Loading...
HomeMy WebLinkAboutCorrespondenceIAAM P1n N 1" 60 #EW fWPwe< -2l tt / 5 - 0 ON MADISON NYE CONSTRUCTION, L.P. ART HUGHES 1640 BRIARCREST DRIVE, SUITE 125 • BRYAN, TEXAS 77802 P.O. BOX 3787 • BRYAN, TEXAS 77805 -3787 979 - 268 -5520 • FAX 979 - 268 -6022 email: art@madisonconstruction.com XAVIER GARCIA DIRECTOR CONSTRUCTION MANAGEMENT T: 512 732-1000 F: 512 732 -2450 li 7MERICAN CAMPUS C 0 M M U N I T I E S 805 LAS CIMAS PKWY, SUITE 400 AUSTIN, TEXAS 78746 E: GARCIAOSTUDENTHOUSING.COM From: Alan Gibbs To: Brown, Glenn; Cotter, Carol; Date: 3/2/2005 6:01:20 PM Subject: Hampton Inn - College Station All, Dunn, Joey; Mosley, Bob; Simms, Lance; Smith, Mark Below are comments I just sent back to developers associated with Hampton Inn (hotel NE corner of 6 and 60). As previously mentioned, they are hoping for a CO soon - but these are significant comments to overcome to built their proposed retaining wall along Carters Creek on the back side of the hotel. In short, sheet piling would solve these concerns. I wanted to keep y'all in the loop and would be happy to talk or meet further. Alan >>> Alan Gibbs 3/2/2005 5:54:55 PM >>> All, The associated plans have been reviewed and three primary requirements have been identified. As previously noted, the approved limit of fill defining maximum accepted horizontal location of the proposed retaining wall should not exceed the limit of Lot 1 per the Floodplain Reclamation As -Built Plan in accordance with the LOMR -F. The most recent submittal proposes the retaining wall extending approximately 20 feet beyond this limit - of which approximately 10 feet would encroach into Carters Creek Floodway per the mentioned As- Built. Encroachment into the Floodplain is prohibited without a variance which requires a flood study depicting a zero-rise with another CLOMR and LOMR. Similarly, the "Strata Grid" anchoring system proposed by Kristine Andrews depicts a minimum of 10 foot grid which would require the removal of a portion of the existing parking area which is not clarified. Notes and depictions should be provided to clarify or another alternative provided to anchor the wall where the 10 feet cannot be achieved. Lastly, provide limits of construction into the creek including trenching method, staging area for spoils, restabilization, compaction, and revegetation proposed. It would appear the intent is to construct "from the creek - side" which due to the reach of creek involved would require a Section 10 Corps permit. I hope to help you resolve these concerns expeditiously. Alan Alan P. Gibbs, P.E. Sr. Asst. City Engineer - Development Public Works Department City of College Station P. O. Box 9960 College Station, Texas 77842 Ph: (979) 764 -3570 Fx: (979) 764 -3496 agibbs(a)-cstx.gov www.cstx.gov >>> Alan Gibbs 12/22/2004 5:12:12 PM >>> John, I did locate the associated fill permit file and speak with Mark Smith and Spencer Thompson. The approved Site Plan does not include "undeveloped" lot as the phase line indicates. However, a LOMR -F was approved through the City and FEMA for both lots. This FEMA approved limit of fill is the maximum acceptable horizontal location of the proposed retaining wall. This location appears in keeping with MDG's original submittal. In short, no additional drainage analysis is required to place a retaining on both lots at the approved location. However, the additional encroachment into Carters Creek's floodway will require a floodstudy demonstrating no negative impacts and an associated LOMR as well as a variance to the Zoning Board of Adjustments. As a final minor note, it would be advisable to consider a hand rail for the length of the retaining wall due to the inherent safety issues related to a 20 foot wall immediately adjacent to a parkinglot. Thanks, Alan Alan P. Gibbs, P.E. Sr. Asst. City Engineer - Development Public Works Department City of College Station P. O. Box 9960 College Station, Texas 77842 Ph: (979) 764 -3570 Fx: (979) 764 -3496 agibbs(cDcstx.gov www.cstx.goy >>> "John Rusk" < irusk(dgoodwinlasiter.com > 12/21/2004 4:31:14 PM >>> Alan: Did you have anything to report from discussing the project with other colleagues? Please let me know as soon as possible. Thank you, John Rusk, P.E. Goodwin - Lasiter, Inc. 