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Home My WebLink About05/24/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 5 - Research Valley Partnership Coversheet revised 1 5 Workshop No. 6 - Arts Council of Brazos Valley Presentation Coversheet revised 6 Workshop No. 7 - Community Emergency Operations Center (This item is also on consent agenda item #2g) Coversheet revised 7 1 CITY01:COLIEGIZST:\TION Mayor Home of Z.xas A&M Ur~iverjig" Council members Nancy Berry Blanche Brick Mayor Pro Tem Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David Neeley Julie Schultz Agenda College Station City Council Workshop Meeting Thursday, May 24,2012,4:30 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call meeting to order. 2. Executive Session will be held in the Adn~inistrative Conference Room. Consultation with Attorney f Gov't Code Section 55 1.071 ); possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. City of Bryan's application with TCEQ for water & sewer permits in WestsideIHighway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 c. College Station v. Star Insurance Co., Civil Action No. 4: 1 1 -CV-02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 1 1-0025 16-CV-272, In the 272nd District Court of Brazos County, Texas e. Tracy Lynn Sheets, City of College Station (Intervener) v. Get Lucky, L.L.C. d/b/a Lux Nightclub and Alex Taylor Ford Legal Advice a. Atmos Mid-Tex 2012 rate case filing with the Atmos Cities Steering Committee, including the City of College Station. Personnel 1Gov.t Code Section 551.074:; possible action -The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. Page 12 City Council Workshop Meeting Thursday, May 24-20 12 After executive session discussion. any final action or vote taken will be in public. The following public officer(s) may be discussed: a. Council Self-Evaluation Economic Incentive Negotiations (Gov't Code Section 55 1.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Administrative Services in College Station Business Park b. Biocorridor 3. Take action, if any, on Executive Session. 4. Presentation, possible action, and discussion on items listed on the consent agenda. 5. Presentation, and discussion on a report from the Research Valley Partnership regarding the activities of the organization. 6. Presentation, and discussion on a report from the Arts Council of Brazos Valley regarding the activities of the organization. 7. Presentation, possible action and discussion regarding the renewal of the Inter-local Agreement establishing the Community Emergency Operations Center which will be staffed by a collaborative effort between Brazos County, the cities of College Station and Bryan and Texas A&M University for a cost to the City of College Station of $60,592.89 for the lease agreement for the first year, this proposal is in support of the lease ending April 17,201 8. (This item is also on consent agenda item #2g) 8. Council Calendar May 28 City Offices Closed -HOLIDAY June 6 Newman 10 Awards and Luncheon at CS Hilton. 12:OO p.m. June 6 City Council & Charter Review Committee Joint Meeting in Chambers at 4:00 p.m. June 7 P&Z WorkshopIMeeting in Council Chambers at 6:00 p.m. (Dave Ruesink, Liaison) June 14 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. 9. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BryanlCollege Station Chamber of Commerce, Page 13 City Council Workshop Meeting Thursday, May 24,2012 BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau. Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association. Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization. National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Youth Advisory Council, Zoning Board of Adjustments. (Notice of Agendas posted on City Hall bulletin board). 1 1. Adjourn. APPROVED: Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 24th day of May, 2012 at 4:30 p.m. and 6:00 pm respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on May 18, 2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by Dated this day of ,2012. CITY OF COLLEGE STATION, TEXAS BY Subscribed and sworn to before me on this the day of Notary Public -Brazos County, Texas ,2012. My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.~ov. Council meetings are broadcast live on Cable Access Channel 19. May 24, 2012 Workshop Agenda Item No. 5 Regional Partner Report: Research Valley Partnership To: David Neeley, City Manager From: Frank Simpson, Deputy City Manager Agenda Caption: Presentation, and discussion on a report from the Research Valley Partnership regarding the activities of the organization. Recommendation(s): Receive presentation from the RVP. Summary: During the May 14 Workshop, staff provided City Council an update regarding its Strategic Plan planning process. As part of the Diverse Growing Economy initiative, several of the City’s regional partners are scheduled to make presentations before City Council regarding their ongoing work efforts. Todd McDaniel will brief City Council regarding the Research Valley Partnership. Budget & Financial Summary: N/A Attachments: N/A 5 May 24, 2012 Workshop Agenda Item No. 6 Arts Council of Brazos Valley Presentation To: David Neeley, City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, and discussion on a report from the Arts Council of Brazos Valley regarding the activities of the organization. Recommendation(s): Staff recommends the City Council receive the report. Summary: The City Council has a expressed a desire to hear periodic reports from the Contract Partner Agencies funded by the City. Chris Dyer, Executive Director of the Arts Council of Brazos Valley will provide a report on the activities of the Arts Council of Brazos Valley for the current fiscal year. Budget & Financial Summary: The City provides $300,550 in funding to the Arts Council. $100,550 from the General Fund is for Operations and Maintenance, and $200,000 from the Hotel Tax Fund is for Affiliate Funding. Attachments: N/A 6 May 24, 2012 Workshop Agenda Item No. 7 Community Emergency Operations Center To: David Neeley, City Manager From: Robert Alley, Fire Chief Agenda Caption: Presentation, possible action and discussion regarding the renewal of the Inter-local Agreement establishing the Community Emergency Operations Center which will be staffed by a collaborative effort between Brazos County, the cities of College Station and Bryan and Texas A&M University for a cost to the City of College Station of $60,592.89 for the lease agreement for the first year, this proposal is in support of the lease ending April 17, 2018. Recommendation(s): Staff recommends approval of the resolution on the consent agenda. Summary: The Community Emergency Operations Center has been in operation since April 2008. The CEOC was established after the devastating effects of Hurricanes Katrina and Rita impacted the Texas Coastline and specifically our community in the summer of 2005. The ILA describes the operational, management and other technological aspects of the relationship between the jurisdictions involved. The ILA has established a Policy Advisory Board so that all partners will have an equal voice in the management of the CEOC. Each Jurisdiction currently houses their emergency management staff at this location for better coordination, response and reduction of operational costs. 75% of the staff assistant position employed by the City of College Station is reimbursed equally from the other 3 parties. This ILA is in support of an Office Lease Agreement between the City of Bryan and Astin Redevelopment the Landlord for the Wimberley Building. Budget & Financial Summary: The funding for the City of College Station portion of the Staffing and Operations of the Community Emergency Operations Center is in the FY12 Budget and is in the FY13 Target Budget at this time. Attachments: None 7