HomeMy WebLinkAboutNRBDiscre±ionar}~ Items for NRB Reviel~~
University Lutheran (00-61)
a,i~ 9 ion
• Parking -number of spaces, layout, screening
• Bicycle Parking
• Landscaping/Streetscaping or use of street furniture or other improvements
• Architectural FeaturesBuilding Elements/Color
DRB~ TR PRC -Special Meeting Procedures Checklist
(Circle the type of meeting it is above)
Meeting Date: 3 - ,~~- D~
Call the DRB/NRB/P&Z members to get a quorum confirmed for the date and time selected.
The NRB Members are Elton Abbott, Cheryl Anz, and Richard Benning. The P&Z members have a
rotating schedule for these meetings. Their phone numbers are in the information binder in my office
or you could email all but Cheryl and Richard.
't ~ ~.a, 0~~ Chatr
Iv ~ P~at~ and Judy Warren of all ~ meetings
~~,/When scheduling meetings, allow 30 minutes prior to meeting with applicant for staff to meet.
~ Notify the applicant by phone as soon as the date and time is confirmed (Also let Brooke Brandeburg
know that there is a meeting in the Council Chambers that day)
0 Prepare the Agenda and have proofed by Natalie or Brid ette. Examples of Agendas are in the
~~0:\Group\Deve_ser\Brid/gett\NRB\Agenda.
lla Send the agenda to Vo~irt (Council Office) for posting [at least 72 hours in advance].
Schedule meeting on the appropriate staff s calendars when confirmed (CC: Kim Foutz on all NRB
meetings) `
a~ ~+~'~`
~FaX and/or mail the Qgeud3 to the applicant and others on application (if time permits).
lYd" Send all agendas to L~lalalie and J~
Packets mailed to members by the Wednesday before the meeting (or hand delivered after Wednesday)
include;
Agenda
~ Application
C~' Plans, elevation, etc.
~' Previous minutes, if applicable
f~ Previous correspondence, if applicable
~,~ ~` Cover memo, if appropriate
0d Give file, material samples, etc., to planner to prepare staff report
Ud Set up for the meeting in Council Chambers 1 hour prior to meeting:
^ Tables set up in a square
^ Tape recorder and tapes ready to record (tape recorder, microphone and blank tapes are in the
oblong cabinet between Susan and Grace's offices)
^ Identification plates on table (the box of name plates are under my desk)
`U' Planners are responsible for bringing the files and setting up easels and plans, elevations, etc.
^ Minutes
Process ASAP and fax or email to Chair for approval
Send approved copies to:
^ Attending members and staff
^ Applicants and others on application
^ Connie (by email and via interoffice)
^ Put one in the file
^ Send monthly attendance numbers and meetings hours to Mike Mullen at the end of each month.
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