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HomeMy WebLinkAboutCorrespondence E -mail Correspondence From: "Natalie" <natalie @ipsgroup.us> To: "'Molly Hitchcock "' <Mhitchcock @cstx.gov> Date: 1/9/2006 1:55:04 PM Subject: RE: Williams Lube Cell Tower Hey Molly, I just wanted to give you a head's up re: a new open record's request that I'm submitting today. Were asking for all information that the P &Z received regarding the CUP for the proposed tower on Southwest Parkway. I'm requesting all of the information that the Commission used in determining compliance with Article 6.3.T.11 "Conditional Use Permits ". Based on what we've received so far, we don't believe that the P &Z had enough information to determine the additional factors listed in 6.3.T.11. This is especially true if they were not provided with the search ring. I look forward to hearing from you soon. (I'm sure you're probably hating me about now!) Nat Natalie Thomas Ruiz, AICP IPS Group, Planning Solutions 511 University Drive, Suite 211 College Station, TX 77840 Office (979) 846 -9259 Mobile (979) 229 -6797 www.ipsgroup.us From: Angela DeLuca To: Joey Dunn; Molly Hitchcock Date: 1/9/2006 10:51:52 AM Subject: Re: Fwd: Williams Lube Cell Tower CC: Lance Simms Normally, I would advise that any information provided to Council during an open meeting is public information. However, in this instance, Council would possibly be viewing proprietary information. I wasn't 100% sure, so I contacted the attorney general's office. I spoke with Jesse Harvey. He advised that Council could review information that is proprietary without having the information subject to public disclosure. I've already sent Natalie's request to the attorney general, so they will rule on the request and let us know if the information can be released. So, yes, Molly, the answer to your question is yes. Mr. Harvey did advise that Council should be advised to be careful with their discussion of proprietary information. I would suggest that you inform Council of the proprietary information, the pending request and that the information has not been disclosed to the public. City Staff should also be very careful in presenting this information to Council, as well. For example, please don't quote information off this map. If you have any questions, please let me know. Thanks Angela »> Molly Hitchcock 1/9/2006 8:34 AM »> I believe Natalie and I have a difference of opinion on the information submitted. They turned in a propagation map with a search ring, but it was not laid over GIS (not an ordinance requirement and the application says it "should" be laid over GIS). I looked at our GIS compared to their map when it was submitted and determined that it was not necessary for them to turn it in in such a format. Though, an aerial of the area is something that is easily enough copied off for Council. Angela, isn't it correct that I can have the propoagation map information available for Council at their meeting and let them evaluate it without disclosing it to the public? Thanks! Molly From: "Natalie" <natalie @ipsgroup.us> To: "'Molly Hitchcock "' <Mhitchcock @cstx.gov> Date: 1/9/2006 9:44:42 AM Subject: RE: Williams Lube Cell Tower don't care what Reeves says about you Molly, you're alright! Thanks! Nat Natalie Thomas Ruiz, AICP IPS Group, Planning Solutions 511 University Drive, Suite 211 College Station, TX 77840 Office (979) 846 -9259 Mobile (979) 229 -6797 www.ipsgroup.us From: Molly Hitchcock [mailto:Mhitchcock @ cstx.gov] Sent: Monday, January 09, 2006 8:50 AM To: Natalie Subject: Re: Williams Lube Cell Tower Morning! Sorry I wasn't able to get back with you on Friday, but in light of this e-mail, I needed to clarify something before talking to you anyway. I'll get back with you as soon as my question is answered. Thanks! Molly From: "Natalie" <natalie @ipsgroup.us> To: "'Molly Hitchcock "' <Mhitchcock @cstx.gov> Date: 1/7/2006 12:52:24 PM Subject: Williams Lube Cell Tower Good morning Molly, I just wanted to follow -up on all of the voice -mail messages I left you on Friday. I've attached a copy of the cell tower application and highlighted the areas that were missing. (This is the provision that I asked Reeves to add after working on the Krenek Tap Road CUP with legal.) In talking to Angela on Friday, Cingular does not want the propagation map released. However, we cannot determine (much less the P &Z and Council) what alternatives are available if the search ring