HomeMy WebLinkAbout11/19/2012 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent No. 2a - Minutes
Coversheet revised 7
Workshop 8
Regular 14
Consent No. 2b - Affiliate Funding and Annual Program and
Marketing Funding Agreement with Arts Council of the Brazos
Valley
Coversheet revised 19
Memo 20
Consent No. 2c - Budget Approval and Funding Agreement with
The George Bush Presidential Library Foundation
Coversheet revised 24
Consent No. 2d - Budget Approval and Funding Agreement with
the Brazos Valley Bowl Association
Coversheet revised 25
Consent No. 2e - Budget Approval and Funding Agreement with
The Memorial for all Veterans of the Brazos Valley
Coversheet revised 26
Consent No. 2f - Annual Asset Forfeiture Audit Reporting Form
Coversheet revised 27
Audit Report 28
Consent No. 2g - Police Motorcycle Purchase
Coversheet revised 35
Bid Tabulation Sheet 36
Consent No. 2h - Interlocal Agreement for Emergency Medical
Ambulance Service to Brazos County
Coversheet revised 37
Resolution 38
Interlocal Agreement 40
Consent No. 2i - Annual price agreement for the purchase of
protective clothing
Coversheet revised 45
Daco Fire equipment quote 46
Resolution 47
Consent No. 2j - Annual Contract for Gasoline and Diesel Fuel
Coversheet revised 48
Consent No. 2k - Interlocal Agreement with Robertson County
Coversheet revised 49
Interlocal Agreement 50
Consent No. 2L - Purchase of Single Phase Transformers
Coversheet revised 54
Bid Tab Sheet 55
1
Consent No. 2m - Project No. ST 1106 State Highway
30/Copperfield Traffic Signal
Coversheet revised 59
Location Ma[60
Consent No. 2n - Real Estate Appraisal Services
Coversheet revised 61
Consent No. 2o - Renewal of Hot Mix Asphalt Price Agreement
Coversheet revised 63
Renewal Letter 64
Consent No. 2p - Royder/Live Oak Sewer Extension Project
(WF1369908)Amendment to Resolution Determining Need for
Easement Acquisition
Coversheet revised 65
Needs Resolution 66
Map - 1 of 2 69
Map 2 of 2 70
Consent No. 2q - SH 6 Temporary Speed Limit
Coversheet revised 71
Ordinance 72
Location Map 74
Regular No. 1 - Adoption of an Ordinance creating
Reinvestment Zone #17
Coversheet revised 75
Tax Abatement Ordinance 76
Regular No. 2 - Economic Development Agreement between
the City and Strategic Behavioral Health
Coversheet revised 81
EDA - SIGNED 82
Regular No. 3 - Tax Abatement Agreement between the City
and Strategic Behavioral Health
Coversheet revised 94
Tax Abatement Agreement - SIGNED 95
Regular No. 4 - Public Hearing on the Comprehensive Plan
Amendment - Land Use and Community Character - 1402 Earl
Rudder Freeway
Coversheet revised 106
Background 109
Maps 110
Ordinance 113
Regular No. 5 - Bio-Corridor Board & Commission
Appointments
Coversheet revised 118
Article 4 119
2
CITY OF COllEGE STATION
Home ofTexas A&M University'Mayor Council members
Nancy Berry Blanche Brick
Jess Fields
Karl Mooney
John Nichols
City Manager Julie M. Schultz
David Neeley James Benham
Agenda
College Station City Council
Regular Meeting
Monday, November 19, 2012 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
.:. Presentation of The Brazos Boot trophy, officially marking A&M Consolidated 2012 football
victory over Bryan High School.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk ofthe City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Councilor staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
• November 8, 2012 Workshop
• November 8, 2012 Regular Council Meeting
b. Presentation, possible action and discussion on approving the budget of the Arts Council of the Brazos
Valley, and; presentation, possible action and discussion on approving the agreement between the City of
City Council Regular Meeting Page 2 .
Monday, November 19,2012
College Station and the Arts Council of the Brazos Valley for FY13 in the amount of $266,648 for Affiliate
funding and Annual Program and Marketing funding.
c. Presentation, possible action, and discussion on approving the budget of the George Bush Presidential
Library Foundation; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the George Bush Presidential Library Foundation for FY13 in the amount of
$69,852.
d. Presentation, possible action, and discussion on approving the budget of the Brazos Valley Bowl; and
presentation, discussion and possible action on a funding agreement between the City of College Station and
the Brazos Valley Bowl Association for FY13 in the amount of $25,000. (This item is also on workshop
agenda item #8).
e. Presentation, possible action, and discussion on approving the budget of the Memorial for all Veterans of
the Brazos Valley; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the Memorial for all Veterans of the Brazos Valley for FY 13 in the amount of
$38,500.
f. Presentation, possible action, and discussion regarding the approval of the FY
Forfeiture Audit reporting form for the College Station Police Department.
12 Chapter 59 Asset
g. Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from
Independence Harley Davidson (College Station, TX) for the amount of $88,738.90 and the trade-in of six
(6) existing 2010 Police Edition motorcycles for $8,000 each. (Bid No. 13-005)
h. Presentation, possible action and discussion regarding the approval of a resolution to update the Interlocal
Agreement for Emergency Medical Ambulance Service to respond to emergencies in Brazos County and to
establish the annual fee for FY 2013 at $161,648.
1. Presentation, possible action, and discussion regarding an annual
Equipment, in the amount of $60,375.00 for fire protective clothing.
pnce agreement with Daco Fire
J. Presentation, possible action and discussion regarding approval of a contract renewal between the City of
College Station and Brenco Marketing Corporation in the amount of $1,650,000.00 for annual estimated
purchases of gasoline and diesel fuel (Contract #10-054) and authorizing the City Manager to execute the
contract renewal on behalf of the City Council.
k. Presentation, possible action and discussion regarding an Interlocal Agreement between the City of College
Station and Robertson County for the sale of city surplus equipment in the amount of $120,000.00.
1. Presentation, possible action and discussion on a bid award for the purchase of single phase pad-mounted
distribution transformers maintained in inventory to KBS for a total of $70,524.00.
m. Presentation, possible action, and discussion regarding the approval of the construction contract (Contract
13-007) with Knife River in the amount of $645,977.00, for the construction and installation of the State
Highway 30/Copperfield Traffic Signal, and authorizing the City Manager to execute the contract on behalf
of the City Council.
City Council Regular Meeting Page 3
Monday, November 19,2012
n. Presentation, possible action and discussion regarding the approval of four Master Agreements for Real
Estate Appraisal Services: S.T. Lovett & Associates (Contract No. 13-040); Integra Realty Resources
Houston (Contract No. 13-041); Atrium Real Estate Services (Contract No. 13-042); Integra Realty
Resources -Austin (Contract No. 13-043). Approval of these agreements will authorize the City Manager
or his delegate to approve Service Orders for each project within the terms of each Master Agreement.
o. Presentation, possible action, and discussion regarding annual renewal of bid #11-69 to Knife River for the
purchase of Type D Hot Mix Asphalt for the maintenance of streets in an amount not to exceed $1,260,000
($62.00 per ton).
p. Presentation, possible action, and discussion regarding approval of an Amendment to a Resolution that will
authorize City staff to negotiate for the purchase of easements needed for the Royder/Live Oak Sewer
Extension Project.
q. Presentation, possible action, and discussion on an ordinance amending Chapter 10, Section 3, of the
College Station Code of Ordinances by changing the posted speed limit temporarily on the section of State
Highway 6 between the north City Limit line and FM 2818 to 60 mph for the duration of a Texas
Department of Transportation project to reconstruct the SH 6 entrance and exit ramps along the highway.
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals
who wish to address the City Council on a regular agenda item not posted as a public hearing shall register
with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Presentation, possible action, and discussion on the adoption of an Ordinance creating Reinvestment
Zone #17 for commercial tax abatement in the College Station Medical District.
2. Presentation, possible action, and discussion regarding an economic development agreement between
the City and Strategic Behavioral Health.
3. Presentation, possible action, and discussion regarding a tax abatement agreement between the City and
Strategic Behavioral Health.
4. Public Hearing, presentation, possible action, and discussion on an ordinance amending the College
Station Comprehensive Plan -Future Land Use & Character Map from General Suburban to Suburban
City Council Regular Meeting Page 4
Monday, November 19,2012
Commercial for the property located at 1402 Earl Rudder Freeway South; approximately 1.27 acres at
the northwest corner of Earl Rudder Freeway South and University Oaks Boulevard.
5. Presentation, possible action, and discussion on appointments of City Council and Planning & Zoning
Commission members to the BioCorridor Board.
6. Adjourn.
Iflitigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED: ~
-C~--Ml5f'--~~~-=--------"'""-~ ~
Notice is hereby given that a Regular Meeting of the City Council of the City-of College Station, Texas will be
held on the Monday, November 19, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 16th day of November, 2012 at 3:30 p.m.
~'ffn~City Secret
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas A venue, in College Station, Texas, and the City's website,
www.cstx.gov.TheAgendaandNoticearereadilyaccessibletothegeneralpublicatalltimes.Said Notice
and Agenda were posted on November 16, 2012 at 3:30 p.m. and remained so posted continuously for at least
72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by ___________
Dated this __day of _______, 2012 By________________
Subscribed and sworn to before me on this the __day of _______, 2012.
Notary Public -Brazos County, Texas My commission expires: _____
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
Mayor Council members
Nancy Berry Blanche Brick
Jess Fields
Karl Mooney
John Nichols
City Manager Julie M. Schultz
David Neeley James Benham
Agenda
College Station City Council
Regular Meeting
Monday, November 19, 2012 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation of The Brazos Boot trophy, officially marking A&M Consolidated 2012 football
victory over Bryan High School.
Presentation:
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals
who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with
the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
2.Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a.Presentation, possible action, and discussion of minutes for:
•November 8, 2012 Workshop
•November 8, 2012 Regular Council Meeting
b.Presentation,possible action and discussion on approving the budget of the Arts Council of the Brazos
Valley, and; presentation, possible action and discussion on approving the agreement between the City of
3
City Council Regular Meeting Page 2
Monday, November 19, 2012
College Station and the Arts Council of the Brazos Valley for FY13 in the amount of $266,648 for Affiliate
funding and Annual Program and Marketing funding.
c. Presentation, possible action, and discussion on approving the budget of the George Bush Presidential
Library Foundation; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the George Bush Presidential Library Foundation for FY13 in the amount of
$69,852.
d. Presentation, possible action, and discussion on approving the budget of the Brazos Valley Bowl; and
presentation, discussion and possible action on a funding agreement between the City of College Station and
the Brazos Valley Bowl Association for FY13 in the amount of $25,000. (This item is also on workshop
agenda item #8).
e. Presentation, possible action, and discussion on approving the budget of the Memorial for all Veterans of
the Brazos Valley; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the Memorial for all Veterans of the Brazos Valley for FY13 in the amount of
$38,500.
f. Presentation, possible action, and discussion regarding the approval of the FY 12 Chapter 59 Asset
Forfeiture Audit reporting form for the College Station Police Department.
g. Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from
Independence Harley Davidson (College Station, TX) for the amount of $88,738.90 and the trade-in of six
(6) existing 2010 Police Edition motorcycles for $8,000 each. (Bid No. 13-005)
h. Presentation, possible action and discussion regarding the approval of a resolution to update the Interlocal
Agreement for Emergency Medical Ambulance Service to respond to emergencies in Brazos County and to
establish the annual fee for FY 2013 at $161,648.
i. Presentation, possible action, and discussion regarding an annual price agreement with Daco Fire
Equipment, in the amount of $60,375.00 for fire protective clothing.
j. Presentation, possible action and discussion regarding approval of a contract renewal between the City of
College Station and Brenco Marketing Corporation in the amount of $1,650,000.00 for annual estimated
purchases of gasoline and diesel fuel (Contract #10-054) and authorizing the City Manager to execute the
contract renewal on behalf of the City Council.
k. Presentation, possible action and discussion regarding an Interlocal Agreement between the City of College
Station and Robertson County for the sale of city surplus equipment in the amount of $120,000.00.
l. Presentation, possible action and discussion on a bid award for the purchase of single phase pad-mounted
distribution transformers maintained in inventory to KBS for a total of $70,524.00.
m. Presentation, possible action, and discussion regarding the approval of the construction contract (Contract
13-007) with Knife River in the amount of $645,977.00, for the construction and installation of the State
Highway 30/Copperfield Traffic Signal, and authorizing the City Manager to execute the contract on behalf
of the City Council.
