),
and
WHEREAS, the Brazos County Volunteer Fire Departments ("First Responders") are holding or
seeking First Responder registration by the Texas Department of State Health Services, and
NOW, THEREFORE, in consideration of the recitals and mutual covenants made by the Parties
in this Agreement the Parties agree as follows:
ARTICLE I
FIRST RESPONDERS RESPONSIBILITIES
1.1 Response. The First Responders will respond twenty-four hours a day, seven days a
week for EMS assists. First Responders may respond Code 3 as detennined by state law and city
ordinances.
a. All the First Responders' personnel must be identified by at least the following
infonnation when on the scene of an EMS assist: name of service, name of individual,
and level of certification.
1.2 Provider in Charge. The Providers' personnel on the scene of an EMS assist will be in
charge of patient care. First Responders' personnel will accompany the patient to the hospital if
requested to do so by the Providers.
1.3 Patient Care. The First Responders' personnel currently certified by Texas Department
of State Health Services as a first responder can only perfonn patient care. The First Responders'
personnel will not carry ALS (advanced life support) supplies or equipment. First Responders
may not perfonn ALS interventions, unless credentialed by and otherwise authorized to do so
under the policies and procedures of the Provider.
1.4 Transfer of Patient Care. The First Responders or Providers can transfer any aspect of
patient care or other related responsibility (as defined by DSHS patient abandonment rules) to
another health care provider only if the other health care provider can provide the same or higher
level of care.
EMS Provider-First Responder Agreement
53
1.5 Patient Information. On the arrival of Providers' ambulance, patient care will be
released from the First Responders to the Providers' personnel assigned to the ambulance crew
with the following patient information:
a. Description of situation upon arrival;
b. The names and certification level of the primary First Responders involved with
patient care;
c. Patient condition, vital signs, known past and present medical history,
medications and allergies; and
d. Care rendered and the patient's response to that care.
1.6 Patient Care Forms. The First Responders will ensure that forms are available at every
scene, and properly filled out for every patient, including "no transports". Requests for
completed patient care forms must be made to the First Responders' Fire Chief and a copy of the
completed patient care report form will be sent to the requesting Provider within seven (7) days
of the request. The First Responders will maintain copies of all patient report forms. When
requested, the applicable patient care report will be sent to the following Provider address:
College Station Fire Department Bryan Fire Department
Attention: EMS Coordinator Attention: EMS Coordinator
300 Krenek Tap Road P. O. Box 1000
College Station, TX 77840 Bryan, TX 77805-1000
Telephone Number: (979) 764-3705 Telephone Number: (979) 209-5906
1.7 Terminating Responding Ambulance. First Responders have the authority to terminate
Providers' responding ambulances, in the event of the following, once patient contact is initiated:
a. Obvious Death
1. Visible head or chest trauma clearly incompatible with life,
2. Decapitation,
3. Rigor mortis,
4. Dependent lividity,
5. Decomposition,
6. Documented prolonged down time, or
7. Absence of breathing and pulse in a multiple casualty incident; or
b. Patient Refusals as determined appropriate by the Provider.
If the First Responder terminates the Provider response then the First Responder will be
responsible for full documentation of the incident. Provider's personnel similarly have the
authority to cancel First Responders' responding ambulances if they are not needed once patient
contact is made. In such event, the Provider attendant will be responsible for full documentation
of the incident.
1.8 Equipment and Supplies. Providers will not incur any expense for the First Responders'
use of their equipment or supplies. First Responders will be responsible for the purchase and
EMS Provider-First Responder Agreement 2
54
maintenance of their supplies and equipment. First Responders may replace disposable items
used in patient care from the ambulance which transports the patient.
ARTICLE II
POLICIES AND PROCEDURES
2.1 First Responders' Policies. The First Responders will follow the protocols and
procedures approved by the First Responders' and the Providers' Medical Director at all times on
an EMS assist. The First Responders will be responsible for developing a quality assurance
program. The First Responders will be held to the same standards of professional ethics,
behavior, demeanor, and patient care as the Providers.
