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Agenda Item Cover Sheet
Agenda Item #
X Regular Item
Consent Item
Workshop Item
Item Submitted By: Brett McCully, P.E., Development Engineer
Council Meeting Date: September 23, 2003
Director Approval:
City Manager Approval:
Item: Public hearing, presentation, discussion and possible action on institution of
Impact Fees for the proposed Steeplechase Sanitary Sewer Impact Fee Area.
Item Summary: This is the second of two public hearings before the City Council
required to enact the City's fifth utility impact fee area. The proposed impact fee
would recoup a significant portion of the cost of providing sewer service to the
area recently annexed by the City adjacent to and west of Wellborn Road
(Annexation Area #1).
Item Background: The attached report contains the detailed land use
assumptions employed and capital improvements. This hearing involves setting
the actual impact fee amount, and final adoption of the impact fee area. The
executive summary of the required study is attached as well as a primer on the
requirements for the establishment of impact fee utilities.
While the maximum impact fee calculated within the study to tap the proposed
sanitary sewer is $322.07 per living unit equivalent (LUE), staff recommends
adoption of a fee at $300.00 per LUE to allow for reasonable future adjustments in
the land uses and capital improvement costs without having to refund portions of
fees already paid.
Budgetary and Financial Summary: Funding for design, land acquisition and
construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars.
The amount of recapture cannot be predicted with great certainty, and therefore is
not included as income in the budget, but upon collection is used to retire debt or
further additional capital improvement projects.
Staff Recommendation: Staff recommends setting the impact fee at $300.00
per living unit equivalent, and adopting the creation of the impact fee area.
file: //P:\ GROUP\ AGEN - CAL \For %20Legal %20Review \9 -23 -03 \Steeplechase %20coversh... 9/10/2003
Page 2 of 2
Related Board Actions: The Planning & Zoning Commission recommended
approval of the land use assumptions and capital improvement plan at their
August 7, 2003 meeting. City Council approved the same information on August
28, 2003.
Relationship to Strategic Plan: This impact fee was included as the preferred
means of providing required sanitary sewer service to annexation area no. 1
brought into the City in November of 2002.
Council Action Options:
1. Approval as presented
2. Approval with changes
3. Denial
Supporting Materials:
1. Impact fee study executive summary
2. Impact Fee Primer
3. Legal Notice
4. Minutes from Planning and Zoning hearing
5. Minutes from first Council Hearing
file: //P:\ GROUP\ AGEN - CAL\ For% 20Legal% 20Review\ 9- 23- 03 \Steeplechase%20coversh... 9/10/2003
Agenda Item Cover Sheet
Agenda Item #
X Regular Item
Consent Item
Workshop Item
Item Submitted By: Brett McCully, P.E., Development Engineer
Council Meeting Date: August 28, 2003
Director Approval:
City Manager Approval:
Item: Presentation, public hearing, discussion and possible action on Land
Use Assumptions and Capital Improvement Plan for the proposed
Steeplechase Sanitary Sewer Impact Fee Area.
Item Summary: The first of two public hearings before the City Council to
enact the City's fifth utility impact fee area. This hearing will involve the
land use assumptions and capital improvement plan included within the final
study report. If Council decides to adopt these plans (with or without
revision) a second hearing will be held on the September 11 regular
meeting to consider adoption and implementation of the impact fees.
Item Background: Under the authority of Chapter 395 of the Local
Government Code, cities may adopt a financial recapture method for many
types of infrastructure improvements where the benefit of the improvement
to potential development can be identified. These are known commonly as
'Impact Fees'. In essence, if a city follows the impact fee process and
constructs a facility designed to serve projected land uses in a defined
service area, then that city may collect a fee upon development within that
service area. The fees collected are then used to repay the majority of
bonds sold by the city to finance the construction of the facility. In this
manner, those that develop within the impact fee area, pay their share of
the cost of providing the service required and used by their development. In
turn, a city has a means of recapturing a significant portion of the
infrastructure cost while still providing means to encourage development.
Chapter 395 prescribes a very detailed process to adopt such fees, and
requires an update process on fees once in place. One of these
requirements is that an Advisory Committee is appointed to review
generated reports and provide recommendations to the City Council for final
action. College Station Code of Ordinances Chapter 15 defines the Planning
and Zoning Commission as that advisory body. Therefore the Planning and
Zoning Commission is assigned the duties of evaluating proposals for new
impact fees, as well as receiving updated reports and considering
amendments on existing fees.