4
City Council Regular Meeting Page 3
Monday, November 19, 2012
n. Presentation, possible action and discussion regarding the approval of four Master Agreements for Real
Estate Appraisal Services: S.T. Lovett & Associates (Contract No. 13-040); Integra Realty Resources -
Houston (Contract No. 13-041); Atrium Real Estate Services (Contract No. 13-042); Integra Realty
Resources - Austin (Contract No. 13-043). Approval of these agreements will authorize the City Manager
or his delegate to approve Service Orders for each project within the terms of each Master Agreement.
o. Presentation, possible action, and discussion regarding annual renewal of bid #11-69 to Knife River for the
purchase of Type D Hot Mix Asphalt for the maintenance of streets in an amount not to exceed $1,260,000
($62.00 per ton).
p. Presentation, possible action, and discussion regarding approval of an Amendment to a Resolution that will
authorize City staff to negotiate for the purchase of easements needed for the Royder/Live Oak Sewer
Extension Project.
q. Presentation, possible action, and discussion on an ordinance amending Chapter 10, Section 3, of the
College Station Code of Ordinances by changing the posted speed limit temporarily on the section of State
Highway 6 between the north City Limit line and FM 2818 to 60 mph for the duration of a Texas
Department of Transportation project to reconstruct the SH 6 entrance and exit ramps along the highway.
Regular Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Regular Agenda Item. Individuals
who wish to address the City Council on a regular agenda item not posted as a public hearing shall register
with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the
lobby and at the desk of the City Secretary.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Presentation, possible action, and discussion on the adoption of an Ordinance creating Reinvestment
Zone #17 for commercial tax abatement in the College Station Medical District.
2. Presentation, possible action, and discussion regarding an economic development agreement between
the City and Strategic Behavioral Health.
3. Presentation, possible action, and discussion regarding a tax abatement agreement between the City and
Strategic Behavioral Health.
4. Public Hearing, presentation, possible action, and discussion on an ordinance amending the College
Station Comprehensive Plan –Future Land Use & Character Map from General Suburban to Suburban
5
City Council Regular Meeting Page 4
Monday, November 19, 2012
Commercial for the property located at 1402 Earl Rudder Freeway South; approximately 1.27 acres at
the northwest corner of Earl Rudder Freeway South and University Oaks Boulevard.
5. Presentation, possible action, and discussion on appointments of City Council and Planning & Zoning
Commission members to the BioCorridor Board.
6. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
City Manager
________________________________
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Monday, November 19, 2012 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 16th day of November, 2012 at 12:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on November 16, 2012 at 12:00 p.m. and remained so posted continuously for at least
72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2012 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2012.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
6
November 19, 2012
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
• November 8, 2012 Workshop
• November 8, 2012 Regular Council Meeting
Attachments:
• November 8, 2012 Workshop
• November 8, 2012 Regular Council Meeting
7
WKSHP110812 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 8, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles, absent
Julie Schultz
Dave Ruesink
City Staff:
Frank Simpson, Deputy City Manager
Carla Robinson,City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
1.Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 5:02 p.m. on Thursday,November 8, 2012 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
2.Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.087-Economic Development Negotiations, the College Station
City Council convened into Executive Session at 5:03 p.m. on Thursday, November 8, 2012 in
order to continue discussing matters pertaining to:
A.Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
•City of Bryan's application with TCEQ for water &sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan.
8
WKSHP110812 Minutes Page 2
•Chavers et a1 v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922.
•College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023.
•Shirley Maguire and Holly Maguire vs. City of College Station, Cause No. 11-0025 16-
CV-272, in the 272nd District Court of Brazos County, Texas.
•Patricia Kahlden, individ. and as rep. of the Estate of Lillie May Williams Bayless v.
Laura Sue Streigler, City of College Station and James Steven Elkins, No. 11-003172-
CV-272,in the 272ndDistrict Court of Brazos County, TX
•Claim and potential litigation related to a June 24,2011 collision with a city vehicle.
•State v. Carol Arnold, Cause Number 11-02697-CRF-85,In the 85th District Court,
Brazos County,Texas
B. Consultation with City attorney to seek legal advice; to wit:
•Legal representation for proposed municipal management district
C.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
•City Manager
•City Secretary
D. Deliberation on economic development negotiations regarding an offer of financial or other
incentives for a business prospect; to wit:
•Economic development incentives to prospect in West College Station.
•Economic development incentives to behavioral healthcare facility.
The Executive Session recessed at 6:00 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4.Special presentation of the City's signed Employer Support for the Guard and Reserve
Statement of Support.
Alison Pond, Direction of Human Resources, stated the City is military friendly and supportive
of our employee veterans. There is a three-pronged approach in how we support our veterans:
recruiting efforts, recognition of our employees, and partnering with agencies that support the
military, such as ESGR. ESGR operates within the Office of the Assistant Secretary of Defense
for Reserve Affairs. Employee veterans present were asked to stand and be recognized for their
service.
A special presentation was given to Mayor Berry in recognition of the City’s support for its
employee veterans.
5.Presentation, possible action, and discussion on items listed on the consent agenda.
9
WKSHP110812 Minutes Page 3
There were no items pulled for clarification.
6.Presentation, possible action, and discussion on the Historic Preservation Committee
semi-annual report and the goals and objectives for the coming year.
Linda Harvell, Historic Preservation Committee Chair, presented the semi-annual report,
updating the Council on the past year’s activities, which included the Historic Marker Program,
Project HOLD, and the Exploring History Luncheons. Goals for these activities were presented
to the Council for direction.
The goals of the HPC in regards to the Historic Marker Program are to step up the Historic
Marker Program, especially since next year is College Station’s 75th Anniversary.
One of the goals of the HPC in regards to Project Hold is to make Project HOLD more user
friendly.Jacob Morris, Historic Records Coordinator, along with the HPC, is working to catalog
items that have identification, i.e., names, dates, location, donor, etc. This is imperative so that
Project HOLD can be brought into compliance with commonly accepted standards used by most
archives, online databases and libraries, such as the Portal to Texas History and the Carnegie
Library.Volunteers are desperately needed to help with the scanning and cataloguing of existing
records as well as any that are donated in the future.Another goal is the Oral History
Transcription Project. Countless hours have been spent in interviewing local citizens and
government officials, documenting their recollections of what College Station was like.Many of
these have not been entered into Project HOLD due to lack of manpower.
The goals of the HPC related to the Exploring History Luncheons are to focus on the great events
that helped form the City of College Station, in observance of our 75th Anniversary and to
continue to create an awareness of the history of College Station.
A new goal of the HPC is to develop a new program called “The Traveling Trunk Show”. The
program will be designed to present programs to 3rd and 4th graders at our local elementary
schools, educating them in a fun way on the history of College Station.
For the 75th Anniversary of College Station, the HPC is planning an exhibition to be housed at
the George Bush Library October 26 through December 2013.Displays will include pictures
and historical artifacts and treasures spanning the 75 year history of College Station. On
November 2, 2013 there will be an Opening Gala at the George Bush Library.They are
encouraging graduates of AMCHS to hold their reunions on this weekend. There will be a “kick
off”of the 75th Anniversary at the George Bush Library on Saturday night.There will be a
closed event for City officials, honorees, and sponsors the first hour, and then the exhibit will be
opened to the general public immediately after. “Tell Us Your Story” is a program targeting
those citizens who were a part of College Station’s history. Stories will be shared through the
City’s website, blogs, multi-media broadcasts, media partners, exhibits and Project HOLD.
Funding for all of this will be provided through fundraising and sponsorships.
At the request of Council, Ms. Harvell will check with the Bush Library to determine whether or
not an admission fee will be charged to view the exhibit.
10
WKSHP110812 Minutes Page 4
7.Presentation, possible action, and discussion regarding transportation improvements
along the Rock Prairie Road Corridor.
Chuck Gilman, Director of Capital Projects, updated the Council on transportation improvements
along the Rock Prairie Road corridor, including the east side pavement rehabilitation, overpass,
and west side expansion.Heavy truck traffic on Rock Prairie Road East has contributed to
pavement degradation. Right-of-way for future expansion to four-lane boulevard section needs
to be acquired for SH 6 to William D. Fitch, and the right-of-way width is between 118 feet and
115 feet. They will also be acquiring a 20-foot wide public utility easement.
Rock Prairie Road East is predominately a rural residential development.Large tracts of land on
the south side are owned by the City and CSISD –Transportation Center, Park, Forestry Shop,
Landfill, etc.There are no plans to extend Barron Road to Rock Prairie in the near future. The
Bryan-College Station Metropolitan Planning Organization received $4.6 million in State
Proposition 12 funds from TXDOT and voted to allocate the funds to the expansion of the Rock
Prairie Road Overpass. The BCSMPO previously identified the Rock Prairie Road overpass as
the number one priority project in their Metropolitan Transportation Plan. The City is
responsible for funding the engineering design and environmental studies, and TXDOT will
manage the construction of the project.Final plans will be submitted to TXDOT in January
2013, and construction will begin in the spring of 2013.
Mr. Gilman discussed traffic conditions in the area, specifically
•Rock Prairie and Rio Grande are operating at Level of Service (LOS)A;
•Rock Prairie and Longmire are operating at LOS C;
•Rock Prairie and Longmire and expected to operate at LOS D in 2013; and
•Challenges at the Longmire Intersection such as traffic signal spacing, numerous left
turns/driveways, etc.
In the original Rock Prairie Road West modeling and analysis,the extensions of Normand and
Arnold were not included. However, as part of the Transportation Modeling for the Roadway
Capital Improvement Plan, the two extensions were modeled in the CIP scenario. Based on the
results of this model, these extensions had minimal impact on the overall traffic on Rock Prairie
Road.The major impacts are improved circulation and access between Rock Prairie Rock and
Graham.Based on the modeling, the extensions provided traffic volume relief to Longmire
Road,which in turn would provide future benefit to the Rock Prairie Road and Longmire
intersection.Land acquisition is in progress for this phase of the project. Funding for the design
is included in the FY2013 capital budget.Construction of the Rock Prairie Road West project is
expected to immediately follow the overpass construction.
Mayor Berry recessed the Workshop at 7:03 p.m.
The Workshop reconvened at 8:23 p.m.
8.
•
Council Calendar
Nov. 9 Grand Celebration at Post Oak Mall at Post Oak Mall, 9:00 a.m.
11
WKSHP110812 Minutes Page 5
•
•
Nov. 9 RVP Board Meeting at RVP, 12:00 p.m.
•
Nov. 11 BVVM Special Invitation -Veterans Day Observance at Louis L.Adam
Memorial Plaza, 4:00 p.m.
•
Nov. 12 IGC Meeting, Bryan Municipal Office Building -Basement Training Room,
12:00 p.m.
•
Nov. 13-16 TML Annual Conference, Grapevine, Texas, 8:00 a.m.
•
Nov. 14 BVSWMA Board Meeting at Twins Oaks Facility - 2690 SH30, 10:00 a.m.
•
Nov. 15 P&Z Workshop/Regular Meeting, Council Chambers, 6:00 p.m. (Blanche
Brick, liaison)
•
Nov. 19 City Council Executive Session/Workshop/Regular Meeting, at 4:00, 5:00,
6:00, and 7:00 p.m.
Nov. 22-23 City Offices Closed -HOLIDAY
Council reviewed the Council calendar.
9.Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Fields requested an item to discuss how the Affordable Care Act will affect
College Station. Mayor Berry said this might be a good item for the Strategic Planning retreat;
also, the Benefits sub-committee will be watching this. There was no consensus.