2.2 Patient Confidentiality. First Responders will be responsible for maintaining written
and verbal patient confidentiality according to First Responders' Notice of Privacy Practices.
2.3 Disputes. In the event a dispute arises regarding the First Responders' Responsibilities or
the Policies and Procedures of this Agreement an effort will be made to resolve the dispute by
the individuals and officers involved. If the dispute cannot be resolved, the First Responder's
Fire Chief and the Provider's Fire Chief will work to resolve the dispute in a reasonable and
timely manner.
ARTICLE III
LIABILITY OF THE PARTIES
3.1 Provider Liability. The Providers will not be liable for patient care rendered, training,
accidents, injuries, exposures or any liability involving First Responders' personnel, equipment,
supplies, or vehicles.
3.2 HOLD HARMLESS. ALL PARTIES TO THIS AGREEMENT EACH
INDIVIDUALLY AGREE TO HOLD THE OTHER HARMLESS FROM AND AGAINST
ANY AND ALL CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS, AND
LIABILITIES OF EVERY KIND, INCLUDING ALL EXPENSES OF LITIGATION,
COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR DEATH OF ANY
PERSON, FOR ANY DAMAGE TO ANY PROPERTY, ARISING OUT OF OR IN
CONNECTION WITH THE SERVICES PERFORMED UNDER TIDS AGREEMENT.
3.3 Suits by Third Parties. If any party to this Agreement is sued by a third party for any
acts or omissions arising from the performance of this Agreement, the Parties may be a
"Governmental Unit" as that term is defined in Section 101.001(3) of the Texas Civil Practice
Code. The Parties further understand and agree that such Parties are entitled to the rights,
protections, and limitations which Title 5 of the Texas Civil Practice and Remedies Code
provides for Governmental Units, including the protections and limitations afforded under
Chapter 101 of the Texas Civil Practice and Remedies Code.
EMS Provider-First Responder Agreement 3
55
ARTICLE IV
GENERAL TERMS
4.1 Authority to Enter Contract. Each Party has the full power and authority to enter into
and perform this Agreement, and the person signing this Agreement on behalf of each Party has
been properly authorized and empowered to enter into this Agreement. The persons executing
this Agreement hereby represent that they have authorization to sign on behalf of their respective
organizations.
4.2 Entire Agreement. This Agreement represents the entire agreement among the Parties
with respect to the subject matter covered by this Agreement. There is no other collateral, oral or
written agreement between the Parties that in any manner relates to the subject matter of this
Agreement.
4.3 Amendment. This Agreement may be amended by the mutual written agreement of the
Parties.
4.4 Assignment. Neither Party may assign this Agreement without the prior written consent
of the other Party.
4.5 Force Majeure. No Party shall be liable to another Party for any failure, delay, or
interruption in the performance of any of the terms, covenants, or conditions of this Agreement
due to causes beyond their respective control, including, but not limited to: war, nuclear disaster,
strikes, boycotts, labor disputes, embargoes, acts of God, acts of the public enemy, acts of
superior governmental authority, floods, riots, rebellion, sabotage, terrorism, or any other
circumstance for which a party is not legally responsible or which is not reasonably within its
power to control. The affected Party's obligation shall be suspended during the continuance of
the inability then claimed, but for no longer period. To the extent possible, the Party shall
endeavor to remove or overcome the inability claimed with all reasonable dispatch.
4.6 Term and Termination.
a. Effective Date. This Agreement shall become effective on the last date of
execution hereof (the "Effective Date") following the approval of this Agreement by the
Parties and shall be in effect for a term of five (5) years.
b. Termination. Notwithstanding any of the foregoing, this Agreement may be
terminated at any time, with respect to any Party, following written notice from that Party
to the others.
4.7 Notice. Any notices, approval, consent, or communication by one party to another must
be in writing and may be by personal delivery or registered or certified United States Mail,
properly addressed to the respective parties to the address below. Day to day communications
may be done by telephone and email. If there are any changes in addresses or chiefs all Parties
will be noticed in written within ten calendar days.