The City of College Station currently has four such fees in operation, three
for sanitary sewer improvements, and one for a domestic water project.
Update reports for these existing fees are scheduled to be presented to the
Commission during the August 21 regular meeting.
A new impact fee is created through the following general steps:
1. Engineering study of the service area
2. Preparation of an Impact Fee Study Report
3. Public hearing and consideration study report by the Advisory
Committee
4. Public Hearing on the Study land use assumptions (LUA) and Capital
Improvement Plan (CIP) by the City Council
5. Public hearing on the imposition of Impact Fees by the City Council
For the Steeplechase Sewer Impact Fee, the first three steps have been
completed, and the executive summary of the report is attached for your
reference. On August 7 the study report was presented to the Planning
and Zoning Commission, acting as the advisory committee, who after
conducting a public hearing, approved the report for consideration by the
City Council. This agenda item is the fourth step in the process.
Staff will present the contents of the Steeplechase Sanitary Sewer Impact
Fee Study and address any questions or issues that may arise.
Budgetary and Financial Summary: Funding for design, land acquisition
and construction is currently budgeted in FY's 03 and 04 totaling $1.6 million
dollars. The amount of recapture cannot be accurately predicted or relied
upon, and therefore is not included as income in the budget, but upon
collection is used to retire debt or further additional capital improvement
projects.
Staff Recommendation: Staff recommends approval of the land use
assumptions and capital improvement plan, and setting the final hearing for
September 11, 2003.
Relationship to Strategic Plan: This impact fee was included as the
preferred means of providing required sanitary sewer service to annexation
area no. 1 recently brought into the City.
Council Action Options:
1. Approval of the land use assumptions and capital improvement plan as
presented and recommending its presentation to City Council.
2. Approval of the land use assumptions and capital improvement plan
with changes as directed, and presentation of the revised Study Report
to City Council.
3. Denial of one or both of the land use assumptions or capital
improvement plan
Supporting Materials:
1. Impact fee study executive summary
2. Legal Notice
3. Minutes from P &Z recommendation meeting.
Page 1 of 6
Sta �
'•: ,o Mayor City Council
Ron Silvia James Massey
*; f ' * Mayor Pro Tempore John Happ
Anne Hazen Robert Wareing
City Manager Scott Mears
Thomas E. Brymer Dennis Maloney
College Station, Embracing the Past,
Exploring the Future
Agenda
College Station City Council
Workshop Meeting
Tuesday, September 23, 2003 at 3:00 p.m.
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Discussion of consent agenda items listed for Regular Council Meeting.
2. Presentation, discussion and possible action on a status report for the activities of the Brazos
Valley Groundwater Conservation District.
3. Presentation, discussion and possible action on a study of the City's growth, trends and
projections.
4. Presentation, discussion and possible action regardingplans for _a community information center.
5. Discussion and possible action on future agenda items — A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to
place the subject on an agenda for a subsequent meeting.
6. Council Calendars
2003 Council Meeting dates
Council Planning Calendar as of September 19, 2003
September 22 13 Annual Chamber of Commerce Golf Classic
September 23 "Exploring College Station History" Lecture Series, 7:00 p.m., College Station
Conference Center
September 23 -25 Texas Association of Regional Councils Conference and Exhibition, Hilton
College Station & Conference Center
September 25 Special Council Meeting
September 29 -30 & October 1, Trip to Washington D.C.
October 7 Transportation Committee Meeting, 5:00 p.m. City Hall
October 9 City Council Workshop and Regular Meeting
October 15 "Exploring College Station History" featuring former Mayor Gary Halter, 11:30
a.m., CS Conference Center
October 15 Research Valley Partnership Board of Directors Meeting, 3:00 p.m.
October 16 2003 Youth Career Fair, Reed Arena
October 18 City of College Station 65 Birthday Tree Planting
October 19 City of College Station 65 Birthday Main Event VIP Reception, 1:00 p.m., P.
David Romei Arts Center
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Page 2 of 6
7. Executive Session will immediately follow the workshop meeting in the Administrative
Conference Room.
Consultation with Attorney { Gov't Code Section 551.071) ; possible action
The City Council may seek advice from its attorney regarding a pending and contemplated litigation
subject or settlement offer or attorney - client privilege information. Litigation is an ongoing process and
questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City
Council. Upon occasion the City Council may need information from its attorney as to the status of a
pending or contemplated litigation subject or settlement offer or attorney - client privileged information.