1509 Emerald Parkway, Suite 101 College Station, Texas 77845 979 - 696 -6767 Phone 979 - 696 -2685 Fax www.goodwinfasiter.com husk a goodwinlasiter.com � ' PROJECT MEMORANDUM G{][)DVV|N-L/\S|TER, INC. ENGINEERS-ARCHITECTS-SURVEYORS 1509 EMERALD PARKWAY, SUITE 101 COLLEGE STATION, TEXAS 77845 TD MPAGE SUBJECT JOB NO PROJECT: Hamoton Inn — Madison Construction — Citv of Colleae Station DATE: 12/20/04 Persons Present Alan Gibbs, PE, Billy Martin Texas Hotel Ma nagement Art Hughes , Madison Construction Nick Clark, EIT, Goodwin Inc. John Rusk, PE, Goodvvin-Lesitnr,Inc. Rick Conlin, PE, CSC Engineering Sa|eenn Ismail, Property Owner (Texas Hotel Management) A meeting was held 8tthe City Of College Station Offices bJ discuss the requirements fD[theSite plan aubnn|tba| along Carters Creek on the east side of the newly constructed Hampton Inn property located just south of University Drive 0Othe east side of Earl Rudder Freeway. The following items were discussed: Mr. Gibbs explained this is not a City project but it is adjacent to a major drainage way. Impact to the base flood elevation must be considered from the City's point of view and his especially as the City's Floodplain Administrator. In addition, the City will issue the Certificate of Occupancy (CO) to the hotel, The issuance of the CO is contingent upon the construction of a slope retaining system and the City must have record of the proposed system due to the potential impact any failure could have on the drainage way. He said the City will not perform a review of the system's structural integrity. He is relying and expecting the professional engineers of record to ensure the integrity of the * Mr. Gibbs then explained his concerns about the construction within the floodway and flood plain. There were some questions raised about the determination of the exact location of the 100-yearfloodp}ain and floodway. It appears the flow line of Carters Creek has moved since the original survey. This may impact the location of the OoodvvaYaDd 100 yearDoodp|ain. He said he would investigate previous flood studies and LOK8R for the project to see if options are available. * M[ |srnGU. the property ovvner, discussed the importance of the time constraints onthe construction. He would like 0o get the CO by the end of January 2OU5. He said h*had invested large amounts of money and needed to open the hotel as soon as possible to generate revenue and create a return DD his investment. * K4r. Gibbs said he understood his need to open the hotel and said he will work Vvith hi as much as possible. He then described what plans needed to be submitted for review. This includes a dimensional plan, grading plan, details, and cross-sections. The cross sections should be in locations where design deviates from a typical section. Specifically, he would want to see how the design of slope retaining system adjusts to locations where the parking area or garbage pick up is in close proximity. wowe,omacxoty° n10onespv^mnncem1 1010.ptJ,01m0C .' From Mr. Gibbs' perspective, he considered the site to be 2 separate areas. The first area is where development has occurred (hotel site & parking) and the second area is the undeveloped area to the north (possible restaurant pad). He said he wants to be more flexible in area 1 since the development has already occurred. He may not be able to as flexible with the 2' area. It was pointed out that a slope retaining system was shown on the original submittal to the City. Mr. Gibbs advised that he would consult with his supervisors and get back to us on the location of the retaining wall for both areas of property. • Mr. Rick Conlin, at the direction of the owner's representative, said that he would proceed with scheduling additional geotechnical borings on the top of the embankment at the prop" along Carters Creek in order to help determine the location of the bearing strata for a retaining wall. The borings will be for both area 1 & 2. 