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Boards, Committees, and
Commissions Handbook
Citizen Boards, Committees and Commissions make a difference.
CITY oF C o L u c:G t.: STATI ON
Home of Texas A&M University "
D ear C iti ze n :
I wou ld lik e t o th ank you on beh a lf of the Citizens of Coll ege Statio n for yo ur wi llin g ness to se rve
the city as an appointed member of a Board , Committee, or Commission. Your co mmitm e nt of
time and talent is a ve ry importa nt contribution to our community.
Th e work d one by citizens w ho se rve on Board s , Committees , or Commi ss ion s is a v ital part of
o ur city government. Board , Committee, or Commissio n m embers assist the City Co uncil in
sett in g public policy , impl em enting public policy, and in communicating that policy to th e
commun ity as a w hol e .
In recogniti on of th e important CIVIC commitment m emb ers of Bo ard s, Comm ittees , or
Co mmi ss ions make , we h ave prepared thi s orientation handbo ok fo r tho se who are int eres ted in
p oss ibl e se rvice and to ass ist appointed m embers in performing their dutie s.
It is our hop e that yo ur se rv ice to the City of College Station will be both rewardin g and fu lfi llin g .
Again , thank yo u fo r your willingness to serve.
Karl Mooney
Mayor
Crrv OF C o 1.1£GL S-rnno:-<
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Board Member Election on Disclosure
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Please complete the information below and return
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TABLE OF CONTENTS
Chapter I. Definitions
Boards & Commissions Defined
B. Advisory Commissions & Boards Defined 1
B-1 . Architectural Advisory Committee 2
B-2. Audit Committee 2
B-3 . B /CS L ib rary System Advisory Board 3
B-4 . Bicycle, Pedestrian , and Greenways Advisory Board 3
B-5 . Historic Preservation Committee 4
B-6 . Impac t Fee Advisory Comm itt ee 4
B-7. Joint Relief Funding Review Committee 5
B-8. Parks and Recreation Advisory Board 5
C. Decision-Making Boards & Comm issio n s Defined 6
C-1. Construction Board of Adjustments & Appeals 6
C-2. Design Review Board 6
C-3. Planning and Zoning Commission 7
C-4. Zoning Board of Adjustments 7
D. External Boards with Council-Appointed Representatives 8
(Citizen Members)
D-1. Aggieland Humane Society Board of Directors 8
D-2. Arts Co un cil of the Brazos Valley Board of Directors 8
D-3. BV Eco nomic Development Corporation Board of Directors 8
D-4. BV Solid Waste Management Agency Board of Directors 8
D-5. Regional Mobility Authority Board of Directors 9
D-6. Spring Creek Local Government Corporation 9
Chapter II. Board, Commission, and Committee Appointment Process
Application Process
Appoi ntm ent Process
Notice of Appointment
E ligibility and Qua lifications
Nepotism (Home Rule Charter)
Oath of Office
Open Meetings Act Trai nin g
Chapter III. Meetings
Role of the Chair
The Agenda
P arliamentary Procedures
Public Hearin gs
Signing the Minutes for the Meeting
Meet in g Attendance
Working with City Staff
Repo rting to the C ity Council
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Chapter IV. Res ponsibilities of the Members of Boards, Commissions, and Committees
General 10
Open Meetings Act
Open Record s Act
Co nflict of In terest
Chapter V. Legal Liability
Perso na l L iability
Board Liability
APPENDICES
APPENDIX A.
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11
11
12
12
City of College Station Council Relation s Policy and Code of Ethics 13
Counci l Rel ations Policy and Code of Ethics 13
Statement of M iss ion 13
Mayor-C it y Co un c il Relations 14
Mayor 's Responsibilities 14
Counci l Responsibilities 14
Code of Conduct fo r Mayor and Council Members 15
Counc il and Staff Relations 16
Counci l and Media Relations 17
Co ll ege Station City Council Code of Ethics 18
APPENDIX B.
Definitions
APPENDIX C.
Chart of Kinship
APPENDIXD.
Robert's Rule s of Order Relating to Motions
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CHAPTER I
DEFINITIONS
A. Boards, Commissions, and Committees Defined. T he C it y of Co ll ege Stati o n C ity
Co un c il d ep e nd s o n th e inpu t fro m r es id e nt s serv in g o n Bo ard s, Co mmi ss ion s , and Committees .
Co ll ege St a ti o n m ay h ave several kind s of B oa rd s, Co mmi ss io ns, and C ommittees, includin g:
Ad visory B oard s, Co mmi ss io n s , and Committees
D ec is io n-M akin g B oa rd s a nd C ommi ss io ns
S un se t Co mmittees
B. Advisory Boards, Commissions and Committees Defined. T he se Board s,
C ommi ss ion s , and Committees ad vi se th e C ity Co un c il , C ity M an ager , and City st aff. T hey pl ay
a key rol e in kee pin g the C ity gove rnm e nt cl ose to th e p eo pl e it se rves by p ro vidin g id eas,
fee db a ck , and su ggestion s and may se rve as a so undin g board fo r propose d poli cy. T hes e Boards,
C ommi ss ion s , and C ommittees are adv iso ry bo di es und er th e Texas Op en M eetin gs Act , and it is
th e C ity's p o l icy t o require th ese a d v iso ry bo di es t o co mpl y in all res p ect s w ith t he A ct. T hese
Bo ard s , C ommi ss ion s and Co mmittees c urre ntl y (o r may) includ e:
A rchitec tu ra l A d v iso ry Co mmittee
A udit Co mmittee
B /CS Lib ra ry Sys tem A dv isory B oard
Bi cyc le, P ed es tri an , and Green ways A d v isory Bo ard
H i sto ri c Preserva ti o n C ommittee
Impac t Fee A d v iso ry Co mmittee
Jo int R e li ef Fundin g R ev iew Comm itt ee
P ark s and R e creati o n A d v isory B oard
B-1. Architectural A d visory Committee (2-year terms)
Authority
• Per R eso l ution No . 11-09-J 7-2b.
Summary
• The Architectural A dv iso ry Co mmitt ee prov id es review and recomm end a tion s to the
Co uncil o n archit ectura l projects' scope and schemati c design . The com mittee makes
project reco mmend ation s base d on architec tu ra l th e m e, community compatibility ,
aesth etic s , and ex t erio r m ateri a ls , as we ll as s it e utilization.
Membership & Terms
• The Architectural A d v iso ry Co mmittee consists of five members including no more than
three council member s and two citizens who prefera bly ha ve o ne or more of the following
qualifications:
a) Licensed Architect
b) Licensed Landscape Architec t
c) Professio nal Engineer
d) Urban Pl anner
e) Commercial contractor I Construction Proj ect Manager
f) Commercial interior d es ig n professional
g) Commercial real es tate deve loper
• T he m ember s of th e committee are appo int ed for o ne or two-year term s. (Refere nc ed in
11 /07/20 17 Minutes) Members mu s t be residents a nd qu alifi e d vo ters of th e city.
B -2. Audit Committee (Citizen Memb ers 2 -year terms)
Authority
• Per City Ordinance 2 019-408 3 , adopted March 28, 2 019 , as amended.
Summary
• To ensure ind epend e nc e of th e audit function , th e A udit Co mmittee ass ists th e Council in
fulfilling its govern ance and oversight res pon sibili ty. Its duties includ e: reviewing the City
Internal A uditor 's audit pl an annually; p e rformin g regul ar eva luation s of the City audit
function a nd m a kin g reco mm endations to th e Co un cil ; providing s uggestio ns and
co mm ents for th e annual audit plan ; monitoring fo ll ow-up reported findings to e n sure
correcti ve act ion is taken by management ; m ak in g recommen d atio ns to the Council for th e
se lection of th e firm conducting th e a nnua l fin anci a l stat em ent a udit s ; and other duti es and
responsibilities as m ay be ass ig ned by the Co uncil.
Membership & Term s
• T he Audit Committee consists of th e Mayor wh o serves as chair , two c it y council members
appointed to serv e unti l th e expiration of their term , and two citizens each with a
background in accounting , finance or a uditin g , w ho are appo int ed to serve two years .
Members mu st b e res id e nt s and qualifi ed voters of the city .
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B-3. BICS Library System Advisory Board (2-year terms)
A uthority
• P e r Minutes: 19971023 , October 23 , 1997 ; a nd a n IL A w ith th e C ity of Brya n , c urre ntl y
Co nt ract No. 2 0 300641 , executed 07 /23 /20 .
S umm a ry
• T h e B /CS Library S y stem Adv isory Board e nc ourage s th e d eve lop m e nt of the
Bryan/Co ll ege Station L ib rary System. T h e board recommends to th e c it y cou n c il s '
polici es and progra m s for th e a d vancem e nt of the Bryan/Coll ege S ta ti on Li brary System ,
cooperating w ith a ll other public and pri vates ' gro up s in ad v ancin g th e best inte rest of th e
Bryan/Co lle ge Station Library System. T h e b oard renders to cou ncil s a ll it s
recomm e nd ation s und er consideration regardin g th e Bryan/College Stati on Library
System.
Member ship & Terms
T h e B /CS Library System A d v iso ry Board consists of e ig ht m ember s, four w h o are appointed by
the Co ll ege Station City Counc il and w ho must be res id e nt s of the c ity and qu a li fied vot ers . Each
m e mber i s a ppo inte d for a te rm of two years.
B-4. Bicycle, Pedestrian, and Greenways Advisory Board (3-year terms)
A uth o rity
• P e r C ity Ordinance No. 20 10-3265 , adopted A u g u st 12 , 20 10 , as a m e nd ed .
Summ ary
• T he Bicycle, Pedestri an , and Greenways A dv isory Board adv ises th e Co un c il , th e Pl anning
a nd Zon in g Commission, and other appo inte d bo a rd s and commissions o n a ll m atters
concerning bicycling , walking, and green ways w ithin the C it y of Co ll ege Station. The
bo ard provides recommendations on a dopte d plan s, p o li c ies, a nd st andards as and h as a
rol e in settin g prioriti es, programs, and a dvocacy.
Membe r ship & Term s
• The Bi cycle, Pedes tri an , a nd Greenways A d v isory Board consists of seven m embers
compri se d as follow s:
(a) One member who r epresents one of the fo llo w in g fi e ld s o r profess io n s:
• R eal Estate
• Banking, fin ance , o r eco nomic s
•Law
(b) On e member wh o rep resent s o ne of th e fo ll owin g fields o r profess ion s:
• R ecreation
• Health
• Kinesio logy
(c) One m ember who h as sp e ci a li zed kn owle d ge and experi e nce regard in g o n e of th e
fo ll owin g:
• Runnin g
• Wa lkin g
(d) One member w ho has specia li zed kn owle d ge a nd ex perie nc e regardin g :
• B icyc lin g
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(e) One member sh a ll represe nt o n e of th e fo ll ow in g field s or profess io ns :
• Transport a ti o n Pl a nni ng
• E ng in ee rin g
• A rc h itecture
• Landscap e arc hi tec ture
• U r ban pl a nnin g
(f) On e me mb e r w ho rep resent s o ne of t h e fo ll owi ng fi e lds o r profession s :
• E nv iro nm ent a l I Eco log ica l Sc ie n ces
• S torm wate r I Floodpl a in Man agem e nt
• Natu ra l R eso urces
(g) The C h a irm an o f th e Coun c il T ran sp o rt ation Co mmi ss io n or hi s d es ig n ee .
• In th e event an y of th e m e mb er s hip s ass ig ne d to a parti c ul ar fie ld of expertise o r sp ec ia li zed
knowle d ge id e ntifi e d in th e a bove cann o t be tim e ly fi ll e d (in th e j ud g m e nt of th e Co un c il )
w ith a q u a lifi e d candid at e, th e Coun c il ca n a ppo in t c iti ze n s-a t-l a rge w ho h ave
dem on s trate d int e rest in bi cy clin g , walk in g and green ways.
• Each m e mbe r is appointe d fo r a three -year te rm. A ch a ir is a ppo inte d by th e Co un c il
a nnua ll y. Member s must be res id e nt s and qu a lifi e d v ote rs of th e c ity.
B-5. Historic Preservation Committee (3-year terms)
A uth ority
• Per C it y O rdin anc e N o. 16 46, a d o pte d A ug ust 12 , 1993, as a m e nd e d .
S umm a ry
T h e Hi sto ri c Preservati o n Committee a ids in th e co ll ecti o n and preservatio n of th e hi story
of the C ity o f Coll ege St a ti on a nd it s en v iron s and provid es fo r e duc a ti o n of ci ti zen s o n th e
hi story of thi s C ity. Th e committee a l so carri es o ut o th e r dut ies and resp on s i b ili t ies as m ay
be ass ign e d by th e C ouncil.
M embership & Term s
• T h e Hi stori c Preservation Committee con sists of nin e m e m ber s , and w h e re practi cal m ay
includ e representa tion fr om th e B razo s Co unty Hi storic a l Soc iety , Texas A&M U ni ve r sity
and th e Coll ege Stati on C ity Council. T h e te rm of offic e is three years. T h e C ity Co un c il
a ppoints a c ha irp e rso n during the annu a l appoint m e nt process.
B-6. Impact Fee Advisory Committee (3-year terms)
A uth ority
• Per C it y O rdin a n ces No. 20 16 -3 840 , ado pte d Nove mb e r 10 , 20 16 , a n d o. 20 16-38 14 ,
a d o pte d Septe mbe r 22, 2 01 6, as a m e nd e d ; Texas Local Governm e nt Co de , C h . 395.
Summary
• T he Im pact Fee A dv iso ry Committee's purpose is to ad v ise a nd ass ist C ity Coun c il w ith
th e im p le m e nt ati o n and m a inte na nce of th e impac t fees fo r th e wa ter syst e m , th e
wast ewate r syste m , a nd roa d ways. T he Impac t Fee A d v iso ry Co mmi ttee is est a bli s hed to:
./ Ass ist the C it y in a d o ptin g land u se ass um p ti o n s .
./ R eview th e Capita l Improve m e nts Pl a n a nd a n y proposed a m e ndm e nt s , a nd fi le
written co mm en t s .
./ M o nit or and evalu a te impl e m e nt a ti o n of th e Capita l Improve m e nt s Pl a n .
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./ Review semi-annual reports, with respect to the Capital Improvements P lan a nd report
to the Mayor and Counci l any perce ived inequities in impl ementing the plan or
imposi n g the impact fees ; and
./ Advise the Mayor and Council of the need to upd ate or rev ise land use assumptions,
Cap it a l Improvements Plan and impact fees.