After executive session discussion, any final action or vote taken will be in public. The following
subject(s) may be discussed:
1. Cause No. 43,098 -85, Brazos County — Bryan v. College Station
2. Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention)
3. Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention)
4. Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention)
5. Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention)
6. Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention)
7. Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention)
8. Cause No. 98- 11815, Travis County — Texas -New Mexico Power Co. v. PUC (intervention)
9. Cause No. 97- 12392, Travis County — Central Power & Light Co. v. PUC (intervention)
10. Cause No. 97- 12405, Travis County — Bryan v. PUC (intervention)
11. Cause No. 97- 12401, Travis County — TMPA v. PUC (intervention)
12. Cause No. 97- 12402, Travis County — San Antonio v. PUC (intervention)
13. Cause No. 97- 10792, Travis County — TMPA v. PUC (intervention)
14. Cause No. GN002343, Travis County — San Antonio v. PUC (intervention)
15. Cause No. GN002513, Travis County — San Antonio v. PUC (intervention)
16. Cause No. GN000152, Travis County — TMPA v. PUC (intervention)
17. Cause No. GN200090; Travis County — Reliant Energy v. Big Country Electric Coop, et al.
18. Cause No. GN200100, Travis County — San Antonio, etc. v. Brazos Electric Power Coop, et al.
19. Cause No. GN200685, Travis County — TMPA v. PUC and City of Bryan (intervention)
20. Cause No. GN300714, Travis County — TMPA v. PUC and City of Bryan (intervention)
21. Case No. 03 -02- 00462 -CV, Court of Appeals —TMPA v. PUC (continued intervention)
22. Case No. 03 -02- 00701 -CV, Court of Appeals — TMPA v. PUC (continued intervention)
23. Docket Nos. TX96 - 2 - 000, TX96 - 2 - 001, TX96 - 2 - 002, TX96 - 2 - 003, TX96 - 2 - 004, TX96 - 2 - 005,
TX96 - - 006, TX96 - - 007, FERC — College Station, applicant
24. Docket No. 25197, Public Utility Commission — College Station request to set rates.
25. Docket No. 25395, Public Utility Commission — College Station (intervention)
26. Docket No. 26950, Public Utility Commission — College Station (intervention)
27. PUC Project No. 21927 — College Station request to maintain current certification
28. Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al.
29. Case No. G -02 -108, U.S. District Court — Lester v. College Station and Piersall.
30. Causes No. 02- 001154- CV -85; Brazos County — Municipal Drilling vs. College Station
31. Cause No. 02- 001291 -CV -361, Brazos County — Piersall v. College Station and Feldman
32. Cause No. 02- 002445 -CV -272, Brazos County — Evelyn L. Bruce v. College Station, C.D.
Henderson, Inc., and Scott Elliott, d/b /a Elliott Construction
33. Cause No. 03- 000617 -CV -272, Brazos County — TCA Holdings, et al. v. College Station
34. Cause No. 03- CV- 129115, Fort Bend County — College Station v. Contract Land Staff, Inc.
35. TCEQ Docket No. 2002 - 1147 -UCR; Applications of Brushy Water Supply and College Station
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Page 3 of 6
(Westside/Highway 60)
36. TCEQ Docket No. 2003- 0544MWD; Application of Nantucket, Ltd.
37. TXU Lone Star Gas Rate Request.
38. Wellborn Special Utility District, Cease and Desist
39. McDougal Claim.
Personnel { Gov't Code Section 551.0741; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer. After executive session discussion, any final action or vote
taken will be in public. The following public officer(s) may be discussed:
1. City Council Evaluation
Economic Incentive Ne_otiations {Gov't Code Section 551.0871; possible action
The City Council may deliberate on commercial or financial information that the City Council has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near
the city with which the City Council in conducting economic development negotiations may deliberate
on an offer of financial or other incentives for a business prospect. After executive session discussion,
any final action or vote taken will be in public. The following subject(s) may be discussed:
1. Office Building/ Performing Arts Center/ HotelConference Center
8. Final action on Executive Session, if necessary.
APPROVED:
— .,Sims b or[ �f. Brymer ,
fek`aith fit cityywi pris_ g- -',
City Manager Thomas E. Brymer
I certify that this agenda was posted on the bulletin board at the Municipal Building, 1101 Texas
Avenue, College Station, Texas on September 19, 2003 at 5:00 p.m.
i E- Signed by Connie Hpoks
VERIFY authenticity With #pprov7It
tj L;t -_t' =f
i f
City Secretary Connie Hooks
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 774-
3517 or (TDD) 1- 800 - 735 -2989. Internet website http: / /www.ci.college - station.tx.us /, Cable Access
Channel 19 and The Eagle.
http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003
/4-,71_> y��j rn l Co Page 4 of 6
',tor x/ / 61 ? .v.fr -37.