10.Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Arts Council Sub-committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Blinn College Brazos Valley Advisory
Committee, Brazos County Health Dept., Brazos Valley Council of Governments,
Bryan/College Station Chamber of Commerce, BVSWMA, BVWACS, Convention &
Visitors Bureau, Design Review Board, Historic Preservation Committee, Interfaith
Dialogue Association, Intergovernmental Committee, Joint Neighborhood Parking
Taskforce, Joint Relief Funding Review Committee, Landmark Commission. Library
Board, Metropolitan Planning Organization, National League of Cities, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Regional Transportation Committee for Council of Governments, Sister City Association,
TAMU Student Senate, Texas Municipal League, Youth Advisory Council, Zoning Board
of Adjustments.
Mayor Berry reported on the MPO and noted there will be a reception soon for the new
Executive Director.The RVP Board will be meeting tomorrow. She will attend the TML
Annual Conference next week.
Councilmember Brick reported on the Chamber banquet.
Councilmember Schultz reported on the National Center for Theraputics Manufacturing.
12
WKSHP110812 Minutes Page 6
Councilmember Ruesink presented a gift to the Mayor from the Salamancan students. He also
presented another gift to Mayor Berry from the Mayor of Grieswald, Germany. There will be an
adult group visiting College Station from Grieswald sometime in the spring.
Council reconvened into Executive Session at 8:43 p.m. to finish business related to personnel.
The Executive Session adjourned at 9:20 p.m. on Thursday, November 8, 2012.
No action was required from Executive Session.
11.Adjournment
MOTION:There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 9:22 p.m. on Thursday, November 8, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
13
RM110812 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
NOVEMBER 8, 2012
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles, absent
Julie Schultz
Dave Ruesink
City Staff:
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:12 p.m. on Thursday, November 8, 2012 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue,College Station, Texas
77842.
1.Pledge of Allegiance, Invocation, consider absence request.
Eagle Scout Jason Jasperson, Troop 967, led the assembly in the Pledge of Allegiance.
MOTION:Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick,the City Council voted six (6)for and none (0) opposed, to approve the absence request
from Katy-Marie Lyles. The motion carried unanimously.
Presentation by Mayor Berry proclaiming November 8, 2012 as Sister Cities International-
Salamanca Day.
14
RM110812 Minutes Page 2
Tom Arnold, Sister Cities Board, read the proclamation in Spanish, and then Mayor Berry,
accompanied by Bryan Councilmember Cortez, presented the proclamation proclaiming
November 8, 2012 as Sister Cities International -Salamanca Day to the delegation from
Salamanca, Mexico.
Citizen Comments
Kevin Prejean, 1501 Independence, representing a water/beverage company, regarding loading
and unloading zones in the Northgate area. He has been issued warnings for parking in an area
he has always used. Loading and unloading in that area, on any given day or time, could take as
long as two hours. They have to have access that provides safety for the drivers and other
people. The designated areas, as they are now, cannot be utilized in the easiest manner. HE has
been working with Lance Simms to reach a solution. They have come up with a few that may
require investment by the City. He asked for leniency until the Council has reviewed the
proposed solutions. Staff was directed keep the Council updated on the progress.
CONSENT AGENDA
2a.
•
Presentation, possible action, and discussion of minutes for:
•
October 25,2012 Workshop
October 25, 2012 Regular Council Meeting
2b. Presentation, possible action, and discussion on the third reading of Ordinance 2012-
3455,a franchise agreement with CCAA, LLC Brazos Valley Recycling and Big Dumpster;
for the collection of construction and demolition debris, recycling, and organic waste
collection from multifamily apartments and commercial business locations, and residential
roll-off construction and demolition debris collection.
2c.Presentation, possible action, and discussion regarding the approval of the construction
contract (Contract 13-003) with Dudley Construction in the amount of $369,51 0.1 0, for
the construction of the Plantation Oaks Waterline Replacement Project (WFI433732) and
authorizing the City Manager to execute the contract on behalf of the City Council.
2d. Presentation, possible action, and discussion awarding Contract #13-005 to Highway
Technologies, Inc. in the amount of $198,917.50, for the installation of roadway traffic
markings, and authorizing the City Manager to execute the contract on behalf of the City
Council.
2e.Presentation, possible action, and discussion, of Resolution 11-08-12-2e,endorsing the
University Pedestrian Improvement Project Phase II and the application for Texas
Transportation Enhancement Funding to reimburse the City for 80% of the construction
costs.
2f.Presentation, possible action, and discussion on an Addendum to Contract #12-258
between the College Station Fire Department and the T AMU Applied Exercise Science
Laboratory to include physical fitness assessments on Police Department employees as well
as Fire Department employees.
15
RM110812 Minutes Page 3
No items were pulled from the Consent Agenda.
MOTION:Upon a motion made by Councilmember Mooney and a second by Councilmember
Brick,the City Council voted six (6)for and none (0)opposed,to approve the Consent Agenda.
The motion carried unanimously.
REGULAR AGENDA
1.Public Hearing, presentation, possible action, and discussion approving Ordinance 2012-
3456,vacating and abandoning a 0.15 acre, 20-foot wide public utility easement, which is
located on Lot lR of Block 1 of the High Ridge Subdivision according to the plat recorded
in Volume 5777, Page 5 of the Deed Records of Brazos County, Texas.
At approximately 7:43 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:43 p.m.
MOTION:Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz,the City Council voted six (6)for and none (0) opposed, to adopt Ordinance 2012-3456,
vacating and abandoning a 0.15 acre, 20-foot wide public utility easement, which is located on
Lot lR of Block 1 of the High Ridge Subdivision according to the plat recorded in Volume 5777,
Page 5 of the Deed Records of Brazos County, Texas. The motion carried unanimously.
2.Public Hearing, presentation, possible action, and discussion approving Ordinance
2012-3457,vacating and abandoning 1.03 acres of right-of-way; a 0.38 acre portion of
which was conveyed via Right-of-Way Deed recorded in Volume 1162, Page 613 of the
Official Records of Brazos County, Texas; and a 0.65 acre portion dedicated by plat,
recorded in Volume 488 Pages 593 of the Official Records of Brazos County, Texas.
At approximately 7:46 p.m., Mayor Berry opened the Public Hearing.
Mike Gentry, 1515 Emerald Plaza, provided a brief presentation showing the original plat and
alignment of Emerald Parkway. When an overpass was constructed, Emerald Parkway had to be
relocated. The request is to abandon the right-of-way that is no longer in use.
There being no further comments, the Public Hearing was closed at 7:50 p.m.
MOTION:Upon a motion made by Councilmember Mooney and a second by Councilmember
Brick,the City Council voted five (5)for and none (0)opposed,with Councilmember Ruesink
absent from the dais,to adopt Ordinance 2012-3457, vacating and abandoning 1.03 acres of
right -of-way; a 0.38 acre portion of which was conveyed via Right-of-Way Deed recorded in
Volume 1162, Page 613 of the Official Records of Brazos County, Texas; and a 0.65 acre
portion dedicated by plat, recorded in Volume 488 Pages 593 of the Official Records of Brazos
County, Texas. The motion carried.
16
RM110812 Minutes Page 4
3.Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012-
3458, amending Chapter 12, "Unified Development Ordinance," Article 5, "District
Purpose Statement and Supplemental Standards," Article 7, "General Development
Standards," and Article 8, "Subdivision Design and Improvements" of the Code of
Ordinances of the City of College Station, Texas related to platting and replatting in older
residential subdivisions not designated as Neighborhood Conservation in the City's
Comprehensive Plan; and minimum parking requirements for new construction in the area
described as Area V of the Southside Area Neighborhood Plan.
At approximately 8:01 p.m., Mayor Berry opened the Public Hearing.
George Dresser, 501 Fairview, spoke in favor of the item, stating it is a reasonable compromise.
This is a logical next step to move forward with the Southside Neighborhood Plan.
There being no further comments, the Public Hearing was closed at 8:02 p.m.
MOTION:Upon a motion made by Councilmember Fields and a second by Councilmember
Schultz,the City Council voted six (6)for and none (0) opposed, to adopt Ordinance 2012-3458,
amending Chapter 12, "Unified Development Ordinance," Article 5, "District Purpose Statement
and Supplemental Standards," Article 7, "General Development Standards," and Article 8,
"Subdivision Design and Improvements" of the Code of Ordinances of the City of College
Station, Texas related to platting and replatting in older residential subdivisions not designated as
Neighborhood Conservation in the City's Comprehensive Plan; and minimum parking
requirements for new construction in the area described as Area V of the Southside Area
Neighborhood Plan. The motion carried unanimously.
4.Public Hearing, presentation, possible action, and discussion regarding Ordinance 2012-
3459,amending Chapter 12, "Unified Development Ordinance, Section 4.2, Official Zoning
Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from 0
Office, R-2 Duplex Residential, and C-3 Light Commercial to GC General Commercial for
approximately 1.1 acres located at 303 A &303 B University Drive East, 410 Nimitz Street,
and 411 & 413 Eisenhower Street.
At approximately 8:14 p.m., Mayor Berry opened the Public Hearing.
Chuck Ellison, 2902 Camille Drive, representing the applicant in the re-zoning request, stated
this project began over four years ago. The applicant began meeting with City two years ago
when they opened for business. They have been working with staff for a few months regarding
this request.
There being no further comments, the Public Hearing was closed at 8:16 p.m.
MOTION:Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney,the City Council voted six (6)for and none (0) opposed, to adopt Ordinance 2012-
3459, amending Chapter 12, "Unified Development Ordinance, Section 4.2, Official Zoning
Map" of the Code of Ordinances of the City of College Station, Texas by rezoning from 0 Office,
17
RM110812 Minutes Page 5
R-2 Duplex Residential, and C-3 Light Commercial to GC General Commercial for
approximately 1.1 acres located at 303 A &303 B University Drive East, 410 Nimitz Street, and
411 & 413 Eisenhower Street. The motion carried unanimously.
5.Public Hearing, presentation, and discussion on the creation of Reinvestment Zone #17;
and, discussion of a Draft Ordinance creating Reinvestment Zone #17 for commercial tax
abatement in the College Station Medical District.
At approximately 8:21 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:22 p.m.
No action was taken.
6.Adjournment.
MOTION:There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 8:23 p.m. on Thursday,November 8, 2012.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
18
November 19, 2012
Consent Agenda Item No. 2b
Affiliate Funding and Annual Program and Marketing Funding Agreement
with Arts Council of the Brazos Valley
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on approving the
budget of the Arts Council of the Brazos Valley, and; presentation, possible action
and discussion on approving the agreement between the City of College Station and
the Arts Council of the Brazos Valley for FY13 in the amount of $266,648 for Affiliate
funding and Annual Program and Marketing funding.
Recommendation(s): Staff recommends approval of the Arts Council budget and
the Affiliate and Annual Program and Marketing funding agreement for FY13.
Summary: As part of the 2012-2013 budget process, the City Council approved
total funding for the Arts Council of the Brazos Valley from the Hotel Tax Fund in the
amount of $300,000 to be used for Affiliate funding and Annual Program and
Marketing funding administered by the Arts Council. Upon further review, it was
determined that two of the Agencies that were recommended for funding by the Arts
Council through the Affiliate funding process were also approved to receive direct
funding through the City’s FY13 Outside Agency funding process. The Brazos Valley
Veterans Memorial was recommended by the Arts Council for $13,500 in affiliate
funding and the George Bush Presidential Library Foundation was recommended by
the Arts Council for $19,852 in affiliate funding. These agencies were also approved
for direct Outside Agency funding from the City in the amounts of $25,000 and
$50,000, respectively. As the outside agency funding agreements and policy limit
agencies to receiving funding from only one source, the above amounts requested
from the Arts Council, totaling $33,352, have been removed from the Arts Council
Affiliate Funding Agreement and have been added to the individual agency funding
agreements. This item authorizes the distribution of the remaining $266,648 to the
Arts Council for Affiliate funding and Annual Program and Marketing funding.
As part of the 2012-2013 budget process the City Council also approved $100,000
from the General Fund for operations and maintenance of the Arts Council.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2012-2013 Hotel Tax Fund Budget in the amount of $266,648. The
total of this amount is to be used to fund Arts Council Affiliates and Annual Program
and Marketing administered by the Arts Council. State law requires that the City
Council adopt the budget of any organization that is to be funded through Hotel Tax
revenue.