EMS Provider-First Responder Agreement 4
56
College Station Fire Bryan Fire Department South Brazos County Fire
Department PO Box 1000 Department
300 Krenek Tap Road Bryan, TX 77805-1000 clo Chet Barker
College Station, TX 77840 P.O. Box 501
Millican, TX 77866
Brazos County District 2 Brazos County Precinct 3 Brazos County Precinct 4
Volunteer Fire Department Volunteer Fire Department Volunteer Fire Department
clo Merrie Noak c/o Gerald Burnett clo Joe Dan Ondrasek
P.O. Box 32 P.O. Box 5453 P.O. Box 4186
Kurten, TX 77862 Bryan, TX 77805 Bryan, TX 77805
4.8 Governing Law. The validity of this Agreement and any of its terms and provisions as
well as the rights and duties of the Parties shall be governed by the laws of the State of Texas;
and venue for any action concerning this Agreement shall be in the State District Court of Brazos
County, Texas. The Parties agree to submit to the personal and subject matter jurisdiction of said
court.
4.9 Severability. In the event anyone or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect the other provisions, and in lieu of each provision
that is invalid, illegal or unenforceable, there shall be added a new provision to this Agreement as
similar in terms to such invalid, illegal, or unenforceable provision as may be possible and yet be
valid, legal and enforceable, by means of good faith negotiation by the Parties to this Agreement
or by reform by a court of competent jurisdiction.
4.10 Duplicate Originals. The parties may execute this Agreement in duplicate originals, each
of equal dignity. If the parties sign this Agreement on different dates, the later date shall be the
effective date of this Agreement for all purposes.
EMS Provider-First Responder Agreement 5
57
--------------------
---------
--------
CITY OF COLLEGE STATION, TEXAS
PROVIDER
By:
Mayor
Date:,________
ATTEST:
By: __________________
City Secretary
Date:
APPROVED
By: ____________________
City Attorney
Date:,________
By:____________________
City Manager
By:,_____________________
Exec. Dir. Business Services
Date:,_________
Fire Chief
Date:
MEDICAL DIRECTOR
BY:~1L_
Eric \Viik;,l)"
Medical Director or College Station Fire Department
Date: -2..1 \3
EMS Provider-First Responder Agreement 6
58
CITY OF BRYAN, TEXAS
PROVIDER
BY:~~~-'.-v
Jason Bienski, May ,.
Date: ,,-~"-13
ATTEST:
BY:(.Q~~
Mary Lynnestr; ;,&ysecretary
Date: fs, -a'1-13
APPROVED AS TO FORM
BY:*"-):. )L..
Jani Ha,ton, City Attorney
Date: -U-IJ
By:·t~~
Randy Me regor, Fire Chief
Date: 6-?().-f..,
MEDICAL DIRECTOR
Medical Director for:
Bryan Fire Department
South Brazos County Fire Department
Brazos County District 2 Volunteer Fire Department
Brazos County District 3 Volunteer Fire Department
Brazos County District 4 Volunteer Fire Department
EMS Provider-First Responder Agreement 7
59
· "
BRAZOS COUNTY FIRE DEPARTMENTS
FIRST RESPONDERS
SOUTH BRAZOS COUNTY
FIRE DEPARTMENT
By: c--L ~'"6~
Chet Barker, Fire Chief
Date: AJ..a~ 'L "C.. ~\"3
BRAZOS COUNTY DISTRICT TWO
VOLUNTE R FIRE DEP RENT
BRAZOS COUNTY PRECINCT THREE
DEPARTMENTVOLUNTEER FI
By: ---L-I,,!I-/;"q:-J'--f-::;,.""'"I-----
Gerald Burnett, Fire Chief
Date: S--2-3,,-( 3
BRAZOS COUNTY PRECINCT FOUR
VOLUNTEER FIRE DEPARTMENT
By: ~~fS::==--_____
Jo an 9ndrzsek, Fire Chief
Date: 2t...?~~~
"
EMS Provider-First Responder Agreement 8
60
July 25, 2013
Consent Agenda Item No. 2m
Chimney Hill Shopping Center Lease Amendment
To: Kathy Merrill, Interim City Manager
From: Jason Stuebe, Assistant to the City Manager
Agenda Caption: Presentation, possible action and discussion on an amendment to the
current lease between the City of College Station and DVA Renal Healthcare, Inc. formerly
known as Gambro Healthcare of Texas, Inc. (aka DaVita, Inc.) in the Chimney Hill Shopping
Center.