,D/ /ls2LL Agenda
O rrkf /z1-
�t j , iS/ S College Station City Council
Regular Meeting
F-72 Tuesday September 23, 2003 at 7:00 p.m.
c City Hall Council Chamber, 1101 Texas Avenue
izoR 7 el/ College Station, Texas
9. Pledge of Allegiance, Invocation
Consider request from absence from meeting
Presentations: Lawsuit Abuse Awareness Week
Public Power Week
Professional Planning Award from the Central Texas Section of the American
Planning Association
9.1 Hear Visitors: You may talk to the City Council for three (3) minutes on city issues not on the
posted agenda. The City Council by law cannot discuss the issues you present tonight. The City
Council after hearing you, may ask the City Manager to look into the issue, or place the issue on
a future agenda for discussion. Please give your name and address for the record before you talk
to the City Council and register with the City Secretary after speaking.
Consent Agenda
10.1 Discussion and possible action onminutes for the workshop and regular meeting of August 11,
2003.
10.2 Bid No. 03 -51 — Discussion and possible action on a resolutiona_pproving a construction contract
for the replacement of lights at the Jane Pully Softball Fields at Bee Creek Park to Liteco
Electric, Inc, in the amount of $87 565.0.0. 2 - ` 1 "
10.3 Discussion and possible action on the purchase requests for FY 04 items exempt from
competitive bidding as described more fully__ in Texas Local Government Code, Chapter 252.022
(a) (
10.4 Discussion and possible action on a resolution amending Chapter 14, College Station Code of
Ordinances, by waiving the application fee for the Construction Board of Adjustments and
Appeals in certain situations.
10.5 Discussion andpossible action to extend contract insurance coverage for one year on Excess
Workers' Compensation and Liability.
10.6 Discussion and posibk action to ratify Change Order #1 to consultant contract 02 -160 with
TruGreen Land Care doing business as Land Design Studio for consulting services for the
Northgate Redevelopment Implementation Plan, increasing the contract by 900.00.
10.7 Discussion and possible action on contract insurance coverage with TML for Real & Personal
Property, Mobile Equipment, Boiler &_Machinery, Auto Fleet Catastrophic and Employee
Dishonesty.
http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003
Page 5 of 6
1Regular Agenda
11.1 /Public hearing, discussion and possible action on an ordinance amendment to the Comprehensive
Plan — Land Use Plan from Office to Retail Regional for Lots G -2A and G -2B, Ponderosa Place,
consisting of 2.63 acres, and located at 1745 and 1751 Rock Prairie Road at the northwest corner
of Rock Prairie Road and Longmire Drive.
11.2 'Public hearing, discussion and possible action on an ordinance rezoning 2.63 acres from C -2
Commercial Industrial, to C -1 General Commercial, for Lots G -2A and G -2B, Ponderosa Place
located at 1745 and 1751 Rock Prairie Road at the northwest corner of Rock Prairie Road and
Longmire Drive.
11.3 Public hearing, discussion and possible action on an ordinance rezoning 71.37 acre -tact from A-
,✓ O Agricultural Open to R-1 Single-Family and R -2 Duplex located between Graham and Baron
Roads near Wellborn Road.
11.4 Public hearing, discussion and possible action on an ordinance rezoning 113.201 acres from A -O
Agricultural Open to C -1 General Commercial and PDD Planned Development District for the
Villas at Harvey near the intersection of SH 30 and FM 158 area.
Public hearing, discussion and possible action on institution of impact fees for the proposed
Steeplechase Sanitary Sewer Impact Fee Area.
11.6 Bid No. 03 -101 — Presentation, discussion and possible action on a resolution approving a
construction contract for the development of a Zone 10 neighborhood park to Orion Construction
in the amount of $237,033.27.
11.7 Discussion and possible action on two appointments to the Brazos Valley Convention & Visitors
Bureau to fill expired terms.