Attachments:
1. Arts Council of the Brazos Valley Budget (Available in the City Secretary’s
Office)
2. Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing
Funding Agreement (Available in the City Secretary’s Office)
3. Arts Council Affiliate Funding Memorandum
19
1
To:David Neeley, City Manager
From:Jeff Kersten, Executive Director Business Services
Date:November 8, 2012
Subject:FY13 Arts Council Affiliate Funding
As part of the FY13 Budget Process, Council approved funding in the amount of $255,000 from the Hotel
Tax Fund for Arts Council o f Brazos Valley (ACBV) Affiliates. These funds are distributed by the Arts
Council through a process set in place by its Annual Program and Marketing Grant Selection Committee
which meets during the month of August. The ACBV grant program is designed to provide its Affiliate
organizations with financial support for projects that make a significant contribution toward the promotion
of arts and culture in the Brazos Valley and directly enhance and promote tourism and the convention &
hotel industry. For FY13 a total of 18 Affiliates submitted grant applications, requesting a total of
$365,702 in funding. These grant applications were reviewed by a Grant Review Panel that consisted of
ACBV Staff, City of College Station citizens at large, Hotel & Convention industry professionals, and City
of College Station staff.
Each affiliate grant application was scored by the Grant Review panel based upon the Hotel Impact,
Artistic and Program Merit, Capability, Fiscal Need & Health, and Support of the Mission of the Arts
Council demonstrated by the application. Upon reviewing and scoring the applications, the Grant Review
Panel made funding recommendations for each application and submitted those recommendations to the
Arts Council Board of Directors for approval and recommendation to the City of College Station. On
September 4, 2011 the ACBV Board approved the recommendations that a total of $255,000 in approved
funding be awarded.
Upon further review, it was determined that two of the Agencies that were recommended for funding by the
Arts Council through the Affiliate funding process, were also approved to receive direct funding through
the City’s FY13 outside agency funding process. The Brazos Valley Veterans Memorial was recommended
by the Arts Council for $13,500 in affiliate funding and the George Bush Presidential Library Foundation
was recommended by the Arts Council for $19,852 in affiliate funding. These agencies were also approved
for direct outside agency funding from the City in the amounts of $25,000 and $50,000, respectively. As
the outside agency funding agreements and policy limit agencies to receiving funding from only one
source, the above amounts requested from the Arts Council, totaling $33,352, have been removed from the
Arts Council Affiliate Funding Agreement and have been added to the individual agency funding
agreements.
The following is a brief overview of each Affiliate and the grant amount recommended for funding through
the Arts Council for FY13.
The Brazos Dance Collective presents and promotes contemporary dance through performances,
demonstrations, classes, and workshops. Funding will be used for the Brazos Contemporary Dance
Festival and a Master Class and Composition Workshop. Each of these are multi-day events and it is
estimated that 30-50% of attendees will be from outside of the Brazos Valley.
Brazos Dance Collective –FY13 Grant Amount $6,000; FY12 Grant Amount $4,500
The Brazos Valley African American Museum hosts events and exhibits that provide opportunities to learn
more about African American culture and history.Funding will be used to host a meet and greet event in
Brazos Valley African American Museum –FY13 Grant Amount $3,000; No Grant Request or
Award in FY12
20
2
association with the Blues Festival and Juneteenth celebration, as well as to create and market a lecture
series in conjunction with some of the more high-profile exhibits displayed by the museum.
The Brazos Valley Chorale hosts a series of unique choral experiences, including a Pops dinner concert at
the Hilton Hotel that is attended by approximately 300 people. Additionally, funding will also be used by
the Chorale for marketing in the Brazos Valley Travel Guide that will promote local cultural and tourism
opportunities for visitors to College Station.
Brazos Valley Chorale – FY13 Grant Amount $8,000; FY12 Grant Amount $8,000
The Friends of Chamber Music provides free concerts and presentations of traditional and contemporary
chamber music. Live performances are attended by approximately 2,400 people and many performances
are rebroadcast by KAMU. Attendences are expected to increase with one main event, the Los Angeles
Guitar Quintet, scheduled for Rudder Theatre. Organization is working with local hotels to set up room
blocks for performers and musicians attending concerts from out of town.
Brazos Valley Friends of Chamber Music – FY13 Grant Amount $6,000; FY12 Grant Amount $3,500
The Brazos Valley Museum of Natural History promotes natural and cultural history through the
presentation of exhibits, educational programs, and preserving cultural artifact and natural specimen
collections. Approximately 41% of the Museum’s 25,000 annual visitors are from outside the
Bryan/College Station area, and 22.6% stayed in area hotels during their visit. In addition to supporting
exhibits, funds will be used for advertising in the Brazos Valley Travel Guide, Texas Monthly, Texas
Runner and Triathlete Magazine Guide and Brazos Family Magazine for advertisements related to
Boonville Days, the 4
Brazos Valley Museum of Natural History – FY13 Grant Amount $30,000; FY12 Grant Amount
$29,000
th
Annual Buffalo Stampede Half-marathon & 5K Race, and other museum events and
exhibits.
The Brazos Valley Symphony Society maintains a symphony of high artistic standards and promotes the
musical arts for cultural and educational purposes. The Symphony Society will host nine (9) programs and
events in FY13, impacting approximately 21,000 people. Included is the 10
Brazos Valley Symphony Society – FY13 Grant Amount $31,324; FY12 Grant Amount $25,000
th
Annual Derby Day
Fundraiser, which will be hosted at the Hilton hotel as well as a performance at the Noon Lions Club’s
Independence Day Celebration at the George Bush Presidential Library.
The Brazos Valley T.R.O.U.P.E. (Texas Repertory Of Unique Performing Arts & Entertainment) provides
a variety of artistic entertainment including improvisation shows, musicals, revues, and concerts involving
youth. Included in its programs for FY12 is a special improv conference that will include youth and their
families from all over the state as well as an event that will be held at a local hotel.
Brazos Valley T.R.O.U.P.E. – FY13 Grant Amount $15,000; FY12 Grant Amount $21,000
Brazos Valley Worldfest is a two day festival celebrating international awareness by offering cultural
displays, demonstrations, international cuisine, performances, children's crafts, educational competitions
and many other activities. Anticipated attendance this year is between 10,000-11,000 total for both days.
Funds will be used for acquiring performers for the event as well as targeted marketing outside of the
College Station area through avenues such as Texas Monthly magazine and Suddenlink media stations
throughout other parts of the state.
Brazos Valley Worldfest – FY13 Grant Amount $20,000; FY12 Grant Amount $15,000
The Brazos Writers is a non-profit organization for published and unpublished writers. Funding will be
used to host several one-day workshops open to all ages and levels of experience. Specifically, workshops
will focus on one theme or aspect of writing, including screen writing, crime writing and legal thrillers.
Workshops will be marketed through local and nonlocal media outlets.
Brazos Writers – FY13 Grant Amount $1,000; No Grant Request or Award in FY12
21
3
KAMU-FM provides informative, enlightening, and cultural programming to Central Texas, North Texas,
and beyond by providing news, public affairs programs and a variety of locally and nationally produced
musical programs. KAMU-FM promotes local arts events and programs through its Brazos Arts segment
as well as the Brazos Valley Concert Series which features concerts by various musical groups in the area.
KAMU-FM reaches approximately 350,000 people within 75-mile radius, and through its partnership with
KTRL-FM in Stephenville that reaches western portions of the Fort Worth area. Programming and area
advertising is also streamed online.
KAMU-FM – FY13 Grant Amount $32,000; FY12 Grant Amount $30,000
Mic Check is a charitable arts group that helps connect an active community of readers, writers, and critics
of contemporary, experimental, avant-garde, and neglected poetry to the general public. Funding will be
used to market and host the 2012 Texas Grand Slam Poetry Festival whose participants and attendees are
anticipated to stay in College Station area hotels.
Mic Check – FY13 Grant Amount $4,000; No Grant Request or Award in FY12
The MSC Forsyth Gallery provides lectures, tours, cultural trips, workshops, demonstrations, hands-on art
activities and other events related to the visual arts. Funding will be used solely for marketing efforts in
various traditional media resources including the OPAS Playbill, Aggieland Visitors Guide, The Battalion,
Maroon Weekly, The Eagle and the AboutTown Press. The gallery also intends to extend marketing efforts
to attract fans and visitors from schools in the SEC Athletic Conference.
MSC Forsyth Center Galleries – FY13 Grant Amount $20,000; No Grant Request or Award in FY12
StageCenter enriches the cultural base of the Brazos Valley by providing professional-quality live theatre.
Approximately 3,500 patrons are expected for performances in FY13, with approximately 25% visiting
from outside of the College Station area. Funds will be used to produce and promote six (6) unique shows
and two Murder Mystery Dinner Theater events to potential patrons outside of the Brazos Valley.
StageCenter – FY13 Grant Amount $15,000; FY12 Grant Amount $12,500
The Children’s Museum of the Brazos Valley provides a child-centered, hands-on, interactive environment
for learning and discovery. FY13 grant funds will be used for promotional expenses related to the
Museum’s Daddy Daughter Dance (held at the College Station Hilton) and to promote SEC Aggie Game
Days, which is a drop off program for children of local and out-of-town visitors during Texas A&M home
football games.
The Children’s Museum of the Brazos Valley – FY13 Grant Amount $4,000; FY12 Grant Amount
$10,000
The Theatre Company presents high-quality musical productions that are suitable for family audiences.
Approximately 13,000 people are anticipated to attend Theatre Company performances in FY13, including
individuals from 100 different cities in 10 different states. The organization is working with various hotels
and the CVB to offer “stay & play” packages through their website and various other CVBs throughout
Texas. Additionally, the Theatre Company has joined the Texas Non-Profit Theatre Association and the
American Association of Community Theatres in an effort to draw patrons from communities outside the
Brazos Valley.
Theatre Company of B/CS – FY13 Grant Amount $26,324; FY12 Grant Amount $25,000
Affiliates will be required to submit quarterly reports to the City through the ACBV. Information that will
be included on the reports includes financial information about the Affiliate as well as information
regarding the number of attendees at the Affiliate’s performances, the number of hotel stays generated by
the Affiliate’s attendees, and marketing efforts utilized by the Affiliate to bring guests from outside the
Brazos Valley to their programs.
As stated in the introduction above, funding for the following agencies was recommended by the Arts
Council, but upon further review, it was determined that these agencies were also approved to receive
direct funding through the City’s FY13 outside agency funding process. As the outside agency funding
agreements and policy limit agencies to receiving funding from only one source, the amounts
22
4
recommended by the Arts Council have been removed from the Arts Council Affiliate Funding Agreement
and have been added to the individual agency funding agreements.
The Brazos Valley Veterans Memorial serves as a major educational pathway for the interpretation of the
significant contributions of veterans throughout American History. Funding will be used exclusively for
marketing efforts to further promote the Brazos Valley Veterans Memorial, the Wall of Honor, and the
Lynn Stuart Pathway, including print advertising in newspapers and magazines in selected SEC school
areas and cities with large Aggie populations.
Brazos Valley Veterans Memorial – FY13 Recommended Grant Amount $13,500 (to be included in
Brazos Valley Veterans Memorial Funding Agreement)
The George Bush Library is using funds in the 1
George Bush Library – FY13 Recommended Grant Amount $19,852 (to be included in George Bush
Library Funding Agreement) st
quarter of FY13 for a digital billboard in the Memorial
Hospital/CityCentre area of Houston that will promote the library and museum while driving visitors to the
Convention and Visitor’s Bureau (CVB) website to book hotel rooms or conventions. Advertisements will
also be placed in several new media markets to target general Texas tourism as well as new visitors
affiliated with SEC schools.
23
November 19, 2012
Consent Agenda Item No. 2c
Budget Approval and Funding Agreement with
The George Bush Presidential Library Foundation
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action, and discussion on approving the budget of
the George Bush Presidential Library Foundation; and presentation, discussion and possible
action on a funding agreement between the City of College Station and the George Bush
Presidential Library Foundation for FY13 in the amount of $69,852.