Recommendation(s): Staff recommends approval.
Summary: DVA Renal Healthcare, Inc. (DaVita) signed a 10-year lease agreement for
10,160 SF of space in the Chimney Hill Shopping Center in 1997 at a rate of $26.57 per SF.
The agreement then provided the tenant with three successive options of five years to
renew the lease at the end of the initial term.
In 2007, the tenant exercised one of the five-year options to renew. When the lease was
up again in August of 2012, DaVita requested and the City Council approved a one-year
option to extend their lease in lieu of the afforded 5-year option, though they retained their
right to a 5-year option upon the completion of the one-year term.
Since that time, at Council direction, staff has been preparing for the disposition of the
Chimney Hill property. As such, staff negotiated with DaVita to reduce their remaining 5-
year option to 18 months contingent upon a 15% reduction in the minimum monthly rent.
This will be the final option guaranteed by this lease and will terminate without any further
extensions or options on February 14, 2015.
Budget & Financial Summary: The previous minimum monthly rent was $22,177.09.
This amount will be reduced by 15% effective in August 2013 to $18,850.52.
Legal Review: Yes
Attachments:
1. Attachment 1 – Second Amendment to Lease Agreement
61
1
College Station, TX (Bryan College Station - #3248) Second Amendment
SECOND AMENDMENT TO LEASE AGREEMENT
This SECOND AMENDMENT TO LEASE AGREEMENT (the “Second
Amendment”) is made and entered into as of the Effective Date, as defined in Section
4.3, by and between THE CITY OF COLLEGE STATION, a Texas home-rule municipal
corporation, successor-in-interest to CHSC, LTD. (“Landlord”) and DVA RENAL
HEALTHCARE, INC., formerly known as Gambro Healthcare of Texas, Inc. (“Tenant”).
RECITALS:
WHEREAS, Landlord and Tenant are parties to that certain Lease Agreement
dated April 28, 1997, as amended by that certain First Amendment to Lease Agreement
dated February 20, 2012 (the “First Amendment”), (collectively, the “Lease”) concerning
approximately 10,016 rentable square feet of space previously designated as 701
University Drive, College Station, Texas (the “Premises”); and
WHEREAS, the current term of the Lease is set to expire on August 14, 2013,
and the parties wish to extend the Lease for an additi onal eighteen month period,
commencing on August 15, 2013; and
WHEREAS, the parties desire to amend the Lease in accordance with the terms
herein below stated.
NOW THEREFORE, for and in consideration of the mutual covenants contained
herein and other good and valuable consideration exchanged by each of the parties to
this Second Amendment, the receipt and sufficiency of which are hereby acknowledged,
the Lease is hereby amended and the parties agree to as follows:
1. Extended Term. The term of the Lease shall be extended for eighteen months,
commencing on August 15, 2013 and expiring on February 14, 2015 (the
“Extended Term”).
2. Minimum Rent. Notwithstanding anything to the contrary in the Lease,
throughout the Extended Term, Tenant shall pay Minimum Rent in the amount of
$18,850.52 per month, based on an annual rental rate of $22.58 per square foot
3. Notices. All notices to the Tenant and Landlord under the Lease shall be sent to
the following addresses until notice of change of address shall be given as set
forth in the Lease:
TENANT:
c/o DaVita HealthCare Partners Inc.
2000 16th Street
Denver, Colorado 80202
Attn: Real Estate Legal
DocuSign Envelope ID: C30034BF-3B32-44EE-B6EB-AC9860429A88
62
2
College Station, TX (Bryan College Station - #3248) Second Amendment
with a copy to:
relegal@davita.com
Subject: College Station, TX, Facility #3248
LANDLORD:
City of College Station
300 Krenek Tap Road
College Station, Texas 77842
Attn: City Manager
with a copy to:
City of College Station
300 Krenek Tap Road
College Station, Texas 77842
Attn: Public Works Director
4. Miscellaneous.
4.1 Counterparts. This Second Amendment may be executed in any number
of counterparts via facsimile or electronic transmission or otherwise, each
of which shall be deemed an original, but all of which, taken together, shall
constitute one and the same instrument.