Members hip & Terms
• T h e Impact Fee Advisory Committee is comp ri sed of the Plaiming and Zoning
Commission m embers if the co mmi ss ion includes at least on e representative of the real
estate, deve lopment, or bu ildin g indu stry. If no such represent at ive is a member of the
commission , o ne such represe nt at ive mu st be appo int ed as an ad hoc voting member of the
commission w hen acting as an adv isory committee . If the impact fee is applied to the ETJ ,
the membership must include a representative fro m that area. One (1) or more ad hoc
m embers may be appointed as needed or desired t o review impact fee land use ass umpti ons
a nd capital imp rovements plans and to perform s uch other duties in accordance with
C hapter 395 of th e Texas Local Government Code. Members se rves a 3 -year term as stated
in the U DO.
B-7. Joint Relief Funding Review Committee (3-year terms -term limited)
Auth ority
• Per City Council Resolution No . 5-26-88 -1 2.
Summ ary
• The City of Co ll ege Statio n and the Ci ty of Bryan annu a ll y receive Co mmunity
Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban
D eve lopment. The two c iti es es t a bli sh ed the Joint R eli ef Fu ndin g R ev iew Co mmittee to
rev iew all fund in g requests from charitable or any other assistance type agenc ies , public or
private , to the two cities. T h e committee makes recommendations to the city counc il s of
the two cities.
Membership & Term s
• T he JRFRC is made up of three Counci l-appo int ed volunteers from each city. Each
m ember serves for a three-year term w ith a two-term maximum.
B-8. Parks and Recreation Advisory Board (3-year terms)
Auth orit y
• Per City Ord in anc e No. 1137 , ad opted Nov. 9 , 1978 , as amended .
S ummary
• The Parks and Recreation Board ex ists to adv ise the Council on a ll matters concerning the
estab li shment , maintenance, a nd operations of a ll parks within the C ity of Col lege Stat io n .
T hi s board a lso gives advice regarding the estab li shment and operation of recreation
programs co nduct ed by the c it y for it s citizens. T he board cani es out a ll other d uti es and
responsibilities as may be assig ned by the Counci l. The board is a uth orized to estab li sh its
own rules , regulations , and bylaws s ubj ect to ratificati on by the Co un cil.
Membership & Term s
• The Parks and Recreation Board is composed of nin e members. T he term of office for the
board is three years.
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C. Decision-Making Boards and Commissions Defined. T hese B oard s a nd
Co mmi ss io ns a re leg is lati ve and /or 'qu asi-judi c ia l ' bo di es that are emp o w ere d by St ate law to
m ak e dec is ion s affec tin g C it y p o li cy re latin g t o th e publi c hea lth , safety , o r we lfa r e . T hese B oa rd s
and Co mmi ss io ns a re "governing bodi es " und er th e Texas Ope n M eetin gs Ac t and are thu s
required to compl y in a ll res p ect s w ith th e Act. T hese B oard s and Co mmi ss io ns includ e:
Co n s tructi o n Board o f A dju stm e nt s a nd A ppea ls
D es ig n R evi ew Board
Planning and Zo nin g Co mmiss ion
Zonin g B oard o f Adju stments
C-1. Construction Board of Adjustments and Appeals (3-year terms)
A uth ority
• T he Co ns tructi o n B oard o f A dju stm e nts and Appeals was es ta blish ed by C ity Ordinance
N o. 191 9 , adopted October 10 , 1991 , as amended.
• A uthority fo r th e Building and St andards Commission is se t out in T exas Loc al
Gov ernm e nt C od e 54.0 3 3 , and es tabli sh ed b y City Ordinance No. 322 0 , adopted D ece mbe r
10 , 2 00 9 , as a m e nd ed .
Summ ary
• T he Co n structi on B oard of A dju stm e nts and A ppeals a lso sits as th e Building a nd
S tandard s Co mmi ss io n . T h e duti es and respons ibilities of th e C on struction Board a re to
h ear app ea ls of d ec is ion s a nd int e rpre tations of the Buildin g O f fi c ial , and to con s id er
varianc es to th e t erm s of th e te chnic a l codes. T h e Building and Standard s Commi ss ion
h ears and d e te rmin es cases conce rnin g v iolation s of the buildin g cod es .
M e mber ship & Te rm s
• T he Co n stru cti o n B oard of A dju stm ents and Appeals/Building and Stand ard s C ommi ss ion
con s ist s of fi ve reg ul ar m embers and up to four alternate m ember s, each se rv in g t wo -yea r
term s. T he m e mb er s mus t have kno w le d ge and ex perience in th e te chnical co d es , such as
d es ig n p rofess ion a ls , co nt ra ctors or buildin g industry represe ntatives. M ember s mu st be
res id ents and qu alifi ed v ote r s of the ci ty.
C-2. Design Review Board (3-year terms)
A uth o rity
• P er C it y O rdin a nce No . 2 01 6 -38 35 , ad o pted N ovember 10 , 2 016 , as am e nd ed .
Summ ary
• T h e D es ig n R ev iew B oa rd h ear s a nd takes action on desi g n di stri ct s it e pl an s and co nc ep t
pl a ns for Pl a nn ed D eve lopm e nt Di stri ct s (PDD) and Planned Mix-Use Di stri ct s (P-M U D ),
as well as o th e r duti es as outlin ed in th e o rdinan ce .
M emb er ship & Term s
• T he D es ign R ev iew B oa rd cons ist s of seve n regul ar m embe rs and t wo a lt e rn at e m e mb e rs.
Six o f th e reg ul a r m ember s and th e two a lt ern a tes are app o inted by th e Co un cil. T h e
seve nth reg ul a r m e mbe r is th e Pl annin g and Zonin g Co mmi ss ion ch a ir o r hi s o r he r
des ignee .
• T h e Co un c i I mu s t a pp o int a represe nt ati ve with ex p ertis e fr o m ea ch of th e fo ll owin g:
(a) Arc hit ec tur e
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(b) Landscape Archite cture
( c) Bu s iness
(d) D es ign district connection (e.g., d eve lop er, landowner, business owner, resid e nt , or
employee within a design di strict).
(e) 2 citizens-at-l arge
• Members serve three-year term s. Members must be res id ents and qualified voters of the
c it y.
C-3. Planning and Zoning Commission (3-year terms -term limited)
Authority
• Per Texas Local Governme nt Code 211.007 , and C it y Ordinance No. 682 , adopted March
23 , 1989 , as amended.
Summary
• The Planning and Zoning Commission serves as a review body to recommend changes in
development codes and the zoning ordinance to the Council. The commission prepares,
adopts , and modifies a comprehensive plan for the City for subsequent approval and
adoption by the Council.
• The commission prep are s subdivision regulations and zoning ordinances , and amendments
thereto for recommendation to the Counci l. The commission also makes studi es and
recommendations with regard to proposed annexations. The commission has final authority
over all plats s ubmitted to th e City . In addition , the commission performs other duties as
assigned by statute and the Council.
Membership & Terms
• The Planning and Zoning Commission consists of seven members appo inted by the
Council. Members must be resid ents and qualified voter s of the City Terms of office are
limited to two consecuti ve thre e -year terms or s ix consecutive years.
C-4. Zoning Board of Adjustments (2-year terms)
Authority
• Per Texas Loca l Gov ernment Code 211.008 and City Ordinance No. 850 , adopted March
13 , 1972 , as amended.
Summary
• The Zoning Board of A djustm ent hears and decides appeals for int erpretations , special
exceptions, and varianc es to the term s of the zo ning ordinance as well as use permits, and
other duties as outlined in the ord in ances and statutes from whic h it is created.
Membership & Terms
• The Zoning Board of Adj ustm e nt s consists of five members who must be residents and
qualifi ed voters of th e city. The Council may appoint up to four alternate members.
Members and alternate s se rve two-yea r terms.
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D. External Boards with Council-Appointed Representatives . (Citizen Members)
These Boards are advert isab le for externa l boards with Co uncil-Appo int ed Representatives that
h ave citize n member s se rv e on:
Aggi eland Humane Soc i ety Board of Directors
Arts Cou nc il of the Brazos Valley Board of Directors
Brazos Valley Eco nomic Development Corpora tion Board of Directors
Brazos Valley Sol id Waste Management Age ncy Board of Directors
Regional Mobility Authorit y Board of Directors
Spring Creek Local Government Corporation
D-1. Aggie/and Humane Society Board of Directors (2-year terms)
The Board of Directors consists of fifteen (15) voting members , two of whom are appointed by
the College Station City Council and who may be a citizen, e mpl oyee, officer, or elected offic ial
of the City of College Station. These appointments are auto maticall y removed from the board with
the position suspended and left vacant if the City do es not contract with the Aggieland Humane
Society, Inc. for animal housing services. Members may serve no more than three consecutive
two-year terms. Traditionally, the Council has appointed one PD Officer who supervises the
City 's animal contro l function and is in close communication with she lt er operations on a regular
basis.
D-2. Arts Council of the Brazos Valley Board of Directors (3-year terms)
The Board of Directors consists of no less than twelve , nor more than seventeen, members three
of whom are appointed by the Co ll ege Station City Counci l. Member may serve no more than two
consecutive three-year term s. Traditionally, Counc il has appo inted one council member, and the
Arts Council recommends two citizens for the Council to consider.
D-3. Brazos Valley Economic Development Corporation Board of Directors (3-
year terms)
The number of board members is amended periodically depending on the by laws and membership
changes; however, Co ll ege Station appo int s three members of th e board to represent the city. o
more than two of the three can be an elected member of City Council. Those appointed can serve
no more than one unexpired term plus two consecutive three-year terms, except that elected
m embers may be appoi nted for add ition a l and partial terms until the exp irati on of their term of
office. Traditionally, the Council has hand-picked a local bus in ess leader to represent the City of
College Station on this regional board, along with one council member and the Mayor (who serves
on the both th e Board and the Executive Committee.)
D-4. Brazos Valley Solid Waste Management Agency Board of Directors (3-year
terms)
The Board of Directors consists of seven members , three of whom are appointed by the Co ll ege
Station City Council. At least one of three members mu st be a council member. Traditionally, the
Mayor serves on the board with one council member. The two then recommend a citizen to the
Council for appointment to the third position.
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D-5. Regional Mobility Authority Board of Directors (4-year terms)
The Board of the Authority is composed of five directors. The Brazos County Commissioners
Court appoints four directors with Texas A&M University , the City of Bryan and the City of
College Station each recommending one director to the Commissioners Court. Representatives
may not be elected officials , non-residents , TxDOT emp loyees, government employees (city ,
county , TAMU), or a property owner whose land may be acquired. The directors serve four-year
terms.
D-6. Spring Creek Local Government Corporation (2-year terms)
The Board of Directors consists of five persons appointed by the Council. Each director must be a
resident and qualified voter of the city. The Mayor serves as a director and as president of the
board . Th e remaining directors may be members of the Council , City officers or emp loyees , or
residents of the city whom the Co uncil determines have a special knowledge or expertise that
wou ld be beneficial to the corporation , such as a banker or realtor. If a director ceases to be an
e lec t ed official, officer or employee of the City , or a r es ident of the C ity, he or she sh all be
disqualified from serv in g as a director. Otherwise , each director serves a two-year term of office.
No director may serve lon ger than six years consecutively.
9
CHAPTER II
BOARD, COMMISSION, AND COMMITTEE APPOINTMENT PROCESS
Application Process. Citizens interested in serving on a Board , Commission, or Committee can
obtain an applicat ion through a link from the City of Co ll ege Station 's website ,
https ://c stx.gov/departments city hall/committees. You wi ll submit the completed application
through the website. Applications are va lid for one (1) y ear, after which a new application must
be submitted
Appointment Process. The C it y of Co ll ege Stat io n C it y Co uncil makes appointments to the City
Co ll ege Stati o n Boards , Commissions, o r Committees. The Ci ty Counci l considers app licati ons to
these boards during the regular City Counci l meetings at the beginning of eac h ca lendar year, unless
there are vacancies that arise.
Notice of Appointment. After the City Council appo int s a person to serve as a member of a Board ,
Co mmi ssio n , and Committee, the C it y Secretary will notify the appointee by ema il or othe r formal
correspondence of the appointment. Generally , the City Co uncil will appoi nt members to no more
than two (2) or three (3) consecutive terms of serv ic e o n a si ng le board. Some excepts may accrue if
the board has a longer-term limit.
Eligibility and Qualifications. The Co ll ege Station City Council seeks qualified persons to serve
on Boards, Commissions, and Committees. Qualified app licant s must be residents of Coll ege
Station for one (1) year and must be registered voters of the City , unless otherwise provided by
ordinance.
Certain Boards, Commission s , and Comm ittees have additional e li gibi lity requirements.
Nepotism. Article XII General Provisions, Section 118 , of th e City of Coll ege Station C h arter
provides that no person related within the second degree of affinity , or within the third degree of
consanguinity , to members of the City Council or the City Manager shall be appointed or emplo yed
to any office, position , or servic e in the City.
Oath of Office . Upon appoi ntm ent, an oath of office is administered to a ll newly and/or
reappointed m embers of Boards, Commissions, and Com mittees. The oath of office can be
adm ini stered by the C ity Secretary or designee.
Open Meetings Act Training. Upon appointm e nt , each n ew board m ember is required to
complete the Open Meetings Act Training as req uired by the State of Texas Attorney General
within ninety (90) days of their appointment and to provide a certificate of comp letion to the City
Secretary or li a ison for th e C ity's records.
10
CHAPTER III
MEETINGS
Role of the Chair. T he fun ct io n of th e Cha ir is to prov id e lead ershi p fo r th e Boar d , Co mmi s s io n,
o r Committee. T h e C hair is se lect ed by th e C it y Co un c il. T he re are certa in duti es and
resp o n sibiliti es th a t mu st be perfo rm e d.
T he C h air can en s ure th e sm oo th o p era ti o n of th e B oa rd , C ommi ss io n , or Co mmittee. T he C ha ir
mu s t be stron g e no u g h t o m ake cert ain th at th e m eetin g is run by th e rul es, bu t d e m oc rati c e no ug h
to u se the p ower and auth o ri ty of th e p os iti o n w ise ly. T he C h ai r's a bility to handl e m eetin gs w ill
h ave a sig ni fica nt impac t o n operati o n and effe cti ve ness.
T he C h air mu st m a ke ce rt a in that di sc u ss io n s d o n o t get sid et racke d o n min or iss ues a nd mu s t
have th e abili ty to rem ain foc use d o n th e age nd a.
Role of the Vice-Chair. (if requ ir ed) The Vic e -C h air is sel e cte d by oth e r boa rd m embe rs in a
m ethod agr eea bl e t o a ll bo ard m e mber s. Th ere ar e ce rt a in duti es and res pon s ibiliti es th at mu st be
p e rform ed in th e a bse nc e o f t he C h air.
The Agenda. T he agend a i s p rep ar ed by th e d ep artm ent head or s t aff p erson assign ed to th e B oa rd ,
Commi ss ion , or Committee. B oard s , Co mmi ss io ns , and Committees s ubj ect to th e Texas Op e n
Meetin gs Act are require d by state law to p ost th e agenda publi c ly , at leas t 7 2 h o ur s pri o r to th e
m ee tin g . It is a C ity of Co ll ege Stati o n p rac ti ce th at a ll bo ard s , co mmi ss ion s , a nd committees
fo llo w th ese p rocedures.