Recommendation(s): Staff recommends approval of the George Bush Presidential Library
Foundation budget and the funding agreement for FY13.
Summary: As part of the 2012-2013 budget process the City Council approved funding for
the George Bush Presidential Library Foundation in the amount of $50,000. As outlined in
the funding agreement, these funds will be used for marketing and promotional programs
directly associated with the promotion of tourism and the hotel industry in College Station.
In addition, $19,852 has been included in the agreement for marketing efforts that target
visitors from outside the Brazos Valley, primarily impacting publications in the southeastern
United States that circulate in the vicinity of other Southeastern Conference institutions.
These funds were originally requested from the Arts Council of the Brazos Valley as part of
the Affiliate funding process. As the outside agency funding agreements and policy limit
agencies to receiving funding from only one source, the amount requested from the Arts
Council has been removed from the Arts Council Affiliate Funding Agreement and added to
this funding agreement.
Budget & Financial Summary: The funds for this agreement are budgeted and available
in the 2012-2013 Hotel Tax Fund budget in the amount of $69,852. State law requires that
the City Council approve the budget of any organization that is to be funded through Hotel
Tax funds.
Attachments:
1. George Bush Presidential Library Foundation Proposed Budget (Available in City
Secretary’s Office)
2. George Bush Presidential Library Foundation Funding Agreement (Available in City
Secretary’s Office)
24
November 19, 2012
Consent Agenda Item No. 2d
Budget Approval and Funding Agreement with
the Brazos Valley Bowl Association
To: David Neeley, City Manager
From: Frank Simpson, Deputy City Manager
Agenda Caption: Presentation, possible action, and discussion on approving the budget of
the Brazos Valley Bowl; and presentation, discussion and possible action on a funding
agreement between the City of College Station and the Brazos Valley Bowl Association for
FY13 in the amount of $25,000. (This item is also on workshop agenda item #8).
Recommendation(s): Staff recommends approval of the Brazos Valley Bowl Association
budget and funding agreement for FY13.
Summary: In August 2011, Blinn College began working with the Bryan-College Station
Convention and Visitors Bureau on a proposal to bring an annual National Junior College
Athletic Association (NJCAA) Football Bowl Game to the community beginning in December
2012. The group met with Texas A&M officials and secured approval to use Kyle Field as the
host facility for the 2012 event.
On November 10, 2011 Council received a Workshop presentation on this item, and on
December 8, 2011 Council authorized the commitment of $25,000 from Hotel Occupancy
Tax funds in the event that the community was awarded a NJCAA Bowl Game. In April
2012, the NJCAA approved a junior college football bowl game to be hosted in College
Station, and the first-ever “Brazos Valley Bowl presented by Blinn College” was created.
Budget & Financial Summary: Funding for this agreement is proposed to come from the
Hotel Tax Fund. The budget for the funding agreement was not included in the FY13
Approved Budget as the final details of the agreement were not known at the time the
budget was developed. Budget for this funding agreement in the amount of $25,000 will be
included on an upcoming FY13 budget amendment. State law also requires that the City
Council approve the budget of any organization that is to be funded through the Hotel Tax.
Attachments:
1. Brazos Valley Bowl FY13 Budget (Available in City Secretary’s Office)
2. Brazos Valley Bowl FY13 HOT Funding Agreement (Available in City Secretary’s
Office)
25
November 19, 2012
Consent Agenda Item No. 2e
Budget Approval and Funding Agreement with
The Memorial for all Veterans of the Brazos Valley
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action, and discussion on approving the budget of
the Memorial for all Veterans of the Brazos Valley; and presentation, discussion and possible
action on a funding agreement between the City of College Station and the Memorial for all
Veterans of the Brazos Valley for FY13 in the amount of $38,500.
Recommendation(s): Staff recommends approval of the Memorial for all Veterans of the
Brazos Valley budget and the funding agreement for FY13.
Summary: As part of the 2012-2013 budget process the City Council approved funding for
the Memorial for all Veterans of the Brazos Valley in the amount of $25,000. As outlined in
the funding agreement, this will be used for the funding and design of a Vietnam War
Memorial along the Lynn Stuart Pathway at Veterans Park. In addition, $13,500 has been
included in the agreement for marketing efforts to promote the Brazos Valley Veterans
Memorial, the Wall of Honor, and the Lynn Stuart Pathway. These funds were originally
requested from the Arts Council of the Brazos Valley as part of the Affiliate funding process.
As the outside agency funding agreements and policy limit agencies to receiving funding
from only one source, the amount requested from the Arts Council has been removed from
the Arts Council Affiliate Funding Agreement and added to this funding agreement.
Budget & Financial Summary: The funds for this agreement are available in the Fiscal
Year 2013 Hotel Tax Fund Budget. A total of $25,000 is to be used for the funding and
design of a Vietnam War Memorial at Veterans Park which is directly associated with the
promotion of tourism and historic preservation in the City of College Station. A total of
$13,500 is to be used for marketing efforts to market and promote the Brazos Valley
Veterans Memorial and Lynn Stuart Pathway. State law requires that the City Council
approve the budget of any organization that is to be funded through the Hotel Tax.
Attachments:
1. The Memorial for all Veterans of the Brazos Valley FY13 Budget (Available in City
Secretary’s Office)
2. The Memorial for all Veterans of the Brazos Valley FY13 Funding Agreement
(Available in City Secretary’s Office)
26
November 19, 2012
Consent Agenda Item No. 2f
Asset Forfeiture Audit Reporting Form
To: David Neeley, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
the FY 12 Chapter 59 Asset Forfeiture Audit reporting form for the College Station Police
Department.
Relationship to Strategic Goals: Goal I. Financially sustainable city providing response to
core services and infrastructure.
Recommendation(s): Acceptance of Report
Summary: All law enforcement agencies who receive proceeds or property under Chapter
59 of the Code of Criminal Procedures – Forfeiture of Contraband, shall account for the
seizure, forfeiture, receipt, and specific expenditure of all such proceeds and property in an
audit, which is to be performed annually by the commissioners court or governing body of a
municipality, as appropriate. The annual period of the audit for a law enforcement agency
is the fiscal year of the municipality. The audit shall be completed on a form provided by
the Attorney General. Certified copies of the audit shall be delivered by the law
enforcement agency to the Comptroller’s office and the Attorney General no later than the
60th
day after the date on which the annual period that is the subject of the audit ends.
This audit and subsequent report did not reveal any areas of concern and is submitted as an
administrative requirement by the State.
Budget & Financial Summary: Separate seizure fund. There is no impact upon the
General Fund.
Attachments:
1. FY 2012 Chapter 59 Asset Forfeiture Report by Law Enforcement Agency
27
28
29
30
31
32
33
34
November 19, 2012
Consent Agenda Item No. 2g
Police Motorcycle Purchase
To: David Neeley, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion on the purchase of five (5) Police
motorcycles from Independence Harley Davidson (College Station, TX) for the amount of
$88,738.90 and the trade-in of six (6) existing 2010 Police Edition motorcycles for $8,000 each.
(Bid No. 13-005)
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation(s): Recommend award to the lowest, responsible bidder meeting
specifications, Independence Harley Davidson of College Station and acceptance of the trade
offer on the six retired 2010 model motorcycles.
Summary: This purchase is to replace five (5) Harley Davidson police motorcycles which have
been purchased on a three-year cycle. We received only one bid from Independence Harley
Davidson/Buell of College Station, TX. Independence Harley Davidson/Buell of College Station
performs all mechanical maintenance at their local dealership. Independence has also offered
to take our 2010 motorcycles in trade, at $8000 each. This will significantly reduce staff’s time
and costs associated with selling these motorcycles through a municipal or private auction
company.
Budget & Financial Summary: The purchase of these motorcycles will be funded out of the
Equipment Replacement Fund. The total purchase amount of $88,738.90 includes five (5) 2013
motorcycles and costs associated with: the installation of City-owned equipment, the provision
and installation of Harley Davidson equipment and an optional one-year extended service plan.
As part of the bid, Independence Harley Davidson / Buell of College Station has agreed to
$8,000 trade-in allowance for six (6) 2010 Harley Davidson police motorcycles for a total of
$48,000.
Contingent upon City Council approval of the purchase of the motorcycles and trade in
agreement, additional purchases, totaling approximately $22,902, will also be required to
complete the customization of each unit for law enforcement use. Approximately $4,750 will
be for purchases with various vendors for miscellaneous accessories and services and $18,152
will be for law enforcement equipment (sirens, lights, speakers, etc.) that will be purchased
from G.T Distributors through the Buy board Purchasing Cooperative (Contract #363-10).
$116,000 was included in the FY13 Approved Budget for the purchase of four (4) motorcycles.
The total purchase of five (5) motorcycles and associated equipment is $111,640.85. Due to the
favorable bids received, the Police Department is able to purchase five motorcycles within the
amount budgeted for the purchase of four. All five motorcycles are due for replacement.
Attachments:
1.) Bid Tabulation Sheet
35
City of College Station - Purchasing Division
Bid Tabulation for #13-005
"Purchase of Five (5) Police Motorcycles"
Open Date: Monday, October 22, 2012 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE
1 5 EA 2013 Harley Davidson Road King Motorcycle or Equal $14,331.08 $71,655.40
2 5 EA Cost to install City-owned equipment $990.00 $4,950.00
3 5 EA Cost to provide/install miscellaneous equipment $1,706.70 $8,533.50
A.1 5 EA Add: Additional one-year extended warranty $720.00 $3,600.00
A.2 5 EA
Deduct: Guaranteed repurchase price for the 2013 motorcycles at
the end of three (3) years $8,000.00 $40,000.00
A.3 6 EA
Deduct: Trade-in price for six (6) existing 2010 Harley Davidson
Road King motorcycles $8,000.00 $48,000.00
$85,138.90
Independence Harley
Davidson
(College Station, TX)
ADD/DEDUCT BID ITEMS
BASE BID
TOTAL BASE BID
Page 1 of 136
November 19, 2012
Consent Agenda Item No. 2h
Interlocal Agreement for Emergency Medical Ambulance Service to Brazos County
To: David Neeley, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding the approval of a
resolution to update the Interlocal Agreement for Emergency Medical Ambulance Service to
respond to emergencies in Brazos County and to establish the annual fee for FY 2013 at
$161,648.
Relationship to Strategic Goals: Financially Sustainable City, Core Services and
Infrastructure.
Recommendation(s): Staff recommends approval of the resolution.
Summary: The City of College Station currently provides Emergency Medical Ambulance
Service to emergencies in Brazos County. The new established amount of $161,648 will be
paid in quarterly installments of $40,412. The new established annual fee for 2013 will
represent a collection rate of 100% cost recovery for the Emergency Medical calls that we
respond to in Brazos County in accordance with our current fee schedule. This amount
represents a decrease of $54,582 from the FY 2011 amount of $216,230. This decrease is a
result of the fact that there were less emergency medical calls in Brazos County from the
previous year and increased collections for Emergency Medical calls.
A meeting was recently conducted with newly appointed Bryan Fire Chief Randy McGregor,
Fire Chief R.B. Alley and Brazos County Judge Duane Peters to establish the 2013 annual
fee.
Budget & Financial Summary: Brazos County will pay the City of College Station
$161,648 to provide Emergency Medical Services to the county for FY 2013.
Reviewed and Approved by Legal: Yes
Attachments:
Resolution
Interlocal Agreement
Response Map Exhibit A
37
38
39
40
41
42
43
44
November 19, 2012
Consent Agenda Item No. 2i
Annual price agreement for the purchase of protective clothing.
To: David Neeley, City Manager
From: R. B Alley III, Fire Chief
Agenda Caption: Presentation, possible action, and discussion regarding an annual price
agreement with Daco Fire Equipment, in the amount of $60,375.00 for fire protective
clothing.
Relationship to Strategic Goals: Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of this contract.
Summary: Purchases will be made from Daco Fire through Buyboard Contract #363-10.
Each product and service on the Buyboard has been carefully and competitively bid and
awarded based on Texas Statutes by the Local Government Purchasing Cooperative. This
cooperative is administered by the Texas Association of School Boards and is endorsed by
the Texas Municipal League and the Texas Association of Counties.