4.2 Entire Agreement. This Second Amendment sets forth the entire
agreement between the parties with respect to the matters set forth
herein. There have been no additional oral or written representations or
agreements.
4.3 Effective Date. This Second Amendment shall not take effect or be legally
binding upon the parties until (i) this Second Amendment has been
executed by all parties hereto and (ii) DaVita HealthCare Partners Inc.’s
Group General Counsel has approved the form hereof.
4.4 Authority. The parties signing below on behalf of the parties hereto
represent and warrant that they have the authority and power to bind their
respective party.
4.5 Terms. Capitalized terms not otherwise defined herein shall have the
same meanings as are set forth in the Lease.
4.6 Consents. Landlord hereby represents and warrants to Tenant that all
consents required, if any, from lenders, mortgagees, and ground owners,
and any other holders of liens or encumbrances on, against, or affecting
the Premises and/or the real property on which the Premises are located,
have been obtained for execution and performance of this Second
Amendment. Landlord agrees to indemnify, defend and hold Tenant
DocuSign Envelope ID: C30034BF-3B32-44EE-B6EB-AC9860429A88
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3
College Station, TX (Bryan College Station - #3248) Second Amendment
harmless from and against any liability, claim, loss, cost, damage or
expense arising from or based upon Landlord’s failure to obtain all such
required consents.
4.7 Conflicts. Except to the extent expressly stated, modified or amended
herein, all terms and conditions of the Lease are ratified and confirmed
and shall remain in effect as originally written. The parties agree that in
the event of any conflict between the terms of the Lease, as heretofore
amended, and this Second Amendment, the provisions of this Second
Amendment shall control.
4.8 Parties Bound. This Second Amendment shall be binding upon and inure
to the benefit of the parties hereto and their respective heirs, successors
and assigns.
[Signature Page Follows]
DocuSign Envelope ID: C30034BF-3B32-44EE-B6EB-AC9860429A88
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4
College Station, TX (Bryan College Station - #3248) Second Amendment
IN WITNESS WHEREOF, the parties hereto, through their duly authorized
representatives, have on the dates set forth below executed this Second Amendment to
be effective as of the Effective Date.
LANDLORD:
CITY OF COLLEGE STATION
By: ______________________
Name: ___________________
Title: Mayor
Date: ____________________
TENANT:
DVA RENAL HEALTHCARE, INC.
By: ______________________
Name: ___________________
Title: ____________________
Date: ____________________
ATTEST:
By: ______________________
Name: ___________________
Title: City Secretary
Date: ____________________
APPROVED:
By: ______________________
Name: ___________________
Title: City Manager
Date: ____________________
By: ______________________
Name: ___________________
Title: City Attorney
Date: ____________________
By: ______________________
Name: ___________________
Title: Executive Director of Fiscal Services
Date: ____________________
DocuSign Envelope ID: C30034BF-3B32-44EE-B6EB-AC9860429A88
DVP
July 18, 2013
Chakilla Robinson
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July 25, 2013
Regular Agenda Item No. 1
Public Hearing and Consideration of Budget Amendment #3
To: Kathy Merrill, Interim City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion on
an ordinance Budget Amendment #3 amending ordinance number 3443 which will
amend the budget for the 2012-2013 Fiscal Year in the amount of $1,961,334;
increase the number of regular full-time positions in the budget by one (1.0); and
presentation, possible action and discussion on three interfund transfers and a
contingency transfer.
Relationship to Strategic Goals:
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): Staff recommends the City Council hold the public hearing
on Budget Amendment #3 and approve the budget amendment ordinance, the
interfund transfers and the contingency transfer.
