HomeMy WebLinkAboutLetter of CompletionLETTER OF COMPLETION
CITY ENGINEER
CITY OF COLLEGE STATION
COLLEGE STATION, TEXAS
Dear Sir:
The purpose of our letter is to request that the following listed improvements be
approved and accepted as being constructed under City inspection and completed
according to plans and specifications as approved and required by the City of College
Station, Texas. This approval and acceptance by the City is requested in order that we
may finalize any subcontracts and to affirm their warranty on the work. This approval
and acceptance by the City of the improvements listed below does hereby void the letter
of guarantee for the listed improvements on the above referenced project.
The one -year warranty is hereby affirmed and agreed to by L_____
and by their subcontractors as indicated by signatures below.
Owner:
WORK COMPLETED
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Phone Number: � Tin's
Address: 39 Gcctns
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Signature:
ACCEPTANCE & APPROVAL
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City'Engin er
Revised 1/31/07
Signature:
DATE: "(1/4/ 0
RE: COMPLETION OF C'2L't �1'IEA.QdcuS
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WARRANTY DATE
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Contractor: tr-(4 205 (1- / 6-4
Phone Number: g Y ? L?
Address: 65 'g 'F/1 w 111?
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PLAT FIEF
OFFSITE ESMTS PILED
TEMP BLANKET ESMT FILED
NO OTHER ESMTS NEEDED
SOP: Filing of Final Plats - Letters of Completion
Engineering Inspector /Date� 14; f y -2. di lo
Project Engineer /Date:
DP Number:
General Contractor
(affix seal) Licensed Professional Engineer
State of Texas No.
General Contractor
02/22/10
- Inspectors shall acquire written (i.e. email) punchlist comments and subsequently written
confirmation from the following contacts before forwarding Letter of Completion to development
review engineer:
-ro Erosion /Drainage: Donnie Willis (0: 764 -6375, C: 229 -7632)
o CS Water Services - General: Charles "Butch" Willis (0: 764 -3435, C: 777 -1202)
• Water - coordinate fire flow analyses (or the design engineer for non -city utilities)
and confirm test results meets min requirements with the dev review engineer
(specific hydrants to test, if simultaneous, and min allowable flow)
■ Sanitary
l 'N„CS Water Service — Liftstation: Doug Wallace (0: 764 -6333)
4 S CS Electric and Streetlights: Gilbert Martinez (0: 764 -6255)
o BTU Electric and Streetlights: Tom Brent (0: 821 -5773)
John Fontinoe or Randy Trimble (0: 821 -5728)
Confirm with development review engineer that service agreement is in place with BTU
o Non -City Utility Service Providers: (Wellborn Water SUD, Brushy Creek SUD, Wickson
Creek SUD, etc) confirm with development review engineer that infrastructure is complete
and for outstanding issues,
/o Record Drawings: (2 Red -Lined Copies) for all Public Infrastructure with the
following attestation:
"I, , General Contractor for development, certify that the
improvements shown on this sheet were actually built, and that said improvements are
shown substantially hereon. I hereby certify that to the best of my knowledge, that the
materials of construction and sizes of manufactured items, if any are stated correctly
hereon."
o Record Drawings: (2 Red -Lined Copies) for Public Drainage Infrastructure including
Private Detention Facilities with the following attestations:
"I hereby attest that I am familiar with the approved drainage plan and associated
' construction drawings and furthermore, attest that the drainage facilities have been
constructed within dimensional tolerances prescribed by the Bryan & College station
Unified Stormwater Design Guidelines and in accordance with the approved construction
plans or amendments thereto approved by the City of College Station."
"I certify that the subdivision improvements shown on this sheet were actually built, and
that said improvements are substantially as shown hereon. I further certify, to the best of
my knowledge, that the materials of construction and sizes of manufactured items, if any,
are stated correctly hereon."