Budget & Financial Summary: Funds are budgeted for 35 replacement gear sets in the
FY13 annual budget in accounts 001-4251-562-2550 and 001-4253-568-2550.
Reviewed and Approved by Legal: Yes
Attachments:
1. Daco fire equip quote
2. Resolution
45
Estimate
Date
10/2/2012
Estimate #
919
Name / Address
COLLEGE STATION, CITY OF
P.O. BOX 9960
COLLEGE STATION, TX 77842
Ship To
COLLEGE STAION FIRE DEPT.
BEKIE CHARANZA
300 KRENEK TAP ROAD
COLLEGE STATION, TX 77845
DACO FIRE EQUIPMENT
201 AVE R
PO BOX 5006
LUBBOCK, TX 79408
Terms
Net 30
Rep
LLF
FOB
Phone #
806-763-0808
Fax #
806-763-9151
Total
Subtotal
Sales Tax (0.0%)
Item Description Qty Rate Total
LIOCLTM-32 LIBERTY COAT, 32"35 1,023.00 35,805.00
LIOPLBM LIBERTY PANT 35 702.00 24,570.00
BUY BOARD CONTRACT # 363-10
PER TECHINCAL SPECS DATED 7-31-12, PBI MAX
NATURAL OUTER SHELL, CROSSTECH BLACK
MOISTURE BARRIER
PRICE INCLUDES FREIGHT
PRICING GOOD THROUGH 9-30-13
$60,375.00
$60,375.00
$0.00
46
47
November 19, 2012
Consent Agenda Item No. 2j
Annual Contract for Gasoline and Diesel Fuel
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion regarding approval of a
contract renewal between the City of College Station and Brenco Marketing Corporation in
the amount of $1,650,000.00 for annual estimated purchases of gasoline and diesel fuel
(Contract #10-054) and authorizing the City Manager to execute the contract renewal on
behalf of the City Council.
Relationship to Strategic Goals: (Select all that apply)
1. Financially Sustainable City
2. Core Services and Infrastructure
3. Improving Transportation
4. Sustainable City
Recommendation(s): Staff recommends approval of the contract renewal and
authorization for the City Manager to execute the contract renewal.
Summary: The contract has firm fixed prices for profit and delivery, allowing the City to
pay cost (which fluctuates) plus markup. The terms and conditions of the original
agreement remain unchanged for the renewal term. The annual estimated expenditures are
based on historical annual fuel usage and expenses. Texas A&M University formally solicited
bids for gasoline and diesel fuel for itself and on behalf of several local agencies including:
City of College Station, City of Bryan, Brazos County, Bryan ISD and College Station ISD.
Four (4) sealed bids were received and opened on July 20, 2009. Brenco Marketing
Corporation’s bid offered the best value meeting specifications.
This renewal agreement will allow the City to renew the agreement for a term of one year,
December 20, 2012 through December 19, 2013. This is the third of four possible renewal
terms available. Fuel is placed in inventory and is available at two (2) locations: Public
Works Fleet Operations and Public Utilities Warehouse.
Budget & Financial Summary: Funds are available and budgeted in each fund.
Expenses are charged to the appropriate fund/department as fuel is used. This renewal is a
6.31% increase over the previous year.
Reviewed and Approved by Legal: Yes
Attachments: Renewal Letter Acceptance
48
RENEWAL ACCEPTANCE 3
By signing herewith, I acknowledge and agree to renew contract #10-054~C.\)an annual price
contract for diesel fuel and gasoline for the amount of $1,650,000.00 in accordance with all
terms and conditions previously agreed to and accepted.
I understand this renewal term will be for the period beginning December 20, 2012 through
December 19, 2013.
BRENC~ 10--~-/2-
DATE~resencitiVe
CITY OF COLLEGE STATION
City Manager DATE
APPROVED
DATE
November 19, 2012
Consent Agenda Item No. 2k
Interlocal Agreement with Robertson County
To: David Neeley, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion regarding an Interlocal
Agreement between the City of College Station and Robertson County for the sale of city
surplus equipment in the amount of $120,000.00.
Relationship to Strategic Goals: Financially Sustainable City
Recommendation(s): Staff recommends approval of the Interlocal Agreement.
Summary: This agreement would authorize the City of College Station and Robertson
County to enter into a mutually satisfactory agreement for the sale and purchase of an
Entyre Variable Hopper Chip Spreader and a Ford Entyre Asphalt Spreader. The City wishes
to sell this equipment and Robertson County wishes to buy the equipment.
Robertson County shall pay to College Station EIGHTY THOUSAND and NO/100
($80,000.00) for the purchase of the Entyre Variable Hopper Chip Spreader and FORTY
THOUSAND and NO/100 ($40,000.00) for the Ford Entyre Asphalt Spreader. The total
amount of ONE HUNDRED TWENTY THOUSAND and NO/100 ($120,000.00) will be paid to
the City of College Station.
Budget & Financial Summary: No expenses will be incurred to approve the Interlocal
Agreement. Proceeds from the sale of the equipment will be deposited into the City’s
Equipment Replacement Fund.
Reviewed and Approved by Legal: Yes
Attachments: Interlocal Agreement between City of College Station and Robertson County
49
50
51
52
53
November 19, 2012
Consent Agenda Item No. 2L
Purchase of Single Phase Transformers
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on a bid award for the
purchase of single phase pad-mounted distribution transformers maintained in inventory to
KBS for a total of $70,524.00.
Relationship to Strategic Goals: Core Services and Infrastructure
Recommendation(s): Recommend award to the lowest responsible bidder providing the
best value to the City as follows:
Item 1: KBS $29,700.00
Item 2: KBS $19,512.00
Item 3: KBS $21,312.00
TOTAL $70,524.00
Summary: Six (6) sealed competitive bids were received and opened on November 2,
2012. KBS was the lowest responsible bidder for all three bid items. Upon Council approval,
purchase orders will be issued to the vendor recommended for award. The transformers will
be placed and maintained in the electrical inventory and expensed as necessary.
Budget & Financial Summary: Funds are budgeted and available in the Electrical Fund.
Various projects may be expensed as supplies are pulled from inventory and issued.
Reviewed and Approved by Legal: N/A
Attachments: Bid Tabulation #13-014
54
City of College Station - Purchasing Division
Bid Tabulation for #13-014
"Purchase of Single Phase Transformers"
Open Date: Friday November 2, 2012 @ 2:00 p.m.
Order Quantity:20
INVENTORY #:285-086-00031
HD Supply #1 GE Prolec $1,900.00 $38,000.00 $2,382.06 7
HD Supply #2 Ermco $1,577.00 $31,540.00 $2,069.34 8-11
HD Supply #3 GE Prolec $1,526.00 $30,520.00 $2,008.06 8
KBS #1 Cooper $3,176.00 $63,520.00 $3,682.69 6-8
KBS #2 Ermco $1,485.00 $29,700.00 $1,977.34 8-10
Priester-Mell &Nicholson Central Moloney $1,752.00 $35,040.00 $2,252.43 10-12
TEC #1 GE Prolec $1,855.00 $37,100.00 $2,337.06 8
TEC #2 Ermco $1,501.00 $30,020.00 $1,993.34 8-10
Techline Howard $1,710.00 $34,200.00 $2,185.81 7-9
Wesco ABB $1,815.00 $36,300.00 $2,286.13 8-10
winning bid
ITEM NUMBER: 1
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM DESCRIPTION: 25 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
55
City of College Station - Purchasing Division
Bid Tabulation for #13-014
"Purchase of Single Phase Transformers"
Open Date: Friday November 2, 2012 @ 2:00 p.m.
Order Quantity:12
INVENTORY #:285-086-00059
HD Supply #1 GE Prolec $2,092.00 $25,104.00 $2,756.75 7
HD Supply #2 Ermco $1,699.00 $20,388.00 $2,367.48 8-11
HD Supply #3 GE Prolec $1,662.00 $19,944.00 $2,326.75 8
KBS #1 Cooper $3,394.00 $40,728.00 $4,088.39 6-8
KBS #2 Ermco $1,626.00 $19,512.00 $2,294.48 8-10
Priester-Mell &Nicholson Central Moloney $1,936.00 $23,232.00 $2,601.09 10-12
TEC #1 GE Prolec $2,005.00 $24,060.00 $2,669.75 8
TEC #2 Ermco $1,645.00 $19,740.00 $2,313.48 8-10
Techline Howard $1,974.00 $23,688.00 $2,628.16 7-9
Wesco ABB $1,909.00 $22,908.00 $2,591.16 8-10
winning bid
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER: 2
ITEM DESCRIPTION: 37.5 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
56
City of College Station - Purchasing Division
Bid Tabulation for #13-014
"Purchase of Single Phase Transformers"
Open Date: Friday November 2, 2012 @ 2:00 p.m.
Order Quantity:12
INVENTORY #:285-086-00032
HD Supply #1 GE Prolec $2,117.00 $25,404.00 $2,951.09 7
HD Supply #2 Ermco $1,872.52 $22,470.24 $2,710.01 8-11
HD Supply #3 GE Prolec $1,799.00 $21,588.00 $2,633.09 8
KBS #1 Cooper $3,788.00 $45,456.00 $4,620.83 6-8
KBS #2 Ermco $1,776.00 $21,312.00 $2,613.49 8-10
Priester-Mell &Nicholson Central Moloney $2,089.00 $25,068.00 $2,921.18 10-12
TEC #1 GE Prolec $2,115.00 $0.00 $2,949.09 8
TEC #2 Ermco $1,795.00 $21,540.00 $2,632.49 8-10
Techline Howard $2,095.00 $25,140.00 $2,910.06 7-9
Wesco ABB $2,161.00 $25,932.00 $2,999.72 8-10
winning bid
Total Owning
Cost (TOC)
DELIVERY
(weeks)
ITEM NUMBER: 3
ITEM DESCRIPTION: 50 KVA Padmount Transformer 240/120
BIDDER MANUFACTURER UNIT PRICE EXTENDED
PRICE
57
City of College Station - Purchasing Division
Bid Tabulation for #13-014
"Purchase of Single Phase Transformers"
Open Date: Friday November 2, 2012 @ 2:00 p.m.
SUMMARY
Vendor Manufacturer Quantity Unit Price Total Delivery
Item #1
25 KVA Padmount Transformer 240/120 KBS Ermco 20 $1,485.00 $29,700.00 8-10 weeks
Inventory #285-086-00031
Item #2
37.5 KVA Padmount Transformer 240/120 KBS Ermco 12 $1,626.00 $19,512.00 8-10 weeks
Inventory #285-086-00059
Item #3
50 KVA Padmount Transformer 240/120 KBS Ermco 12 $1,776.00 $21,312.00 8-10 weeks
Inventory #285-086-00032
GRAND TOTAL KBS $70,524
58
November 19, 2012
Consent Agenda Item No. 2m
Project No. ST 1106
State Highway 30/Copperfield Traffic Signal
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
the construction contract (Contract 13-007) with Knife River in the amount of $645,977.00,
for the construction and installation of the State Highway 30/Copperfield Traffic Signal, and
authorizing the City Manager to execute the contract on behalf of the City Council.
Relationship to Strategic Goals:
• Core Services and Infrastructure - Efficiently, effectively, and strategically placed and
delivered core services and infrastructure that maintain citizens health, safety, and
general welfare and enables the City’s economic growth and physical development.
• Improving Mobility-Safe, efficient and well connected multi-modal transportation
system designed to contribute to a high-quality of life and be sensitive to
surrounding uses.
Recommendation(s): Staff recommends approval of the construction contract and
authorizing the City Manager to execute the contract on behalf of the City Council.
Summary: The intersection at State Highway 30 and Copperfield Parkway was studied in
2009 to determine the need for signalization and the results of that study confirmed the
need for a traffic signal. This construction contract is for the installation of the traffic signal
and the construction of the necessary widening of the pavement along State Highway 30 to
accommodate the traffic signal and turn lanes.
