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HomeMy WebLinkAbout84 Regular Meeting 11.21.78Tenneco Realty A Tenneco Compan y P.O . Box 251 1 Houston , Texas 77001 e -----:-:-:-;--;:::--;:~-· RE CE\VED ~~~~~:~~~~~~t 1101 South Texas f .. v=enae - College Sta · exas 77840 Box 996o College Stati on, TX 77840 ( Minutes Zonin g Board of Adjustment Nove mb er 21, 1978 Memb e rs Pr e s e nt: Actin g Chairman Harpe r, Memb e rs Du Bo i s, Haw l ey , Jone s, Ringer (Council Liaison) St aff Pres e nt: Build ing Offic i al Ko e hler, City Planne r Mayo. (1) Approv a l of minut e s of the mee t ing of October 17, 197 8: Du Bois moved t ha t the min u t e s b e ap p r o v ed as p resen ted . The mo tion was seconde d b y J ones a n d u n a n i mo usly app r o v e d. (2) Conside r ation of a request for var i ance f rom Agency Records Co n trol. This item was de fe r r e d due to the absence o f any representative. (3) Consideration of a request for variance from Joe Courtney. Mr. Jim Blake, the purchaser of the property, saif that the reduced space presented no problem to the use of the property. Koehler presented the materi a l furnished by the applicant and con curre d that the r e would b e no i n te rferen ce with public fa c i - lities and that oth er drives on the street had a simi l ar p r o- blem to a lesser degree. Th e Chai r man moved that the v ariance be granted due to the e x -- istence of similar situa tion s in th e area , the fact that the re has be e n no observed detrime ntal ef f ect, and in consideration o f the substantial cost and inconve nience of correction com- pared to the lack of benefit to b e d e rived thereby. The motion was seconded by Ringer and unanimously app r oved. (4) Consideration of a request f o r variance from John Painter. Koehler said that the propos a l would not inter f ere wi th public utilitie s and that two other structures in the block had less than the presently required setback. He offered the opinion that the main purpose of rear setback was to assure light and open space. Mr. Painter saif that the original garage had been enclosed by a previous own e r and that he had been in contact with the owner of the property to the rear who had no objection to the pro- posal. Th e Chai r man moved that the variance be granted due to other nearly similar structures, the lack of detriment to the ad- jacent owner, and b e cause su f ficient open space exists else- where on the lot. The motion was seconded by Ringer and un a ni- mously approved. (5) Considera tion of a regular me eting date. Harper moved that the third Tuesday of each month at 7:00 P. M. would b e a regular meeting d a te, and that a meeting would be h e ld at those time s unl e ss specifically cancelled. The motion wa s seconded by Ha wley and unanimously approved. (6) Othe r business. Ko e hler sugg ested that the Board could act on the written informa tion furnished by Agency Records Control in the deferred item (2). ! ' ' / I I Page 2 The Ch airma n mo ved that item ~2) b e conside red. The motion was seconde d by Ha wley and unanimously approved. Mayo sa id that the existing buildings were built before an- ne xa tion and were now 42 sp a ces short of meeting minimum re- quireme nts. Proposed construction would require at least an additional 69 space s for a total of 111 spaces plus an allowance for employees and loading spaces. He pointed out that adjoin- in g prop ertie s were under developement and that adjacent streets could not be counted upon to accomodate overflow park i ng . He said that the owner had to ld h i m t hat the p rop os ed additional building would involv e no new emp loyee s and that the owner d id not want to add any parking spaces to his existing facilities. Mayo said that he had observed a lack of spaces for vehicles present when he visited the site. He recommended that the Board require at least 69 spaces plus two loading spaces and pointed out that the City should consider any reasonable use to which the building might be put when imposing minimum re- quirements. The Chairman moved that a variance be granted to require only 69 spaces rather than the normal 111 spaces plus employee spaces and loading spaces because existing use does not indicate a severe a need as the ordinance requires and the existing f aci- lity may be regared as a non-conforming use; provided howeve r that the variance be received at the end of one year to deter- . mine if actual use requires an additional 42 spaces plus an additional 4 loading spaces as would be required by normal ap- plication of the Zoning Ordinance. The motion was seconded by Hawley and unanimously approved. (7) Adjourn There being no other business, the meeting was declared a dj ourned. i _ v l AGENDA ZONING BOARD OF AD.nJSTMENT Police & Municipal Court Buil ding November 21 , 1978 7 :00 p . m. 1 . Approval of the minutes of the meeting of October 17 , 1978 . 2 . Consideration of a request for a var iance from Agency Records Control , 3001 East Bypass . 3 . Consideration of a request for a variance from Joe Courtney. 3332-3334 Bluestem. 4. Consideration of a request for a variance from Dr . John Painter -Jere Smith Homes , 1119 Merry Oaks . 5 . Consideration of establishing a regula r meeting date and time . 6 . Other Business 7 . Adjourn ( ( ', I ' - l HNUTES ZONING BOARD OF ADJUSTMENT Octo ber 17 , 1978 MEMBERS PRESEJ.'fT: Acting Chairman Harper; Members Jones, DuBois, Hughey, Council Liaison Ringer. STAFF PRESENT: Building Offi cial Koehler Agenda Item Number 1 Approval of the minutes of the meeting of September 19, 1978: DuBois moved that the minutes be approved as presented. The motion ~Jas seconded by Jones and unanimously approved. Agenda Item Number 2 --Consideration of a request for permit to modif'v-a non-conforming structure by Dr. Peter Helfert at 1303 Augustine Court: Koehler explained that the permit requested -was for interior modi- fications to a bathroom and that the ~~rk would not modify the exterior of the structure in any -way. He introduced the permit appli- cation and his letter of Septe~ber 25, 1978 authorizing the owner to proceed at his risk of Board approval. .: Mrs. Helfert asked if there were any ~ay to remove the