HomeMy WebLinkAbout12/13/2012 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
Workshop No. 6 - Enterprise Resource Planning
Upgrade/Replacement Consultant Services
Coversheet revised 6
Workshop No. 7 - Council Annual Strategic Plan Update
Coversheet revised 7
1
CITY OF COllEGE STATION
Home o/Texas AdM University"Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tern Jess Fields
Karl Mooney John Nichols
City Manager Julie Schultz
David Neeley J ames Benham
Agenda
College Station City Council
Workshop Meeting
Thursday, December 13, 2012, 4:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Call meeting to order.
2. Employee Recognition, Recognition of Employee of the Year nominees and Reception.
3. Executive Session will be held in the Administrative Conference Room.
Consultation with Attorney {Gov't Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion
the City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan's application with TCEQ for water & sewer permits in WestsidelHighway 60 area,
near Brushy Water Supply Corporation to decertify City of College Station and certify City of
Bryan
b. Chavers v. Randall Hall et aI, Case No. 10 CV-3922; Thomas Chavers et al. v. Kalinec Towing
Company, Inc. et aI., Cause Number 201237978, In the 270 District Court of Harris County, Texas.
c. College Station v. Star Insurance Co., Civil Action No.4: l1-CV -02023
d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV -272, In
the 272 nd District Court of Brazos County, Texas
e. Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v. Laura Sue
Streigler, City of College Station and James Steven Elkins, No. 11-003172-CV -272, in the 272 nd
District Court of Brazos County, Tx.
f. Claim and potential litigation related to a June 24, 2011 collision with a city vehicle.
g. State v. Carol Arnold, Cause Number 11-02697-CRF-85, In the 85 th District Court, Brazos County,
Texas
Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase,
exchange, lease or value of real property if deliberation in an open meeting would have a detrimental
Page 12
City Council Workshop Meeting
Thursday, December 13, 2012
effect on the position of the City in negotiations with a third person. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Property located generally in the area north of University Drive, east of Agronomy Road, and west of
Wellborn Road.
Personnel {Gov't Code Section 551.074}; possible action -The City Council may deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer.
After executive session discussion, any final action or vote taken will be in public. The following
public officer(s) may be discussed:
a. City Manager
Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Discuss economic development incentive negotiations with T AMUS
b. Discuss approval of economic development incentives to Woodbolt International
4. Take action, if any, on Executive Session.
6:00 PM
5. Presentation, possible action, and discussion on items listed on the consent agenda.
6. Presentation, possible action, and discussion regarding approval of a contract between the City of
College Station and BerryDunn in the amount of $95, 195.00 for the purposes of conducting an analysis
of the current software and recommend alternatives and authorizing the City Manager to execute the
contract on behalf of the City Council. (This item is also on consent agenda item #2g).
7. Presentation, possible action and discussion regarding Council's Annual Strategic Plan Update,
specifically to review the potential agenda items for the workshops in late January.
8. Council Calendar
Dec. 15 Fire Station 6 Opening Ceremony, the comer of University Dr. & Tarrow Rd, 11:00 a.m.
Dec. 18 Council Special Meeting, CSU Training Facilities, 4:00 p.m.
Dec. 19 BVSWMA Board Meeting, Twins Oaks Facility -2690 SH30, 11 :00 a.m.
Dec. 19 RVP Board Meeting at RVP, 3:00 p.m.
Dec. 20 P&Z WorkshoplMeeting,CS U Training Facilities, 6:00 p.m. (Jess Fields, Liaison)
Dec. 24 & 25 City Offices Closed -HOLIDAY
Jan. 7 Bicycle, Pedestrian & Greenways Advisory Board Meeting, Council Chambers, 3:00 pm
Jan. 8 Audit Committee Meeting, City Hall Administrative Conference Room, 4:30 p.m.
Jan. 10 Executive SessionIWorkshoplRegularMeeting at 5:00, 6:00 & 7:00 p.m.
9. Presentation, possible action, and discussion on future agenda items and review of standing list of
Council generated agenda items: A Council Member may inquire about a subject for which notice has
Page 13
City Council Workshop Meeting
Thursday, December 13,2012
not been given. A statement of specific factual infonnation or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a
subsequent meeting.