is proprietary information. For major WTF's, the P &Z and Council must consider the "availability of suitable alternatives and /or existing structures ". It may well show that there are no other alternatives; but, that is impossible to know without studying the area within the search ring. I understand that there may not be existing towers that can be utilized; however, there could definitely be many other locations where a stand alone cell tower facility may be more appropriate and less visible from an arterial roadway. Our request is simply to postpone the public hearing before City Council until we can resolve this issue. I think it was a big mistake that the P &Z didn't have this basic information that's required with all major WTF's. Angela believes this is not a legal issue and suggested that I work with the folks who schedule the public hearings (Dev'I Services & Connie Hooks). We don't have much time since the meeting is scheduled for this Thursday. Could you please discuss this issue with Joey, Connie, legal or whoever as soon as possible? Thanks Molly! I look forward to hearing from you. Natalie Thomas Ruiz, AICP IPS Group, Planning Solutions 511 University Drive, Suite 211 College Station, TX 77840 Office (979) 846 -9259 Mobile (979) 229 -6797 www.ipsgroup.us * *see Misc 1 for attachment ** From: "Bret Ellis" <bellis @Ifc- inc.com> To: <mhitchcock @cstx.gov> Date: 1/3/2006 9:18:14 AM Subject: RE: Brentwood Cingular proposal CC: "Brandt Dozier" bdozier c(�Ifc- inc.com We will work on getting updated photo sims ASAP! The new site plans for both the light pole and the flag pole do show a masonry fence around the compound, and have masonry detail called out. Thanks, Bret A. Ellis L. Ford Clark Inc 17314 SH249, Suite 230 Houston, Texas 77064 832 293 9077 Mobile 281 807 4188 Fax Original Message From: Brandt Dozier Sent: Tuesday, January 03, 2006 8:19 AM To: Bret Ellis Subject: FW: Brentwood Cingular proposal FYI... From: Molly i c .. a :M Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, December 29, 2005 11:06 AM To: Brandt Dozier Subject: Brentwood Cingular proposal Morning! I wanted to let you know I got a copy of the updated site plan and the sketch of the light pole. These are being forwarded to the City Council for their consideration, but the only photo simulations I have are for the flag pole with a wooden fence. At this time my report reflects that your plans are for a flag pole with a wooden screening fence, but that you have expressed a willingness to provide a Tight pole alternative and a masonry fence. You might want to have updated simulations ready for the meeting on January 12. Thanks! Molly Molly Hitchcock, AICP Planning Administrator, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) m h itchcock(acstx. gov College Station. Heart of the Research Valley. From: Molly Hitchcock To: Bret Ellis Date: 12/19/2005 12:21:48 PM Subject: RE: FW: Brentwood Cingular #573... You may send them to: Planning & Development Services City of College Station 1101 Texas Ave. College Station, TX 77840. Thanks! Molly Hitchcock, AICP Planning Administrator, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@acstx.gov »> "Bret Ellis" <bellis @Ifc- inc.com> 12/19/05 10:43 AM »> I have copies of revised ZD's (showing masonry wall light /flag pole) and a sketch from Stealth Concealment showing the pole diameter. Where should I overnight them? Bret A. Ellis L. Ford Clark Inc 17314 SH249, Suite 230 Houston, Texas 77064 From: Molly Hitchcock To: Brandt Dozier Date: 11/23/2005 2:44:50 PM Subject: Re: FW: Brentwood Cingular #573... CC: Bret EIIis Sorry for the delayed answer - -I've been out of the office. Yes, the plans came in on Monday. Thank you and have a great holiday! Molly Molly Hitchcock, AICP Senior Planner, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" <bdozier @Ifc - inc.com> 11/21/05 12:00 PM »> Molly, Did you receive these? Brandt From: Kevin T. Godwin [mailto:kgodwin @innovative - engineering. net] Sent: Saturday, November 19, 2005 1:17 PM To: Brandt Dozier Cc: Bret EIIis; Melysa Austin Subject: RE: Brentwood Cingular #573... Brandt, These revsions were sent yesterday, vies Fedex. Thanks. From: Brandt Dozier [mailto:bdozier @Ifc- inc.com] Sent: Tuesday, November 08, 2005 8:08 AM To: kgodwin@innovative-engineering.net Cc: Bret Ellis; Melysa Austin Subject: RE: Brentwood Cingular #573... Thanks. So you will get the plans in to CS? Or are you sending them to LFC? Let me know. From: Kevin T. Godwin [mailto:kgodwin @innovative - engineering. net] Sent: Monday, November 07, 2005 6:06 PM • 832 293 9077 Mobile 281 807 4188 Fax From: Molly Hitchcock To: Bret Ellis Date: 12/5/2005 2:46:53 PM Subject: RE: FW: Brentwood Cingular #573... I will have a file at the meeting that contains the documents that your company has submitted to us, in case they request any of it (inventory of sites, letter of intent to colocate, etc.). The P&Z has already been given copies of the site and landscape plans, search ring, and visual quality pics. You will have the opportunity to address the commission when they open the public hearing. Though not necessary, if you have a powerpoint, jpegs, or anything else computer - driven that you would like to use, that should be sent to us ahead of time so we can Toad it onto the computer and test it before the meeting. We also have an overhead for hard copies of items. »> "Bret EIIis" <bellis @Ifc- inc.com> 12/05/05 1:28 PM »> Will I need to bring any materials for P&Z, or will copies of everything provide be available? From: Molly Hitchcock To: Bret EIIis Date: 12/5/2005 10:58:27 AM Subject: RE: FW: Brentwood Cingular #573... Morning! Yes, the item is scheduled for P&Z at 7 p.m. on December 8 and City Council at 7 p.m. on January 12. Please let me know if you have other questions! Molly Hitchcock, AICP Planning Administrator, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcockcstx.gov »> "Bret Ellis" <bellis @Ifc- inc.com> 12/05/05 10:48 AM »> Molly, Wanted to check the dates on this site. Are we going to be on the P&Z agenda for December the 8th? Thanks, Bret A. EIIis L. Ford Clark Inc 17314 SH249, Suite 230 Houston, Texas 77064 832 293 9077 Mobile 281 807 4188 Fax To: Brandt Dozier Subject: RE: Brentwood Cingular #573... Brandt, I just reviewed the City of College Station comments. The Irrigation issues are taken care of by note 2 on sht. 05. The Fir Hydrant and Fir Lanes are clearly labeled on sht. 02. Thanks From: Molly Hitchcock To: Brandt Dozier Date: 11/4/2005 11:53:54 AM Subject: Re: Brentwood Cingular #573 CC: Bret Ellis; Melysa Austin should be good for the 11/7 deadline. We'll be sending comments (if any) and the scheduling to you on Monday. Thanks and have a great weekend! Molly Hitchcock, AICP Senior Planner, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" <bdozier @Ifc- inc.com> 11/03/05 8:58 AM »> Molly, With the plans I sent you last week, are we good to file on 11/7? Brandt S. Dozier Director of Site Development LFC, INC. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier(a�lfc- inc.com _@ \ <,_ - - -- ( *) / ( *) From: "Brandt Dozier" <bdozier @Ifc - inc.com> To: < kgodwin @innovative- engineering.net> Date: 10/11/2005 1:39:20 PM Subject: RE: Brentwood Cingular #573... CC: "Molly Hitchcock" Mhitchcock(cstx.gov Kevin, Anything on these? From: "Brandt Dozier" <bdozier @Ifc- inc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 10/10/2005 8:40:38 AM Subject: RE: Brentwood Cingular #573... CC: kgodwin (innovative- engineerinq.net Kevin...this isn't good...any suggestions? From: Molly Hitchcock To: Brandt Dozier Date: 10/10/2005 8:29:15 AM Subject: Re: Brentwood Cingular #573... CC: Kevin Godwin (E -mail) Morning! Yes, they have to be in by 10 a.m. to insure they will be reviewed this week. Thanks! Molly Hitchcock, AICP Staff Planner, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" <bdozier @Ifc- inc.com> 10/10/05 8:20 AM »> Molly, We are going to use the Land Owners existing water. Do these plans have to be in by 10:00 AM this morning, or just back to you sometime today? Brandt S. Dozier Director of Site Development LFC, INC. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier(a lfc- inc.com \ <,_ -- - ( *) / ( *) * * * * * * * * * * * * * * * * * * * * * * * ** Privilege and Confidentiality Notice * * * * * * * * * * * * * * * * * * * * * * * ** The electronic message above contains information that should be treated as confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this message is prohibited. If you have received this electronic message in error, please notify us immediately by phone at 281/807 -1441. No virus found in this outgoing message. Checked by AVG Anti - Virus. Version: 7.0.344 / Virus Database: 267.11.13/126 - Release Date: 10/9/2005 From: "Debbie Holland" <debbie.holland@lfordclarkinc.com> To: <Mhitchcock @cstx.gov> Date: 9/16/2005 2:36:39 PM Subject: RE: Brentwood #573 Molly, We have everything