status of a non-conforming structure. CPT. Joe McNabb spoke of disagreements with the previous o~mer and questioned the propriety of the previous permits , ins pec tions and construction on the site. Hughey moved that the permit be approved in that the construction proposed would have no effect on the conformity or life of the struc- ture and no public interest ·would be served by denial. The motion -was seconded by Ringer an~ unanimously approved. Agenda Item Number 3 --Other Business: There -was no other business. Agenda Item Number 4 --Adjourn: Ringer moved that the meeting be adjourned. The motion -was seconded by Hughey and unanimously approved. \ I _I CITY OF C O L L EGE STATI O N POST OFFICE BOX 9960 11 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 November 15 , 1978 MEMORANDUM TO : Zoning Board of Ad j ustment FROM : Buildi ng Official SUBJECT : Request for Variance from A. R. C. The City Planner has made studies of this case which indicate that the number of spaces actually required wo u ld be less than that called for in the ordinance . He has found that some new spaces will be required , however . The a pplicant states that there is no effect on the public interest . This is true as long as the surrounding area is undeveloped , but there is a subdivision under construction on ad j acent property. Overflow parking on the adjoining street would be in some measure , detrimental to these future residents . The Pl anner 's memorandum and rec ommendati on is attached . CITY OF COLLEGE STATION PO S T O F F I C E BOX 9960 11 01 T EXAS A V ENU E CO L LEGE S T ATION , T EXA S 7 7840 MEMORANDUM TO: FROM: RE: Zoning Board of Adjustment City Planner; Al Mayo Application of ARC Agency Recors Control, represented by Dr. Wallace McMath, is proposing to build a third building on their site. Dr. McMath does not feel they need additional parking because he says they will not hire additional people. They intend to relocate existing personnel. The following is a summary of our investi-1. gation of the existing and proposed situation: Existing buildings 12,188.41 square feet 24,682.23 square feet Total 36,870.64 square feet Existing employees' parking lot -105 spaces Existing visitors' parking lot -29 spaces Np apparent loading spaces provided Ordinance 850 parking requires 1 space I 300 square feet 1 space/ 2 employees 1 loading space/ 10,000 sq. feet 36,870.64/300=123 spaces Assume (conservatively) 1 person per car in employee lot only. 105/2 = 53 spaces 36,870.64/10,000 = 4 loading spaces Total required: 176 parking spaces, 4 loading spaces Total provided: 134 parking spaces , 0 loading spaces Therefore, the existing project provides 42 parking spaces less thean required and 4 less loading spaces. This is approximately a 24 % deficiency. I would also note that on three different inspections at various times of the day the situation is that all but three to five spaces are occupied in the employee lot but there are at least that many parking in unmarked areas. the visitors' lot is usually full with no more than three to five vacant spaces, but with ten to twelve cars additional park- ing in unmarked spaces. I would also note that the parking plan is very poor and some mark~dspaces are not functional. Now, the additional problem is the proposed building. The building area is 27,587 square feet. 'Ib is would require an additional 69 spaces plus an unknown number for employees plus two loading spaces. Dr. McMath does not propose any spaces now. I understand that they do plan $ome in the future-.~My obser- vation of the existing situation is that they need additional spaces now. An additional building can only make the situation worse without additional parking provided. One more point that should be noted, even though the use requires very little park- ing, is that two warehouses exist a short distance behind the main buildings on the site. These total 22,396 square feet. They are presently building a third warehouse at 10,000 square feet. There is adequate space for parking there. I \ --. I -' October 12, 1978 Dr. H:1.llace .McMath Agency Records Control P. 0. Box 1009 Bryan, TX 77801 Dear Dr. McMath: CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 We are not able to issue a building permit were the site plan does not include enough parking spaces to satisfy the require - ments of Section 7-C of the Zoning Ordinance. A study by the Planning Department indicates that 111 parking spaces and 6 loading spaces are necessary for your existing and proposed buildings to meet the requirement of the ordinance, and this is the minim~ number wich we ~ould accept. The correct procedure in a case such as yours, where the number of spaces is fixed rather than 11 to be determined by the Commission11 , would be to resolve the :matter of the number of spaces through appeal to the Zoning Board of Adjustment and then to obtain approval of the Planning Commission for the layout of any new spaces re- quired. If you desire to appeal this determination and seek a variance to parki!ig requirement please contact Sherry Albrecht, the Zoning Board Secretary, by letter within ten days of this date. Miss Albrecht will arrange With you to get what information the Board will need to consider the case. Sincerely, II~~ William F. Koehler Building Official .J. •.-:.'--I V .!.. ._ .·r .".")-r-...,A~-i-\·r _,,_: i. Llu:i..J. Ll.u .t.pplic:~tion. D ~t 8 10/26/78 Re~ 1 tl by -------- ?::::>r:.e ___ 6_9_3_-_6_1_2_2 ____ Lot ___ Blo;:;k ______ S'..lb:livision. (see attached) , Action requested: (Appeal, lfon.confor::iirig Usa, Varia..."'lce) Variance Adjob.ers notified -Hailing Date------------------------·--- ADDRESS Fro~ current tax rolls, College Station Tax Assessor Hal Dec~ Inc. (All~n Swaboda) 1216 Glade. College StatiQn T. D. Letbefter · Box 2616, College Station James jef.f i et:· a .l 1400 Turkey Creek Road, College , £tation c. E. Bertrand 120 Miller Lane, College Station Brethren Church .of College _Station Unknown ;.