Summary: The proposed budget amendment is to increase the appropriations for
the items listed below by $1,961,334. Included in this amount is an interfund
transfer of $305,000. Also included in the amendment are two interfund transfers
that will have no budget impact and one contingency transfer in the amount of
$50,000. The charter of the City of College Station provides for the City Council to
amend the annual budget in the event there are revenues available to cover
increased expenditures and after holding a public hearing on such budget
amendment. A number of items have been identified that need to be considered in a
budget amendment. Attached is a list of the items in the proposed budget
amendment.
Budget & Financial Summary: The City has resources or can reasonably expect
resources to cover each of the appropriations in this budget amendment. The
attached list has the complete description of the items included in the proposed
budget amendment.
Reviewed and Approved by Legal: Yes
Attachments:
1. Budget Amendment #3 Detail List,
2. Ordinance
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FY13 Budget Amendment #3 Detail Listing
1
The proposed budget amendment is to increase the appropriations for the items listed below by $1,961,334.
Also included are three interfund transfers, a contingency transfer and an increase by 1.0 to the overall number
of full-time equivalent (FTE) personnel. Increases to personnel, contingency transfers greater than $15,000, and
interfund transfers require Council approval and are therefore included as part of this Budget Amendment.
1. Enterprise Resource Planning (ERP) Replacement Consulting Services and Project Management -
$151,419 (Budget Amendment)
On April 25, 2013, Council approved a contract in the amount of $101,419 with BerryDunn for the
purpose of gathering requirements and leading the City through a Request for Proposal process for
the replacement of the City’s Enterprise Resource Planning (ERP) system. Budget for this phase of
the project was not included in the FY13 budget because, when the FY13 budget was developed, it
was not known what recommendations would be made to and accepted by Council. Council
approved the contract and this phase of the project is in progress. In addition, it is anticipated that a
contract for project management services will be brought to Council in the near future. Budget in
the amount of $50,000 is being included on this budget amendment to cover the expenditures that
are estimated to be incurred in FY13 for the project management services. The funds for these items
are available in the General Fund balance for the BerryDunn consulting contract. The budget for the
project management will be included in the Facilities and Technology Capital Improvement Projects
Fund.
2. Game Day Traffic Study - $50,000 (Contingency Transfer) and $50,000 (Budget Amendment)
Last year, after the Texas A&M and Missouri football game, post football game traffic data were
collected west of Kyle Field to see what improvements could be made to FM 2818 and George Bush
Drive to more efficiently move the traffic. The consultant recommended a few improvements that
will be implemented this football season. Additionally, the consultant recommended that a large
study be considered so a comprehensive update could be made to the Go With the Green Plan,
which was developed 20 years ago to efficiently move post-game traffic. The City of College Station
and Texas A&M are proposing to update the Go With the Green Plan. The updated Plan will help
reduce the duration of traffic congestion before and after Texas A&M home football games. It is
anticipated that the cost of the study will be $100,000, which will be split between the City of
College Station and Texas A&M. A contingency transfer in the amount of $50,000 is being
recommended to cover the City’s cost of the study. Contingency transfers greater than $15,000
must be approved by Council. In addition, this item will appropriate $50,000 for the balance of the
expenditure. This will be offset by funds to be received from Texas A&M, as outlined in the ILA that
will be brought to City Council in the near future.
3. Police Department Overtime Expenditures – $93,000 (Budget Amendment)
The Police Department provides traffic control, escorts and various other services for Texas A&M
University (TAMU) and College Station Independent School District (CSISD) events. If these services
are performed while an Officer is working overtime, TAMU and CSISD reimburse the costs of the
overtime pay and associated benefits to the City. The estimated overtime and associated benefits
to be reimbursed by TAMU and CSISD to the City in FY13 is $93,000. This item will appropriate
$93,000 in the General Fund Police Department budget for the expenditures. This will be offset by
the reimbursement from TAMU and CSISD.