Parliamentary Procedures. Meetings of Board s , C ommissions , and C ommittees are co nducted
und er Robe1i s ' Rul es o f Ord er as adopted b y Co un c il.
Public Hearings. These h earings are open fo rum s th at allow th e public a n oppo rtunity t o express
th e ir opinions on a sp ecific iss ue .
M embers of th e B o ard , Commi ss ion , or Committee may a sk qu estion s a t any tim e o f th e w itn ess,
if reco g nized b y th e C hair.
A tim e limit fo r indi v idu a l sp eak ers may be se t by th e Board , Commi ss ion , o r Co mmittee fo r
purposes of orde r a nd equity befo re th e Public H earin g b eg in s.
Signing the Minutes for the Meeting. T he minutes o f Boa rd s , Co mmi ss io ns , and Co mmitt ees
M UST b e sig n ed by th e Ch a ir and th e Sec retar y o nce th e minutes a re a ppro ve d by a m aj o rity vo te
of th e membe rs of th e B oard , Commi ss io n , o r Co mmittee. Th ese minutes are a p erm an e nt reco rd .
Meeting Attendance. Every B oard , C ommi ss io n, o r C ommittee m embe r is ex pec ted to m ainta in
a s uitabl e attend an ce r eco rd. It is important to keep in mind th at att e ndan ce is ve ry impo rt a nt to
th e Board , Commi ss ion , or Co mmittee . 9. In th e event a b oard or c ommittee m e mbe r is a bse nt
fro m three m eetin gs in a t we lve -m o nth p eri o d th a t ar e con sid ered @ ex cu se d by d efiniti o n th e cit y
sec re t a ry s h all n ot ify th e m e m be r by le tt er requ es t in g an ex pl an ation fo r th e a bse nces. T h e C h a ir
of th e B o ard , Co mmi ss io n, o r Committee can exc u se a m ember's abse nce.
11
T he ter m "m eetin gs " in c lud es a ll m ee tin gs o f th e boa rd and a ll m eetin gs of the board's
s ub co mmittees o n w hich th e m e mb e r se rves . T he li a iso n of th e B oard , Co mm iss io n , o r Committee
is respo nsibl e for kee pin g trac k of th e m e mbers ' atte nd an ce . After rev iewin g th e exp lan a ti on for
a bse n ces , if C ity Co un c il th e find s th a t th e a bse nc es ar e un excu se d , Jh e co un c il m ay c hoose to
no ti fy the me m be r of th e im po rt ance of regul ar att end anc e o r to re m ove a m em ber for non-
att end a nce a nd a n y ran ge of res p on se in between. T h e coun c il r es pon se sh a ll co ns id er th e
m e m ber's pri or serv ice, reaso ns fo r a bse nces , lik e lih oo d o f futur e a tt e nd ance , and th e n ecessity
fo r th e ci ty boar d , co mmi ssio n , o r co mmittee t o c arry o ut it s res p o n s ibiliti es. T he co un c il m ay ,
afte r d ue co ns idera ti o n, re m ove a m e mb e r of t he bo ard , co mmi ss io n, o r committee fo r an y o th er
goo d ca use re lated to p erfo rm a nce of duty.
Working with City Staff. E ach B oard , Co mmi ss io n , or C ommittee m em be r i s enco u rage d to
wo rk c lose ly w ith c it y st aff and w ith th e appropri at e d ep artm ent li a is on ass ig n ed to th at B oard ,
Co m m iss io n , or Co mmittee . C ity s taff is ass ig ned to prov id e ge nera l ass is tan ce , such as
pre para ti o n o f agend a m a terial s and gene ral r evie w o f d ep artm e nt pro g ram s and ac ti v iti es , and to
perform limited st udi es a nd o th er se rv ic es.
Reporting to the City Council. T h e C oun c il i s d ep e nd ent o n each B oard , Co mm iss io n , or
Co mm ittee t o m ake reco mmend ation s con cernin g C ity proj ects. It is t hro u g h th e B oard s ,
Co mm iss io n s , and Co mmittees th at th e C it y Council can recei ve co mmunity input. A ll B oard s,
Co mm iss io ns , a nd Co mmittees are enc o uraged to communicate the po s ition of th e bo d y t o th e C ity
Co un c il .
Th ere w ill be occas io ns wh e n c it y staff will b e r e quire d t o pre pare an agend a it e m fo r C it y Co un ci l
rev iew. In preparati o n o f s uch a rep o rt , th e staff m ember should present b o th th e staff pos iti on
a nd th e Board , Commi ss ion , or C ommittee's p os ition .
It is th e des ir e of th e C ity Co un c il t o have an opportunity to hear and co n s id er a ll s id es o f an i ss ue
and a lte rn ati ve recomm end ation s t o ass ist in th e ir d eci sion-makin g pro cess.
12
CHAPTER IV
RESPONSIBILITIES OF THE MEMBERS OF
BOARDS, COMMISSIONS AND COMMITTEES
General. It is an honor to be selected as a City Board , Committee, or Commission member, and
it provides an unusua l opportunity for genuine public service. Although specific duties of each
body vary widely , there are certain responsibilities that are common to a ll m embers. The fo llo wing
is a summary of those respon s ibilitie s:
1. Members shou ld understand the role and scope of their responsibiliti es and should be in fo rm ed
of the individual Board , Committee, or Commission 's purpo se and of its operating procedures .
2. Members should be carefu l to represent the majority views of th eir individual Board ,
Commission, or Committee , or Commission. Individual "opinions" to the public and press
should be identified as s uch .
3 . Members shou ld represent the public interest and not special interest groups.
4. Good communication is essential. Members are in a position to serve as li aison between the
city and its citize n s and can help to reconcile opposing viewpoints and to build a consensus
around common goa ls and objectives. Members serve as a communication link between the
community , staff, and city , presenting recommendations and providing a channel for citizen
express ion .
5. Members are enco ura ged to review their agenda packets, contact city staff with questions , and
be thorough in their recomm e ndations ; if po ss ible , members may, unless otherwise prohibited ,
personally view s itu ations under cons id eration prior to the meeting in order to be fully prepared
to discuss , evalu ate, and act on a ll matters schedul ed for consideration. Conclusions based on
preparedness will strengthen the value of the group's recommendations.
6. Members are encouraged to establi sh a good work in g relationship within the gro up ; respect
individual viewpoi nts; allow other members time to present their views fully before making
comments; be ope n and honest ; welcome new members .
7 . Council appointments to Boards, Committees, or Commi ssions are made without regard to
political party affi li ation . Members are not restricted from participating in political activiti es;
however, members should not u se or involve their membership in th e conduct of political
activities.
Open Meetings Act. Texas law requires that every meeting of the Ci ty Co un cil be open to the
public. In College Station , a ll Boards, Committees, or Commissions follow the procedures for
open m ee tin gs as we ll.
a. A P osted Notice is required of a m ee tin g . Written notice of the date , hour, place ,
subject, a nd onlin e m ee tin g information , if n eeded , of each meeting must be posted on
the city website and a pub li c bulletin board , located at a place convenient to the public
for at leas t 72 hours preced in g the sc hedul ed time of the meeting. Only those matters
po sted can be di sc usse d and ac ted on by th e Board , Comm itt ee, or Comm iss ion.
13
b. The City Co un c il e n co urages th e Boards, Comm ittees, or Co mmi ssions meetings to be
onlin e fo r v iewi n g v ia th e int ernet (streaming), to provide citi zens with access to
di sc uss io ns a nd act ion s , but no t made mandatory . If a m e mber of a Committees ,
Boa rd s , a nd Comm iss ion s re qu est to participa te remote ly:
• The m ee tin g must be posted for o nlin e attenda nc e (see the City Sec retary's Office)
• Staff mu st e n sure they can comply with Texas Govern ment Code Sec. 55 1.127
(guide lin es provided)
• The remote m e mber mu s t receive approval from th e C h a irp e rso n one d ay prior to
the s tart of the meetin g .
• At the b eginnin g of the meetin g the Ch airperson must make a state ment accepting
the r emote members a tt e nd ance.
• Meetin g minutes should re fl ect that th e member is atte ndin g r em o te ly.
c. Minutes are r equired to be prepared of each open m eetin g. Minutes must state the
subj ect of each deliberation a nd indicate each vo te , order, decision , or other action
taken .
d. Closed Meetings. T he Texas Open Meetings Act do es a llow for c lo sed or exec uti ve
meetings on a few limite d subj ects. Generally , Board s , Commi ssion s , or Committees
will not have occasion or legal b asis to m eet in c losed or executi ve session . C losed
meetin gs are allowed to di sc uss certain m atters, including p e ndin g liti gation, certain
personne l matters, a nd th e lease or acquisition of land. However, b efore a clo sed
m eetin g can be held , a quorum of the governm ental body must convene in an open
m eetin g, a nd th e presiding officer must publicly announce that a c losed meeting will
be h e ld and id enti fy the sec tion s of th e Open M ee tin g A ct authorizing the closed
meetin g . No fin a l ac tion , d ecision , or vote can be made in a closed m eetin g. A ll final
actions, decisions, a nd vo tes mu st be m ade in open meetings. F urth er, the Board ,
Commission, or Committee is requ ire d to keep a certified agenda of the m atters
di scu ssed in the closed m eetin g and a record of any furth er action taken. T h e pres idin g
officer must include an announcement a t th e beginning and end of the clo sed meetin g
indicat in g the time and place and must certify that th e age nda is a tru e and correct
record of the pro ceedin gs. Blank certifi ed agenda forms fo r use by presiding officers
are avail a ble in the City Secretary's offic e. In li e u of m ainta inin g a certified agend a , a
tape recording of the closed m eeti n g may b e m a de.
Open Records Act. Texas law a l so requires that v i1iu a ll y a ll inform at ion h e ld by a governmental
body m u st fall under the rules of the Texas Open R ecord s Act. If a request for information is
received by a Board, Commi ss ion or Co mmittee, th e C ity Secretary s hould be notified for the
proper procedure .
Conflict oflnterest. So m e Board , Commi ssion or Committee m embers m ay be s ubject to C h apter
171 of the Texas Local Government Cod e w hi ch prohibits a local public official w ith a s ub stanti al
interest in a busi ness e ntity or in real property from participating in a m a tt e r before th e C ity
involving th e bu s iness entity o r real property if it is reasonably foreseea bl e that a n act ion o n the
matter before th e City w ill have a specia l econom ic effect on th e bu s iness e ntity o r on the valu e of
the real property that is di s tinguishable from its effect on the public. Board, Commission and
Committee m embers are enco uraged to con s ult w ith th e C ity Attorney concerning a n y potential
confli cts.
14
CHAPTERV
LEGAL LIABILITY
Personal Liability. Board , Commission or Committee members cannot be h e ld personally liable
for en-oneous acts whi le hon estly exercising the functions of th eir offices in good faith. The only
time a member can be held personally liable i s when they act outside the scope of their office and
in bad faith. When members of City Board s, Commissions or Committees are acting in good faith
and within the bounds all owed by the City , state and federa l law , the City will provide a defen se
for such members to the greatest extent permi ss ible . However, if a Board , Commission or
Committee member acts illegally , unlawfully , or willfu ll y , or acts intentionally malicious ,
negligent or in violation of the policies of the City Council while serving in his/her official
capacity , the City may decide not to provide that member a defen se.
Board Liability. A City , its officers, and members of boards , commissions, or committees as a
governmental entity, must treat all individuals or groups in th e same manner unless there is a
compelling governmental interest to treat someone or some group differently. Therefore, the City
Attorney should be consulted concerning whether or not an individual or group can be treated
differently . If an officer or Board, Commission, or Committee member illegally discriminates
against an individual or group , that individual or group can seek damages from the City and from
the individual officer for a violation of rights under the state and federa l civil rights statutes.
The above discussion is by no means intended to be a comprehensive and complete discussion of
legal liabilities to which the City or Board, Commission, or Committee member may be subjected.
Board, Commission, or Committee members are strongl y encouraged to consult with the City
Attorney anytime they fee l their actions whi le serving on such Board , Commission , or Committee
may have some legal consequences . The law in this area is quite comp lex and requires a thorough
analysis of the law and facts pertaining to each particular situation.
15
APPENDIX A
CITY OF COLLEGE ST A TION
COUNCIL RELATIONS POLICY AND
CODE OF ETHICS
Council Relation s Policy and Code of E thic s
T he Co ll ege S tatio n C it y Coun c il is th e gove rn ing bo d y fo r th e C ity of Co ll ege S tati o n ; th erefore ,
it mu st bear th e in iti a l respo nsi bility fo r th e in tegrit y of gove rn an ce . T h e co unc il is respon s ibl e for
it s own deve lopment (bo th as a bo dy and as indi v idu a ls), it s respo n sibiliti es , it s own di sci pli ne,
a nd it s own p erfo rm a nc e . T he d evelo pm e nt of thi s p o li cy is des igned to e nsure effe cti ve and
effic ient govern an ce .
T hi s po licy w ill address m ayo r and co un c il re lati o ns , co un c il a nd staff re lati o n s, co un c il and m edi a
relati o n s , soci a l m edi a rel at io ns, a nd v id eo co nfe re nc in g. By ad o ptin g th ese g uid elin es fo r elected
offi cials , we ac kn owle d ge o ur res p o ns ibility to eac h oth e r, to o ur p rofess ion a l st aff, and to the
publi c. T h e ci ty co uncil w ill gove rn th e city in a m a nn er ass o ci ated w ith a commitment to th e
p reservati on of th e values and integ rit y of represe nt ati ve local governm ent and d em ocracy , and a
d edi cation to the promotion o f effi ci e nt and effecti ve gove rnin g . T h e fo ll owin g st at em ents w ill
se rve as a g uid e an d ackn owled ge th e co mmitme nt be in g m ad e in thi s serv ice to th e co mmunity:
1. T he co un ci l re co g ni zes as hi gh pri oriti es th e co ntinu a l im provem e nt of th e m emb er 's
professio na l a bility and th e pro m o ti on of an atm osp here cond uc ive to t he fa ir exch an ge of
id ea s and policies among m embers .
2. T he co un cil w ill e nd eavo r to kee p th e co mmunity in fo rm ed on muni cip al affa irs;
encourage co mmunication between th e c iti ze ns and th e c ity co un c il ; and stri ve fo r stro n g ,
wo rkin g relationship s b etween C oll ege St ati o n a nd Brazos Co unty , Brya n, and C oll ege
St ation Ind e p end ent School Di strict elec ted offi cia ls , as we ll as T A M U offi cia ls, and Blinn
Co ll ege stud ents, fa cul ty staff and admini strato rs.
3 . In it s govern an ce rol e , th e co un c il w ill co ntinu e to be dedi cat ed to fri e ndl y and co urteo us
re lation ship s with st aff, oth er council m e mb ers, and th e publi c, and w ill seek t o improve
t he qu a lity and im age of publi c serv ice.