· . , Pa ge 2 of 2 REQUEST F OR VARI.ANGE Present zoning of land in question'/ M-1 / -... c ) ' , { , L A Section o.f ordinanc e fro!n which variance is s ought_.:_.._ ____ 7_-_c ________ ~·-· _ S ' The following specific variation from the ordinance is requested:~-~- Reduction in the number of parking spaces and loading areas specified in the zoning ordinance. This variance is necessary due to the following unique and special conditions . o.f the land not found in like districts: .. The number of parking spaces calculated from Section 7-C si~nificantly exceeds the number of parking spaces reqtiired by ARC. The following alternatives to the requested variance are possible=~------- ~ This varianGe 'Will not be contrary to the public interest by virtue: of the following facts: The public is not affected. The·· facts· stated by /ne in this application are true and correct~ 10/26/78 'nate REVIEW AND CO:M.MENT: --------------- • I .. .i?.ecords tra..n. srr.i t ted to the Boar J in thi.s appeal: ___ P_r_o_,,p~e_r_t=y_D_e_s_c_r_i....:cp_t_1_· o_n __ _ NOTE: Th e action of the Building Official from whi ch t his app e a l is t ak en is stayed upon the filing of this application UNLESS the Building Of'ficial completes the following certificate. Th;s does not relieve the appellant of responsibility for full compliance should the Building Official's action be upheld, and any action or construction undertaken by the appellant prior to the Board's decision on this appeal .is at his oirn risk. * * * * * * * * * * * * * CERTIFICATE OF THE BUILDING OFFICIAL I hereby certify that the action tal{en by me which is the subjsct of this appeal is, in my opinion, nec~ssary to prevent-imminent peril to life or property by reason of the below stated facts and that the said action shall remain in full force and effect pending action by the Zoning Board of Appeals or by a court of record on ' this appeal=---------------~-----~- Building Official, City of Collega Station * * * * * * * * * Date of certification * * * ~. " The facts stated by me and initialed by me in this application are true and correct. _Agency Records Control~~/­ Appellant e_ ~ ~ ~ The facts stated by me in this lication a.re true and correct. October 26, 1978 Date Building Official Date· The Zoning Board of Adjustment at a public meeting of-----------~-~ finds as follows: -------------------------------~ Chairperson Date 9 • 1j " CITY OF COLLEGE STATION PO S T OF FICE BO X 9 96 0 1 1 0 ·1 T EX A S AV EN U E C O LLE G E STATION, TEXAS 77840 October 25, 197g MEMORANDUM TO: Zoning Board of Adjustment FROM: Building Official SUBJECT: Variance , 3332-3334 Bluestem 1. The builder 's subcontractor inadvertantly poured a drive- wy for this duplex which is not of the required on-site park- ing depth . We discovered this at the final inspection and also discovered twelve other duplexes in this block with substantially the same problem. The other duplexes involve three other builders and have been occupied for up to two years. 2. The purchaser would prefer to leave the drive as it is for the following reasons : 1 . The house is on a cul-de-sac which is unlikely ~ ever to be extended or widened. 2 . The parking provided will not require any car to protrude to the curb line . 3. The existing drives in the area are substantially the same and create no problem. 4. The lot is in a curved portion of the cul-de-sac and the shortage is not readi ly discernable . 3 . The Water and Sewer Department does not recommend that the City make the service re -locations that we would have to do in order to allow the builder to re-build the drive to full com- pliance . The Building Department does not recommend that we attempt an after the fact adjustment of tl'E other drives , and requiring full compliance here under the circumstances appears to serve no practical purpose . l _ Memorandum/Page 2 4. A sketch and map is attached . At the request of the purchaser, I have authorized occupancy without prejudice to the Board's deter- mination . \ --. l _I CITY OF COLLEGE STATION POST OFFICE BOX 99 6 0 11 01 TEXAS AVENU E C OLLEG E STAT ION, TEXAS 77840 October 27, 1978 Mr. Car 1 Nelson Drew Mortgage Co. 707 Texas Avenue Suite D-210 College Station, Texas Dear ~lr . Nelson, The duplex on lot 35, block 1, Southwood Terrace has been inspected and found to be in compliance with the Building Code and local ordinances regulating building with the sole exception that the paved driveway dimensions do not meet the required minimum. The builder, the owner and this department have referred this matter to the Zonirig Board of Adjustment for wa i ver of this requirement for the reasons stated in the attached memo randum . Should the Board not grant the relief requested, the remedy would be to add the required pavement to that mich exists. The property would in either case be in compliance at the conclusion of the Board's action. Sincerely, l!J~·~lfd William F. Koehler Building Official WFK/rm I \_ -. tlro a ch Garag e ~e rmit also Page 2 of 2 F ::.le No. --------I~QUEST £OR V ARI .ANGE . . ,, Presen t zoning of land in qu es~io~.~'-·-----~- Section of ordinance .fro!:l which varianc e is sought_~_.< _____________ _ To red u c e The following specific varia tion f r om the or dinanc e is r e que s t e d : off-street parking pavement depth f rom 2 0 f e e t to app r o ximately 13 fe et. This i.CU-iartce is necessary due to the follot.rl.ng unique and special conditions . of the land not found in li.~e districts: (1). The lot is in a .circular part of a cul-de-sac .where the p a rked veh ic les will not encroach on the street pavement. (2) Other drives on the street are in substant ially the same cond i tion, and there is no discernable adverse effect on parking or traffic . . The following alternatives to the requested ~lance are possible: _______ _ The drive has already b een poured and l a ndscaping completed. Re -con s truction . would res·ult i n poor appearance and detrimest.: to the owner .::.6ccupa nt. This varianqe will not be contr~-r-y to the public interest by virtu ~; of the following :facts:~ lot is on a cul-de~sac where all utilities and pavements are i n p l a ce .. . Extens i ons which would require relocation of the-parking are highly unl i kely. Changing the drive to complete compliance __;ould req uire City ~e-location ·,of meters. The drive does not now i nt.erfere with any City ut i lity or access.