10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce,
BVSWMA, BVWACS, Convention & Visitors Bureau, Design Review Board, Historic Preservation
Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood
Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board,
Metropolitan Planning Organization, National League of Cities, Parks and Recreation Board, Planning
and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council
of Governments, Sister City Association, TAMU Student Senate, Texas Municipal League, Twin City
Endowment, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on
City Hall bulletin board).
11. Adjourn.
APP VE~j~ ~- -.W-I--=----+-~-~ .------~?t6City Mana er
Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of
College Station, Texas will be held on the 13th day of December, 2012 at 4:00, 5:00, 6:00, and 7:00 p.m.
respectively in the City Hall Council Chambers, 1101 Texas A venue, College Station, Texas. The
following subjects will be discussed, to wit: See Agenda
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's
website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on December 7, 2012 at 5:00 pm and remained so posted
continuously for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following
date and time: by ____________
Dated this __day of , 2012.
CITY OF COLLEGE STATION, TEXAS
Subscribed and sworn to before me on this the ___day of ________, 2012.
Page \4
City Council Workshop Meeting
Thursday, December 13, 2012
_________Notary Public Brazos County, Texas -My commission expires: ____
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
December 13, 2012
Workshop Agenda Item No. 6
Enterprise Resource Planning Upgrade/Replacement Consultant Services
To: David Neeley, City Manager
From: Ben Roper, IT Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
contract between the City of College Station and BerryDunn in the amount of $95,195.00
for the purposes of conducting an analysis of the current software and recommend
alternatives and authorizing the City Manager to execute the contract on behalf of the City
Council. (This item is also on consent agenda item #2g).
Relationship to Strategic Goals: (Select all that apply)
1. Financially Sustainable City
2. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract and authorization for
the City Manager to execute the contract.
Summary: This item is on the Consent Agenda for approval. The possible replacement of
the City’s main financial and management software has significant implications regarding
scope, complexity and potential cost of the project. This Workshop presentation discusses
the reason for initiating this project, provides background information on work accomplished
to get to this point, and provides Council with information relevant to the decision to award
the Consultant Contract to BerryDunn.
Budget & Financial Summary: Budget in the amount of $103,550 is included in the FY13
approved budget for this phase of the project (CO 1204). This phase of the project is being
funded with General Funds that are included in the IT Department budget.
Reviewed and Approved by Legal: Yes
Attachments: Contract on file in the City Secretary’s Office
6
December 13, 2012
Workshop Agenda Item No. 7
Council Annual Strategic Plan Update
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services
Agenda Caption: Presentation, possible action and discussion regarding Council’s Annual
Strategic Plan Update, specifically to review the potential agenda items for the workshops in
late January.
Relationship to Strategic Goals: All Strategic Initiatives are Applicable
Recommendation: Staff recommends Council receive the memo and provide direction
regarding the proposed Strategic Plan Update Workshop agenda.
Summary: Annually Council meets in a multi-day workshop to review and update their
Strategic Plan in preparation for development of the following FY budget (which begins in
early summer). A portion of this update includes a variety of discussion items related to the
development of this Strategic Plan Update. Prior to this workshop, Council reviews the
potential agenda items with staff and sets the preliminary agenda for the workshop. This
year’s workshops are scheduled for January 28th and 29th
and will consist of approximately
one and one-half days.
Staff has reviewed the items that the Council has either directed staff to place on the
agenda or identified as possible agenda topics and offers the following for Council
consideration:
Items Requested by Council to be on the Agenda
• Current Strategic Plan Review and Update
• Disposition of Conference Center
• Lick Creek Nature Center Design and Programming
Items Referred by Council as possible Agenda Items (Need to be Prioritized)
A. Review Order/Structure of Council Meetings
B. Affiliate Funding Policy
C. Impact of Recent Budget Reductions on City Services (Code Enforcement/Parks, Etc)
D. Funding of Infrastructure to Undeveloped Areas of City
E. Electric Power Supply
F. Review of Enterprise Resources Planning upgrade
Staff anticipates that the items Requested by Council will take the entirety of one day,
leaving approximately 4 hours for the remaining agenda items. Staff is requesting that
each Council member rank the items identified as possible agenda items in rank of
importance (1- being the most important).
The top three items will be placed on the
agenda, with the remaining items placed upon Future Workshop agendas (if the Council so
desires).
7
Budget & Financial Summary: N/A
Reviewed and Approved by Legal: N/A
Attachments: N/A
Item Priority Rank
A
B
C
D
E
F
8