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Home My WebLink About04/12/2012 - Workshop Agenda Packet - City CouncilTable of Contents Agenda 2 Workshop No. 6 - Presentation of 2011 Audit Reports and Comprehensive Annual Financial Report Coversheet revised 5 Workshop No. 7 - Date Change for May 10th Council Meeting Coversheet revised 6 1 CITY or COLLEGe STi\T10N Mayor Home a/Texas A&M University ' Council members Nancy Berry Blanche Brick Mayor Pro Tern Jess Fields Dave Ruesink Karl Mooney City Manager Katy-Marie Lyles David Neeley Julie Schultz Agenda College Station City Council Workshop Meeting Thursday, April 12, 2012, 5:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov't Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged infonnation. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need infonnation from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a . City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan b. Chavers et al v. Tyrone Morrow et ai, No. 10-20792; Chavers v. Randall Hall et ai , Case No. 10 CV-3922 c. College Station v. Star Insurance Co., Civil Action No.4 : 11-CV -02023 d. Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-002516-CV -272, In the 272 nd District Court of Brazos County, Texas e . Tracy Lynn Sheets, City of College Station (Intervener) v . Get Lucky, L.L.C. d/b/a Lux Nightclub and Alex Taylor Ford Legal Advice a. Legal issues related to abandonment of right-of-way in the Northgate area Economic Incentive Negotiations {Gov't Code Section 551.087}; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other Page 12 City Council Workshop Meeting Thursday, April 12, 2012 incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Behavioral healthcare facility 3. Take action, if any, on Executive Session. 6:00 PM 4. Presentation of Proclamation declaring April 14-20, 2012 as Money Week Brazos Valley. 5. Presentation, possible action, and discussion on items listed on the consent agenda. 6. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2011. 7. Presentation, possible action, and discussion regarding changing the date of the May 10th COWlcil Meeting to Monday, May 14th. 8. Council Calendar April 13 Emerging Technologies Building Dedication Ceremony at the Corner of North Bizzell Street and University Drive, 2:00 p.m. April 13 Mosbacher Institute presents Robert W. Pease, President CEO, Motiva Enterprises at Annenberg Presidential Conference Center, 4:00 p.m. April 13 Citizen Fire Academy Alumni Annual picnic, Veterans Park -American Pavilion 6:00 pm April 19 BCS Chamber of Commerce -Business After Hours at Vineyard Court -1500 George Bush Drive, 5:30 p.m. April 19 P&Z WorkshopfMeeting in Council Chambers at 6:00 p.m. (Jess Fields, Liaison) April 26 City Council Executive/Workshop/Regular Meeting at 5:00, 6:00 and 7:00 p.m. 9. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking Taskforce, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Page 13 City Council Workshop Meeting Thursday, April 12, 2012 11. Adjourn. APPROVED: ~tI~" City Manager r Notice is hereby given that an Executive Session and Workshop Meeting of the City Council of the City of College Station, Texas will be held on the 12th day of April, 2012 at 5:00 p.m. and 6:00 pm respectively in the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda Posted this 5th day of April, 2012 at 5:00 pm ~~ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City 's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on April 5,2012 at 5:00 pm and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official board at the College Station City Hall on the following date and time: by _____________ Dated this __day of , 2012. CITY OF COLLEGE STATION, TEXAS By______________ Subscribed and sworn to before me on this the day of , 2012. _________N. otary Public -Brazos County, Texas My commission expires:____ This building is wheelchair accessible . Handicap parking spaces are available . Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. April 12, 2012 Workshop Agenda Item No. 6 Presentation of 2011 Audit Reports and Comprehensive Annual Financial Report To: David Neeley, City Manager From: Jeff Kersten, Executive Director Business Services Agenda Caption: Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2011. Recommendation(s): On March 26th the Council Audit Committee reviewed and accepted the reports. Staff recommends that Council accept the 2011 audit reports and CAFR. Summary: The City's Charter and Fiscal and Budgetary Policies along with State law require that not less than thirty (30) days prior to the end of each fiscal year, the City Council shall designate a qualified public accountant or accountants who, as of the end of the fiscal year, shall make an independent audit of accounts and other evidences of financial transactions of the City government and shall submit the report to the City Council. Also, the City's budgetary policies require that the auditor jointly review the management letter/audit results with the City Council within 30 days of receipt by the staff. Mr. Jimmy Ingram of Ingram, Wallis & Associates will present the results of the fiscal year 2011 audit and present, along with staff, the 2011 CAFR. Mr. Ingram will also be available to answer any questions the City Council may have. This item was presented to the Audit Committee on March 26th. Budget & Financial Summary: The reports provide a summary of the City's financial position as of September 30, 2011. Attachments: 1. Comprehensive Annual Financial Report for the Fiscal Year ended September 30, 2011 (Delivered to Council under separate cover) 2. Single Audit Reports (Delivered to Council under separate cover) 3. Management Letter (Delivered to Council under separate cover) 4. Staff response to Management Letter (Delivered to Council under separate cover) 5 April 12, 2012 Workshop Agenda Item No. 7 Date Change for May 10th Council Meeting To: David Neeley, City Manager From: Jason Stuebe, Assistant to the City Manager Agenda Caption: Presentation, possible action, and discussion regarding changing the date of the May 10th Council Meeting to Monday, May 14th. Staff Recommendation: Staff recommends Council change the date of the meeting. Summary: Due to the absence of several Council Members during the week of the regularly scheduled May 10 th Council Meeting, the Council is advised to consider moving the date to Monday, May 14th. Budget & Financial Summary: None Attachments: None 6