· acts · ~ted by me in this applicati on are true and correct~ tJ . . I I /1 /-J:f Date COMMENT: . I --.,,,,/Q ' 6 1 8 l CK I . 16 11 18 ., l 7 8 9 --=l\ 3814 . /rJ -.· '5 14 13 I? II /~ 9 ---· ____ )(_ . --·-··- . --.-=--:o---.---;_9:;-;;/{).-;lf.--=-~--i'i ;r::=.:;::;----· --- . 9/tJfJ "-"£> !JRCJO .. 910Z . . ~.I ~ -~-· 4 ~ ~ ...... ~ 5 . 8 !JL CJ( ?/ I ·t 7 8 ! . ~- - • Scale: 1''=30' Ye/Jic/es ftJ scale .-~ Yo/kswogen {Composite ol largest Americon sedans. . . ~ ; ' . . . . .. ·------.. -- • -.4 ;. ; • ! ' ' ~I t CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 November 17, 1978 MEMORANDUM TO : Zon ing Board of Adjustment FROM : Building Official SUBJECT : Request for Variance at 1119 Merry Oaks The proposed garage structure would not interfere with utilities or easements . Access will not be allowed to Carol Street, since Carol is a collector . The applicant is aware that the garage and house would have to be con- nected . The property to the rear is now undeveloped but will likely be developed as single family residences . Most of the houses in the subdivision observed the 25 foot setbacks presently required . We know of two which appear to be 20 feet from the rear line . The Fire Marshal has no objection to the proposal. --·;:,-. _.._ -;1--?LIC~"SIO~f .Ap plication Df!.te -------- Rec rd by-------- ~'.x ~e of Ap~lis s 1t __ D_r_._a_nd_r_1r_s_._J_o_h_n_P_a_1·n_t_e_r_-_J_e_r_e_Sm_it_h __ H_o_m_e_s ____ .......;_ ______ _ · 1~d d.ress 1119 Merry Oaks 5 ft of 9 ??:::::>rie 846-0429 Lot + 10 Blo;:;k 8 Subdivision. Carter 1 s Grove . ----------------- Description , If applicable , Action reqnested: (Appeal, Nonconforr.ii~g Use, Varia.~ce) ~ Variance Adjoiners notified -Mailing Date _~_lo_v_e_m_b_e_r_9_:;..,_1_9_7_8_· __ ~----~----~-~ lr.HIB ADDRESS From ct:.rrent tax roJJ.s, College Station Tax Assessor Dr. Larry B. Christensen 1113 rlerry Oaks Mr. Richard . G. Bar1ow 1115 Merry Oaks .. .Mr . ·Antho ·ny KA·.:. Hi n_g Kwan . 1117 t1erry Oaks . Mr. Johnny A~:spannagel 1201 Merry Oaks Mr. John S. Deni son . 1203 Merry Oaks ~ Mr. James G. Darroch 1117 Nea 1 Pickett · Mr. R i ch a rd H • · Cos ta l l l9 Neal Pickett Mrs. Lo .is Hes ta t1u 11 oy ,., 14 t1erry Oaks . . Mr. Frank Duch ma ·sc 1 o 1116 t1errv Oaks .... Tenneco Realty Inc. P. 0. Box 2511 Houston, Texas Mr. \.Ji ns ton T. Shearon ,, 18 Merry Oaks ,, Page 2 of 2 REQUEST FOR V ARIAl\J"CE File No·------------,-- Present zoning of land in question /" R 1 Section of ordinance from which variance is sought \ 58 District R-1, Table A The following specific variation from the ordinance is requested: ___ _ A variance to allow the construction of a permanent carport and workshop within the twenty-five foot set back at the rear of the !)roperty. More specHicH ly to allow me to construct said carport ten feet from the rear parperty line.· This variance is necessary due to the following unique and special conditions . of the land not found in like districts: Original garage was turned into den by the original owners, present owne~-would like to construct this addition to provide all weather protection for their vehicles and bring their property more in line with the surrounding property. In addition several surrounding properties have detached garages closer than twenty-five feet to the rear property line .. The following alternatives to the requested variance are possible=~-----~ None-Based on the present location of the house constrnctjon of the carport · could not be done maintaining the twenty-five foot rear set back requirement. This varianqe will not be contre.ry to the public interest by virtue~ of the following facts: It will improve the value of the su bject property by making -it more - comparable with the surrounding properties. Also as stated before several of the adjacent properties have garages closer than tv1enty-ffve "feet to •the rear property line. :___~~~ t~s application are true and correct. ~~~ ~N~o~v~em~b~e~r_:..;13~,L-!.1=9~78=<--~~ icant ~. Date REVIEW Mm COMMENT: B~ding Official: ,O;f;,viJa /&/ #d pJce H e .5t!Jz/:1-a/&/ I ) . 15 r2.L d,,op~dl///&/MPr-k~e&J . ~cd ,Ued s--kru/z ,,;1 -4 &/a1/?lt1tJ? &Nk~ rt/,d@ukr's: c?// 4¢/&~ M~ sf~dyef ~a ,6.s Id ,a/'1/;er1 ·-.. REVIEW .AND C0?1HENT: Fire Marshal REVIEW AND COMMEN T: City Engineer: ______________________ _ The Zoning Board of Adjustment has examined the facts presented herein and reflected in the minutes of the public meeting of and have determined that the requested variance (IS / IS NOT) contrary to the public interest and that unique and special conditions (DO /DO NOT) exist as stated herein .and as reflected in the minutes of the Board's proceedings and the -variance as requested herein (IS / IS NOT) approved subject to the following terms and conditions: Chairperson, Zoning Board of Adjustment Date Filed aecords transmitted to the Board in thi s appeal:~--------------~ NOTE: The action of the Building Official from which this appeal is taken is stayed upon the filing of this application UNLESS the Building Official completes the following certificate. This does not relieve the appellant of responsibility for full compliance should the Building Official's action be upheld, and any action or construction undertaken by the appellant prior to the Board's decision on this appeal is at his own risk. * * * * * * * * * * * * * CERTIFICATE OF THE BUILDING OFFICIAL I hereby certify that the action taken by me which is the subject of this appeal is, in my opinion, nec~ssary to prevent imminent peril to life or property by reason of the below stated facts and that the said action shall remain in full force and effect pending action by the Zoning Board of Appeals or by a court of record on this appeal:~----------------~--~ Building Official, City of Colleg~ Station Date of certification * * * * * * * * * * * * * * The facts stated by me and initialed by me in this application are true and correct. Appellant Date The facts stated by me in this application are true and correct. Building Official Date· The Zoning Board of Adjustment at a public meeting of ____________ _ finds as follows:~------------------------------ Chairperson Date 'I t + + + + • t • • t I -·-~ I I< I '71 I > t I I :J.5i - ----, j t + r I l---r+ ' 1 ·t : t r i I t . . . 