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HomeMy WebLinkAboutCorrespodence Jason Schubert From: Jason Schubert Sent: Friday, October 19, 2012 1:23 PM To: Jen Battarbee; Jim Shaheen; Alan Gibbs; Bob Cowell; Eric Dotson; Benjamin Mccarty; Chris Haver; Christopher N. Reid; Laura Miller; Randall G. Heye III Subject: RE: Strategic Behavioral Heath Meeting Minutes Attachments: 121002 -SBH with City Staff.docx Jen, Thank you Jen for composing the meeting notes and passing them on. I've looked over them and have some updates and clarifications I would like to share: Project Description • This section refers to a multi -use path through the property. The PDD Concept Plan depicts a 6 -foot wide pedestrian path (not 10 -foot) along the BTU electric easement area. Approval /Dates • The Preliminary Plan was approved at P &Z last night. • The EDA with the current owner is tentatively scheduled for October 25 Council. • The Final Plat application was submitted on October 10 and is currently under review. It is too early at this point to tell if it will be ready to go to the November 15 P &Z meeting. Road Construction Plans • All of the construction documents have been submitted for review with the Final Plat application, including how the existing The MED parking lot will be reconfigured. Peak View (Building) • I've taken a look at the building elevations. It appears that the proposed materials seem to be in good order toward meeting the material requirements. For architectural relief, there are to be two different types of elements for each 45 -foot section of a fagade facing a street and two for every 60 -foot section of a fagade not facing a street. There are a number of wall plane projections /recessions and other features which count as elements as per the list of eligible features in Unified Development Ordinance (UDO) Section 7.9.B.2 Building Mass and Design. I have not done a full review on the Peak View building but there appears to be sections of the building where additional elements would need to be incorporated. • With the building over 50,000 gross sq ft, the building, site, and landscaping will need to meet the additional standards for building plots in excess of 50,000 sq ft provided in UDO Section 7.9.E Additional Standard for Fifty Thousand (50,000) S.F. or Greater. Fire • None of the Peak View building exceeds 30 feet so a 26 -foot aerial fire lane would not be necessary. Cross Access /Multi -use Path • The cross access parallel to Arnold Road would need to be covered by a private access easement. • As stated above, the PDD requires a 6 -foot wide pedestrian path (not a 10 -foot wide multi -use path) along BTU electrical easement. This path serves as a connection to the community center in the Southwood Community Park and it will be privately owned and maintained but a public access easement would need to be dedicated to grant the access. • Note 11 on the PDD Concept Plan also requires a 5 -foot wide sidewalk to connect the various phases (lots). Connecting the site to the 6 -foot pedestrian path along the BTU easement would suffice and access easements are not necessary for these connections. Alan Gibbs has told me that he had did not have any corrections or additions. I hope this helps clarify some things and gets us closer to being able to move this project forward. Let me know if you have any questions. Thanks, Jason Jason Schubert, AICP Principal Planner Planning & Development Services City of College Station office: (979) 764 -3570 fax: (979) 764 -3496 www.cstx.gov City of College Station Home of Texas A &M University From: Jen Battarbee jmailto :jen(amitchellandmorgan.coml Sent: Wednesday, October 17, 2012 4:06 PM To: Jim Shaheen; Alan Gibbs; Jason Schubert; rhey(a cstx.gov; Bob Cowell; Eric Dotson; Benjamin Mccarty; Chris Haver; Christopher N. Reid; Laura Miller Subject: Strategic Behavioral Heath Meeting Minutes Good Afternoon! I have attached the minutes to the meeting held in the City Manager of College Station's Conference Room on October 2nd at 9:3o a.m. This meeting was to discuss the Strategic Behavioral Health Hospital project. If you have any questions about this attachment or the subject, thereof, please feel free to let me know. Thank you very much and have a lovely afternoon, Jen Battarbee Administrative Assistant, Mitchell & Morgan, LLP P: 979 - 260 -6963 F: 979 - 260 -3564 jen(ii,nitchellandmorian.com 2 Strategic Behavioral Health - College Station Meeting with City Staff Minutes October 2, 2012 Attendees: Veronica Morgan - Mitchell & Morgan Civil Engineer (SBH) Alan Gibbs - City of College Station Engineering Jason Schubert -City of College Station — Planning (PM for the City) Randall Heye -City of College Station Economic Development Bob Cowell -City of College Station - Director of Planning Eric Dodson - City of College Station Fire Marshall Ben McCarty -City of College Station — Building Commercial Plan Review Chris Haver -City of College Station, Building Official Chris Reid - Thompson Construction Group (SBH) Laura Miller -LS3P Architects (SBH) PROJECT DESCRIPTION Veronica described the general project. This is a behavioral health hospital and it will be located on the 6 acre lot being created with the College Station Medical + Senior Housing Preliminary Plan. The lot is the 6 acres at the intersection of Normand Drive and Arnold Road. We explained that as we understand the proposed use is one that is allowed by right within the PDD zoning that was placed on the property. We understand that the approved Concept Plan includes the development of a multi -use path through this property. The City did state that they have had a submittal for the Preliminary Plan for this property. APPROVALS/DATES Veronica explained that the Seller of the property has indicated that the Preliminary Plan will be forwarded to the Planning & Zoning Commission (P &Z) for approval on October 18, 2012. The City indicated that they do believe the Preliminary Plan will go to this meeting as scheduled. Bob Cowell indicated that an Economic Development Agreement (EDA) is currently being worked on for this property. That agreement is currently being scheduled for the October 25 or November 8 City Council meeting. Bob indicated that the EDA should be in place before the Final Plat goes to the P &Z. Currently the Final Plat is likely to go to the November 15 P &Z meeting for approval which will make the EDA timing perfect. In order for the Final Plat to go to P &Z all construction documents and bonding must be in place prior to scheduling the Final Plat for that P &Z meeting. Under worst case scenario the Final Plat should go to the December 6 meeting but we should focus on the November 15 meeting. 