4. T h e co unc il w ill a lso s tri ve to recogn ize it s res pon s i b ili ty to fu ture generat ions by
addressin g th e interre la tedn ess o f th e soc ia l, cul tura l, a nd phys ic al ch aracteristi cs of th e
co mmuni ty w hen m akin g p o li c ies.
5 . A nd fin all y , eac h co un c il m ember w ill m a ke a com mitm e nt t o imp rove th e qu ality of li fe
fo r th e in d ividu a l an d the co mmunity , an d to be ded ica t ed to th e fa ith fu l stewards hip of th e
p ubli c tru st.
Statement of Mission
ln ord er to e ns ure pro p er di sc harge of duti es for t he impro ve me nt of d em ocratic local gove rnm en t ,
Co ll ege Station C it y C oun c il m embe rs should di s pl ay be hav io r th at d e mon stra tes ind epe nd ent,
impart ia l rev iew of a ll m att ers addressed by the m , a nd be dul y respo nsibl e to th e ci ti ze n s of
Co ll ege Stati on and t o eac h o th er in th e ir re lati o n s hip s.
16
CORE VALUES
• The health , safety, a nd genera l we ll-b e in g of the co mmunity.
• Exce ll e nce in customer serv ic e.
• Fiscal responsibi lity.
• Citizen involvement and pai1icip ation .
• Co ll aborat io n and cooperation.
• R eg iona li s m as an act ive m emb er of th e Brazos Vall ey com munity a nd beyond.
• Activit ies that promote loca l autonomy.
• P lan and collaborate with Texas A&M University.
Se cti o n I : Mayor-C ity Co u nc il Re la tio ns
A. Mayor's Res p o ns i b il iti es
1 . T he mayor sh all be th e pres iding officer at all m eet in gs. The mayor pro-te m sha ll
preside in th e absence of th e mayo r.
2. T he mayor sh a ll have a vo ice in all matters before th e council and may vo te o n a ll
agenda item s requiring council action.
3. T he mayor is responsible for keeping the meetin gs orderly by recogni zin g each
counci l member for discussion , encouraging deb ate among m ember s , and limiting
discussion to the agenda item und er consideration.
4. T h e mayor i s th e spokesp e rso n for the counci l on a ll matters unl ess abse nt , a t w hi ch
time the mayor pro tempore or the appropriate de s ig nee wi ll assume the rol e.
5. T he mayor will encourage all council m embers to participate in council di sc uss ion
and give each member an opportunity to speak before any member can speak again
o n the same subject. The mayor may limit each counci l member to a re aso na bl e
time limit to speak to ensure efficient use of tim e .
6. S hould a conflict arise among council members, the mayor will serve as a m ed iat or.
7 . The mayor or appropriate designee is responsibl e for ens urin g an ori entation of a ll
new council m em bers is conducted after an election. The ori ent ation should includ e
co uncil procedures, staff and m edia relation s , curre nt agenda items municip a l
leadership training pro gram s, and legal issu es governing th e behavior of loca l
officials including the Texas Open Meetings Ac t , Public Information Act, and
co nflicts of int erest.
B. Co u ncil Res pon s i bili ties
1. A ny co uncil m e mber may reque st th e pres id ing offic ial to p lace a n it e m on a futur e
age nda for di scu ss ion , w ith a majority of the council. S hould staff time be required
to addre ss this item, th e m ayor wi ll canvass all counc il m emb ers to determine the
s upport for commitment of staff tim e and res ou rces. The sa m e ac tion sh o uld be
taken by th e m ayor w he n council concerns require staff time and budget.
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2. Eac h new co uncil m ember is r equired to atte nd th e new co un ci l o ri entat io n afte r an
e lec tion. Eac h counci l m e mb er is encouraged to attend at leas t one Texas Municipal
Leag ue sp onso red co nfe re nc e eac h year in o rder t o stay inform ed o n iss ues faci n g
munic ip a liti es.
3. It is th e respo n sibility of council m embers to be inform ed abo ut previous ac ti on
taken by th e council in th e ir absence by speakin g with the city secretary , the c ity
manager or watchin g th e meeti ng video. In the case of absence from a wo rk shop
sess io n where inform ation is give n, th e indi v idu a l council m ember is responsible
for o bt a inin g thi s information prior to th e council meeting when sa id item is to be
vo t ed upon .
4 . When address in g an agenda it em , the counci l member s hall first be recogni ze d by
the m ayo r, co nfin e him se lf/h erse lf to the question under d e bate , avo id reference to
personalities , and refrain from impug nin g the integrity or moti ves of any other
co uncil m em ber or staff m ember in hi s/h er arg um ent or vote.
5 . In the a b se nc e of a rulin g by the mayor on any procedural matter, a council m ember
may move to change the order of business or make any other procedural d ec isio n
deemed appropriate. The affirmative vo t e of a m ajority of the council m e mb ers
present and votin g sh all be necessary to approve the motion .
6. An y co uncil m ember may appeal to the co uncil as a w hole from a ruling by the
m ayo r. If th e appeal is seconded, the p erson making th e appeal may m ak e a bri ef
statement and the mayor may ex plain hi s/her po sitio n , but n o oth er member may
speak on th e motion. The mayo r wi ll then put the ruling to a vote of th e council.
7. A ny council m emb er may ask the mayor to enforce th e rule s es tabli sh e d by th e
council. Should the mayo r fail to do so, a majori ty vo te of the council m embers
present shall require him/her to do s o .
8. When a council member is appointed to serve as liai so n to a bo ard , commission or
committee, the council member is respons ible for keeping all council members
in form ed of significant activities of that board , commi ss ion or committee.
9. In the eve nt a board or committee m ember is absent from three m eetin gs in a
twe lve-month p eriod that are considered un exc u sed by definiti o n th e c it y sec ret ary
s ha ll noti fy the m emb er by letter requestin g an ex pl anati o n for the a bse nc es. Aft er
reviewing th e ex pl an ation for a b senc es, if C ity Council the find s that th e a bse nces
are un excu sed, th e council m ay c hoo se to notify th e m e mber of the import an ce of
regular attendance or to remove a m ember fo r no n-atte ndan ce a nd any ran ge of
respo nse in between. The council re sponse shall co n s id er the m ember 's prior
service, reasons for absences , like lihood of future attend anc e, and th e necessity for
th e c it y bo ard , commission, or committee to carry out it s respon sibiliti es. The
counci l m ay , afte r due consideration, re m ove a m ember of the board , commi ssion ,
or co mmittee for any other goo d cause rel ate d to p erfo rm a nc e of duty .
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C. Co uncil Personal Interes t
I . o c it y council member s hould have a financia l interest , direct or indirect, or by
reaso n of ownership of s tock in any corporation , in any co nt ract wit h the city , or be
financ ia ll y int erested , directl y or indirect ly, in th e sale to , o r purchase from , th e city
of an y land , material s , suppli es or serv ic es except on be ha lf of the city; provided ,
however, th e provisio ns in the C it y Charter sha ll only be app li cable w hen the stock
own ed by th e counc il m e mb er exceed s one p ercent (I %) of th e total cap it a l sto ck
of the co rp oration. A ny v io lat ion with the kno w ledge ex presses or impli e d of the
person or corporation co ntractin g w ith the city must ren der the contract vo id a bl e
by the co un c il or c it y m a na ger.
D. Code of Conduct for Mayor and Council Members
1. During th e counc i l m ee tin gs , co uncil m embers shall preserve order and d ecoru m ,
s ha ll not interrupt or d e lay proceedings, and sh a ll not refuse to obey th e orders of
the mayo r o r the rul es of the council. Co uncil m em ber s s ha ll d emon strate res pect
and courtesy to each ot he r, to city st aff members, and to members of th e public
app earin g before th e co un c il. Co uncil m embers shall refrain from rude and
derogato ry r e m arks and sh all not belittle staff m embers , other council members , or
members of the publi c.
2. Council m embers shou ld not use their position to secure speci al privileges and
should avoid situation s th at cou ld cause any perso n to believe that they may have
brought bia s or p artiality to a qu es tion before th e council.
3. Membe rs of the co un c il w ill not condone any unethica l or ill egal act1v1ty. A ll
members of th e co unci 1 agree to uphold th e inte nt of this policy and to govern th e ir
ac tion s according ly.
E. Council Campaign Contribution
I. In compli ance with th e C ity Charter, counci l m e mbers are required to both di sclose
an y campaign co ntribution in excess of $5 00.00 b y fi lin g an affidavit with the c it y
secret ar y and abstainin g from participating in and vo ting on an y ma tter b efore th e
city co un ci l if the m att er before the council would materially ben efi t the campaign
co ntributor or any bu s in ess e ntity in w hich th e campaign contributor has a
su bstanti a l interest.
Section II: Council and Staff Relations
No s in g le re lat ionsh ip is as impo rtant as that of the council and their city manager in effect ive ly
gove rnin g th e City of Co ll ege St a tion. It i s for this r easo n th at the co un cil and the city m anage r
mu st understand their respec ti ve ro les in th at pro cess. T he city m a nager is the primary link betwee n
the counc il and the city staff. The council 's relati o ns hip w ith the st aff sh all be through the city
manager.
I. In order to ens ur e proper prese nt at ion of agenda it ems by staff, qu estion s arising from
council m e mbe rs after rece iv in g th e ir information p acket should be, whenever po ss ibl e ,
presented to th e city manager fo r staff considerati on prior to th e council m eeti n g. This
a ll ows staff tim e to address th e co uncil m ember 's concern and provide a ll co uncil
m embe rs w ith th e add ition a l inform a ti o n .
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2. The c it y m a nager sh a ll d es ign ate th e approp ri ate st aff member to address each agend a
it em and s ha ll see that each present ati on is prepared and prese nt ed in order to inform
and ed uc at e th e counci l o n th e iss ues w hi ch req ui re co uncil action. T he present a ti on
should be profess ion a l, tim e ly , and allow for discussion of options for resolving th e
is s ue . The staff member m akin g the presentation sha ll ei ther make it c lear th at no
Council ac tion is req uire d , present the staff recommendation , or present the spec ifi c
options for council consideration._
3. The c it y manage r is direc tl y res p o ns ibl e for providing informati o n to all the council
concerning any inquiries by a specific council m e mb er. If th e city man ager or hi s/her
staff's tim e is being domin ated o r mi sdirecte d by a co uncil member, it is hi s/her
respons ibility to inform the m ayor of th e concern (any act ion necessary is covered
und er Section I A:7).
4. The city manager will be he ld respo n s ibl e for the pro fess ional and ethical behavior of
him se lf/herself and th e di sc ipline of his/her staff. The city manager i s also responsible
for seei n g that hi s/h er staff a lso r ece iv es th e ed ucati on and inform at ion n ecessary to
address the issu es facing municipa l governm e nt.
5. Any conflicts ari s in g betwee n th e city staff and the council will be addressed by th e
mayor and the city mana ge r.
6. All staff membe rs s ha ll s how each other, each council m ember, and the public respect
and courtesy at a ll tim es. They are al so re spons ible for making objective, professional
pre se nt ations to en sure public confidence in the process .
7 . Th e city manage r, after an e lection, will make sure th at staff has prepared inform ation
needed fo r the o ri ent ation of n ew council m embers and inform th em of an y Texas
Municipal League conferences and seminars ava ilabl e . The city manager will also be
res p onsibl e for m eetin g perso nall y w ith new m e mbe rs and informin g th em about city
facilities and procedures.
Section III: Council and Media Relations
Since the democratic form of governm ent is only successful when the citizens are k ept informed
and educated about the issues facing th e ir muni ci pality , it is imperati ve the m e di a play an important
role in the governmental pro cess . It is throu g h an inform e d public that progress is e nsured, and
goo d government remain s sen s iti ve to its constituents. These guidelines are de signed to h e lp
ensure fa ir relati o n s hip s with all m e dia reporters. Th e council and th e city m anager recognize th at
the ne ws medi a provide an important link b et ween the council and the public . It is the council 's
de sire to es tabli s h a pro fess ion a l workin g relation ship to help maintain a we ll in fo rm ed and
e duc ated citizenry.
1. During the conduct of officia l bu si ness , th e news medi a sha ll occupy places designated
for th em or the ge neral public.
2. All report ers will h ave access to a n agenda in advance and will be furnished s upp ort
materia l needed for clarific ati o n if requested.
3 . In order to preserve the d eco rum and pro fessio na li sm of co uncil meetings , th e m edia
are r equ es ted to refra in from conversing pri va te ly with other p eo pl e in th e a udi e nc e
and to conduct any int e rv iews w ith t h e public o ut s id e th e council chambers w hil e
20
council is in sessio n .
4. Sin ce the gove rn ment bo dy co ndu cts b us in ess di ffe rentl y , it is reques te d th at a ll
report e rs new to city co un c il m ee tin gs m ee t w ith th e city m a nager, m ayor, or th e p ubli c
co mmunica ti o n s rep rese nt at ive pri o r to cove rin g th eir firs t m ee tin g to be in fo rm e d of
po lic ies and p rocedures to he lp en s ure a profession a l wo rk in g re lat io n shi p be tween th e
media rep ort er an d the c ity.
5. On ad mini strat ive matte rs , th e c ity man age r is th e spokesp erso n, u nless he/s he has
ap po inted a m edi a re lati o n s p erso n to prese nt st aff in for m a ti o n o n th e age nd a.
6. T he m ayo r, o r his/her d es ig nee , is th e prim ary sp okesperso n fo r the c ity o n m atte rs
r egardin g p o li cy dec isio ns o r any co un c il in fo rm a ti on pert a inin g to iss u es on th e
age nd a. In ord er t o e nsure fa ir treatm e nt of an i ss u e , any cl arifi ca ti o ns re qu es te d by th e
m edia on th e i ss u e sh o uld be addressed afte r th e meetin g. Wh en oppos in g p os iti o n s
h ave b ee n de ba ted , regardl ess of th e o ut co m e , th e p u bli c is better in fo rm ed w hen a ll
s id es have ad equ ate coverage by th e m edi a. Thi s l e ts th e publ ic know t hat th e it em was
se rio us ly d e bated, and o pti o n s di sc u sse d befor e a vote was tak e n , and help s build
confi d enc e in th e d em ocrati c process.
7 . T he Co ll ege Stati o n C ity Co un cil is m ad e up of six co unc il m emb er s an d a m ayo r , each
e lect ed by th e citi ze ns of Co ll ege St ati o n . In resp ect to each council m ember and hi s/her
co n stitu ent s, hi s/her v iews as presented o n a n is su e befor e th e coun cil s ho uld pro v id e
eq uitabl e represe ntati o n fr om a ll seve n m e mber s. Even th ou gh co unci l m embers m ay
ex press differin g id eas, equita bl e represe nt ation he lp s promote unity o f purpo se by
a ll owin g th e publi c to be in fo rm ed of each me mb er 's pos ition durin g hi s/her t erm of
office and no t o nl y d urin g an e lec ti o n cam pa ig n.