that is needed to file Brentwood Monday, September 19th by 10:00a.m. I will be in College Station Monday. If you have any questions, please contact me. Thanks, Debbie 409 - 673 -8117 From: "Debbie Holland" <debbie.holland@lfordclarkinc.com> To: <Mhitchcock @cstx.gov> Date: 9/16/2005 2:36:39 PM Subject: RE: Brentwood #573 Molly, I dropped off Brentwood #573 today before 10:00a.m. for submittal. Jennifer Reeves helped with getting it submitted. I also put in a check request for $200.00 that will be sent overnight. If you have any questions, please do not hesitate to call. Sincerely, Debbie Original Message From: Molly Hitchcock To: Debbie Holland Date: 9/6/2005 11:04:28 AM Subject: Re: Brentwood #573 Morning! I am also expecting a letter or memo that explains to the P&Z and Council why technological design alternatives, such as the use of microcell, cannot be utilized to accomplish the provision of the applicant's telecommunications services. You are welcome to mail your submittal - -there is no requirement to submit them person. Thanks! Molly Hitchcock, AICP Staff Planner, Planning & Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Debbie Holland" <debbie.holland @lfordclarkinc.com> 09/06/05 10:52 AM »> Molly, I will be in College Station to File Brentwood Monday, September 15th by 10:00a.m. I have 11 sets of drawings. Is there anything else that I need to file. Please contact me. Thank -you, Debbie Holland 409 - 673 -8117 From: "Brandt Dozier" <bdozier @Ifc- inc.com> To: "Molly Hitchcock (E- mail)" <Mhitchcock @cstx.gov> Date: 8/25/2005 9:18:51 AM Subject: Brentwood #573 CC: "Melysa Austin" maustin(a�lfc- inc.com Molly, Forgive me for my delayed response to your voicemail. I think we had better wait until the next round of P &Z. I still don't have the required information I sent from out last meeting implemented in the Plans back to me from the A &E Firm. Thanks. Brandt S. Dozier Director of Site Development LFC, INC. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier(..Ifc- inc.com - -- ( *) / ( *) * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * ** Privilege and Confidentiality Notice The electronic message above contains information that should be treated as confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this message is prohibited. If you have received this electronic message in error, please notify us immediately by phone at 281/807 -1441. From: "Brandt Dozier" <brandt .dozier @lfordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 7/14/2005 12:15:25 PM Subject: RE: Cingular #573 CC: "Josh Norton (E- mail)" <Jnorton @cstx.gov >, "Kevin Godwin (E- mail)" <kgodwin @innovative- engineering.net >, "Melysa Austin" Melysa .austin(q�Ifordclarkinc.com here is the attachment I was speaking about... From: "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 7/14/2005 3:02:08 PM Subject: RE: Cingular #573 CC: "Josh Norton" <Jnorton @cstx.gov >, <kgodwin @innovative- engineering.net >, "Melysa Austin" Melysa .austinIfordclarkinc.com Sounds good, thanks Molly. See you then. Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, July 14, 2005 2:56 PM To: Brandt Dozier Cc: Josh Norton; kgodwin @innovative - engineering. net; Melysa Austin Subject: RE: Cingular #573 How is 2:00 p.m. on Tuesday, 7/19? »> "Brandt Dozier" <brandt .dozier @Ifordclarkinc.com> 07/14/05 12:15 PM »> here is the attachment I was speaking about... Original Message From: Brandt Dozier Sent: Thursday, July 14, 2005 11:57 AM To: 'Molly Hitchcock' Cc: Josh Norton (E- mail); Kevin Godwin (E- mail); Melysa Austin Subject: RE: Cingular #573 Not a problem. It would probably be beneficial to do this in person. I would have preferred to have made the July 5th meeting, however, if you look at the attachments, I was not informed of this meeting until Tuesday morning, July 5th seeing that by the time it was faxed at 5:36 PM on Friday, I was not in the office, and the following Monday was a holiday. On top of that, the information on your memorandum wasn't faxed to me until 11:36 AM on July 5th. That just wasn't enough time to get the "missing information" together and drive to College Station. Hopefully we can meet all your requirements the next go around. What time next Tuesday? Brandt S. Dozier Director of Site Development LFC, Incorporated 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier(d),1fc- inc.com \ <,_ - - -- ( *)/ ( *) From: Molly Hitchcock To: Brandt Dozier Date: 7/14/2005 11:32:12 AM Subject: RE: Cingular #573 CC: Josh Norton I apologize if there has been a breakdown in communication on our side. I'm trying to figure out where our miscommunications have happened to see if there is a way to improve it in the future. Our records show that we received packets from from you on May 2 (initial submittal), June 7, and June 27. In response we sent out comments on May 9, June 17, and July 5. We met before your submittal and you attended a facilitation meeting after the first set of comments, but not the second or third. As you chose not to attend the 2nd and 3rd facilitation meetings (these aren't mandatory) and we have not heard from you regarding any of the comments, we were not aware any of them were unclear or being disputed. Perhaps it would be beneficial to reschedule the facilitation meeting from the 3rd set of comments so you can show us how the staff review comments had been addressed and we can discuss the items that were unclear. Please let me know if you would like to be put on next Tuesday afternoon's schedule, or if you would like to try to work this out via e-mail. Thanks! Molly »> "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> 07/14/05 11:14 AM »> Not that I'm aware of. I checked the last submittal I sent in against the comments on the fax. The items listed below were submitted previously. Especially on the Site Plan. Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, July 14, 2005 11:01 AM To: Brandt Dozier Cc: kgodwin @innovative - engineering. net; Melysa Austin Subject: RE: Cingular #573 From: Molly Hitchcock To: Brandt Dozier Date: 7/14/2005 11:01:06 AM Subject: RE: Cingular #573 CC: Kevin Godwin (E- mail); Melysa Austin Thanks for the quick response. It sounds like you perhaps have sent in a new submittal that as of yesterday, we have not received. Could this be the case? »> "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> 07/14/05 10:11 AM »> Thanks for the info... I think after looking at the fax I received, we have a breakdown in communication. There are items being asked for that have been previously submitted. For instance, under the Planning /Application portion of your fax, #1, 2 and 3 have been submitted. Under the Planning /Site Plan portion of your fax, #6 (minus the zoning of the parcel on the site plans) the other items have been provided. Under the Engineering portion #4, we're unclear on what is needed as it seems to have been previously provided in the site plans or simply is not in the City Records. #5, don't understand what is needed here. So, with that said, I think it would benefit our client to get these matters communicated and taken care of before we pay additional funds. Therefore, I think the #2 option listed below would be our choice. Thanks. Brandt S. Dozier Director of Site Development LFC, Incorporated 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier(cilfc -inc. com _@ - - -- ( *)/ ( *) Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, July 14, 2005 10:01 AM To: Brandt Dozier Subject: Cingular #573 Morning! I wanted to ask you about the public hearing scheduling for this tower. For this project to go to the August 4 P&Z meeting, you have until Monday, July 18 10 a.m. to turn in the required fees, materials, and corrections for this project. We hit a scheduling snag in that notification requirements for the public hearings dictate that we notify in the newspaper and that is due by noon tomorrow, June 15. We have two options: 1. We can go ahead and notify for the August 4 P&Z /August 23 CC meetings, but if all the needed fees, materials, and corrections and not ready and complete by 10 on Monday morning, we pull the item from the meeting and L. Ford Clark will have to pay a new application fee to renotify for a future meeting, or 2. We can go ahead and count on the project going to the August 18 P&Z /Sept. 8 CC. Please let me know what would you like us to do. Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcockCacsbcgov College Station. Heart of the Research Valley. From: "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 6/9/2005 8:49:10 AM Subject: RE: Cingular - Application Requirements. Molly, Kinko's requires a 24 Hour turnaround on all copies requested with compact disc...don't ask why...I'm in the dark on that one. We should have the copies back today and will overnight them to you for tomorrow's delivery. Thanks. Brandt From: "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 6/6/2005 4:50:07 PM Subject: RE: Cingular - Application Requirements. No problem...I do realize you are busy. I'll see you tomorrow. Thanks. Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @ cstx.gov] Sent: Monday, June 06, 2005 4:45 PM To: Brandt Dozier Subject: RE: Cingular - Application Requirements. I'm so sorry! I haven't replied! Please feel free to come by any time after 2 - -I'll put aside whatever I have going on. Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" < brandt .dozier @lfordclarkinc.com> 6/2/2005 3:46:41 PM »> Next Tuesday afternoon would be great. I mostly need help with the GIS portion. Thanks...oh, what time should I stop by? Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @ cstx.gov] Sent: Thursday, June 02, 2005 3:38 PM To: Brandt Dozier Subject: Re: Cingular - Application Requirements. Afternoon! You are not required to make an appointment for a submittal. You may mail it if you like. Once it's turned in, we have five days to determine if it's complete. I will be happy to meet with you to answer any questions though! How about next Tuesday afternoon? Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" < brandt .dozier @lfordclarkinc.com> 6/2/2005 2:41:15 PM »> Molly, I would like to set up a brief meeting sometime next week to hand over the information requested by the Planning Dept. I would also like someone to guide me through the GIS overlay on our Search Ring. As I know you are busy, could you spare some time next week? Brandt S. Dozier Director of Site Development L. Ford Clark, Inc. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Desk (281) 807 -4188 - Fax (281) 814 -9593 - Mobile brandtdozier@lfordclarkinc.com _@ \ <,_ - - -- ( *) / ( *) College Station. Heart of the Research Valley. College Station. Heart of the Research Valley. From: Josh Norton To: Dozier, Brandt Date: 7/19/2005 4:44:46 PM Subject: Follow up to todays facilitation meeting Brandt, This is a follow up to todays facilitation meeting, regarding the issues we discussed. 1. Asphalt or Concrete will not be required for the overall site surface material, only the entrance. Please specify the actual material. 2. Please identify the hydrant that will be used to cover this site. The hydrant must be located within 300ft from the building and the building must be covered by a 150ft arc measured from the end of the 300ft. The 300 ft must be a driveway designated as a fire lane. 3. A fire flow analysis must also be submitted for the hydrant which is to cover this site. This information can be gathered from the City of College Station Public Utilities Department (979- 764 -3690) 4. Please depict the location, material, size, slope, and meter size of the irrigation meter, line and back flow preventer. This meter will have to be in the land owners name. It may be easier to share an Irrigation Meter /System with the Williams Lube King ? ?? Hope this helps. Let me know if you need any additional information. Thanks - Josh Norton Josh Norton, E.I.T. Graduate Civil Engineer Public Works Department City of College Station P. 0. Box 9960 College Station, Texas 77842 Ph: (979) 764 -6221 Fx: (979) 764-3496 2V E -mail Correspondence From: "Brandt Dozier" <brandt.dozier@lfordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 7/14/2005 12:15:25 PM Subject: RE: Cingular #573 CC: "Josh Norton (E- mail)" <Jnorton @cstx.gov >, "Kevin Godwin (E- mail)" < kgodwin @innovative - engineering. net >, "Melysa Austin" Melysa. austin(a�Ifordclarkinc.com here is the attachment I was speaking about... From: "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 7/14/2005 3:02:08 PM Subject: RE: Cingular #573 CC: "Josh Norton" <Jnorton @cstx.gov >, < kgodwin @innovative - engineering. net >, "Melysa Austin" Melysa. austin(�Ifordclarkinc.com Sounds good, thanks Molly. See you then. Original Message From: Molly Hitchcock [mailto:Mhitchcock @ cstx.gov] Sent: Thursday, July 14, 2005 2:56 PM To: Brandt Dozier Cc: Josh Norton; kgodwin @innovative - engineering.net; Melysa Austin Subject: RE: Cingular #573 How is 2:00 p.m. on Tuesday, 7/19? »> "Brandt Dozier" < brandt .dozier @lfordclarkinc.com> 07/14/05 12:15 PM »> here is the attachment I was speaking about... Original Message From: Brandt Dozier Sent: Thursday, July 14, 2005 11:57 AM To: 'Molly Hitchcock' Cc: Josh Norton (E- mail); Kevin Godwin (E- mail); Melysa Austin Subject: RE: Cingular #573 Not a problem. It would probably be beneficial to do this in person. I would have preferred to have