7 1 Jo n Rusk, P.E, M Alan Gibbs, PE, City of College Station Ail Hughes, Madison Construction Salim Ismail, Property Owner (Texas Hotel Management) Rick Conlin, PE, CME Engineering & Testing Vv,'WaN 11010. PM.01,doc -2- From: Alan Gibbs To: s.imail @hiecs.com Date: 12/14/2004 9:11:51 AM Subject: Hampton Inn - Retaining Wall Mr. Ismail, I understand you have been in contact with Joey Dunn here at the City of College Station regarding the subject project. I met with Art Hughes of Madison Construction on November 22nd on the topic of the retaining wall and two of the following emails below were sent. The remaining emails are correspondences on the same topic dating back several months. In short, the latest plans provided for redesigning the wall were from two engineers which were not coordinated and which require additional information - as noted below. Additionally, last week I was contacted by a third engineer, John Rusk of Goodwin - Lasiter, to complete the design as I understand it. He and I have a meeting scheduled for 1:00 pm Monday, December 20th at City Hall in the Planning & Development Services Office. You are welcome to join this meeting or contact me by phone or email. I look forward to helping you resolve this in a timely manner. Best Regards, Alan Alan P. Gibbs, P.E. Sr. Asst. City Engineer - Development Public Works Department City of College Station P. O. Box 9960 College Station, Texas 77842 Ph: (979) 764 -3570 Fx: (979) 764 -3496 agibbs @cstx.gov www.cstx.gov >>> Alan Gibbs 12/6/2004 4:54:01 PM >>> Art, wanted to provide you atleast a brief response to this email and how I understand we left the recent meeting. 1. Provide a proposed location of the retaining wall in plan view in relation to the property line, floodplain, and floodway line. Sealed by an engineer. 2. Provide an associated Grading Plan depicting existing and proposed contours and spot elevations including top and toe of wall, fill, and tying back into existing contours. Sealed by an engineer. 3. Provide the specific details on the construction of the retaining wall (ie - shoring, pavement removal, anchoring dimension, height in conjuction with Grading Plan, etc.). Sealed by an engineer. 4. With regard to the location of the retaining on the undeveloped acerage to the north, additional discussions may be necessary to establish the retaining wall location and limits of fill. The associated LOMR -fill may shed light on this discussion - I will look for that document on my end. I'll be happy to discuss these issues further. Thanks, Alan Alan P. Gibbs, P.E. Sr. Asst. City Engineer - Development Public Works Department City of College Station P. O. Box 9960 College Station, Texas 77842 Ph: (979) 764 -3570 Fx: (979) 764 -3496 agibbs cstx.gov www.cstx.gov >>> "Art Hughes" < art(a�madison- construction.com 12/1/2004 9:28:30 AM >>> I spoke with Kristine Andrews with CES, Inc. regarding the question you had about the retaining walls. 1. The Stratagrid 500 (or 600) will not compromise the integrity of the wall if it is "notched" in those area where we do not have the 10' distance behind the wall. 2. The 6" PVC drain line at the base of the wall would actually be placed just above the ground surface at the front of the wall and would drain out through PVC line placed through the wall to relieve any hydrostatic pressure behind the wall. I told Kristine that you may want to call her and visit about any other questions or concerns that you may have. We really need to get started on this wall as soon as possible. We figure it will take 6 weeks to complete it and the hotel is scheduled to open January 20. Please expedite this process as much as possible. We were led to believe that this would be more of a cursory review as long as we submitted an engineered wall system. Let me know what you need me to do. Art Hughes Madison Construction Corporation P. O. Box 3787 Bryan, TX 77805 Tele: 979 - 268 -5520 Fax: 979 - 268 -6022 e -mail: artCcD-madison- construction.com Thanks Art. I thought that might be the case. We wanted to check out the situation and let you know what our concerns were in case there was a change in plans. st Spencer G. Thompson, Jr. Engineering Services City of College Station PO Box 9960 College Station, TX 77842 Ph. 979.764.3570 Fx. 979.764.3496 www.cstx.gov >>> "Art Hughes" < art cDmadison- construction.com 5/3/2004 6:31:32 PM >>> The concrete flumes and rip -rap that you see on site is only an interim solution to minimize the erosion of the creek bank. We have interviewed engineers for designing a stabilization system