W e a ll have th e respons ibility t o protect th e int egrity of o ur governin g pro cess and th er efo re , h ave
rea d and ag reed to th e above g uid e lin es.
Sectio n IV. Co un cil Social Media Re lations
T he c ity und e rst and s that socia l net w orking and inte rn et servic es h ave become a common fo rm of
co mmunicati o n in th e w orkpl ace and amon g st ak eh o ld e rs and c itizen s. A lso, th e c ity recogni zes
th e ri g ht to u se and m aintain p er son a l web sit es o r t o engage in soc ia l n etw orki ng. However , th e
lin e between public and pri vat e a cti v ity h as bee n blurre d by th ese soc ia l net workin g to o ls, w hich
i s th e primary reas on th ese g uid elines were d eve lo p ed. Info1m ati o n fr om yo ur p erso na l Face bo ok
p age , blo g ent ries and tweet s -eve n if th ey ar e intend ed as p e rsonal m essa ges betwee n fa mil y and
fri end s -can eas il y reach beyond y our intend ed audi enc e and re prese nt yo u and th e city t o th e
out s id e world. Fo r tho se co un c il m embers wh o ch oose t o parti cipate in soc ial netwo rk s, he re a re
so m e additi o n al guid e lin es fo r p er so na l so ci a l net wo rkin g s it es:
• City p o lici es , rul es , r eg ul ati o ns , and co d e o f co nduct app ly t o indi v idu al s w h o e ngage in
so c ia l n etworkin g acti v ities w hil e co ndu ct in g c it y bus in ess. Use of yo ur c ity e -m a il address
and communi ca tin g in yo ur offi c ia l cap ac ity w ill con sti tute co ndu ctin g ci ty bu s in ess.
• Protect yo ur pri vacy , th e pri vacy of c iti ze ns , and th e in form ati on th e city ho ld s. Fo llo w all
pri vacy p ro tecti on laws , i .e., HIP AA , and p ro tec t se n siti ve and co nfid e nti al city
in fo rmat ion . Fo ll ow a ll co py ri g ht laws , o p en rec ord s laws , re tenti on laws, fa ir u se and
fin an cia l di sclo s ure laws and an y oth e r laws th at mi g ht ap pl y. A ll city soc ia l n etw orkin g
acti vi t ies are s ubj ect to St ate of Texas open reco rd s laws. A ll city info rm ati o n th at is
co n sid ere d n o n-publi c in nature mu st be protec ted. R es p ect a nd ma inta in th e
con fi d en ti a lity e ntru s ted to yo u. D o no t di v ul ge o r di sc u ss p ro pri et ary in fo rm ation ,
2 1
pe rso na l d et a il s a bo u t oth er peop le o r o th er co nfi d enti al mate ri a l.
• Fram e any comm ents or res p o n ses in a res p ec tful and pos iti ve m ann er. D o not ar g ue w ith
co mm enters. B e cl ear, but no t d efe nsive. A vo id per so n a l att ac k s a nd d o no t criti c ize o th e r
c it y e mpl oyees or d e p a rtm e nt s. D o not u se e thnic s lurs , pro fanity , pe rso n a l in s ult s, o r
e n ga ge in a ny c o ndu c t th a t wo uld n o t be ac c e ptab le in th e c ity 's w orkpl ace. B efo re p ostin g,
co n sid e r ho w yo ur co mm ent o r be h av io r w oul d be rec e ive d if it a ppear e d in th e m ass
m edi a . In o th e r w o rd s , be h ave as if yo u a re in a ny o th e r publi c se ttin g.
• R e co g ni ze th a t every thin g yo u p os t o r rece ive o n a social m e di a sit e is public . A n yo ne w ith
ac c ess to th e we b ca n get access to yo ur ac ti v it y o n soci a l m e di a s it es . Yo u are resp o n s ibl e
fo r th e co nt e nt y ou p ost. If it g ives yo u p a use , pa use befo re you publi s h. R e m e mbe r th a t
yo ur p e rso n a l a nd profess ion a l li ves ove rl a p in yo ur onlin e ac ti v it y. M a k e it c lear th at yo u
a re sp eakin g fo r yo urse lf a nd n o t o n b eh a lf of th e c it y. I f yo u publi sh c o nt e nt on an y W e b
s it e outs id e of th e c it y and it has so m e thin g to do with th e work y ou d o or s ubj e ct s
associ a te d w ith th e city, use a di scl a im e r su ch as thi s : "T h e p ostin gs on thi s sit e ar e m y
own and d o n 't n e c essaril y re prese nt th e c it y's p os ition s o r o pinion s." Wh e n in doubt a b o ut
a ny online acti v ity , c o nt a ct th e publi c communi ca ti o ns d e p ai1 m ent.
Section V. Videoconferencing (A full copy of the City's Videoconference Policy is attached.)
1. A council member i s p e rmitte d to a tt end a c o un c il me e tin g by vid e oconference in tho se
in stances in which a council m e mbe r wo uld o th e rw ise be re quire d to re qu es t a n ex cu sed
a bsence, s uch as travel or illn ess . T h e council und e rstand s the imp o rtance of e n surin g
co uncil m e mbe rs and m e mbers of th e public a tt e ndin g th e m eetin g in p e rson h ave ad e qu ate
a ccess to a council m e mb e r 's comm e nt s w he n he o r s he a tt e nd s th e meeting v irtuall y . The
purpo se of thi s policy is to es ta bli sh polici es a nd proce dures to h e lp e n s ure council
m e mbe rs p articipatin g re mote ly in a council m eetin g by m ean s o f a v id eo con fe rence c a ll ,
do so w ithin th e g uid e lin es o f T EXAS GOVE RNMENT C ODE , §551. 12 7.TEX A S
G OV E RNME NT C ODE , §551.1 2 7 pe rmits th e city c oun ci l to m ee t in executi ve sessio n
by vid e oco nfe re nce c a ll prov id e d th at th e c lo sed sess ion m ee ts th e s tatutory re quire m ents.
A counc il m ember re motin g into executi ve sess io n mu st be in a clo se d room and must b e
a lon e to protect the confidenti a lity of th e ex ecuti ve sess io n and in so m e c ases to pre se rve
the attorney cli e nt pri v il ege .
2. T he notic e of a mee ting to be h e ld by v id e o c onfe r e nc e c a ll mu st sp e ci fy th e location and
th e intent to have a qu orum present at th e lo ca ti o n . T he locati o n sh a ll h ave t wo -way a udio
and vid e o c ommunication with e ach m embe r wh o is parti c ip a tin g by v id e oconfe rence ca ll
durin g the e ntire m ee tin g. Each p a rti c ipant in th e v id eo c o n fe re nce c a ll , w hil e sp eakin g ,
sh a ll be cl e arl y vi sibl e and audibl e t o each oth er participant , and durin g th e o p e n portion
of th e m eetin g, to th e m ember s of th e public in a tt e nd a nce a t th e lo c a ti o n a nd an y othe r
location of th e meetin g th at is o p en to th e publi c .
No mo re than three (3) council m ember s m ay v id eoco nfe re n ce at a ny on e tim e. R e qu est s to
vid eo c o n fe rence w ill be take n on a fir st com e/fir s t-serve d b as is.
3. A m ee tin g o f th e Coun c il m ay b e h e ld by v id eoco n fe re n ce ca ll o nl y if:
a. th e m ee tin g t ak es pl a c e in th e Co ll ege S tati o n C ity H a ll , w hich has been d e te rmined to
be the onl y phys ic a l sp a c e th a t c urr entl y m ee ts th e re quirem e nt s o f T E X A S
GOVE RNMEN T C ODE, §55 1.1 2 7 ;
b . th e m e mbe r of th e g o ve rnm enta l bo dy presi din g over th e m ee tin g is present at th a t
physical sp a c e ; and
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c . a n y m e mb e r of th e publi c prese nt a t th a t physi ca l sp a c e is p ro v id e d th e o ppo11unity t o
p a rti c ip at e in th e m ee tin g by m ean s of v id eoco nfe re nce ca ll in th e sa m e m a nn e r as a
pe rso n w ho is ph ys ica ll y prese nt a t a m eet in g of th e gove rnm e nt a l bo dy th a t is n ot
c o ndu c te d by vid eo confere n ce ca ll.
4 . A m eet ing h e ld by v ideoco nfere nce ca ll ca n onl y be h e ld if a qu o rum of the co un c il is
phys icall y present at o n e l ocati on . If a p ro bl em occurs th a t cau ses a re m ote p a rti c ip a nt to
no lo n ger be v is ibl e a nd a udibl e to th e publi c a t th e locat ion , th e m eetin g mu st b e recessed
until t he pro bl e m is reso lve d . If th e p ro bl e m ca nn o t be reso lve d in th irty (30) minutes th e
c oun c il m e mbe r re m o tin g int o th e m ee tin g w ill be d et e rm ine d to have left th e m ee tin g , a nd
th e m ee tin g w ill co nti n u e a t th e locati o n .
Section VI. College Station City Council Code of Ethics
T h e offic e of e lec te d o ffici a ls is o n e of tru st and se rv ice to th e citizen s of Co ll ege St ati o n . T hi s
p os iti o n creat es a sp ec ia l resp o n s ibility for th e Co ll ege Stati o n c ity co un c il m e mb er. In res pon se
t o thi s, th e Co ll ege S ta ti on c ity co un c il is ex p e cte d to govern thi s c ity in a m ann e r assoc iated w ith
a co mmitme nt t o th e preservatio n o f th e valu es a nd integrity of re present a ti ve local gove rnm e nt
and lo c a l d em ocracy a nd a d e di cati on to the prom o ti o n of e ffi c ient and e ffecti ve gove rnin g. To
fu rth er th ese o bj ecti ves , certai n e thi cal prin c ipl es sh a ll g o vern th e co ndu c t of every co un c il
m embe r, who sh a ll :
1. B e d e di cat e d t o th e hi gh est id eals of h o n or a nd integrity in a ll publ ic a nd p e rso n a l
re la tion ships in ord e r that the m e mbe r m ay m e rit th e resp e ct and con fi d e nce of th e
c iti ze n s o f C oll ege Station ;
2. R ecogni ze th at the c hi ef function of lo cal g o vernm e nt a t a ll tim es is to se rve th e b est
interes ts of a ll of th e p e opl e;
3. B e d e dic a te d to pu b l ic se rv ic e by b e in g c oo p e rati ve a nd co ns tru c ti ve , and by m akin g
th e bes t a nd m ost effi ci e nt u se o f avail a bl e resources ;
4 . R efrain fr om an y acti v ity or a cti o n th a t m ay hind er o n e's a bility t o be o bj ec ti ve and
im parti a l on an y m a tt e r coming b efore the council. D o not seek n or acce pt g ift s o r
sp ec ia l fav ors; be li eve th at p er so n a l g ain by u se of co nfid e nti a l inform a ti o n or b y
mi s u se of publi c fund s or time is di sh o n est ;
5. R ecogni ze th a t publ ic and p o liti cal p o licy d e ci s ion s , based on es tab li sh e d valu es, are
ultima te ly th e r esp on s ibility of th e city council , and
6. Co nduc t bu s iness in o p e n , we ll-publi c ized m eetin gs in ord e r to be di rectl y acco unta bl e
t o t he citi zen s of Co ll ege S ta tion . It is reco gni zed th at ce rt a in excepti o n s are m ad e b y
th e St a te fo r exec ut ive sess io n s; h oweve r, a n y a cti o n as a res ult of th at ty p e of m eetin g
w ill b e h andl e d late r in o p e n sessio n .
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APPENDIXB
DEFINITIONS
"Affi n ity "
"Bu siness enti ty "
"B oar d " or "Body"
"C it y "
"Cit y Co un c il "
"C losed m ee ti ng "
"Co nsan g uini ty "
"D egree "
"D eli bera ti o n "
"E m p loyee"
"Ex offic io"
"Govern m ent a l"
"Govern in g bo d y"
"In c id e n ta l Int e rest"
"Judi cia l"
m ea ns a r e lati on by m arr iage.
m ea ns a so le p rop ri e to rsh ip , p artn e rshi p , firm , co rp orat io n, ho ldin g
co m pan y ,j o int sto ck compan y , rece ivers hip , trus t o r any o th er e ntity
recogni ze d by law.
mea ns an y boa rd , co m m iss io n, age ncy o r comm itt ee of th e C ity
crea t ed by th e passage of a C ity O rdinance o r R eso luti o n w ith
d ec is io n or adv iso ry maki ng author ity des ignated as a board ,
co mmi ss io n, agen cy or co mmittee by th e C it y Co un c il.
m ean s th e C ity of Coll ege St ation .
m ean s th e C ity Co uncil of t he C it y of Co ll ege St ati on .
m ean s a m eetin g clo se d t o th e publ ic th a t co m p li es w i th specific
st ate st atutes.
m ean s a re lati on or conn ecti o n by bl oo d .
r e lating t o consan guinity and a ffinit y.
F ir st d egr ee of co n san g uinity m ean s par ents , childre n an d s iblin gs
F irst d eg r ee of affi nity m ean s spou se , in laws/parent s , child re n a nd
siblings
Seco nd d egree m ean s gra ndp ar e nts , grandchil dre n , aunts , uncl es ,
nephews, ni eces an d fir s t co u s in s
m eans a ve rb a l exc h an ge during a m eetin g be twee n a qu orum of a
governm e ntal bo d y, or between a q u orum of a governm ental body
and another p e rson , co ncerning an iss u e w ithin th e juri sdi c ti on of
th e governmental body or any publi c bu sin ess.
m ean s a p er so n w ho is empl oyed by t he C it y.
m ean s by v irtu e or be cau se of an office .
m ea ns a bo ard o r commi ssio n th at h as rul e-m ak in g , qu as i-j udi cial ,
o r ad v iso ry p ower and th at is cl ass ified as a depa rtm e nt , age ncy or
p o liti cal subdi v is io n of a co unty or muni c ip ality.
19
"H e," "hi s" or "him " m ean s th e Co ll ege S tati on C it y Coun c il a nd
every B oard , Commi ss io n , o r Co m mittee th at exerc ises d ec isio n-
makin g a uth ori ty o n b eh a lf of th e C ity and sha ll inclu de th e fe m a le
gend er as we ll as th e m asculin e.
24
m ean s an int erest in a p er so n , e ntit y o r prop ert y w hi ch is not a
sub stanti a l inte res t and wh ich has insig nifi can t va lu e or w h ic h
wo uld be affect ed o nl y in a de minimus fas hi o n by a d ec is io n.
t he p ower to judge, to adm ini ster j ustice and int erpr et laws a nd
o rdin an ces.