11.8 Discussion, review and possible action regarding the following meetings: Brazos County Health
Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Capital
Improvement Program Citizen Advisory Committee, Cemetery Committee, College Station
Business Development Corporation, Facade Improvement Program Advisory Committee,
Historic Preservation Committee, Intergovernmental Committee, Joint Relief Funding Review
Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation
Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, the
Research Valley Partnership, Transportation
Committee, Wolf Pen Creek Oversight Committee and Zoning board of Adjustments. (See
attached posted notices for subject matters)
12. The City Council may convene the executive session following the regular meeting to discuss
matters posted on the executive session agenda for September 23, 2003.
13. Final Action on executive session, if necessary.
14. Adjourn.
http : / /citynet/Council%20Agendas /2003 /030923 /index.htm 9/23/2003
Page 6 of 6
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be
held.
APPROVED:
r�rre b f.8rymer
�9nt sr i1 .
City Manager Thomas E. Brymer
I certify that this agenda was posted on the bulletin board at the Municipal Building, 1101 Texas
Avenue, College Station, Texas on September 19, 2003 at 5:00 p.m.
E-Signed by Connie Hgoks
VERIFY authenticity With A'pprove1b
City Secretary Connie Hooks
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-
3517 or (TDD) 1- 800 - 735 -2989. Internet website http: / /www.ci.college- station.tx.us /, Cable Access
Channel 19 and The Eagle.
http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003
Agenda Item 11.5
Steeplechase Sanitary Sewer
Impact Fee
15
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16
Steeplechase - Wellborn Road
Sewer Impact Fee Area
• Project Status
— Study Report (Completed by Mitchell &
Morgan))
— Public Hearing on LUA and CIP by Advisory
Committee (Completed)
— Public Hearing on LUA and CIP by City
Council (Completed)
— Public Hearing on Impact Fee Adoption by City
Council (Tonight)
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Steeplechase - Wellborn Road
Sewer Impact Fee Area
• $1,596,137 estimated for project design,
ROW acquisition and construction costs
• $1,356,716 maximum allowed to be
recovered.
• 3660 Living Unit Equivalents (LUEs)
estimated to be served during next 10 years
• $322.07 per LUE is maximum impact fee
allowed
20
Steeplechase - Wellborn Road
Sewer Impact Fee Area
• Current Impact Fee Areas within the City of
College Station
— 92 -01 Graham Road (Sewer) ($232)
— 97 -01 Spring Creek (Sewer) ($350)
— 97 -02B Alum Creek (Sewer) ($243)
— 99 -01 Lick Creek (Water) ($550)
21
Steeplechase - Wellborn Road
Sewer Impact Fee Area
• Council may adopt any fee amount up to the
maximum of $322.07.
• Staff recommends that Council Adopt the
Impact Fee at the amount of $300 in hopes
of precluding potential refund conditions.
22
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Page 1 of 2
Agenda Item Cover Sheet
Agenda Item # 11.5
X Regular Item
Consent Item
Workshop Item
Item Submitted By: Brett McCully, P.E., Dev. Engineer
Council Meeting Date: September 23, 2003
HyTem.Iig,,
Director Approval:
- .' Brymer
City Manager Approval:
Item: Public hearing, presentation, discussion and possible action on institution of
Impact Fees for the proposed Steeplechase Sanitary Sewer Impact Fee Area.
Item Summary: This is the second of two public hearings before the City Council
required to enact the City's fifth utility impact fee area. The proposed impact fee
would recoup a significant portion of the cost of providing sewer service to the
area recently annexed by the City adjacent to and west of Wellborn Road
(Annexation Area #1).
Item Background: The attached report contains the detailed land use
assumptions employed and capital improvements. This hearing involves setting
the actual impact fee amount, and final adoption of the impact fee area. The
executive summary of the required study is attached as well as a primer on the
requirements for the establishment of impact fee utilities.
While the maximum impact fee calculated within the study to tap the proposed
sanitary sewer is $322.07 per living unit equivalent (LUE), staff recommends
adoption of a fee at $300.00 per LUE to allow for reasonable future adjustments in
the land uses and capital improvement costs without having to refund portions of
fees already paid.
Budgetary and Financial Summary: Funding for design, land acquisition and
construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars.
The amount of recapture cannot be predicted with great certainty, and therefore is
not included as income in the budget, but upon collection is used to retire debt or
further additional capital improvement projects.
http : / /citynetlCouncil %20Agendas/ 2003 / 030923 / Steeplechase %20lmpact %20Fee %20(2nd... 9/23/2003
Page 2 of 2
Staff Recommendation: Staff recommends setting the impact fee at $300.00
per living unit equivalent, and adopting the creation of the impact fee area.