Budget & Financial Summary: Funds in the amount of $777,000 are budgeted for this
project in the Streets Capital Projects Fund. Funds in the amount of $65,984.00 have been
expended or committed to date leaving $711,016.00 for this contract and future expenses.
Reviewed and Approved by Legal: Yes
Attachments:
1.) Construction Contract – On file in the City Secretary’s Office
2.) Project Location Map
59
Vista LnOld Ti RoadCopperfield ParkwayLori LaneAlleyLinda LaneCrescent Pointe ParkwayRanchero RoadMomentum BoulevardBuena VistaLonetree DrivePamela LaneMyth LaneVeteran s P arkwayMarcy LaneCrescent Ridge DriveAlleyAlleyHarvey RoadUniversity Drive East0600 1,200300Feet±60
November 19, 2012
Consent Agenda Item No. 2n
Real Estate Appraisal Services
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding the approval of
four Master Agreements for Real Estate Appraisal Services: S.T. Lovett & Associates
(Contract No. 13-040); Integra Realty Resources - Houston (Contract No. 13-041); Atrium
Real Estate Services (Contract No. 13-042); Integra Realty Resources - Austin (Contract No.
13-043). Approval of these agreements will authorize the City Manager or his delegate to
approve Service Orders for each project within the terms of each Master Agreement.
Relationship to Strategic Goals: Core Services and Infrastructure – Plan for and invest
in infrastructure, facilities, personnel, and equipment necessary to meet projected needs
and opportunities.
Recommendation(s): Staff recommends approval of the Master Agreements.
Summary: Typical appraisal assignments include the appraisal of public utility
easements; the appraisal of partial fee simple takings; the appraisal of tracts for
greenways, park land and other municipal uses.
In 2009, the City issued a Request for Proposal of Real Estate Appraisal Services, RFP No.
09-69. Multiple firms responded to RFP No. 09-69, and three firms were selected to provide
appraisal services. At that time, each Master Agreement had a not to exceed amount of
$50,000. The contracts for S.T. Lovett & Associates and Holtkamp Realty Consultants were
renewed twice, while the contract for JMP Land Services was not renewed after the first
year. Recently there has been a decrease in responsiveness due to the workload of the
appraisal firms; therefore, staff concluded that having four firms available to provide
appraisal services will better meet the needs of the City.
In 2012, staff issued a Request for Proposal of Real Estate Appraisal Services, RFP No. 12-
094. In response to the RFP, six proposals were received. Based on cumulative rankings
resulting from evaluations of the proposals, four real estate appraisal firms have been
selected to prepare real estate appraisal reports and provide real estate consulting services
to the City:
• S.T. Lovett & Associates
• Integra Realty Resources - Houston
• Atrium Real Estate Services
• Integra Realty Resources - Austin
Each agreement will have a not to exceed amount of $35,000 and the option to renew the
contract for up to two (2) additional one (1) year terms (total of three (3) years).
Budget & Financial Summary: Funds for appraisal services are budgeted for in the
various funds out of which the land will be purchased. In the case of land purchases for
capital projects, the funds are budgeted as part of the capital project.
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Reviewed and Approved by Legal: Yes
Attachments (on file in City Secretary’s office):
1. Master Agreement - S.T. Lovett & Associates
2. Master Agreement - Integra Realty Resources - Houston
3. Master Agreement - Atrium Real Estate Services
4. Master Agreement - Integra Realty Resources - Austin
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November 19, 2012
Consent Agenda Item No. 2o
Renewal of Hot Mix Asphalt Price Agreement
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding annual
renewal of bid #11-69 to Knife River for the purchase of Type D Hot Mix Asphalt for
the maintenance of streets in an amount not to exceed $1,260,000 ($62.00 per ton).
Relationship to Strategic Goals: Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the bid renewal to Knife River.
Summary: Knife River submitted the only bid for a price agreement to provide Type
D Hot Mix Asphalt for the maintenance of streets in the City. The bid was for the
purchase of hot mix asphalt to be picked up at the production plant. Due to the
rising petroleum prices the bid was requested as both an annual agreement and an
alternate six month agreement. This is the fourth renewal of the contract as it has
been previously renewed in 6 month increments.
Knife River has agreed to the one year renewal. The contract supports maintenance
operations in the Street Maintenance Division. HMAC-Type D is the primary material
used in the repair of asphalt pavement streets. It is used in both the asphalt base
failure repair operations and by the crew of the Bergkamp pothole repair truck. The
material needs to be purchased within a 40 mile radius of the City to maintain the
optimum temperature of the mix and the proper chemical makeup.
Budget & Financial Summary: Funding is available in the operating budget of the
Street Maintenance Division.
Attachments: Renewal letter
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"
****************************************************************************** RENEWAL ACCEPTANCE By signing herewith, I acknowledge and agree to renew Bid No. 11-69, for Type D Hot Mix to be picked up by City crews, in accordance with all tenus and conditions previously agreed to and accepted for an amount not to exceed One Million Two Hundred Sixty Thousand Dollars and 00/100 ($1,260,000.00). I understand this renewal tenu will be for a full one year term beginning December 8, 2012 through December 7, 2013.
KNIFE RIVER CORP., SOUTH CITY OF COLLEGE STATION
November 19, 2012
Consent Agenda Item No. 2p
Royder/Live Oak Sewer Extension Project (WF1369908)
Amendment to Resolution Determining Need for Easement Acquisition
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of an
Amendment to a Resolution that will authorize City staff to negotiate for the purchase of
easements needed for the Royder/Live Oak Sewer Extension Project.
Relationship to Strategic Goals: Core Services and Infrastructure - Plan for and invest in
infrastructure, facilities, services, personnel and equipment necessary to meet projected
needs and opportunities.
Recommendation(s): Staff recommends Council approval of the Amendment to
Resolution Determining Public Need and Necessity.
Summary: Council previously approved a Resolution authorizing the acquisition of
easements for a gravity sewer line that will provide sanitary sewer service to the recently
annexed community of Wellborn as called for in the 2011 annexation plan. A gravity sewer
line will convey wastewater collected in this area to the Creek Meadow Lift Station, located
near the intersection of Royder Road and Greens Prairie Trail. The majority of the trunk
sewer will be constructed inside existing right-of-way (Royder Road, Live Oak Street, and
McCullough Road). However, public utility easements will also be needed along the route
where public right-of-way is not accessible.
Since approval of the Resolution on March 22, 2012, property surveying has been
completed and the pipeline alignment has been adjusted based on the surveyor’s findings.
The new alignment and proposed easements are shown on the attached map. Also attached
is an Amendment to Resolution Determining Public Need and Necessity and a revised Exhibit
“A” reflecting the current properties that may require easements for the project. Approval
of this Amendment will authorize staff to negotiate for the purchase of the easements
necessary to complete the project.
Budget & Financial Summary: The budget for this project is $2,577,342. Funds in the
amount of $348,653.16 have been expended or committed to date, leaving a balance of
$2,228,688.84 for land acquisition, remaining design and construction.
Attachments:
1. Project Map (2 sheets)
2. Amendment to Resolution Determining Public Need and Necessity with Exhibit “A”
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November 19, 2012
Consent Agenda Item No. 2q
SH 6 Temporary Speed Limit
To: David Neeley, City Manager
From: Chuck Gilman, P.E., PMP, Public Works Director
Agenda Caption: Presentation, possible action, and discussion on an ordinance
amending Chapter 10, Section 3, of the College Station Code of Ordinances by changing the
posted speed limit temporarily on the section of State Highway 6 between the north City
Limit line and FM 2818 to 60 mph for the duration of a Texas Department of Transportation
project to reconstruct the SH 6 entrance and exit ramps along the highway.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: The Texas Department of Transportation (TxDOT) is beginning a project to
reconstruct the entrance and exit ramps of State Highway 6 from FM 2818 in College
Station to FM 158 (William J. Bryan) in Bryan. The project will remove the current
“diamond” ramp configuration around the interchanges and replace them with an “x-ramp”
configuration. This new configuration improves safety and provides more storage capacity
for the signalized intersections along the corridor. Additionally, this configuration will match
the existing ramp configuration along the highway through the rest of College Station.
To improve safety of the construction crews in the area as well as the motoring public
traveling through the work zone, a temporarily speed limit reduction from 60 mph has been
requested by TxDOT. The construction speed zone is temporary, becoming effective when
the TxDOT construction project begins (after January 1, 2013) and expiring after the
completion of project.
Budget & Financial Summary: The passage of this ordinance will not result in any costs
to the City as TxDOT’s contractor will install and maintain the necessary speed limit signs
associated with this temporary speed reduction.
Attachments:
1. Ordinance
2. Location Map
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November 19, 2012
Regular Agenda Item No. 1
Adoption of an Ordinance creating Reinvestment Zone #17
To: David Neeley, City Manager
From: Randall Heye, Economic Development Analyst
Agenda Caption: Presentation, possible action, and discussion on the adoption of
an Ordinance creating Reinvestment Zone #17 for commercial tax abatement in the
College Station Medical District.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): Staff recommends that Council adopt an ordinance creating
Reinvestment Zone #17.
Summary: A Public Hearing and Ordinance creating a reinvestment zone are
required by state law in order to offer tax abatement with the purpose of attracting
new commercial and industrial enterprises or to encourage the retention and
expansion of existing businesses. A municipality may then enter into a tax
abatement agreement with a property owner and/or owner of a leasehold interest
within the reinvestment zone. The Public Hearing for Reinvestment Zone #17 was
held November 8, 2012 in which all required notices for the public hearing were
served as required by state law.
The proposed Tax Abatement Schedule is as follows:
1 100% 5 50%
YEAR % OF ABATEMENT YEAR % OF ABATEMENT
2 80% 6 40%
3 70% 7 30%
4 60% 8 20%
Budget & Financial Summary: The proposed tax abatement agreement will be
further discussed at the meeting.
Attachments: Tax Abatement Reinvestment Zone #17 Ordinance
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November 19, 2012
Regular Agenda Item No. 2
Economic Development Agreement between
the City and Strategic Behavioral Health
To: David Neeley, City Manager
From: Randall Heye, Economic Development Analyst
Agenda Caption: Presentation, possible action, and discussion regarding an
economic development agreement between the City and Strategic Behavioral Health.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): Staff recommends that Council receive a presentation on the
proposed economic development agreement and then consider action to approve it.
Summary: Since early spring of this year, staff began working with Strategic
Behavioral Health (SBH) to locate a specialized health hospital to the College Station
Medical District. Its professional staff will provide important services that include
psychiatric, therapeutic and substance abuse programs for individuals, groups, and
families. Many of its prospective patients currently receive treatment in Austin or
Houston; away from their respective support networks. The hospital will not only
serve as an asset to the immediate community, but also promotes the College
Station Medical District as the destination of choice for enhanced healthcare and
wellness services for the entire region.
As part of the proposed economic development agreement, SBH would make a
capital investment of $10,000,000 and operate a new 50,000 SF hospital in the
College Station Medical District. SBH would employ more than 200 employees within
three years with a total annual gross payroll of $7,696,000. Such positions would
include physicians, psychologists, therapists, nurses, and back office staff.
Budget & Financial Summary: A proposed tax abatement agreement will be
discussed at the meeting.
Attachments: Economic Development Agreement
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November 19, 2012
Regular Agenda Item No. 3
Tax Abatement Agreement between
the City and Strategic Behavioral Health
To: David Neeley, City Manager
From: Randall Heye, Economic Development Analyst
Agenda Caption: Presentation, possible action, and discussion regarding a tax
abatement agreement between the City and Strategic Behavioral Health.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): Staff recommends that Council consider action to approve
the agreement.
Summary: Since early spring of this year, staff began working with Strategic
Behavioral Health (SBH) to locate a specialized health hospital to the College Station
Medical District. Its professional staff will provide important services that include
psychiatric, therapeutic, and substance abuse programs for individuals, groups, and
families. Many of its prospective patients currently receive treatment in Austin or
Houston; away from their respective support networks. The hospital will not only
serve as an asset to the immediate community, but also promotes the College
Station Medical District as the destination of choice for enhanced healthcare and
wellness services for the entire region.