'd I I : j : t I + I t 1 I,_~ . 1 •-1 l 1F/anrye + I · + + r 0'f"1v~wAy 061 + + .. t +•+i-l+++r'-+ I I . . ' ...-t t • ----· --:3.2__,__• ·~ E y,/st1 h1 .5't J \,i cit 14 ~ ~ So 1.Y\ Jo~ r 1:1 I : . : ro _J, I • + +11 ·-r ·-+ I ! I + I + + t + ' t I I t r l ~ t + t + + t r t + + ..... + t -+ t t I T t ,+ ! I I + t I t I , 1 ~1 f'f'<' y~IAAY CITY OF COLLEGE STATION POST OFFICE BOX 9960 11 01 TEXAS AVENUE COLLEGE STATION , TEXAS 77840 November 14, 1978 Memorandum To: Zoning Board of Adjustment From: Assistant to the City Manger (ZBA Co-ordinator) Re: Regular Meeting Time Item #5 At this time the Zoning Board of Adjustment has no regularly scheduled meeting date or time, As such, when the City recieves a case which should be brought to the attention of the Board, a meet- ing must be called. Not only does this cause a hardship on the members from time to time, we al- so have been questioned by the public as to the irregularity of the Board's activities. As a permanent committee appointed by the College Station City Council, I would like to suggest that the Zoning Board of Adjustment, as other committees, set a regular day of the month to meet. I would suggest the third Tuesday of the month at 7:00 P.M., as that is the day the Board has been meeting lately. With this arrangemant, you would be aware a meet- ing is scheduled, rather than being notified a week in advance. AGE NDA ZONI NG BOA.fill OF ADJU STMEN T Police & Mun icipal Court Buil ding November 21 , 1978 7:00 p . Ill. 1. Approval of the minutes of the meeting of -October 17, 1978. 2. Consideration of a request for a variance from Agency Records Control, 3001 East Bypass. 3. Consideration of a request for a variance from Joe Courtney. 3332-3334 Bluestem. 4. Consideration of a request for a variance from Dr . John Painter -Jere Smith Homes , 1119 Me rry Oak s . 5. Consideration of establishing a regular meeting date and time. 6. Other Business 7. Adjourn •, I · MINUTES ZO NING BOARD OF ADJUSTMENT Octob er 17, 1978 MENBE RS PRESE.t'fT: Acting Chairman Harper; Members Jones , DuBois, Hughey, Council Liaison Ringer. STAFF PRESENT: Building Official Koehler Agenda Item Number 1 Approval of the minutes of the meeting of Septembffi" 19, 1978: DuBois moved that the minutes be approved as presented. The motion ~>as seconded by Jones and unanimously approved. Agenda Item Number 2 --Consideration of a request for p ermit to modif'-r a non-conforming structure by Dr. Peter Helfert at 1303 Augustine Court: Koehler explained that the per.nit requested -was for interior modi- fications to a bathroom and that the work would not modify the exterior of the structure in any ....,ray. He introduced the permit appli- cation and his letter of Septe!llber 25, 1978 authorizing the owner to proceed at his risk of Board approval. Mrs. Helfert asked if there were any vray to ·remove non-conforming structurer status of a CPT. Joe McNabb spok e of disagreements ID.th the previous o"t-mer and questioned the propriety of the previous permits, inspections and construction on the site. Hughey moved that the permit be approved in that the construction proposed 'WOuld have no effect on the conformity or life of the struc- ture and no public interest ·would be served by denial. The motion· i.ra.s seconded by Ringer and unanimously approved. Agenda Item Number 2 --Other Business: There -was no other business. Agenda Item Number 4 --Adjourn: Ringer moved that the meeting be adjourned. The motion ·was seconded by Hughey and unanimously approved. ..•. l ..... I CITY OF COLLEGE STATION POST OFFICE BOX 9960 11 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 November 15, 1978 MEMORANDUM TO: Zoning Board of Adjustment FROM: Building Official SUBJECT: Requ est for Variance from A. R. C. The City Planner has made studies of this case which indicate that the number of spaces actually required would be less than that called for in the ordinance. He has found that some new spaces will be required, however. The applicant states that there is no effect on the public interest. This is true as long as the surrounding area is , undeveloped, but there is a subdivision under con struction on adjacent property. Overflow parking on the adjoining street would be in some measure, detrimental to these future residents. The Planner's memoran dum and recommendation is attached. \_ ' _I CITY OF COLLEGE STA TION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATI ON , TE XAS 77840 .MEMORANDUM TO: FROM: RE: Zoning Board of Adjustment City Planner; Al Mayo Application of ARC Agehcy Recors Control, represented by Dr. Wallace Mc.Math, is proposing to puild a third building on their site. Dr. McMath does not feel they need additional parking because he says they will not hire additional people. They intend to relocate existing personnel. The following is a summary of our investi -. '· gation of the existing and proposed situation: Existing buildings 12,188.41 square feet 24,682.23 square feet Total 36,870.64 square feet Existing .employees' parking lot -105 spaces Existing visitors' parking lot -29 spaces Np apparent loading spaces provided \ Ordinance 850 parking requires 1 space / 300 square feet 1 space/ 2 employees 1 loading spa ce/ 10,000 sq. feet ' 36,870.64/300=123 spaces Assume (conservatively) 1 person per car in employee 10t only. 105/2 = 53 spaces 36,870.64/10,000 = 4 Total required: 176 Total provided: 134 loading spaces parking spaces, 4 loading spaces parking spac~s, 0 loading spaces Therefore, the existing project provides 42 parking spaces less thean required and 4 less loading spaces. This is approx imately a 24 % deficiency. I would also note that on three different inspections at variou~ times of the day the situation is that all but three to five spaces are occupied in the employee lot but there are at least that many parking in unmarked areas. the visitors' lot is usually full with no more than three to five vacant spaces, but with ten to twelve cars additional park- ing in unmarked spaces. I would also note that the parking plan is very poor and some ma:rk~dspaces are not functional. Now, the additional problem is the proposed building. The building area is 27,587 square feet. '!his would require an additional 69 spaces plus an unknown number for employees plus two loading spaces. Dr. McMath does not propose any spaces now. I understand that the y do plan some in the future-.