Related Board Actions: The Planning & Zoning Commission recommended
approval of the land use assumptions and capital improvement plan at their
August 7, 2003 meeting. City Council approved the same information on August
28, 2003.
Relationship to Strategic Plan: This impact fee was included as the preferred
means of providing required sanitary sewer service to Annexation Area No. 1,
brought into the City in November of 2002.
Council Action Options:
1. Approval as presented
2. Approval with changes
3. Denial
Supporting Materials:
1. Impact fee study executive summary
2. Impact Fee Primer
3. Legal Notice
4. Minutes from Planning and Zoning hearing
http : / /citynet/Council %20Agendas /2003 /030923 / Steeplechase %20lmpact %20Fee %20(2nd... 9/23/2003
Executive Summary
Land Use Assumptions & Capital Improvements Plan
Sanitary Sewer Service Area "03 -02"
The following report was written to serve as the Land Use and Capital Improvement Plan for
Sanitary Sewer Service Area "03 -02" as shown on Exhibit 1. The service area is located just
west of Wellborn Road between FM 2818 (Harvey Mitchell Parkway) and Rock Prairie Road.
Sanitary Sewer Service Area "03 -02 ", as shown in Exhibit 2, currently consists of approximately
715 acres of agricultural, industrial, low and medium density residential and institutional uses.
The land use assumptions, as shown herein, are based on the City's Comprehensive Land Use
Plan and the history of development in this portion of the City over the past eight years.
Projecting a slightly higher than average growth rate as determined from the past eight years
growth rate to the next ten year period (2013) would result in the addition of approximately
1,100 new dwelling units (ranging from low to high density) to the Sanitary Sewer Service Area
"03 -02 ". The high density residential in the area has been estimated at 8 dwelling units per acre,
medium density residential with a density of 4 dwelling units per acre, low density residential
with a density of 1 dwelling units per acre, and rural residential with a density of 0.25 dwelling
units per acre.
It is projected that high density residential areas will fully develop in the "03 -02" service area
during the first ten year growth window ('03 -' 13). Although not projected as an individual land
use category on the land use plan for area "03 -02 ", it is assumed that one -half of the transitional
land use categories will develop as attached residential housing within the transitional land use
areas along Wellborn Road. Commercial and retail properties at the intersection of Cain Road
and Wellborn Road as well as those at the intersection of Gandy Road and Wellborn Road are
anticipated to build out in the first ten year ('03 -' 13) growth window. Current rapid
development of the Steeplechase Subdivision is expected to continue and will prompt the
development of a portion of the retail regional properties in the first ten year ('03-'13) time
frame. Additional retail and commercial properties further away from these main intersections
are projected to develop after this first ten year ('03 - ' 13) period.
Due to unknown rail and SH40 alignments, it is anticipated that a small percentage of the
industrial tracts along FM 2818 will develop in the first ten year growth window. Industrial land
use areas at the intersection of Gandy and Wellborn Road are already platted, and some
development has already commenced. This area is expected to develop fully in the first ten year
period ('03 -' 13). It is believed that smaller transitional land use tracts in the service area will
develop in the first ten year period CO3-`13).
The Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" was developed using
the Land Use Assumptions for the service area. The sewerlines that will be extended to serve
this area consists of a single major trunk line and two collection lines which extend north and
south along Wellborn Road/FM 2154. These two collection lines will feed into the larger trunk
line which will connect to the existing eighteen inch (18 ") sanitary sewerline in the Steeplechase
subdivision and will run east/west along Sallie Lane from the Steeplechase Subdivision to
/kitchen &/t'lorgan, UP - 2 -
A
Wellborn Road. The trunk line consists of approximately 2000 linear feet of eighteen inch (18 ")
sewerline, the north collection line consists of 2270 linear feet of twelve inch (12") line, and the
south collection line consists of 6070 linear feet of fifteen (15 ") and twelve (12 ") inch line. The
southern collection line runs parallel to Wellborn Road for 3860 linear feet, of which 2025 linear
feet is fifteen inch (15 ") sewerline and the remainder is twelve inch (12 ") sewerline. At the end
of this segment, the twelve inch (12 ") line turns southwest for 980 linear feet, then southeast for
1225 linear feet ending at the southeast side of Gandy Road approximately 1000 feet west of
Wellborn Road. These three sanitary sewerlines are located such that they will serve the entire
"03 -02" service area, as seen in Exhibit 4. The preliminary estimated project cost is.S1,590,137.