made the July 5th meeting, however, if you look at the attachments, I was not informed of this meeting until Tuesday morning, July 5th seeing that by the time it was faxed at 5:36 PM on Friday, I was not in the office, and the following Monday was a holiday. On top of that, the information on your memorandum wasn't faxed to me until 11:36 AM on July 5th. That just wasn't enough time to get the "missing information" together and drive to College Station. Hopefully we can meet all your requirements the next go around. What time next Tuesday? Brandt S. Dozier Director of Site Development LFC, Incorporated 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier @lfc- inc.com - - -- ( *) / ( *) From: Molly Hitchcock To: Brandt Dozier Date: 7/14/2005 11:32:12 AM Subject: RE: Cingular #573 CC: Josh Norton I apologize if there has been a breakdown in communication on our side. I'm trying to figure out where our miscommunications have happened to see if there is a way to improve it in the future. Our records show that we received packets from from you on May 2 (initial submittal), June 7, and June 27. In response we sent out comments on May 9, June 17, and July 5. We met before your submittal and you attended a facilitation meeting after the first set of comments, but not the second or third. As you chose not to attend the 2nd and 3rd facilitation meetings (these aren't mandatory) and we have not heard from you regarding any of the comments, we were not aware any of them were unclear or being disputed. Perhaps it would be beneficial to reschedule the facilitation meeting from the 3rd set of comments so you can show us how the staff review comments had been addressed and we can discuss the items that were unclear. Please let me know if you would like to be put on next Tuesday afternoon's schedule, or if you would like to try to work this out via e-mail. Thanks! Molly »> "Brandt Dozier" <brandt .dozier @Ifordclarkinc.com> 07/14/05 11:14 AM »> Not that I'm aware of. I checked the last submittal I sent in against the comments on the fax. The items listed below were submitted previously. Especially on the Site Plan. Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, July 14, 2005 11:01 AM To: Brandt Dozier Cc: kgodwin @innovative - engineering.net; Melysa Austin Subject: RE: Cingular #573 From: Molly Hitchcock To: Brandt Dozier Date: 7/14/2005 11:01:06 AM Subject: RE: Cingular #573 CC: Kevin Godwin (E- mail); Melysa Austin Thanks for the quick response. It sounds like you perhaps have sent in a new submittal that as of yesterday, we have not received. Could this be the case? »> "Brandt Dozier" <brandt.dozier@lfordclarkinc.com> 07/14/05 10:11 AM »> Thanks for the info... I think after looking at the fax I received, we have a breakdown in communication. There are items being asked for that have been previously submitted. For instance, under the Planning /Application portion of your fax, #1, 2 and 3 have been submitted. Under the Planning /Site Plan portion of your fax, #6 (minus the zoning of the parcel on the site plans) the other items have been provided. Under the Engineering portion #4, we're unclear on what is needed as it seems to have been previously provided in the site plans or simply is not in the City Records. #5, don't understand what is needed here. So, with that said, I think it would benefit our client to get these matters communicated and taken care of before we pay additional funds. Therefore, I think the #2 option listed below would be our choice. Thanks. Brandt S. Dozier Director of Site Development LFC, Incorporated 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Office (281) 807 -4188 - Fax (281) 814 -9593 - Mobile bdozier@lfc-inc.com Ifc- inc.com - - -- ( *) / ( *) Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, July 14, 2005 10:01 AM To: Brandt Dozier Subject: Cingular #573 Morning! I wanted to ask you about the public hearing scheduling for this tower. For this project to go to the August 4 P&Z meeting, you have until Monday, July 18 10 a.m. to turn in the required fees, materials, and corrections for this project. We hit a scheduling snag in that notification requirements for the public hearings dictate that we notify in the newspaper and that is due by noon tomorrow, June 15. We have two options: 1. We can go ahead and notify for the August 4 P&Z /August 23 CC meetings, but if all the needed fees, materials, and corrections and not ready and complete by 10 on Monday morning, we pull the item from the meeting and L. Ford Clark will have to pay a new application fee to renotify for a future meeting, or 2. We can go ahead and count on the project going to the August 18 P&Z /Sept. 8 CC. Please let me know what would you like us to do. Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov College Station. Heart of the Research Valley. From: "Brandt Dozier" <brandt .dozier @Ifordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 6/9/2005 8:49:10 AM Subject: RE: Cingular - Application Requirements. Molly, Kinko's requires a 24 Hour turnaround on all copies requested with compact disc...don't ask why...I'm in the dark on that one. We should have the copies back today and will overnight them to you for tomorrow's delivery. Thanks. Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Monday, June 06, 2005 4:45 PM To: Brandt Dozier Subject: RE: Cingular - Application Requirements. I'm so sorry! I haven't replied! Please feel free to come by any time after 2 - -I'II put aside whatever I have going on. Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" <brandt.dozier@lfordclarkinc.com> 6/2/2005 3:46:41 PM »> Next Tuesday afternoon would be great. I mostly need help with the GIS portion. Thanks...oh, what time should I stop by? Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, June 02, 2005 3:38 PM To: Brandt Dozier Subject: Re: Cingular - Application Requirements. Afternoon! You are not required to make an appointment for a submittal. You may mail it if you like. Once it's turned in, we have five days to determine if it's complete. I will be happy to meet with you to answer any questions though! How about next Tuesday afternoon? Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock@cstx.gov »> "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> 6/2/2005 2:41:15 PM »> Molly, I would like to set up a brief meeting sometime next week to hand over the information requested by the Planning Dept. I would also like someone to guide me through the GIS overlay on our Search Ring. As I know you are busy, could you spare some time next week? Brandt S. Dozier Director of Site Development L. Ford Clark, Inc. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Desk (281) 807 -4188 - Fax (281) 814 -9593 - Mobile brandt.dozier @lfordclarkinc.com - - -- ( *) / ( *) College Station. Heart of the Research Valley. College Station. Heart of the Research Valley. From: "Brandt Dozier" < brandt .dozier @lfordclarkinc.com> To: "Molly Hitchcock" <Mhitchcock @cstx.gov> Date: 6/6/2005 4:50:07 PM Subject: RE: Cingular - Application Requirements. No problem...I do realize you are busy. I'll see you tomorrow. Thanks. Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Monday, June 06, 2005 4:45 PM To: Brandt Dozier Subject: RE: Cingular - Application Requirements. I'm so sorry! I haven't replied! Please feel free to come by any time after 2 - -I'II put aside whatever I have going on. Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock ancstx.gov »> "Brandt Dozier" < brandt .dozier @Ifordclarkinc.com> 6/2/2005 3:46:41 PM »> Next Tuesday afternoon would be great. I mostly need help with the GIS portion. Thanks...oh, what time should I stop by? Brandt Original Message From: Molly Hitchcock [mailto:Mhitchcock @cstx.gov] Sent: Thursday, June 02, 2005 3:38 PM To: Brandt Dozier Subject: Re: Cingular - Application Requirements. Afternoon! You are not required to make an appointment for a submittal. You may mail it if you like. Once it's turned in, we have five days to determine if it's complete. I will be happy to meet with you to answer any questions though! How about next Tuesday afternoon? Thanks! Molly Molly Hitchcock, AICP Staff Planner, Development Services City of College Station 979.764.3570 979.764.3496 (f) mhitchcock @cstx.gov »> "Brandt Dozier" <brandt .dozier @Ifordclarkinc.com> 6/2/2005 2:41:15 PM »> Molly, I would like to set up a brief meeting sometime next week to hand over the information requested by the Planning Dept. I would also like someone to guide me through the GIS overlay on our Search Ring. As I know you are busy, could you spare some time next week? Brandt S. Dozier Director of Site Development L. Ford Clark, Inc. 17314 SH 249, Suite 230 Houston, Texas 77064 (281) 807 -1441 - Desk (281) 807 -4188 - Fax (281) 814 -9593 - Mobile brandt.dozier @lfordclarkinc.com @ - - -- ( *) / ( *) College Station. Heart of the Research Valley. College Station. Heart of the Research Valley.