~My obser- vation of the e x isting situation is that they need additional spaces now. An additional building can only make the situation worse without additional parking provided. One more point that should be noted, even though the us e requ ire s very little pa r k - ing, is that two warehouses exist a short distance behind the main buildings on the site. These total 22,396 square feet. They are presently building a third warehouse at 10,000 square feet. There is adequate space for parking there. I \ -..... I -' October 12, 1978 ., .. . ~.l Dr. 1·[?.llace McMa.th Agency Records Control P. 0. Box 1009 Bryan, TX 77801 Dear Dr. McMath: CITY OF COLLEGE STATION POST OFFICE BO X 9960 l 1 01 T E XAS AVENUE COLLEGE STATION. TEXAS 77840 We are not able to issue a building permit where the site plan does not include enough p:u-king spaces to satisfy the require- ments of Section 7-C of the Zoning Ordinance. A study by the Planning Department indicates that 111 parking spaces and 6 loading spaces are necessary for your existing .and proposed buildings to :meet the requirement of the ordinance, and this is the minim~ nU!llber which we ~ould accept. . ~-. The correct procedure in a case such as yours,"~mere the number of spaces is fixed rather than 11 to be determined by the Commissioni•, would be to resolve the matter of the number of spaces through appeal to the Zoning Board of Adjustment and then to obtain approval of the Planning Commission for the layout of any new spaces re- quired. If you desire to appeal t~is determination and seek a variance to parking requirement please contact Sherry Albrecht, the Zoning Board Secretary, by letter within ten days of this date. Miss Albrecht 'Will arr.ange \Ji.th you to get what information the 'Board 'Will need to consider the case~· Sincerely, #~~ Willia..m F. Koehler Build ~ng Official ' t \. -..... .J. ·--: ....... ' v .:_ .._ ,• f",:-)T -....,, /\~-h •j .. :...: ;. .t.1..!..u :i..J. LL·.: J~p p l i(;c::.·cion.. D:.!. t:; __ l_0~/_2_6_/'--7_8_ Re .:; 1 tl ~7 r ~J -------~- Ag ency Re co rds Con t ro l , I nc . ------- · L-:5.C:..re ~ s -------=3=-0=-0-=-=l --=E=-=a.::..::s=-t=-:B=-..!..yp.i:::....=a=-=s=-=s=-,,__-=C-=o-=l=-=l::....:e=-g"'-e=--=S-=t;..::a::...:t=~1=-c· o==-n:.-:.L,--=T=X-=--7-'--'-7.::o:.8-!4'""0'--_- ?::~~e ____ 6_9_3_-_6_1_2_2 _____ Lo t ___ Bl o:::k ______ S,.ib:livisio::i (see attached) D es ~r ipticn, If applicable ---------'-------------------______._- , Action. requested: (Appeal, Ifo!lco:i.fo~i~g Us.a~ Variai.1 c e ) Variance .Adjo;ners not-if'ied -Hailing Dc.te --------------------...----......._- ADDRESS Frc:n current ta:~ rolls, College Sta tion Tax Assessor Hal Dec~ Inc. (ill~n Swaboda) . . . . 1216 Glade. College Sta tion T. D. Letbe£ter · Box ·2616,·College Station -~ . ·--........ --. -. -.. . ··-. James jeff; et:·· a .l 1400 Turkey Creek R~ad, College. Station _c. E. Bertrand 120 Miller Lane, College Station . ' Brethren Church .of Coilege .Stat~on Unknown ~ . I> ~i ,.-.· "' · .. . .;, .. .._ ... ·= · · P age 2 of' 2 PiEQUEST FOR VARI ANCE Present zoning of land in questio!1/ M-1 '\ ,_. __ I~·' I !-~. ' r ... <= L ,...A. Section of o r d inanc e fr o!:l which variance is sought_.:·_., ____ 7_-_c ___________ ..J The following spe cific variation from the ordinance is request e d;~~~~ Reduction in the number of parking spaces and loading areas specified in the zoning ordinance. This variance is necessa.ry due to the .following unique and special conditions . of the land not found in like districts: · . . . The number of parking spaces calculated from Section 7-C si"gnif icantly exceeds the number of parking spaces .required by ARC • . The following alternatives to the requested ~lance are possible: _______ _ "if This varianqe -will not be contrary to the public interest by virtue= of the f'ollm.Jing f'acts: The public is not affected • . < ~; . ". . -... . .. --~ --... • . . ....... .-.-·· .. : . . _. --... -·--. ·-... ·--. . .. The··:racts" stated by-ma in this application are true and correct~ ._ .. :.' 1 0 ii6 /78 'nate .. . . , :aecords tra.riwitted to the BoarJ. in this app eal: ___ P_r_o_.p~e_r_t-=y_D_e_s_c_r_i--'· p"--t_i_o_n __ _ ·' \. --. NOTE : Th e action of the Building Official from which this appeal is taken :'Ls stayed upon the filing of this application UNLES S the Building Ol'f'icial completes the following certificate. Th;s does not relieve the appellant of responsibility for full co!!!pliance should the Building Officialts action be upheld, and any action or construction underta.ka~ by the appellant prior to the Board's decision on this appeal .is at his oi;.m risk. * * * * * * * * * * * * * CERTIFICATE OF THE BUILDING OFFICIAL I hereby c ~rtify that the action taJcen by me which is the subj3ct o~ this appeal is, in ny opinion, nece.ssary to prevent ·imminent peril to life or property by reason of the belo...,. stated facts and that the said action shall ,. remain in full force and effect pending action by t he Zoning Bo ard of Appeals · or·· by a court of record on · this app e al=-----------------~--~~~ Building Official, City of College. Station Date of c ertification * * * * * * * * * * * * ·~ . I The facts stated by me and initialed by me in. this application are trtie and correct. ,,. Agency Records Control~~/· October 26, 1978 Appellant . (! ~/a~ Date ,. . T'ne facts stated by me in this ... lication are true and correct. . . . ·· ... ,· .. ... . .... ... ·. -.• Building 0.fficial Date· The Zoning Board of Adjustment at a public meeting of~~~~-~~~-~~~~~ Chairperson Date . ! ' i _\ CITY OF COLLEGE STATION POST OFFICE BOX 9960 l 1 0 ·1 T EX A S AV EN U E COLLEGE STATION, TEXAS 77840 October 25, 1978 MEMORANpUM TO: Zoning Board of Adjustment FROM: Building Official SUBJECT: Variance, 3332-3334 Bluestem 1. The builder's subcontractor inadvertantiy poured a drive- way for this duplex which is not of the required bn-site park- ing depth. We discovered this at the final inspection and also discovered twelve other duplexes in this block with substantially the same problem. The other duplexes involve three other builders and have been occupied for up to two years. ~ 2. The purchaser would prefer to leave the drive as it is for the following reasons: 1. The house is on a cul-de-sac which is unlikely ~ ever to be extended or widened. 