These costs include engineering and design, land acquisition, and construction costs.
The estimated costs that are calculated within the Capital Improvement Plan are reduced by the
utility service revenues generated by the new service units which are used to repay debt service.
These fees are then proportioned by the ratio of new Living Unit Equivalents (LUE's) to the total
Living Equivalents served. This calculation results in the maximum allowable impact fee per
unit. Below is the estimated eligible cost, cost allocation factor, maximum 10 -year recoverable
cost, utility revenue and ad valorem tax credits, and maximum impact fee allowable for Sanitary
Sewer Service Area "03 -02 ".
/Mitchell &,4iorgan, LLP 3
-
Estimated Eligible Cost
Construction Cost $1,269,717
Engineering/Survey/Geotechnical $190,457
Land Cost $104,863
Impact Fee Preparation $31,100
Total Eligible Cost S1,596,137
Cost Allocation
Total New LUE's 3660
Total LUE's Served 4285
Cost Allocation Factor 3660/4285 = 0.85
Maximum Recoverable Cost 0.85*$1,596,137 = $1,356,716
Maximum 10-Year Recoverable Cost
Projected LUE's 2003-2013 1641
Projected LUE's after 2013 2019
Total New LUE's 3660
Service Distribution % 100*(1641/3660) = 45%
Maximum 10-Year Recoverable Cost 45%*$1,356,716 = $610,522
Utility Revenue & Ad Valorem Tax Credits
Utility Revenue Per LUE Applied to Capital Improvements $50
Total Utility Revenue Credit' $50*1641 = $82,000
Ad Valorem Tax Applied to Capital Improvements $0
Revenue credit on new LUE's associated with 10 ('03 growth window (service time frame)
Mitchell &Morgan, LLP - 4 -
Number of New LUF's" 1641
Impact Fee Calculation
Maximum Impact Fee Maximum 10 'Y Recoverable Cost '1 otal UtilityRvuuc Credit
Number of new 1 J11.:'s
Maximum Impact Fee = ($610,522-$82,000)/(1641 LUE's) = $322.07/LUE
" Number of new LUE's associated with 10-year growth window ('03-'13)
Mitchell &Morgan, LLP - 5 -
CITY OF COLLEGE STATION
`j DEVELOPMENT SERVICES
1 101 Texas Avenue South, PO Box 9960
COLLEGE STATION College Station, Texas 77842
Phone 979.764.3570 / Fax 979.764.3496
MEMORANDUM
TO: Planning and Zoning Commission
FROM: Brett McCuIIy, P.E., Development Engineer
SUBJECT: Steeplechase Sewer Impact Fee Study
DATE: July 23, 2003
Honorable Chair and Commissioners,
Under the authority of Chapter 395 of the Local Government Code, cities may
adopt a financial recapture method for many types of infrastructure
improvements where the benefit of the improvement to potential development
can be identified. These are known commonly as 'Impact Fees'.
In essence, if a city follows the impact fee process and constructs a facility
designed to serve projected land uses in a defined service area, then that city
may collect a fee upon development within that service area. The fees collected
are then used to repay the majority of bonds sold by the city to finance the
construction of the facility.
In this manner, those that develop within the impact fee area, pay their share of
the cost of providing the service required and used by their development. In turn,
a city has a means of recapturing a significant portion of the infrastructure cost
while still providing means to encourage development.
Chapter 395 prescribes a very detailed process to adopt such fees, and requires
an update process on fees once in place. One of these requirements is that an
Advisory Committee is appointed to review generated reports and provide
recommendations to the City Council for final action. College Station Code of
Ordinances Chapter 15 defines the Planning and Zoning Commission as that
advisory body. Therefore the Planning and Zoning Commission is assigned the
duties of evaluating proposals for new impact fees, as well as receiving updated
reports and considering amendments on existing fees.
The City of College Station currently has four such fees in operation, three for
sanitary sewer improvements, and one for a domestic water project. Update
reports for these existing fees are scheduled to be presented to the Commission
during the August 21 regular meeting.
A new impact fee is created through the following general steps:
1. Engineering study of the service area
2. Preparation of an Impact Fee Study Report
3. Public hearing and consideration study report by the Advisory Committee
4. Public Hearing on the Study land use assumptions (LUA) and Capital
Improvement Plan (CIP) by the City Council
5. Public Hearing on the imposition of Impact Fees by the City Council
For the Steeplechase Sewer Impact Fee, the first two steps have been
completed, and the executive summary of the report is attached for your
reference. This agenda item is the third step in the process.