Inspectors to review Red -lined Record Drawings, upon acceptable confirmation of drawings,
inspector to:
o el file one set of Record Drawings in Public Works files, and
i- forward one set of Record Drawings to Jeffery Speed (CSU)
Inspectors should forward Letters of Completion to the development review engineer that
reviewed and stamped the construction plans after confirming:
d6 the date on the Letter of Completion Warranty should reflect the date when all associated
punchlist items are completed, and
/ o the Owner is shall be listed as the one affirming the one -year warranty
- Development review engineer to:
o Add Dev Permit Number to Letter of Completion
o stamp the Letter of Completion to confirm by initialing that the final plat is filed (or mylar
is ready to be filed), all necessary easements (including offsite) have been filed, and
blanket easement issues are resolved, and
o initial and route the Final Plat mylar for filing. (Note if the developer provided surety the
plat it may have been filed ahead of construction.)
- Deborah Grace - Rosier (Planning) to file the Final Plat utilizes a coversheet to confirm:
o infrastructure is accepted by Letter of Completion —or- Surety is provided and acceptable,
o signed and notarized mylar of final plat,
o parkland dedication has been paid,
o digital file of final plat is provided,
o a current paid tax certificate has been submitted, and
o the final plat closes to acceptable standards.
Development review engineer, upon the filing of Final Plat, stamp the Letter of Completion
with the new stamp and verify- initial -n /a the Final Plat was filed, offsite easements have been
filed, we have all necessary easements, etc - and then forward the Letter of Completion to Alan
Gibbs (City Engineer) for final signature.
- Carol (Sr. Asst. City Engineer) to:
o enter the engineer's estimate and Letter of Completion date into Inspection List
o forward hard original of finalized Letter of Completion to Shelia Douglas (Public Works).
- Shelia to: verify
o signatures on the Letter of Completion,
o forward scanned copy of Letter of Completion to the owner, developer, contractor, Terry
Boriskie (Building), Ben McCarty (Building), Samuel Deal (Accounting), Jeffery Speed
(CSU), Stephen Maldonado Sr. (CSU), Diane Broadhurst (CSU), Charles "Butch" Willis
(CSU), Sue Holcomb (CSU), Carol Cotter (Engineering), Alan Gibbs (Engineering) and
Deborah Grace - Rosier (Planning),
o mail copies to the owner and contractor, and
o place the original in Public Works Development file.
- Deborah to place a hard copy of the Letter of Completion in the associated Planning Final Plat file.
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Israel Koite - Fwd: Street Lights
From: Alan Gibbs
To: Brent, Tom; Bridges, Erika; Koite, Israel
Date: 4/9/2010 2:55 PM
Subject: Fwd: Street Lights
Tom,
Thanks. Yes, please let us know when the agreement is executed.
Alan Gibbs, P.E.
City Engineer
Public Works Department
City of College Station
P.O. Box 9960
College Station, TX 77842
Office: (979) 764 -3570
Fax: (979) 764 -3496
Email: agibbs@cstx.gov
City of College Station
Home of Texas A &M University()
Thanks Tom
Tom Brent
Field Engineering and
Job Scheduling Manager
Bryan Texas Utilities (BTU)
979 -821 -5773
»> On 4/9/2010 at 1:09 PM, in message <7EE50C83F85D1F498E120793C97FA61F1744863B1A@BTU
EXCHANGE.btutilities.com>, Tom Brent <tbrent @btutilities.com> wrote:
In reference to Creek Meadows Section 2 Phase 1B.
Page 1 of 1
We have been paid all our construction costs from the Developer and we are in the process of installing
the street lights now. The electrical facilities have been completed and we expect to complete the street
light installation soon. At this time no one has signed an agreement to pay for the monthly usage and
maintenance fees so we do not plan to energize these lights after installation at this time, however, if that
status changes I will let you know.
Bob Baker requested I send you this explaining the status of their lights.
file/ /C: \documents and Settings \ikoite.CSTX\Local Settings \Tema \XPgrawise \4BBF3FE... 4/15/2010