that will be submitted to the city for review and will be constructed in June of this year. We will want to open the hotel in late August or early September of this year. Our stabilization system should be completed by that time. Regarding the fire lane, we have not relocated the fire lane. It is in according to approved plans. What we did was eliminate four (4) parking spaces nearest the creek bank and move them to the north side of the building. We plan to add these spaces back as soon as the bank stabilization is complete. I will be in contact as soon as the design is complete on the bank stabilization. - - - -- Original Message - - - -- From: "Spencer Thompson" < Sthompson(a)cstx.gov > To: < arta-mad ison -construction. com > Cc: "Bob Mosley" < Bmosleya- cstx.gov >; "Chris Haver" < Chaver ,cstx.gov >; "Eric Hurt" < EHURTacstx.gov >; "John Logan" < Jlogana- cstx.gov >; "Lance Simms" < Lsimms(aD-cstx.gov >; "Natalie Ruiz" < NRUIZa- cstx.gov Sent: Monday, May 03, 2004 4:58 PM Subject: Hampton Inn @ Carters Creek • Art, • The City Engineer and I recently visited the Hampton Inn construction • site to evaluate the situation concerning the parking lot and creek • bank. As noted on the Site Plan a retaining wall or structure was • required due to the proximity of the fire lane and parking to the creek • channel. The fire lane has been relocated, however, there is still • cause for concern. • The first main concern is that the creek channel side slope does not • provide structural support for the surface and more importantly it does • not provide support for traffic loads such as automobiles, fire trucks, • garbage trucks, etc. The safety concern is for the public at large and • for City personnel, as well. • The second main concern is that the creek channel is not stable due to • erosion along Carters Creek. A LOMR -F was issued on this lot in 2001. • Since that time, some of the filled -in area has eroded away. That was • only 3 years ago. The erosion due to the curvature of the creek at this • location is only going to continue along the outside stream bank. • The fire lane was not constructed according to the Site Plan. It • apparently was constructed away from the creek bank instead of out over • the creek bank as shown on the plan. This did not alleviate the need • for the wall. In addition, the bit of erosion protection done on the • creek as noted in our visit does not appear to address slope structural • support and /or slope erosion along the entire length of the outside • bank. You may remember in our telephone conversation I stated that an • engineer would have to design and sign -off on anything that replaced • what was shown on the approved plans. If an engineer designed what has • been placed in the creek I am unaware of it at this time. • As it appears at this time, City Staff will have to evaluate the • situation when it comes time to issue a Certificate of Occupancy. I • wanted to notify you ahead of time in case you had any questions or > concerns. • Please let me know if you need any assistance. • Thank you, • st • Spencer G. Thompson, Jr. • Engineering Services • City of College Station • PO Box 9960 • College Station, TX 77842 • Ph. 979.764.3570 Fx. 979.764.3496 • www.cstx.gov > College Station. Embracing the past, Exploring the future. CC: art@madison - construction.com; ctex @goodwinlasiter.com; Dunn, Joey; rconlin @txcyber.com From: "Art Hughes" <art@madison- construction.com> To: "Allen Gibbs" <agibbs @cstx.gov> Date: 12/1/2004 9:31:59 AM Subject: HIS -CSTX; CREEK BANK STABILIZATION I spoke with Kristine Andrews with CES, Inc. regarding the question you had about the retaining walls. 