2. The parking provided will not require any car to protrude to the curb line • ... 3. The existing drives in the area are substantially . the same and create no problem. 4. The lot is in a curved portion of the cul-de-sac and the shortage is not readily discernable. 3. The Water -and Sewer Department does not recommend that the City make the service re-locations that we would have to do in order to allow the builder to re-build the drive to full com- pliance. The Building Department does not recoIILrnend that we attempt an after the fact adjustment of tlB other drives, and requiring full compliance here under the circumstances appears to serve no practical purpose. ,_ Memorandum/Page 2 4. A sketch and map is attached . At -the request of the purchaser, I have authorized occupancy ~~thout prejudice to the Board's deter- mination . r t ; ... l -' CITY OF COLLEGE STATION POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEG E STATION , TEXAS 778-10 October 27, 1978 Mr. Carl Nelson Drew Mortgage Co. 707 Texas Avenue Suite D-210 College Station, Texas Dear Mr. Nelson, The duplex on lot 35, block 1, Southwood Terrace has been inspected and found to be in compliance with the Building . Code and local ordi.11ances regula t:ing build:ing with the sole exception that the paved driveway dimensions do not meet the required minimum. The builder, the ovmer and this department have referred this matter to the Zani.rig Board of Adjustment for viaiver of this requirement for the reasons stated in the attached . memorandum. Should the Board not grant the relief requested, the remedy would be to add the required pavement to that -which exists. The property v10uld in either case be in compliance at the conclusion of ~the Board's action. Sincerely, /J/i 4·.~ . t(/(/((f~ ~~W;,~~ William F. Koehler Building Official WFK/rm Pa.ge 2 of 2 TLEQUEST £OR V A.RIANCE £ .... ..Lt: l'IU._·-------~- ' • 'I Pre sent zoning of land in qu es~ion_1_. ______ _ S e ction of ordinance .fro ~ which varia.D.c e is sought . ..:.~_< _____________ _ To reduce The follow_ng spe cific variation fro:n the ordinanc e is reque sted: off-street parking paveme nt depth from 20 feet to approximately 13 feet. This . variari.ce is-·necessary due to the follo-w:i.llg unique cmd special conditions . o.f the land not .found in lilce districts: (1). The lot is in a .circular part of a cul-de-sac .where -the parked vehicles ... will not encroach on the street pavement. (2) Other drives on the street are in substantially the same condition, and there is no discernable adverse effect on parking or traffic . . The folio-wing alternatives to the requested variance are possible: _______ _ . . . The drive has already been poured and landscaping completed. Re-construction . would result in poor appearance and detrimesl::.':. to the . owner.::.6ccu pant . This varianqe -will not be contra..7 to the public :interest. by virtu~' of the :following facts: The lot is on a cul-de,...sac where all. utilities and pavement s are in place._ .Extensions which would require relocation of the parking are highly unlikely. .. · · .... · r ·_. Changing · the ' drive to :complete co-mp~i~~~~ would require City. ~~..:.:i~~a -ti;~ .,of ., meters. The '·drive does not riow interfere with . any City utility ·or access.-. A.Ppl:tcan-t I J REVIEW .AND ,,· .... by .. nein this' application are true and CONMENT: ,.:.. .. ~ ...... . ~ . correct. .... I I /1 /-1'.i Date ... 7 8 r; 14 13 I? II /<? 9 7 6 5 4 j ~ ./: ---· ) (. . ----"--. --·-----r=====:::::;:::===.:;:9/,~(}4:;::.==-:::--==il'I tr==;:--·--··· -- "-\0 9ZtJtl . 9?0Z ~ S':) ~ '· "' I . z ... \.) .. BL Cf( Pl 8 7 8 . . ' -'.-. ·, 4 . ~ -.-- ~:-.... _ .. __ . . : .. ; -~.: .· -~ ·--~· :._ ·--- -_ ... -. .. ' . • I '-·- ' ' \ ' ' .. -- ---· ·-\ . ' ' \ .. . ' -' -. . -..... ---. . I ---· I . -. : __ j ___ - --·--·· ·-. Scale: I''= 30' ' ... Yehle/es fa scale-~ Yo/kswogen _ . : -~ { Composif a of forges! Amer/con sedans. :. __ __- . ~ .... - ---~· -----------i...--1.. I . -. I _I CITY OF COLLEGE STATION POST OFFICE BOX 9960 11 01 TEXAS AVENUE COLLEGE STATION, TEXAS 77840 November 17, 1978 MEMORANDUM TO: Zoning Board of Adjustment FROM : Building Official SUBJECT : Request for Variance at 1119 Merry Oaks The proposed garage structure would not interfere 'With utilities or easements. Access will not be allowed to Carol Street, since Carol is a collector . The applicant i s aware that the garage and house would have to be con- nected. The property to the rear is now undeveloped but 'Will likely be developed as single family residences. Most of the houses in the subdivision ob served the 25 foot setbacks presently required. ·We know of two which appear ! to be 20 feet from the rear line. The Fire Marshal has no objection to the propo sal . " .?l~?LI C!SIO~f 1-'.IJ .fJ..L.L~C!.v.L UU .LJ <..!.v ~ -------- R 0 ~ ta by---~---- :;:: x :e of Ap,;:::'..i ~~ ~lt __ D_r_._a_n_d_t_1r_s_. _J_o_h_n_P_a_i _n_t _e_r _-J_e_r_e_S_m_i_t_h __ H_o_mes __________ _ · L'.:' . .::2:"ess _..:..l ..:..l .:....:.19:....._:t..:..:·l e:..:r_:r..>1.y-=O..::ac.:...:kc::.s ___ -=--'----------------------- 5 ft of 9 ?'.:::>rle __ 8_4_6_-0_4_2_9 ______ Lo t + 10 Blo;:;k __ 8 ____ Sub:1ivisi on Carter 's Gr ove . , . Action requ.ested : (Appeal, Ho n confornL.'1.g Use, Varia..'lc e} ~ Variance Adjoiners n otified --l1ailing Da te ~~_lo_v_e_m_b_e_r __ 9~,_1_9_7_8_· __ ~~----------~--~~----- lJ.FJ.iE ADDB.ESS From current ta.~ rolls, College Stati on Tax Assessor Dr. Larry B. Christensen 1113 tierry Oaks Mr. Richard G. Barlow 1115. t1erry Oa ks . . . . .M r. ·Anthp·ny KA.:.H ·i n_g Kwan 1117 t1erry Oaks . Mr. Johnny /\"-..-Spannagel 1201 t.lerry Oaks Mr. John S. De ni son . 