"Meeting "
"Member"
"Person "
"Quorum "
"Remote Interes t"
"Substantial Interes t in
a business entity
or real property"
mean s a d elib eration between a quorum of a governmental bod y , or
between a quorum of a governm ental body and a nother perso n,
during which public business or public policy over which the
gove rnmental bod y has supervision or control is di sc uss ed or
co ns id ered or durin g which the governmental bod y tak es formal
action . The term do es not include th e ga th ering of a quorum of a
gove rnm ental bod y at a social function unrelated to th e public
bu sin ess.
means a member of a board .
m ean s any individual , firm , trust, corporation, partnership or any
other lega l e ntity.
means the prescribed number of members of anybody that mu st be
prese nt to legall y tran sact business.
means an int erest of a person or entity, including an Officer or
Member who would be affected in the same way as the genera l
public. The interest of a council member in the property tax rate ,
general city fees, city utility charges or a comprehensive zoning
ordinance or s imilar decisions is incidental to the ex tent that the
counci l member wou ld be affected in common with the general
public.
m ean s an individual , firm , trust, corporation, partnership or any
o ther legal entity:
I ) with respect to a business entity , the interest is ownership of ten
percent (I 0%) or more of the voting stock or shares of the
busines s e ntity or ownership of either ten percent ( 10 %) or more
or F ift een Thousand Dollars ($15,000) or more of the fair m arket
value of the business enti ty.
2) with re spect to a business entity, funds recei ve d by the person
from th e busines s entity exceed ten percent (10%) of the office r
or membe r's gross income for the previous year.
3) w ith re sp ec t to real property , equitable or legal ownership with
a fair market value of Two Thousand Five Hundred Dollars
($2 ,00) or more or as es tabli shed from tim e to time in Section
171.002 , Texas Local Government Code.
25
APPENDIX C
CHART OF KINSHIP
Affinil1 KiNhip Oiart . '
Cons:UJgui ni ty Kinsh i p Ch.art
(Ulood)
26
The chart to the left shows: *Affinity
Kinship (relationship by marriage)
The chart to the right shows:
*Consanguinity Kinship
(relationship by blood) for purposes
on interpreting nepotism as defined
in VTCA Government Code,
Chapter 573, §§573.021-.025.
APPENDIX D
ROB ERT 'S RULES OF ORD ER R ELATI NG T O M OTI ONS
w
~
VJ w <(
f-I
<.J 0 er::
;z. > w
Ci >-I
t: f-;z. 0 w c:: ;z. 0.. 0 <( MOTI ON 0 :;;: ;z. f-~ 0 w 0 0 w I w c:: VJ 0 :s 2:: w w w ;z. 0 0 ~ er:: u.. ;z. --0 u.J ;z. VJ :::i u w
-l w 0 0 ~ ;z. O' w co u ;z. 0 w VJ er::
<( w Q <( u er:: w 0
f-f-f-w w c:o u.. c:: <( <( VJ c:o er:: f-Oo co c:o w ;z. ;z. VJ f-0 u.J w :::i <( <( :::i :::i ....l 0 0 O' u u ~ 0 u..
Adjo u rn No Yes No No Yes Yes Y es
Adopt/ Accept a Re port Yes Y es Yes Yes Yes Yes Yes
Adopt Constitutions, By-laws , a nd Rules of Order Yes Y es Yes I Yes Yes Yes
Adopt Sta ndin g Rul es Yes Y es Yes Y es Yes Y es Ye s
Amend 2 Y es Yes Yes Yes Yes Yes
Amend a n Amendrnent 2 Yes No Y es Yes Yes Y es
Amend Constitution , By-laws , and Rul es or Order Yes Yes Yes I 3 Yes Y es
A m e nd Standing Ru les Yes Yes Yes Y es 4 Yes Yes
Aooea l (excludin g lndecoru m ) Yes Yes No Ye s Yes Y es No
De ba te, to Close, Limit or Ex te nd No Yes Yes Y es No Y es Yes
Div is io n of Assembly No Y es No No Yes No No
Div is io n of Question No Y es Yes No Yes 5 5
F ix the Time to Adjo urn 6 Yes Yes Y es Yes Yes Yes
Informa l Consideration of Question Yes Yes No I Yes Y es Yes
La y o n th e Table No Yes Yes No Yes Yes Yes
Main Mot ion or Questio n Ye s Yes Yes Y es Yes Yes Yes
Nom in ati o n , to Mak e Yes Y es No No Yes No Yes
Nom in ation s, to Close No Yes Ye s No No Yes Ye s
Nominat ion , to Re-o pe n No Y es Ye s I Yes Y es Yes
Objection to Consideratio n of a Questio n No Yes No I 7 No No
2 7
;z
0 w ;::: :r:
(/) f-w (/) :J w < 0 f-2 0 0
;z > w
0 >-:r:
t: f-;z 0 w a:: ;z CL. 0 < MOTION 0 :;:;: ;z f-2 0 w
0 0 w :r: w a:: (/) 0 ~ ~ w w w ;z 0 0 ~ a:: u... ;z -0 LLl -:J w ;z w (/) u ...J 0 2 ;z 0 w ~ co u 0 ~ (/)
<( < u w 0
f-w w w ca u... a:: f-<( < ca a:: f-00 co ca ;z: ;z: (/) f-0 LLl w < < :J :J ....l 0 0 u u 2 Ou...
Orde r, Q uest io n of N o Y e s No No Y es No N o
Orde r, to M ak e a S pec ia l Y es Y e s Y es Y es N o Y es Y es
Orde rs of the Dav , to Ca ll for No Y es No No Y es N o N o
Pa r I iament a ry Inq ui re No Y es No N o Y es No N o
Po s tp o ne De fin ite ly (to Certa in T im e) Y es Y es Y es Y es Y es Y es Y es
Po s tp o ne Ind efi ni te ly Y es No No 8 Y es Y es Y es
Previ o u s Q uestion No Yes No 9 N o Y es Y es
Privi lege, to R a ise Q uesti o n of No Y es No N o Y es N o N o
Recess, t o Tak e a 6 Y e s Y e s No Y es Y es Y es
R econ s id e r 2 10 No No Y es Y es Y es
S u bs ti t ut e (sa m e as Am e nd) Y es Y es Y es Y es Y es Y es Y es
Su s p e nd th e Ru les No Y es No No N o Y es Y es
T a k e fro m th e T a bl e No Y es No No Y es Y es Y es
Withd raw No Y e s No I Y es No Y es
28
FOOTNOTES TO TABLE OF ROBERT'S RULES OF ORDER
I . An affirmat ive vo te on this motion ca nn ot be reconsidered.
2 . Und eba tab le w he n the motion to be amended , reconsidered , or re scinded is undebatable.
3 . Co nstitutions , By-Laws , and Rules of Order before adoption are in every respect main
mo ti ons and may be amended by majority vote. After adoption they req uir e prior noti ce and
213 vote for a me ndm ent.
4. Standing Rules ma y be ame nd ed at a ny time by a majority vote if pr ev io us notice has been
give n, or by a 2/3 vote witho ut notice.
5. If reso luti ons o r prop os iti o ns re lat e to different s ubj ec ts that are ind e pe nd ent of eac h ot he r,
they must be divided on the request of a s in g le member , which may be made when a nother
ha s the floor. If th ey relate to the sa me subj ect a nd yet eac h part ca n sta nd a lone , they may
be di vided o n ly on a regular motion and vote.
6. Undebatable if mad e w hen a noth er qu estion is before the assembly.
7. The objectio n can be made o nl y when the question is first introduced , before debate. A 213
vote mu st be opposed to the co ns id erat ion in order to susta in the o bj ectio n .
8. Negative vote o n this motion ca nn ot be reco ns id ered.
9. Ca nn ot be reconsidered after a vote ha s been taken und e r it.
I 0. Opens to debate main question w he n latt e r is debatable.
29
APPENDIXE
APPLICATIONS FOR
BOARDS, COMMISSIONS, AND COMMITTEES
A ppli cat io n s a r e co mpl e te d a nd s ubmitte d o nlin e, if yo u h ave an y q ues ti on yo u can co nt act th e
C ity Sec re ta ry electroni call y at t dsm it h@ cstx .gov o r a t 9 7 9 -764-354 1.
A p p licati o n fo r filin g:
ht tp s ://c s tx .gov/depa rtm e nts c ity ha ll/committees
30
C ITY o r C o u .EG E STAT I ON
Hom e o/Trxas A&M Uni vmiry •
College Station, TX
Meeting Agenda
Bicycle, Pedestrian, and Greenways Advisory Board
1101 Texas Ave, College Station, TX 77840
https ://zoom. us/j/8181644 7932
Phone: 888 475 4499 and Webinar ID: 818 1644 7932
The City Council may or may not attend this meeting.
March 21, 2022 3:00 PM City Hall Bush 4141 Community
Room
This meeting will offer both in-person and remote participation following both the Ci ty's
Guidelines for in-person, virtual attendance, and the speaker protocol in the agenda. The city
uses a third-party vendor to help host the meeting and if the call-in number is not functioning
access will be through the internet link only.
1. Call meeting to order and consider absence requests.
2. Hear Visitors.
At this time, the Chairperson will open the floor to in-person visitors wishing to address the Board on
issues not already scheduled on today's agenda. An individual who wishes to address the Board in-
person regarding any item on the agenda shall register with the Board Secretary prior to 12 p.m . on
the day of the meeting. To register, the individual must provide a name and phone number by calling
979.764.5044 or emailing gfuentes@cstx.gov prior to 4 p.m. To submit written comments to the Board,
email gfuentes@cstx.gov and they will be distributed to the Board . The visitor presentations will be
limited to three minutes in order to accommodate everyone who wishes to address the Board and to
allow adequate time for completion of the agenda items. The Board will receive the information, ask
city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording
is made of the meeting; please give your name and address for the record .)
Agenda Items
Consideration, discussion, and possible action to approve meeting Minutes. ~) 3.
3.1.
Attachments: 1. February 21, 2022 Minutes
3.2. Presentation and discussion regarding the Bicycle , Pedestrian, and Greenways Advisory Board
calendar of upcoming meetings.
• April 18, 2022 -Bicycle, Pedestrian, and Greenways Advisory Board Meeting at 3:00 p.m.
3 .3. Presentation, discussion, and possible action regarding National Bike Month including the Cycle
with Council event.
3.4. Presentation and discussion regarding the following items related to biking, walking, and
greenways:
• Bond Citizen Advisory Committee Meetings -~~') C~l~ ~ ·
• City's Comprehensive Plan ,..... Sf/IHA.l., i...J<.~.
College Station, TX Page 1
Page 1of4
• Future City Council Meetings -h,o t~
4. Discussion and possible action on future agenda items.
Bicycle, Pedestrian, and Greenways
Advisory Board
A member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited to
a proposal to place the subject on an agenda for a subsequent meeting .
5. Tour of the Lick Creek Greenway Trail -Weather permitting. (The tour will start no earlier
than 3:45 p.m.)
For this item and the remainder of this agenda, the Board will drive to the Lick Creek Greenway
trail head located off of Midtown Drive (generally located across from the rear driveway of Christ United
Methodist Church -4201 State Highway 6 South).
5.1 . Discussion regarding the Lick Creek Greenway Trail and new trailhead and parking lot.
5 .2 . Discussion regarding micromobility and the Veoride Cosmos.
5 .3. Tour the trail from the trailhead to Pebble Creek Parkway and return to the trailhead .
6. Adjourn.
I certify that the above Notice of Meeting was posted on the website and at College Station City Hall,
1101 Texas Avenue, College Station, Texas, on March 14, 2022 at 5 :00 p.m.
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting
and who may need accommodations, auxiliary aids, or services such as interpreters,
readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD
at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the
meeting so that appropriate arrangements can be made. If the City does not receive notification
at least two business days prior to the meeting, the City will make a reasonable attempt to
provide the necessary accommodations.
Penal Code§ 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
"Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire
libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411,
Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad
portando arma de ma no al aire libre."
Page2 March 21, 2022
Page 2 of 4
...
• Routes with hills and rough roads should be reconsidered for participants pulling child
carriers.
Board member Langlotz will modify her suggested bike route and will send it out to the
Board on or before the March meeting. The Board also agreed to decide on a final route by
next month's meeting.
AGENDA ITEM NO. 3.4: Presentation and discussion regarding the following items
related to biking, walking, and greenways:
• Bond Citizen Advisory Committee Meetings:
All future meetings will be on Mondays at 6:00 pm. Member Langlotz is the Board's
representative.
• College Station Comprehensive Plan:
Board members will look at the Comprehensive Plan and take turns leading a
discussion on sections of the Comprehensive Plan that relate to biking, walking, and
greenways . Board member Brimley volunteered to lead the discussion in March.
• Future City Council Meetings:
There weren't any items related to biking, walking, or greenways for discussion.
AGENDA ITEM NO. 4: Discussion and possible action on future agenda items.
A Bicycle, Pedestrian, and Greenways Advisory Board Member may inquire about a
subject for which notice has not been given. A statement of specific factual
information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
AGENDA ITEM NO. 5: Adjourn.
The meeting adjourned at 3: 59 p.m.
APPROVED:
Elizabeth Cunha, Chairperson
ATTEST:
Grecia Fuentes, Board Secretary
Page 4 of 4
CITY OF C o u .F.GE STATION
Homr ofTrx11J A&M UnivmilJ •
MEMBERS PRESENT:
STAFF PRESENT:
MINUTES
BICYCLE, PEDESTRIAN, AND GREENWAYS
ADVISORY BOARD MEETING
Monday, February 21, 2022, 3:00 PM
Bush 4141 Community Room
Chairperson Elizabeth Cunha, Dennis Jansen, Kathy Langlotz, Joy
Chmelar, Brad Brimley, Jake Madewell and Becky Brooker.
City Engineer Carol Cotter, Bicycle, Pedestrian and Greenways
Planning Administrator Venessa Garza, Mobility Planning Intern
Leo Martinez, Staff Assistant Crystal Fails, and Board Secretary
Grecia Fuentes.
AGENDA ITEM NO. 1: Call to Order and consider absence requests.
Chairperson Cunha called the meeting to order at 3:00 p.m.
There were no absence requests for consideration.
AGENDA ITEM NO. 2: Hear Visitors.
There were no visitors who requested to speak.
AGENDA ITEM NO. 3: Agenda Items.
AGENDA ITEM NO. 3.1: Consideration, discussion, and possible action to approve
meeting minutes.
Board Member Langlotz motioned to approve the minutes from November 15, 2021. The
motion was seconded by Board Member Jansen and minutes were approved (7-0).
AGENDA ITEM NO . 3.2: Presentation and discussion regarding the Bicycle,
Pedestrian and Greenways Advisory Board calendar of upcoming meetings.
• March 21, 2022, at 3:00 p .m.
AGENDA ITEM NO. 3.3: Presentation, discussion, and possible action regarding
National Bike Month including the Cycle with Council event.
Ms. Garza stated that the Parks Department confirmed Central Park was available on May
21st including the pavilion and restrooms. A portion of Wolf Pen Creek will not be available
due to another event happening that day.