4. Bullet Proof Vest Program Grant Purchase - $15,615 (Budget Amendment)
In FY13, the City of College Station was awarded a Bulletproof Vest Program Grant. These grant
funds reimburse half the purchase cost of eligible bulletproof vests for sworn officers. In FY13, the
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FY13 Budget Amendment #3 Detail Listing
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Police Department and Municipal Court purchased 45 eligible bulletproof vests for Police Officers
and City Marshals for a total cost of $31,230, of which $15,615 will be reimbursed by the grant and
the remaining $15,615 is available in the General Fund, Police Department budget.
5. Fire Department Salary and Benefits Expenditures - $270,000 (Budget Amendment)
In the FY13 Approved Budget, salaries and benefits for the Fire Department were budgeted at 97%,
per City policy, to allow for vacancies throughout the year. During the year, there were very few
vacancies. As a result, the estimated year end salary and benefits expense is approximately
$306,000 over budget. However, the Fire Department has been able to reduce expenditures in
other areas, staying under budget by an estimated $36,000, resulting in a $270,000 shortfall. Funds
are available in the General Fund to cover these expenditures.
6. Budget Overage - Fleet Maintenance Fund - $110,000 (Budget Amendment)
FY13 expenditures in the Fleet Maintenance Fund are estimated to be over budget by approximately
$110,000. Higher costs than anticipated have been realized in FY13 for parts and repairs. Funds for
this item are available in the Fleet Maintenance Fund balance.
7. Sanitation Vehicle - $305,000 (Budget Amendment) & $305,000 (Interfund Transfer)
A Sanitation vehicle (vehicle 72-24) was recently involved in an accident is thought to be totaled.
Replacement of the vehicle is estimated to cost approximately $305,000. The City’s property
damage insurance policy will cover the vehicle cost beyond a $50,000 deductible. This item will
appropriate budget in the Equipment Replacement Fund for the replacement of this vehicle. A total
of $305,000 will be appropriated to cover the total cost of the vehicle; however, it is anticipated that
insurance will pay the actual cash value of the vehicle on the date of the loss. As the revenue
received for the claim will be posted to the Property Casualty Fund, this item also appropriates
budget to the Property Casualty Fund in the amount of $305,000 for the interfund transfer of these
funds to the Equipment Replacement Fund to offset the cost of the purchase. The cost of the
deductible will be covered with funds are available in the Property Casualty Fund. In the event the
vehicle is not totaled and is repaired instead of replaced, this item will cover the budget for the
repair and the interfund transfer will not be completed.
8. Veterans Park Synthetic Fields - $617,400 (Budget Amendment)
It is anticipated that the construction contract for the Veterans Park Synthetic Fields project will be
brought to Council in the near future. Taking into account the construction bid, the revised project
estimate is approximately $617,400 over budget. These funds are available in the Hotel Tax Fund
and this item will appropriate additional budget needed for the project.
9. Hotel Tax Fund Audit Services - $15,000 (Budget Amendment)
This item will appropriate budget to the Hotel Tax Fund in the amount of $15,000 for FY13 audit
service expenses. The company providing these services, MuniServices, will be assisting the City in
realizing the lodging tax revenue to which it is entitled through the on-site examination of records
and education of the lodging providers to ensure the appropriate collection and remittance of
lodging tax. In addition MuniServices is also handling the monthly administration functions of
collection, deposit recording, delinquency follow up and reporting of local lodging tax. The funds for
these services are available in the Hotel Tax Fund balance.
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FY13 Budget Amendment #3 Detail Listing
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10. Donations for Sponsorship of COCS 75th
Donations in the amount of $28,900 have been received to be used toward the City of College
Station’s 75
Anniversary - $28,900 (Budget Amendment)
th
Anniversary celebration. This item will appropriate in the General Fund the budget
that is needed for the expenditure of these funds.
11. Wolf Pen Creek TIF Fund (No Budget Impact - Interfund Transfers)
The WPC TIF expired on December 31, 2009. In FY13, a portion of the remaining WPC TIF funds were
expended on the WPC Festival Site. The project is now complete and a balance of approximately
$450,000 remains in the WPC TIF Fund. It has been proposed that a portion of this balance
(approximately $160,000) be used toward the installation of a pre-fabricated restroom facility near
the festival site and that an additional $40,000 be reserved for other needs in the park. These funds
will be transferred to the Parks Capital Improvement Projects Fund and remaining WPC related
expenditures will occur out of that fund. It is proposed that the remaining WPC TIF balance
($250,000) be transferred to the Streets Capital Improvement Projects Fund for use on future capital
projects. These funds will be used in lieu of debt issuance for identified capital projects. As this is a
reallocation of existing budget, there is not a budget increase associated with this item. This item is
included on the budget amendment as it will result in interfund transfers, which must be approved
by Council.