1203 Merry ·Oak s Mr. James G. Darroch 1117 Neal Pickett · Mr. Richard H. · ~osta 1119 Neal Pickett " Mrs. Lois .Hesta Mulloy · 1•114 t1erry Oaks . . Mr ·. Fral')k Duch ma·sclo 1116 f1errv Oaks . .... Tenneco. Realty° Inc. P. ·O. Box 2511 ·Houston, T~x as Mr. Winston T. Shearon 1118 ~1erry Oaks Page 2 of 2 REQUEST FOR VARIA NCE File No. ______ _..,..._ Present zoning of land in qu es tion~Y.;.... ~-R'--"-1 __ _ Section of ordinance froTa which varianc e is sought \ 5B District R-1, Table A The .following specific variation from the ordinance is reque s t e d: ___ _ _ A_v_a_r_i_a __ n_ce_t_o~a_l_l_o_w_t_h_e_c...:.o_n..:.s_t_r_uc_t_i_o...:.n_o_f_a_p!_e_r_m-=.a-=.n:..::e...:.n:..::t_c..:...a:..:.r-1.r....:o-=.r--=t-=-an:..:..d;;;._:.\·'-=10:..:.r-=.k=-=-s.:.:h-=-o.i;:..p....:.,...:...11:..:.· t:.:..h;_;i-'-n'-_ _.., , the twenty-five foot set back at the rear of the riroperty. More specifically to allow me to construct said carport ten feet from the rear parperty line.· This variance is necessa.-ry due to the .following unique and special conditions . o.f the land not .found in like districts: Original garage was turned into den by the ori6inal owners, present owne~·wquld like to construct this addition to .provide all weather protection for their vehicles and bring their property more in line with the surrounding property. In addition several surrounding properties have detached garages closer than twenty-five feet to the rear property 1 i ne . . . The .following alternatives to the requested ~iance are possible: ______ _ . None-Based on the present location of the b01ise constr11ctian of the carport · could ·not be done maintaining the twenty-five foot rear set back ·requirement. This varianGe "Will not be contrary to . the public interest by virtuef of the .f ollowi...ng . . . . .facts: It will improve the value of the subject property by making -it more · comparable with the surrounding properties. Also as stated before s~veral of propert.Y line. . .· .. · .. . . ; .. -~-. -· 1978 Date . . fu.~EW MlJ CONMENT: ~~~..,__~~~~-"'-,6."-""-.#a: .-06-/fial &J~- ·· ... .- REVIEW .AND Cm-'tl ·lENT: Fire Marshal -------------------------------~------- REVIEW .AND COHHENT: City Engineer: ~---------------------~ The ~oning Board of Adjustment has examined the facts presented herein and ·. .. reflected in the minutes of the public meeting of and have · determined that the requested variance (IS / IS NOT) contrary to the public interest and that unique and special conditions (DO /DO NOT) exist~ as stated herein . and as reflected in the minutes of the Board ts proceed:ings and the· variance as requested herein (IS / IS NOT) approved subject to the folloi-ri.ng terms and conditions: · · Chaicyerson,. Zoning Board of Adjustment Date Filed NOTE: Any person or persons or a.'1.y tax?,ayer ·or any officer7 department, board, commission or co!!llil.i.ttee of the City, jointly or severally, aggrieved by any · decision o.f the Board of Adjustment,. may present to a court of record a petition,. verified, setting .forth that such decision -is illegal, :i:n whole or in. part, specifying the grounds of the illegality. Such petition shall be presen.ted to the court w.i.thin ten (10) days after the .filing of the decision in the office of the . Board.. ...._ · · · ...... . ,. aecords transmitted to t he Board in this app eal: ___ ~~~-----~---~ NOTE: Th e action of the Building Official from which this appeal is taken is stayed upon the filing of this application UNLESS the Building Official completes the follo wing c ertificate . This does not relieve the appellant of responsibility for full compliance should the Building Officialts action be uph eld , and any action or construction undert ake..~ by the appellant prior to the Board's decision on this appeal is at his oim risk. * * * * * * * * * * * * * * CERTIFICATE OF THE BUILDING OFF ICIAL I hereby certify that the action taken by me which is the subject of this. appeal is, in my opinion, nece.ssary to prevent -imminent peril to life or property by rec1son of the below stated facts and that the said action shall remain in .full force and effect pending action by the Zoning Board of Appeals or · by a court of record on this appeal=--~-------------------~~ Building Official, City of Collega Station . Date of certification * * * * * * * * * * * * * * The facts stated by me and initialed by me in this application are true and correct. Appellant Date The ·.racts stated by me in this application are true and correct • . ·., Building Official Date· The Zoning Board of Adjustment at a public meeting of _____________ _ ·finds as follows=----------------------~-------- '. Chairperson Date .. t j~,-~ __ _: __ ~--,- _L._ - l. -- ,---:-' . --- I . I ~~<--·--· '-a.1·--~~· .. . . ..: .. _:__'_L~­ , _: I .: ~ -: ~ ' I I i •. :-.-. r t ··-- 1·~<---'7i·---? I -:;_s' · ·1 il i ; IF/an ned j A-~~d -; r1 o " i I I --· --.~-i---·-·----! I . -~ . . i i i I --! i I ~ I . t ' . I ' .. ' I I i I ; • ' I I I.: 1 T l .. I r-:-' fT" -_. ----'-'-Lr-.._ -· _. .... __ .... ----~--.... ------------............... 1 ! I I ' I f iO' 1 . I ' ' 1--r I+ L-~ -t I ' . . I ' I I I . r ; I f I I I I • I i --! ! I t I i ' I J I --r-------· f--_. --1.- f :...., i i I I I I I ~ ·:·:---~~ --1 . --· i - :--~--r f t---~ --·- t-·-+--~ . I l ; i---1-""· • ,I ' r I I .,. ____ .,_ t--;-· i f .. .... • 1 . . ' I CITY OF COLLEGE STATION POST OFFICE BOX 9960 11 01 TEXAS AVENUE CO L LEGE STATION, TEXAS 77840 November 14, 1978 Memorandum To: Zoning Board of Adjustment From: Assistant to the City Manger (ZBA Co-ordinator) Re: Regular Meeting Time Item #5 At this time the Zoning Board o f Adjustment has no regularly scheduled meeting date or time. As such, when the City recieves a case which should be brought to the attention of the Board, a meet- ing must be called. Not only does this cause a hardship on the members from time to time, we al- so have been questioned by the public as to the irregularity of the Board's activities. As a permanent committee appointed by the College Station City Council, I would like to sugge s t that the Zoning Board of Adjustment, as other committees, set a regular day of the month to meet. I would suggest the third Tuesday of the month at 7:00 P.M., as that is the day the Board has been meeting lately. ~ With this arrangemant, you would be aware a meet- ing is scheduled, rather than being notified a week in advance.