The proposed Tax Abatement Schedule is as follows:
1 100% 5 50%
YEAR % OF ABATEMENT YEAR % OF ABATEMENT
2 80% 6 40%
3 70% 7 30%
4 60% 8 20%
Budget & Financial Summary: The proposed tax abatement agreement will be
further discussed at the meeting.
Attachments: Tax Abatement Agreement
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November 19, 2012
Regular Agenda Item No. 4
Earl Rudder Freeway & University Oaks Boulevard
Comprehensive Plan Amendment
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion on an
ordinance amending the College Station Comprehensive Plan –Future Land Use & Character
Map from General Suburban to Suburban Commercial for the property located at 1402 Earl
Rudder Freeway South; approximately 1.27 acres at the northwest corner of Earl Rudder
Freeway South and University Oaks Boulevard.
Relationship to Strategic Initiatives: Core Services and Infrastructure, Neighborhood
Integrity, Diverse Growing Economy, Sustainable City
Recommendation(s): The Planning and Zoning Commission held a public hearing for this
item at their November 15, 2012 meeting. The Commission’s recommendation will be
forwarded to the Council at the November 19, 2012 meeting.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City: The
Future Land Use and Character map designates future land uses for 50 square
miles within the City limits. The proposed amendment is not a result of changed
or changing conditions in the City; rather, it is the result of closer examination
of the proposed future land uses in this portion of the City. Due to the
property’s location, size, configuration, and access, the property’s current
General Suburban designation (calling for residential development) is not
appropriate.
2. Scope of the request: The request is an amendment to the Future Land Use
and Character Map to re-designate a 1.3 acre tract located along Earl Rudder
Freeway from General Suburban to Suburban Commercial. This request was
included in the Annual Review of the Comprehensive Plan that was presented to
the Planning & Zoning Commission and City Council last month.
3. Availability of adequate information: Due to the size of the property,
additional uses permitted by the Suburban Commercial designation will have
negligible effects on existing infrastructure and services. Adequate information
is available to act on the land use amendment.
4. Consistency with the goals and strategies set forth in the Plan: The
Comprehensive Plan calls for further refinement of the Future Land Use and
Character Map through both planning studies and periodic reviews. The
proposed amendment was identified during the Annual Review of the
Comprehensive Plan.
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The Suburban Commercial designation was created to ensure that infill
development adjacent to established neighborhoods is compatible. The City
recently adopted the new Suburban Commercial zoning district that requires
compatible architecture, specific height-setback ratios, increased buffering, and
limited building size.
5. Consideration of the Future Land Use & Character and/or Thoroughfare
Plans: The City’s Comprehensive Plan describes the proposed Suburban
Commercial designation in the following way: “This land use designation is
generally for concentrations of commercial activities that cater primarily to
nearby residents versus the larger community or region. Generally, these areas
tend to be small in size and located adjacent to major roads. Design of these
structures is compatible is size, roof type and pitch, architecture, and lot
coverage with the surrounding single-family residential uses.”
The existing General Suburban Designation is described as being “for areas that
should have an intense level of development activities. These areas will tend to
consist of high-density single-family residential lots (minimum 5,000 square
feet).”
The property has frontage on the Earl Rudder Freeway frontage road and its
only access will be from the frontage road. Consideration was given to the
linear shape of the property and its minimal depth. The development of single-
family lots on the subject tract is not desirable.
6. Compatibility with the surrounding area: The property is currently zoned
R-1 Single-Family Residential and was likely designated similarly upon
annexation in the 1950s. State Highway 6 was constructed adjacent to (or
through) this property in the 1960s creating its odd shape. The surrounding
residential subdivisions developed in the 1970s. This property has remained
undeveloped.
The property is located between a residential cul-de-sac and a freeway frontage
road. Its only access is to Earl Rudder Freeway frontage road. The existing
General Suburban designation is compatible with the surrounding General
Suburban designation, however, the property’s location, access, and shape
does not lend itself to single-family development. The proposed Suburban
Commercial designation is also compatible with the surrounding General
Suburban designation and the existing single-family residential uses.
7. Impacts on infrastructure including water, wastewater, drainage, and
the transportation network: Due to the size of the property, effects on
existing infrastructure are negligible.
8. Impact on the City’s ability to provide, fund, and maintain services: Due
to the size of the property, effects on existing service levels are negligible.
9. Impact on environmentally sensitive and natural areas: No
environmentally sensitive areas exist on or adjacent to the subject tract.
10. Contribution to the overall direction and character of the community as
captured in the Plan’s vision and goals: The proposed re-designation of the
property to Suburban Commercial allows the property to be developed with a
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viable use that is compatible with the neighboring single-family residential
development.
Budget & Financial Summary: N/A
Attachments:
1. Background
2. Small Area map, Aerial, and Future Land Use & Character Map
3. Ordinance
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BACKGROUND
NOTIFICATIONS
Advertised Commission Hearing Date: November 15, 2012
Advertised Council Hearing Dates: November 19, 2012
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Contacts in support: None as of date of staff report
Contacts in opposition: None as of date of staff report
Inquiry contacts: None as of date of staff report
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Suburban R-1 Single-Family Single-Family
South
Natural Areas
Reserved, Urban
Mixed-Use
GC General
Commercial
Vacant, Plantation
Oaks Apartments
East (Across Hwy 6) General Commercial GC General
Commercial
Large-scale retail
(Sam’s Club)
West General Suburban R-1 Single-Family Single-Family
DEVELOPMENT HISTORY
Annexation: 1958
Zoning: R-1 Single-Family Residential
Final Plat: Not platted
Site development: Vacant
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November 19, 2012
Regular Agenda Item No. 5
Bio-Corridor Board & Commission Appointments
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director of Planning & Development
Services
Agenda Caption: Presentation, possible action, and discussion on appointments of City
Council and Planning & Zoning Commission members to the BioCorridor Board.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): N/A
Summary: The adoption of the BioCorridor Planned Development District on 147 acres in
College Station became complete after the City of Bryan granted an identical rezoning
ordinance for their 50 acres on October 7, 2012. The zoning and development ordinance for
the BioCorridor establishes a BioCorridor Board as a body of representatives from the cities
and the Texas A&M University System that will be able to make subjective decisions
regarding specific requests in the area (see attachment for list of powers and duties).
The ordinance calls for City Council to appoint three representatives from the City of College
Station to the Board. Membership requires that:
• One be a member of City Council and
• Two be members of the Planning and Zoning Commission.
Chairman Mike Ashfield and Commissioner Bo Miles served on the BioCorridor subcommittee
that provided staff with the guidance necessary to create the zoning proposal. At their
annual retreat, the Commission proposed that the Council consider Commissioner Miles and
Commissioner Gay for the Board. This noted, all members of the Planning and Zoning
Commission are eligible for appointment to the BioCorridor Board.
Budget & Financial Summary: N/A
Attachments:
1. Article 4 “BioCorridor Board” of the BioCorridor Planned Development District
Ordinance
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ARTICLE 4. BIOCORRIDOR BOARD
Section 4.1 Creation
ARTICLE 4. BIOCORRIDOR BOARD
4.1 Creation.
A BioCorridor Board is hereby created for the purpose of enhancing the community’s ability to
consistently review subdivision, building, and site design issues of the unique, multi-
jurisdictional BioCorridor Planned Development District. The BioCorridor Board shall bring
governing expertise from each City and a representative of Texas A&M University to bear on
these issues within the BioCorridor area.
4.2 Membership and Terms.
A. Number, Appointment.
A BioCorridor Board is hereby created to consist of seven (7) members as follows:
1. Appointment of three (3) members shall be made by the College Station City Council.
Two (2) of these appointments shall be members of the City of College Station’s
Planning and Zoning Commission. One (1) appointment shall be a member of the
College Station City Council.
2. Appointment of three (3) members shall be made by the Bryan City Council. Two (2)
of these appointments shall be members of the City of Bryan’s Planning and Zoning
Commission. One (1) appointment shall be a member of the Bryan City Council.
3. Appointment of one (1) member shall be made by the Chancellor of the Texas A&M
University System or his designee. This appointment shall be an employee of the
Texas A&M University System.
B. Terms.
1. Terms of members of the BioCorridor Board shall be for two (2) years or until their
successors are appointed.
2. Should a BioCorridor Board member no longer qualify for his or her position, that
member’s term shall be ended immediately upon such qualifying event. For example,
if an appointed Planning and Zoning Commissioner is no longer a Commissioner for the
City.
C. Vacancies.
Vacancies shall be filled by the governing entity/person responsible for the appointment.
4.3 Officers, Meetings, Quorum.
A. Officers.
A Chairperson and a Vice-Chairperson shall be selected every two years from among its
members. The Chairperson and Vice-Chairperson shall be municipal representatives and
shall not be appointees from the same municipality. The Vice-Chairperson may act as
Chairperson when the Chairperson is not available.
B. Meetings.
Members of the BioCorridor Board shall meet as needed and the Chairperson shall
designate the time and place of such meetings. All meetings of the Board where a quorum
is present shall be open to the public. The BioCorridor Board shall comply with the Open
Meetings Act.
C. Quorum.
Four (4) members shall constitute a quorum for the transaction of any business. Any
recommendations advanced to a different regulatory entity without a majority of positive
votes from those members present shall be deemed a negative recommendation.
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ARTICLE 4. BIOCORRIDOR BOARD
Section 4.3 Officers, Meetings, Quorum
D. Rules of Proceeding.
The BioCorridor Board may adopt its own rules of procedure consistent with this
Ordinance.
E. Minutes.
The BioCorridor Board shall keep minutes of its proceedings, showing the vote of each
member upon each question, or, if absent or failing to vote, indicating that fact and shall
keep records of its examinations and other official actions, all of which shall be
immediately filed in the Planning and Development Services office of the City of Bryan and
shall be a public record. A copy of all such records shall be delivered to the Planning and
Development Services office of the City of College Station by the City of Bryan within ten
(10) working days of filing.
4.4 Powers and Duties.
The BioCorridor Board shall have the following powers and duties:
A. Recommendations.
1. The BioCorridor Board shall review and make recommendations to City Staff of College
Station and Bryan regarding improvements in the public realm that further the
aesthetics, identity, and access to and within the BioCorridor Planned Development
District.
2. The BioCorridor Board shall review and make recommendations to the City’s Planning
and Zoning Commission regarding Waivers of the standards in the Subdivision Design
and Improvements article of the BioCorridor Planned Development District ordinance.
B. Final Action.
The BioCorridor Board shall hear and take final action on the following:
1. Special District Identification Signs as set forth in the BioCorridor Planned
Development District ordinance;
2. Temporary signs promoting positive communications as set forth in the BioCorridor
Planned Development District ordinance;
3. Works of art and their locations when located in public right-of-way or other public
area as set forth in the BioCorridor Planned Development District ordinance;
4. Appeal of the BioCorridor Review Committee’s determination regarding applicability of
plat requirements;
5. Appeal of the BioCorridor Review Committee’s denial of a site plan as set forth in the
Site Plan Review section of the BioCorridor Planned Development District ordinance;
6. Waivers to the dimensional requirements and number of parking spaces required in
the Off-Street Parking Requirements section of the BioCorridor Planned Development
District ordinance;
7. Appeal of the BioCorridor Review Committee’s denial of an alternative parking plan;
8. Alternative Highway Buffers Standards as allowed in the BioCorridor Planned
Development District ordinance; and
9. Appeal of the terms of the Highway Buffer Standards as set forth in the BioCorridor
Planned Development District ordinance.
4.5 Staff.
The City of College Station and the City of Bryan shall provide staff support, as needed, to the
BioCorridor Board.
A. BioCorridor Review Committee.
The BioCorridor Review Committee will provide background information and
recommendations to the Board as set forth in the BioCorridor Planned Development
District ordinance.
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ARTICLE 4. BIOCORRIDOR BOARD
Section 4.3 Officers, Meetings, Quorum
B. Administrative Support.
The City of College Station and/or the City of Bryan shall provide administrative support
functions for each meeting, such as agenda posting and the filing of minutes.
C. Planning Representative.
Where ministerial acts have not been completed, the City’s planning representative shall
ensure that the changes to plats and/or plans are completed as approved by the
BioCorridor Board.
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