12. Transfer of Positions from Temporary Seasonal to Full-Time Regular (No budget impact; Change in
FTE Status)
Staffing in the Northgate District currently includes four full-time regular positions as well as
temporary/seasonal positions (temporary/seasonal funding equivalent to four FTE positions). Due to
limitations on the hours that can be worked by temporary/seasonal employees before becoming
benefits eligible, it has been determined that it would be more cost effective to move to a full-time
position a portion of the budget currently used for temporary/seasonal positions. This budget
reallocation would result in five full-time equivalent positions and the equivalent of funding for
three FTE temporary/seasonal positions. As this is a reallocation of existing budget, there is not a
budget increase associated with this item. The item is included on the budget amendment because
Council must approve changes to the overall regular full and part-time personnel count.
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July 25, 2013
Regular Agenda Item No. 2
UDO Amendment - MICRO-INDUSTRIAL USES
To: Kathy Merrill, Interim City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding
an amendment to Chapter 12 Unified Development Ordinance of the Code of Ordinances to
allow micro-industrial uses as a permitted use within the NG-1 Core Northgate and NG-2
Transitional Northgate zoning districts.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission heard this item at their July
18, 2013 meeting and voted unanimously to recommend approval.
Summary: In January 2011, staff brought forward an amendment to the Unified
Development Ordinance (UDO) to allow for small-scale industrial uses, such as a micro-
winery or micro-brewery, in commercially-zoned districts. The addition of Micro-Industrial
uses as permissible uses was identified by staff in response to a trend of new development
requests.
The proposed ordinance amendment adds NG-1 Core Northgate and NG-2 Transitional
Northgate to the list of permitted zoning districts for Micro-Industrial uses. Currently, Micro-
Industrial Uses are only permitted in the GC General Commercial, CI Commercial-Industrial
and BPI – Business Park Industrial zoning districts. Micro-Industrial uses are defined as: a
use engaged, on a limited scale, in basic processing and/or manufacturing of materials or
products or parts, predominantly from extracted raw materials, entirely contained within a
building and not deemed to be a public nuisance.
Specific Use Standards for Micro-Industrial Uses include the requirement that all production
activities be conducted within an enclosed building, the prohibition of outside storage, and
limiting the size of Micro-Industrial uses to no more than 5,000 gross square feet. In
addition, accessory restaurants, nightclubs, bars or taverns would not be permitted within
the Commercial-Industrial and Business Park Industrial zoning districts.
Budget & Financial Summary: N/A
Reviewed and Approved by Legal: Yes
Attachments:
1. Ordinance
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July 25, 2013
City Council Regular Item No. 3
Board and Commission Appointments
To: Kathy Merrill, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action and discussion regarding appointments to the
following boards and commissions:
• Historic Preservation Committee (two vacancies)
Background & Summary: The Historic Preservation Committee aids in the collection and
preservation of the City's history. It p rovides for the education of citizenry, with an emphasis on
the designation of historical areas by assigning historic plaques to residents of historic home sites
and buildings.
The Committee is experiencing difficulty in maintaining a quorum due to one resignation and
one member that has three unexcused absences. It is important that the Committee be able to
meet in order to prepare for upcoming events, such as the 75th
Anniversary and the Exploring
History luncheons scheduled for this Fall. The Committee requests that the Council appoint two
individuals to fill in until the regular appointment period in January.
Notice of the vacancies was posted on our website and various social media. Homeowners
associations and graduates of Citizens University were contacted. Applications are due in to the
City Secretary by 5:00 p.m. July 23.
Budget & Financial Summary: There is no fiscal impact.
Attachments:
• None
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