1. The Stratagrid 500 (or 600) will not compromise the integrity of the wall if it is "notched" in those area where we do not have the 10' distance behind the wall. 2. The 6" PVC drain line at the base of the wall would actually be placed just above the ground surface at the front of the wall and would drain out through PVC line placed through the wall to relieve any hydrostatic pressure behind the wall. I told Kristine that you may want to call her and visit about any other questions or concerns that you may have. We really need to get started on this wall as soon as possible. We figure it will take 6 weeks to complete it and the hotel is scheduled to open January 20. Please expedite this process as much as possible. We were led to believe that this would be more of a cursory review as long as we submitted an engineered wall system. Let me know what you need me to do. Art Hughes Madison Construction Corporation P. O. Box 3787 Bryan, TX 77805 Tele: 979 - 268 -5520 Fax: 979 - 268 -6022 e -mail: art@madison - construction.com From: Spencer Thompson To: Art Hughes Date: 11/15/2004 4:25:15 PM Subject: Re: Hampton Inn & Suites - Creek Bank Stabilization Art, Good to hear from you. I'm scheduling a meeting for Monday November, 22 at 2:00. Let me know if this time is good for you. With the holidays coming up meeting times are hit or miss. If you want to drop something by maybe someone can glance at it in their spare time and get back with you. thx st Spencer G. Thompson, Jr. Engineering Services City of College Station PO Box 9960 College Station, TX 77842 Ph. 979.764.3570 Fx.979.764.3496 www.cstx.gov >>> "Art Hughes" <art@madison- construction.com> 11/15/2004 4:04:37 PM >>> We have finally received the designs we would like to use on the creek bank. I would like to schedule a time to meet with you as soon as possible and go over these designs. We would like to start construction on the retaining walls next week if possible. Based on our previous conversations, you wanted to see what we are planning for the stabilization of the creek bank at this location. We are planning on natural stone walls ranging in height from 12' to 18' based on field conditions and useable land /cost considerations. Please email or call me and let me know when we could meet on this matter Art Hughes Madison Construction Corporation P. O. Box 3787 Bryan, TX 77805 Tele: 979 - 268 -5520 Fax: 979 - 268 -6022 e -mail: art(a)mad iso n -construction. com CC: Alan Gibbs; Bob Mosley; Eric Hurt; John Logan 03 - 1 /� August 13, 2003 Sherry Ellison 2705 Brookway Drive College Station, Texas 77845 RE: Request for Open Records Dear Ms. Ellison: On August 1, 2003, the City received your request for public information regarding the Greensworld subdivision. The information is public information and is available to be picked up in the City Secretary's office at this time. The charge for copying the documents is $4.50 per sheet, pursuant to the Texas Building and Procurement Commission. There are three documents responsive to your request. Therefore, the total cost for the copies is $13.50. Payment should be made at the time you pick up the requested information. The requested information may also be mailed to you if payment for the copies and applicable postage is received in advance. Please contact the City Secretary's office at (979) 764- 3541 to make these arrangements. If you are not interested in purchasing the copies, they are also available for review at no cost at the College Station City Secretary's office. Please call me at (979) 764 -3507 with any questions you may have regarding this information. Thank you. Sincerely, Angela M. DeLuca Assistant City Attorney Cc: Connie Hooks, City Secretary and Custodian of Records (With enclosure) Bridgette George, Asst. Development Review Manager � y y 4 - co�-� 11- ce-e��� ulv CAJ�L 6Lt-,� Molly Hitchcock Re: W estfield Ad dition Ph 3 -13 (03 -165): Sanitation is OK wit this project. Page 1 j � I From: Pete Caler To: Molly Hitchcock O, j Date: 7/17/03 4:05PM Subject: Re: Westfield Addition Ph 3 -13 (03 -165): Sanitation is OK with this project. If you mean the Hampton Inn, yes the approach is just barely within our maximum approach angles. However, they need to have the full 12 foot wide opening instead of the 10 foot that is shown. >>> Molly Hitchcock 07/17/03 04:01 PM >>> I just wanted to make sure - -yall will be able to reach the dumpsters and back the trucks out of the curved approach to the dumpsters? >>> Pete Caler 07/16/03 04:42PM >>> Westfield Addition Ph 3 -13 Sanitation is OK with this project. Crowley Tract Sanitation is OK with this project j H:a:mjton Inn nclosure is 10 by 13 feet. It needs to be 12 by 12 feet when measured from the inside. �proac angle is OK. Thanks! Pete Caler Sanitation Superintendent City of College Station Phone: (979) 764 -3690 Fax: (979) 764 -3489