1 Chris Reid stated that the closing of the property is contingent upon the filing of the Final Plat. SBH will not close on an unplatted piece of land. The EDA between the City and SBH must be in place by the start of vertical construction. Chris Reid gave the City the date of January 1 for the start of construction. ROAD CONSTRUCTION PLANS Veronica asked about the construction documents for Arnold Road and Normand Drive. She explained concerns that the modifications to The MED property that need to take place for the construction of Normand Drive may prove to be problematic with the timeline. Jason indicated that the City is okay with splitting the developer's construction plan submission into two different plan sets - Arnold Road and Normand Drive drawings. The City can review drawings for Normand Drive but cannot give final approval until The MED has approved it. Chris Reid asked what The MED approval may look like. Alan Gibbs indicated that if The MED could send something brief or informal regarding the construction plans and their concurrence with the planned design to the City then the plans can be approved. This split in the construction plans really won't help speed up the Final Plat proceeding to P &Z, rather it might help with construction and getting an all weather surface to the site quicker if Normand Drive takes longer to construct given the complications with The MED detention pond. The City will NOT let the Final Plat proceed to P &Z without all construction plans approved. PEAKVIEW Veronica showed everyone the photos of Strategic Behavioral Health's facility in Colorado - PeakView. Ben McCarty has agreed to review the Peak View architectural drawings to see if we constructed this same product here in College Station if there would be any red flags. Jason Schubert agreed to review these same plans from an NRA standpoint and give us comments back. PARKING Parking space count is up to the discretion of the city staff. Jason said that if we could send the City a letter from SBH stating what parking is needed, as well as a letter from the Peak View administrator for the number of spaces that are actually used at their facility they would review that and give us direction on the required parking spaces. FIRE Eric Dotson said that the Fire Dept will require an all weather access and operable fire hydrants on site prior to bringing combustibles onsite. An all weather access actually will be required for even foundation such that they can respond to a medical emergency if necessary. The Fire Dept is ok with constructing Arnold Road (all weather access), first, with the fire hydrant to the start of vertical construction. Both Fire and Building agreed that we could get phased permits, i.e. 2 foundation permit, and then building permit. Building permit cannot be issued until the Fire Marshal approves the road. If timing of construction gets tight, Eric said that it may be possible for fire access to go through The Med parking lot. He indicated that it would not be ok without The Meds concurrence to take any type of construction traffic through their parking lot. Chris reiterated that we will be starting with site work on Januaryl and April 1 go vertical. Chris explained that the facility will be manned 24 hours a day, so the front door will always be unlocked and the magnetic lock will release upon an alarm. The Fire Marshal agreed that the Knox box can be back by the sprinkler riser room. The FDC in the island is the preferred location for the Fire Marshall. Sprinkler and fare alarm plans are to be submitted directly to Eric Dotson for review and approval. A building permit can be issued before those sprinkler plans are approved. Eric asked about the eave height and stated that if the eave height is over 30', then the fire lane has to be 26' instead of 20' wide. Eric stated that every occupiable space must have a horn or a strobe for the alarm. CROSS ACCESS/MULTI -USE PATH As part of the PDD, the City required cross access between the parcels, so, we will need to connect to the adjacent parcel. If we provide that cross access on the Arnold Road side of the building, it will help with the 150' fire access requirement. To get rid of the cross access requirement, Jesse Durden would have to go back to Council with a PDD amendment. The PDD also requires the construction of a 10ft wide multi -use path along the BTU easement or on our property. It must be constructed with this first development. STORM WATER Veronica discussed storm water calculation with Alan Gibbs. She explained that the process we will use is to design the pond for the required volume and outlet control structure for the SBH facility. Then we will take the extra volume required for the street and The Med displaced volume, over - excavate the pond with this extra volume and rerun the outlet control structure rating curve. Alan Gibbs agreed that he will not require a run of the final contours. The pond will discharge into the existing swale. Alan questioned the contours of the ditch and if there is enough information in the survey. Veronica is going to show the flowline to the ditch on her plans, and not discharge into the MED's pond. Alan stated that he had originally envisioned the SBH pond discharging into the MED pond and Veronica stated that would be problematic. 3 TIME LINE Preliminary Plat submittal October 1St Final Plat with construction drawings for both roads submittal October 10 Final Plat to P &Z Nov 15 EDA to Council October 25 SBH Site Plan submittal October 31 Randall Heye requested the meets and bounds survey of the site, and Veronica Morgan agreed to send this ALTA survey to him. PERMITS Chris Reid stated that we will likely start in mid - February with our foundations. Ben McCarty stated that they will need three full -size sets of plans for the permit application. He also stated that we don't need DSHS' approval of plans to get the building permit. Minutes composed by: Jen Battarbee Approved by: Veronica Morgan 4