There was general discussion amongst the Board members rega r ding different bike routes
submitted. Some of the comments included the following:
• The traffic light stops will be hard to cross for families with small children.
....
Page 3 of 4
COLLEGE STATION ISO
APPLICATION FOR USE OF SCHOOL FACILITIES
School/Facility f(,bbk. ~ f-\v····.t-"':~·~1 ScJioVl Application Date .3/ I l J1--0z.c..,
Date(s) of Ev ent M~ 2--( 1 ZAJZ,2 D ay (s) of Week '5'A-f"t.u2dlrtj
Time of arriv al_7_~ ___________ Time of departure_l~p_t\'\ ___________ _
Room(s) needed: OFFICE USE ONLY
Gym ______ Classroom #s ___ _
Auditorium __ _
Group# __ _
Confirmed w/site --------------
Cafeteria ___ _
Library___ Other'?~ Lot
Athletic Fields ~ ~e,l~ ----~~~------
Confirmed w/appl. _____________ _
Entered on s chedule
NAME OF GROUP/BUSINESS ______________________ ~
NON PROFITSTA1VS ___ YES ___ NO
PURPOSE OF EVENT L ~Ot, \N\~ ~cA I f ~'
Approx. # of people expected ~l -~_O _____ _
NAME OF APPLICANT G\tv} of l-o\ \{~-e_. <.:;+~.:h~
Address \ \D\ Te~.s ~ Email
Work# 1ll4-2 t;7o Cell# Home# ----------
PERSONINCHARGEOFEVENT_~-~-~_s_~_~_6_~--------------~
Work# 1l41"-3~14 Cell# ________ Home# __________ _
O RGANIZATIONS USING SCHOOL FACILI TIES WILL BE RESPONSIB LE FOR P RO VIDI NG SPE CIFI C ACCOMMO DATIO S REQUIRE D UNDER TH E
AMERI CANS WI TH DISAB ILITI ES ACT. TH E P ERSON AND/O R O RGAN IZATION MAKI NG THIS APPLI CATION INDIVID UALLY AND/OR JOINTLY
ASSUME RES PONSIBI LITY FO R ANY DAMAGES RESULTI NG FROM THEIR USE OF SCHOOL FAC ILITIES. I FUTHER AGREE TO AB ID E BY THE POLICI ES
AND REG UL ATIONS GOVERNING THE USE OT' SCH OOL FACILITIES AS ADOPTED BY TH E CSISD BOARD OF EDUCA TIO
"Section 101.051 of the Texas Civil Practice and Remedies code provides that Texas school districts are immune from any liability involving
the use of school facilities. Users of College Station ISD facilitie s s hould be aware that CSISD has no liability with regard to any event or
occurance that might happen on College Station ISD property. Entities using the facilities are responsible for procuring their own insurance
to provide for appropriate risk management for their entity."
Applicant'sSignature v~ ~ DATE 3/ tt / ?-<>L-2-
Facilities Coordinator _________________ DATE ______ APPROVED: Y N
Billin information: mail check 2 weeks rior to event to: CSISD 0 erations De t., 2000 Welsh Ave., Colle e Station, TX 77840
Building rental fee Building supervisor/other fees
FEE$ ______ _ TOTAL DUE SUPERVISO R. _________________ _
DATE PD _____ _ $ ___ _ FEE$ ____________________ _
CK # ______ _ OTHERFFE$ _________________ _
DATE REC __________ CK# _______ _
CITY or C or J J -:GE STATION
Homt o/Texas A&M Univmity•
February 24, 2022
College Station, TX
Meeting Agenda
City Council
1101 Texas Ave, College Station, TX 77840
Internet: https://zoom.us/j/96728393278
*Phone: 888 475 4499 and Meeting ID: 967 2839 3278
4:00 PM City Hall Council Chambers
This meeting will offer both in-person and remote participation following both the City's
Guidelines for in-person, virtual attendance, and the speaker protocol in the agenda. The city
uses a third-party vendor to help host the meeting and if the call-in number is not functioning
access will be through the internet link only.
1. Call to Order.
2. Executive Session is Closed to the Public and Will Be Held in the Administrative
Conference Room. The Open Meeting Will Resume No Earlier Than 5:00 PM.
Consultation with Attorney {Gov't Code Section 551.071};
Possible action. The City Council may seek advice from its attorney regarding a pending or
contemplated litigation subject or settlement offer or attorney-client privileged information . Litigation is
an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to
be discussed with the City Council. Upon occasion the City Council may need information from its
attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-
client privileged information. After executive session discussion, any final action or vote taken will be
in public . The following subject(s) may be discussed.
Litigation
a. Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v . City of College Station
and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas
b. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-
000914-CV-361; In the 361 st District Court, Brazos County, Texas
c. City of College Station v. Gerry Saum , Individually, and as Independent Executrix of the Estate of
Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County,
Texas
Legal Advice
a. Legal advice regarding potential City participation in an opioid settlement with Teva Pharmaceutical
Industries
Personnel {Gov 't Code Section 551.074};
Possible action. The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties , discipline , or dismissal of a public officer. After executive session discussion , any
final action or vote taken will be in public. The following public officer(s) may be discussed:
3. Reconvene from Executive Session and Take Action, if Any.
4. Pledge of Allegiance, Invocation, and Consider Absence Request.
College Station, TX Page 1
Cit Council
Speaker Protocol
An individual who wishes to address the City Council regarding any item on the agenda other than
those items posted for Executive Session must register with the City Secretary two (2) hours prior to
the meeting being called to order. Individuals shall register to speak or provide written comments at
https ://forms.cstx.gov/Forms/CSCouncil or provide a name and phone number by calling 979-764-
3500 . Upon being called to speak an individual must state their name and city of residence, including
the state of residence if the city is located out of state . Speakers are encouraged to identify their College
Station neighborhood or geograph ic location. Each speaker's remarks are limited to three (3) minutes.
Any speaker addressing the Council through the use of a translator may speak for six (6) minutes. At
the three (3) minute mark the City Secretary will announce that the speak must conclude their remarks.
5. Presentation -Proclamations, Awards, and Recognitions.
5.1. Presentation of Historic Home Marker 109 by the Historic Preservation Committee to the
Wakefield family for their residence at 208 Pershing Avenue .
Sponsors : HPC Chairperson Gerald Burgner
Attachments : None
6. Hear Visitors.
During Hear Visitors an individual may address the City Council on any item which does not appear on
the posted agenda . The City Council will listen and receive the information presented by the speaker ,
ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concern
shall be directed to the City Manager.
7. Workshop Items.
8. Consent Items.
Presentation, dis c ussion, and possible action on consent items which consist of ministerial or
"housekeeping" items as allowed by law. A Councilmember may request additional information at this
time. Any Councilmember may remove an item from Consent for discussion or a separate vote .
8.1. Presentation , discussion, and possible action of minutes for :
• February 7, 2022 Council Retreat
• February 8 , 2022 Council Retreat
• February 10, 2022 Council Meeting
Sponsors : Tanya Smith
Attachments : 1. RT020722 DRAFT Minutes
2. RT020822 DRAFT Minutes
3. CCM021022 DRAFT Minutes
8.2 . Presentation , discussion , and possible action regarding the approval of the second and final
renewal opt ion of a contract with D.l.J. Construction Incorporated for annual pavement striping
and markings services in an amount not to exceed $275 ,000.
Sponsors : Emily Fisher
Attachments : 1. 20300230R2 D .l .J. Construction Inc. Contract Agreement & Rout ing
Form (All Docs)
Page 2 February 24, 2022
City Council
8.3. Presentation , discussion , and possible action on the second reading of a franchise agreement
ordinance with Lossen Bros Co. Inc . for the collection of recyclables from commercial businesses
and multi-family locations.
Sponsors: Emily Fisher
Attachments: 1. 22300220 Lossen Bros Co Inc -COCS Recyclables Franchise
Agreement
8.4 . Presentation , d iscussion , and possible action on an amendment to the Technology Services
Contract with Tyler Technologies, Inc., increasing the contract amount by $57 ,600 for access and
use of Tyler Technologies ' Virtual Court software.
Sponsors: Michael DeHaven
Attachments: 1. 20300683 Tyler Technologies -Virtual Court Quote Amendment
8.5. Presentation, discussion, and possible action on a contract with lntterra , Inc in the amount of
$134 , 156.75.
Sponsors: Sam Rivera
Attachments : 1. 22300184 lntterra , Inc. -JU
8.6. Presentation, discussion , and possible action on purchasing five (5) police motorcycles from The
Ranch Harley-Davidson for $129 ,724.60 and the trade-in of five (5) existing 2019 police to The
Ranch Harley-Davidson motorcycles for $35,000.
Sponsors: James Arnold
Attachments: 1. Motorcycles Tabulation 3
8.7. Presentation, discussion , and possible action regarding approval of a Texas Subdivision and
Special District Election and Release Form and authorization for the Mayor to execute the
Release on behalf of the City.
Sponsors: Carla Robinson
Attachments: 1. ENDO TX Subdivision Release Form
9. Regular Items.
9.1. Public Hearing , presentation, discussion , and possible action regarding approving an ordinance
vacating and abandoning a 1,625 square foot portion of the variable width 2 ,763 square foot
Public Utility Easement, said portion lying near the southeast property line of 200 Live Oak Street
according to the Public Utility Easement recorded in Volume 9527, Page 193 , of the Official
Records of Brazos County, Texas.
Sponsors: Anthony Armstrong
Attachments: 1 . Ordinance
2 . Ordinance Exhibit A
3. Vicinity Map
4 . Location Map
5 . Application
9.2. Publ ic Hearing , presentation, discussion , and possible action on a resolution, authorizing the
establishment of a Public Utility Easement (PUE), for development purposes of the Hemaville
Subdivision Phase 1, on a section of parkland generally located along the south side of Krenek
Tap Road near the intersection of Central Park Lane ; plus the City Council determination that the
use of parkland property is allowable and that no other feasible or prudent alternative exists for
Page 3 February 24, 2022
Cit Council
the Public Utility Easement for the project, and that all reasonable planning measures have been
taken to minimize the harm to such parkland.
Sponsors : Anthony Armstrong
Attachments : 1. Resolution
2. Exhib it A -Map and Easement
3. Exhib it B -Landscape and Irrigation Plans
10. Council Calendar -Counci l May Discuss Upcoming Events.
11. Items of Community Interest.
The Council may receive reports from a Council Member or City Staff about items of community interest
for which notice has not been give n , including: expressions of thanks , congratulations or condolence ;
information regarding holiday schedules; honorary or salutary recognitions of a public official, public
employee , or other citizen ; reminders of upcoming events organized or sponsored by the City of
College Station ; information about a social, ceremonial or commun ity event organized or sponsored by
an entity other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station ; and announcements involving an imminent
threat to the public health and safety of people in the City of College Station that has arisen after the
posting of the agenda .
12. Council Reports on Committees, Boards, and Commissions.
12.1. A Council Member may make a report regarding meetings of City Council boards and
commissions or meetings of boards and committees on which a Council Member serves as a
representat ive that have met since the last council meeting. (Committees listed in Coversheet )
Sponsors : City Council
Attachments : None
13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items.
A Council Member may make a request to City Council to place an item for which no notice has been
given on a future agenda or may inquire about the status of an item on the standing list of council
generated future agenda items. A Council Member's or City Staff's response to the request or inquiry
will be limited to a statement of specific factual information related to the request or inquiry or the
recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about
the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent
meeting .
14. Adjourn.
The City council may adjourn into Executive Sess ion to consider any item listed on the agenda if a
matter is raised that is appropriate for Executive Session discussion.
I certify that the above Notice of Meeting was posted on the website and at College Station City Hall ,
1101 Texas Avenue , College Station , Texas , on February 18, 2022 at 5 :00 p.m .
City Secretary
Page 4 February 24, 2022
..
City Council
Th is building is wheelchair accessible . Persons with disabilities who plan to attend this meeting
and who may need accommodations , auxiliary aids , or services such as interpreters ,
readers , or large print are asked to contact the City Secretary 's Office at (979) 764-3541 , TDD
at 1-800-735-2989, or email adaassistance@cstx .gov at least two bus iness days prior to the
meeting so that appropriate arrangements can be made . If the City does not receive notification
at least two business days prior to the meeting, the City will make a reasonable attempt to
provide the necessary accommodations.
Penal Code§ 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
"Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire
libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411,
Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad
portando arma de mano al aire libre."
Page 5 February 24, 2022
March 10, 2022
S M T W Th F S
Contracts Entry Deadline
All Finance and Legal Sequences Begin
CMO Receives (5:00pm)
CSO Receives (11 :00am)
Draft Review Mgmt Team:
Agenda Posted On
Executive Session
1. Litigation
2. Legal Adv ic e
3. Personnel {Gov't Code Section 551 .074};
a. Council Self-Evaluation
Workshop
2/14/22
2/21/22
2/28/22
3/1/22
3/2/22
3/4/22
4 . Annual External Audit and Annual Comprehensive Financial Statements
5 . Use of QR codes to help tell City's history
6 . Racial Profiling Report
7. Strategic Pr iorities From Council Retreat
8. Naming of City facilities/symbols
Proclamation and Presentation
Consent
9 . Minutes
10. 2022-2046 Contract Renewal for Dielectric Testing of Electric Utilities Equipment
11. 2022 -2052 1'1 Reading Recyclables From Commercial Businesses And Multi-Family Locat ions
6 7
13 14
20 21
27 28
12 . 2022 -2058 Carters Creek Wastewater Treatment Plant Lift Station and Force Main -Gravity Portion project
13 . 2022 -2071 Annual Water Meter Purchases From Aqua Metric Sales Company
14 . 2022 -2085 Plotter And Copier Lease
15 . Change Order #2 to Contract No . 21300273 with Powergrid Services In The Amount Of $107 ,484 .38
Regular
16 . Budget AmendmenG) •••.
