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HomeMy WebLinkAboutAgendaNOTICE OF MEETING OF THE Zoning Board of Adjustment City of College Station Notice is hereby given that a regular meeting of the Zoning Board of Adjustment for the City of College Station, State of Texas, will be held on the 6`h day of February 2001 at 6:00 p.m. at Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: SEE AGENDA Posted this the 30th day of January 2001 at 4:00 p.m. CITY OF COLLEGE STATION By Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting for the Zoning Board of Adjustment Committee of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall of said College Station, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on January 30, 2001 at 4:00 p.m. Dated this day of , 2001. CITY OF COLLEGE STATION, TEXAS By Connie Hooks, City Secretary Subscribed and sworn to before me on this the day of , 2001. Notary Public- Brazos County, Texas My commission expires: Page 1 AGENDA Zoning Board ofAdjustment CITY OF COLLEGE STATION, TEXAS College Station City Hall Council Chambers 1101 Texas Avenue February 6, 2001 6:00 P.M. 1. Call to Order -Explanation of functions of the Board. 2. Consider Absence Request from meeting. t~fi John Richards 2~ Rodger Lewis 3. Consideration of meeting minutes from September 19, 2000 Workshop. 4. Consideration of meeting minutes from October 3, 2000. 5. Consideration of a front setback variance at 203 Landsburg Court, lot 12, block 22, Edelweiss 7-B. Applicant is Eugene Thompson Adair IV. 6. Consideration of a front setback variance at 200 Augsburg Court, lot 10, block 24, Edelweiss 7-B. Applicant is Eugene Thompson Adair IV. 7. Future Agenda Items. 8. Adjourn. This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretation services must be made before the meeting. To make arrangements call 409-765-3547 or (TDD) 1-800-735-2989. ~ ~ J S~ W~i ~I ~ ~ ~ ~, r ~cn, - ~ S ~~ ~~ PROC~SS FOR NOTICE OF MEETINGS The primary objective of an agenda is to provide a guide for the business that is proposed to be acted on at a given time, date and place. The agenda serves as a means of informing the public of the official business of the city. The following process shall be utilized by all departments responsible for conducting citizen committee meetings, council subcommittee meetings, and other meetings subject to the Open Meetings Act. Preparation of the A eg nda The employee preparing the agenda has the responsibility of its accuracy, completion, and distribution of the agenda. The agenda must include the committee name, date, hour, place, and subject of the meeting. It should be presented in a manner that is concise, accurate, and in a logical order that gives a clear picture of what business will be considered. Deadlines are necessary for the efficient preparation of the agenda. It is important to set a schedule with the chairman and department head for placing an item on the agenda. The city is required by ADA legislation to place a disclosure statement on meeting notices that the city's meeting facilities are accessible by the disabled. An example Notice of Meeting A critical deadline is the posting of the final agenda with the City Secretary's ffice at least five days (excluding weekends) prior to the meeting date and time. The Open Meetings Act requires that notices be posted at least 72 hours before the scheduled time of the meeting. The notice must be posted at City Hall for the public to view 24 hours a day. Following receipt of the agenda via a-mail to the Records Technician in the City Secretary's office, the Records Technician will process the agenda for posting by recording the date received by department, date posted and the preparation of notice of meeting. The department will receive an e-mail or phone call to verify receipt of agenda prior to posting. In the event the department does not receive verification from the City Secretary's office, the department is responsible for a follow-up phone call to the City Secretary's office to determine the location of the agenda. Emergency Meetings An exception to the 72-hour rule can be made in the event of an emergency meeting. Posting notice at least two hours prior to the emergency meeting is sufficient. An emergency or an urgent public necessity exists only if immediate action is required of a govemmental body because of: imminent threat to public health and safety; or 2) a reasonably unforeseeable situation. The City Attorney's office should be contacted to determine if an emergency item is allowed. Resources Open Meetings Act, Tex. Gov't Code Ann. Chapter 551 Vernon 1994).