~µ_""'..L~ pµu~~·
1 2 3
8 9 10
15 16 17
22 23 24
29 30 31
4
11
18
25
MD
TS
TC
EF
EF
MD
SR
TC
5
12
19
26
MD/MEL
Contracts Entry Dead line
All Finance and Legal Sequences Begin
CMO Receives (5 :00pm)
CSO Receives (11:00am)
Draft Review Mgmt Team:
Agenda Posted On
Executive Session
1. Litigation
2. Legal Adv ice
3. Personnel {Gov't Code Section 551.074};
a. Council Self-Evaluation
Workshop
March 24, 2022
2/28/22
3/7/22
3/14/22
3/15/22
3/16/22
3/18/22
4 . Discussion and presentation of Heat Island Effect
5. Regulations in neighborhoods related to no is e and gatherings .
Proclamation and Presentation
Consent
6. Minutes
Regular
7. REZ2021 -000013 Chestnut Grove ; 107 N. Dowling Rd .; GC to MF ; 7 acres
8. REZ2022 -000001 Skilled Nursing Facility; Corsair Dr.; SC to PDD; 5 acres
S M T W Th F S
1 2
6 7 8 9
13 14 15 16
20 21 22 23
27 28 29 30
3
10
17
24
31
4 5
11 12
18 19
25 26
TS
DW/AM
DW/AM
April 14, 2022
S M T W Th F S
Contracts Entry Deadline
All Finance and Legal Sequences Begin
CMO Receives (5 :00pm)
CSO Receives (ll:OOam)
Draft Review Mgmt Team :
Agenda Posted On
Executive Session
1. Litigation
2. Legal Advice
3. Personnel {Gov't Code Section 551.074};
a. Council Self-Evaluation
Workshop
4 . Placeholder
Proclamation and Presentation
Consent
5. Minutes
Regular
3/21/22
3/28/22
4/4/22
4/5/22
4/6/22
4/8/22
6. CUP2022-000001 Holleman Tavern ; 3164 Holleman Dr . S. 100; 1 lot; 2 acres
3
10
17
24
7. CPA2022-000001 Nantucket Drive & SH 6; Residentia l Suburban to Neighborhood Commercial ; 2 acres
8. CPA2021-000005 2354 Barron Road ; Residential Suburban to Neighborhood Commercial ; 5 acres
9. REZ2022-000003 Barron Road PDD; 2354 Barron Rd .; R to PDD; 5 acres
10 . REZ2022-000002 Butler Rezoning; Holleman Drive South & General Pkwy .; R & GC to MF; 43 acres
4 5 6
11 12 13
18 19 20
25 26 27
7
14
21
28
1 2
8 9
15 16
22 23
29
TS
RM
JD/AA
DW/AA
DW/AA
RM/AA
Contracts Entry Deadline
All Finance and Legal Sequences Beg i n
CMO Receives (5 :00 p m)
CSO Receives (ll :OOam)
Draft Review Mgmt Team:
Agenda Posted On
Executive Session
1. Litigation
2. Legal Advice
3. Personnel {Gov't Cod e Section 551.074 };
a. Cou.ncil Self-E valuation
Workshop
4. Placeholder
Proclamation and Presentation
Consent
5. Minutes
Regular
April 28, 2022
4/04/22
4/11/22
4/18/22
4/19/22
4/20/22
4/22/22
..
S M T W Th F 5
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
TS
-
PENDING FUTURE AGENDA ITEMS
1. Vegetation protection around CS municipal cemetery (Crompton) -TBD
2. Possible paths to completing Texas Ave along with ways to convert other roadways into boulevards -TBD
3. Review restrictions on citizens charging for parking in neighborhoods -TBD
4 . Status update on the proposed Military Heritage Center (Maloney) -TBD
5. Communication between City and Northgate bars and restaurants (Mooney) -TBD
6. Consider the creation of a memorial in Brison Park (Maloney) -TBD
7. Report from PD or Fire on accidents involving alternative veh icles scooters bic es , mopeds, skateboards}, potential speed limits ,
and what other cities are doing to regulate alternative vehicle (Crompton) -TBD
8 . Presentation on potential partnership with County for road construction financed through bonds (Crompton) -TBD
9 . Presentation on Pros and Cons of current ROO application process and options to amend the process -TBD
10. Presentat ion on the collect ion rate of impact fees -TBD
C. A Ci:; CoLlllGE STATI O N ~ ,,, Home of Texas A&M University•
2/24/2022
Proposed Council Planning Calendar -Workshop Items
Updated 2/11/2022
No workshop items due to rescheduled meeting
3/10/22
1. Audit and Annual Financial Report presentation
2. Use of QR codes to help t ell City's history
3. Racial Profiling Report
4. Strategic priorities from Council Retreat
5. Naming of City facilities/symbols
3/24/22
1. Discussion and presentation of Heat Island Effect
2. Regulations in neighborhoods related to noise and gatherings .
Other Items Pending
1. Vegetation protection around CS municipal cemetery (Crompton) -TBD
2. Possible paths to completing Texas Ave along with ways to convert other roadways into
boulevards -TBD
3. Review restrictions on citizens charging for parking in neighborhoods -TBD
4 . Status update on the proposed Military Heritage Center (Maloney) -TBD
5 . Communication between City and Northgate bars and restaurants (Mooney) -TBD
6. Consider the creation of a memorial in Brison Park (Maloney) -TBD
7. Report from PD or Fire on accidents involving alternative vehicles (scooters, bicycles,
mopeds, skateboards), potential speed limits, and what other cities are doing to
regulate alternative vehicles (Crompton) -TBD
8. Presentation on potential partnership with County for road construction financed
through bonds (Crompton) -TBD
9. Presentation on Pros and Cons of current ROO application process and options to
amend the process
10. Presentat ion on the collection rate of impact fees
I ~.....,,,. College Station, TX ~d · . Meeting Agenda --~ . . l,~ Bicycle, Pedestrian, and Greenways Advisory Board
CTTYoi-c;rn .1.EGb ~· .1•0 1101 Texas Ave College Station TX 77840
Home of7exas A m ve 1 ' ' ' (? https://zoom.us/j/84701123840
~ -~ Phone: 888 475 4490 and Webinar ID: 847 0112 3840
\{'h~r.y ~ ()\~ Li. f'/\,~11..~'.f'
'f J \" The City Council may or may not attend this meeting . 'pl\.«>\\l~~
February 21, 2022 3:00 PM Bush 4141 Community Room
This meeting will offer in-person participation only. The city uses a third-party vendor to help
host the meeting and if the call-in number is not functioning access will be through the internet
link only.
1. Call meeting to order and consider absence requests .
2. Hear Visitors.
At this time, the Chairperson will open the floor to citizens wishing to address issues not already
scheduled on today's agenda. Each citizen's presentation will be limited to three minutes in order to
allow adequate time for the completion of the agenda items . Comments will be received and city staff
may be asked to look into the matter, or the matter may be placed on a future agenda for discussion .
A recording may be made of the meeting; please give your name and address for the record.
3. Agenda Items
J 3 .1. Consideration, discussion, and possible action to approve meeting minutes :
Attachments: 1. January 24 2022 Minutes e:--
3.2. Presentation and discussion regarding the Bicycle, Pedestrian, and Greenways Advisory Board
calendar of upcoming meetings.
• March 21, 2022 -Bicycle, Pedestrian, and Greenways Advisory Board Meeting at 3:0~
p.m.
3.3. Presentation, discussion, and possible action regarding National Bike Month including the Cycle
with Council event.
3.4. Presentation and discussion regarding the following items related to biking, walking, and
4.
greenways: ~ lt lA.f ~--e~t-f,#i'-f.
-• Bond Citizen Advisory Committee Meetings :;::.. tJ-Jl.~ .
• College Station Comprehensive Plan .-,~~"""" hl~~.!. ioi'V
• Future City Council Meetings
Discussion and possible action on future agenda items. tJ
C<.Ai~B~~
~ .B~~./lf
[:fl.
College Station, TX Page 1
Ono'< b~ a. ,. t..-~ ~ • -Page 1of5
Bicycle, Pedestrian, and Greenways
Advisory Board
A member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited to
a proposal to place the subject on an agenda for a subsequent meeting.
5. Adjourn.
Adjournment into Executive Session may occur in order to consider any item listed on the agenda if a
matter is raised that is appropriate for Executive Session discussion.
I certify that the above Notice of Meeting was posted on the website and at College Station City Hall,
1101 Texas Avenue, College Station, Texas, on February 11, 2022 at 5:00 p.m.
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting
and who may need accommodations, auxiliary aids, or services such as interpreters,
readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD
at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the
meeting so that appropriate arrangements can be made. If the City does not receive notification
at least two business days prior to the meeting, the City will make a reasonable attempt to
provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
"Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire
libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411,
Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad
portando arma de mano al aire libre."
Page2 February 21, 2022
Page 2 of 5
CrrY oF COi .LEG E STAT ION
Homt of7rxas A&M Univmity"
MEMBERS PRESENT:
STAFF PRESENT:
MINUTES
BICYCLE, PEDESTRIAN, AND GREENWAYS
ADVISORY BOARD MEETING
Monday, January 24, 2022, 3:00 PM
Bush 4141 Community Room
Chairperson Elizabeth Cunha, Dennis Jansen, Kathy Langlotz, Joy
Chmelar.
Bicycle, Pedestrian and Greenways Planning Administrator
Venessa Garza, Administrative Support Specialist Kristen Hejny
and Board Secretary Grecia Fuentes.
AGENDA ITEM NO. 1: Call to Order and consider absence requests.
Chairperson Cunha called the meeting to order at 3:01 p.m.
There were no absence requests for consideration.
AGENDA ITEM NO. 2: Hear Visitors.
There were no visitors who requested to speak.
AGENDA ITEM NO. 3: Agenda Items.
AGENDA ITEM NO. 3.1: Consideration, discussion, and possible action to approve
meeting minutes.
Board Member Langlotz motioned to approve the minutes from November 15, 2021. The
motion was seconded by Board Member Jansen and minutes were approved ( 4-0).
AGENDA ITEM NO. 3.2: Presentation and discussion regarding the Bicycle,
Pedestrian and Greenways Advisory Board calendar of upcoming meetings.
• Monday, February 21, 2022, at 3:00 p.m.
• The meeting will be held in person.
AGENDA ITEM NO. 3.3: Presentation, discussion, and possible action regarding a
recommendation on sidewalk project priorities.
Ms. Garza presented an overview of the list of sidewalk projects based on the Board's desire
to further prioritize the top list of projects.
There was general discussion amongst the Board regarding the level of priority for certain
items.
The Board suggested to keep items in the same order with the following change:
Page 3 of 5
• #11 Foster Avenue 1 -Move up to #2 on the list. Since sidewalk improvements have
already been added to the City Hall site and there are a lot of bikers and walkers that
use the corridor.
AGENDA ITEM NO. 3.4: Presentation, discussion, and possible action regarding
National Bike Month and the Cycle with Council event.
There was general discussion amongst the Board regarding the date and potential bike
route for the event. Some suggestions included:
• The preferred event date is May 21st, if possible, based on park availability. Other
dates mentioned in priority order -May 7th then May 29th.
• Goals:
o Raising awareness, safety and education including:
• Bicycle safety checks -possibly with local bike shops
• Helmet expiration education
• Signage along the route
• Introducing new locations with varied rides each year
• Have about a 5 -mile loop with an inner loop for younger riders
• Reach out to the following to increase participation :
o Bicycle shops
o Schools
o College Station Police Department
o Food trucks?
• Bike routes discussed and considered:
o Around Wolf Pen Creek Park and Central Park
o Starting at City Hall
o Starting at the Scott and White Parking lot to Lick Creek Greenway Trail
• The date for the proclamation needs to be determined.
AGENDA ITEM NO. 3.5: Presentation and discussion regarding items on future City
Council meetings related to biking, walking and greenways.
• Next Council meeting is Thursday January 27, 2022 -Jason Schubert will be presenting
on traffic congestion and mobility issues.
• Board appointments will be held that day and notifications will be sent Friday, January
28, 2022.
AGENDA ITEM NO. 4: Discussion and possible action on future agenda items.
A Bicycle, Pedestrian, and Greenways Advisory Board Member may inquire about a
subject for which notice has not been given. A statement of specific factual
information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
• In March or April, the Board will potentially meet at the new Lick Creek Greenway
Trailhead and Parking Lot and test out Veoride's sit-down scooters .
• In preparation for the February meeting, Board members were asked to test out the
bike route discussed from Central Park to Wolf Pen Creek Amphitheater and provide
feedback for the Cycle with Council event route.
Page 4 of 5
. ' .
AGENDA ITEM NO. 5: Adjourn.
The meeting adjourned at 4 :04 p .m.
APPROVED:
Elizabeth Cunha, Chairperson
ATTEST:
Grecia Fuentes, Board Secretary
Page 5 of 5
Introductions
The Board
• Staff Liaison and Board Secretary (Grace Fuentes)
• Meetings -When and Where; Forward outlook appointments??
• Ordinance
o Members
o Duties & Responsibilities:
o The Bicycle, Pedestrian and Greenways Advisory Board advises City Council, the Planning
and Zoning Commission ("P&Z") and other appointed Boards, Commissions, and
Committees on all matters concerning bicycling, walking, and greenways within the City of
College Station. This Board also provides recommendations on adopted plans, policies and
standards to the City Council, and plays a role in setting priorities, programs, and advocacy.
o Quorum - 4 members in person
• ~dbook-
o Members should be careful to represent the majority views of their individual Board,
Commission or Committee . Individual "opinions" to the public and press should be identified
as such .
o Members should represent the public interest and not special interest groups.
• P&Z Liaison > A ~U....
• First Meeting -Review Agenda
-8' Events the Board participates in -Earth Day, Cycle with Council
• Emails -Can't have discussion by email
The Master Plan/Programs/Implementation
Wrapping
C ITY OF C OLLEGE STAT10
Home o/Texas A&M Uni versity "
Bicycle, Pedestrian, &
Greenway Advisory Board
2022
STAFF LIAISON: VENESSA GARZA I 764-3674 I VGARZA@CSTX.GOV
(7 Members , 6 Appointees)
CUNHA, Elizabeth
(Chairman)
Position G
JANSEN , Dennis
Position A
January 2021 thru
January 2024
January 2020 thru
January 2023
4019 Tiffany Tr.
College Station 77845
1704 Emerald Pkwy
College Station, TX 77845
979-739-9046 cell
echunha@cstx.gov
979-764-8976
dennisjansen@tamu.edu
MADEWELL, Matthew n..J~January 2022 thru 1310 Leacrest Dr. 512 -888-6389
Position F VS""'' January 2025 College Station , TX 77840 matthewmadewell20@gmail.com
LANGLOTZ, Kathy
Position B
BROOKER , Rebecca
Position D
BRIMLEY, Brad
Position E
CHMELAR, Nancy
"Joy"
Position C
January 2020 thru
January 2023
January 2022 thru
January 2024
January 2022 thru
January 2025
January 2022 thru
January 2024
1202 Orr St.
College Station, TX 77840
5109 Sycamore Hills Dr.
College Station , TX 77845
3219 Innsbruck Cir.
College Station, TX 77845
8430 Lauren Dr.
College Station, TX 77845
Position A : Real Estate ; Banking , finance or economics ; or law
Position B: Recreation; Health; or Kinesiology
Position C: Walking or running
Position D: Bicycling
979-229-6099
klanglotz@hotmail.com
573-823-1404
rebeccabrooker@gmail.com
801-897 -7276
brad.brimley@gmail.com
979-595-3704
joychmelar@yahoo.com
Position E: Transportation Planning; Engineering; Architecture; Landscape architecture; or Urban planning
Position F: Environmental I Ecological Sciences; or Stormwater I Floodplain Management; or Natural Resources
Position G : Chairman of the Council Transportation Committee or designee