A part of the improvements included in the CIP for this fee were identified to be
provided as part of the service plan for annexation area #1 during the most
recent annexation process.
Staff will present the contents of the Steeplechase Sanitary Sewer Impact Fee
Study and address any questions or issues that may arise.
The Commission is charged with taking one of the following actions within 30
days:
1. Approval of the Study Report as presented and recommending its
presentation to City Council.
2. Approval of the Study Report with changes as directed, and presentation
of the revised Study Report to City Council.
3. Denial of the Study Report
AGENDA
Planning and Zoning Commission
CITY OF COLLEGE STATION, TEXAS
CITY HALL COUNCIL CHAMBERS
1101 Texas Avenue
August 7, 2003
7:00 P.M.
COMMISSIONERS PRESENT: Shafer, White, Williams, Hall, Reynolds,
Davis and Trapani.
COMMISSIONERS ABSENT: None.
COUNCIL MEMEBERS PRESENT: None.
STAFF PRESENT: Development Services Director Templin,
City Planner Kee, Assistant Development
Manager George, Senior Planner Battle,
Planners Fletcher, Reeves, Prochazka and
Hitchcock, Assistant City Engineer
McCully, Graduate Civil Engineers
Thompson and Cotter, Assistant City
Attorney Nemcik, Adhoc Member Charles
Thomas, Action Center Representative
Kelly and Staff Assistant Hazlett.
Chairman Shafer called the meeting to order at 7 P.M.
10. Public hearing, discussion, and possible action on Land Use Assumptions and Capital
Improvements Plan relating to possible adoption of Impact Fees for the
Steeplechase/Wellborn Road Sanitary Sewer Impact Fee Area. (03 -02)
This item was moved forward on the agenda and heard as Agenda Item No. 7.
Assistant City Engineer McCully presented the Staff Report. He reported on the background
process of the Impact Fee, adding that the purpose is to recuperate the significant investment
made by the City. He reminded the Commission that it is the advisory committee for the City
Council in regards to impact fees. Mr. McCully discussed Land Use Assumptions. He
explained that the current Land Use Plan is used when looking at capital improvement and the
fee calculation. He discussed the collection process and stated that it is updated every 3 to 5
years. He added that the recalculation can sometimes provide refunds. Mr. McCully pointed
out the four current impact fee areas and the uses expected for the proposed area, which has
been updated through a small area study. Mr. McCully summarized the sewer impact fee area
as being $322.07 per living unit as the maximum amount. Commercial amounts are based on
meter size. The time line for the project concludes with the possible adopted by the City
Council on September 11, 2003.
Commissioner Davis asked if the proposed new State Highway 40 would connect to the subject
area. Mr. McCully explained that it originally was a connection but added that the plan has
been revised and the report adjusted.
Chairman Shafer opened the public hearing.
No one made any public comments. Therefore, Chairman Shafer closed the public hearing.
Charles Thomas, Adhoc member, motioned to approve the report and to recommend to the City
Council the Impact Fee Report as presented. Commissioner Trapani seconded the motion. The
motion carried 8 -0.
FOR: Shafer, Trapani, White, Hall, Reynolds, Davis, Williams and Adhoc Member
Charles Thomas.
AGAINST: None.
Page 1 of 2
Agenda Item Cover Sheet
Agenda Item # 10.3
X Regular Item
Consent Item
Workshop Item
Item Submitted By: Brett McCully, P.E., Dev. Engineer
Council Meeting Date: August 28, 2003
- Signed 14_15.eemBlt
Director Approval:
E- ed b u E Brymer
City Manager Approval: " '
Item: Public hearing, presentation, discussion and possible action on Land Use
Assumptions and Capital Improvement Plan for the proposed Steeplechase
Sanitary Sewer Impact Fee Area.
Item Summary: This is the first of two public hearings before the City Council
required to enact the City's fifth utility impact fee area. The proposed impact fee
would recoup the cost of providing sewer service to the area recently annexed by
the City adjacent to and west of Wellborn Road (Annexation Area #1).
Item Background: The attached report contains the detailed land use
assumptions employed and capital improvements. This hearing involves the land
use assumptions and capital improvement plan included within the attached
summary of the study report. If approves assumptions, required capital
improvements and resulting fee (with or without revision) a second hearing will be
held on the September 23rd regular meeting to consider adoption and
implementation of the impact fees. The executive summary of the required study
is attached as is a primer on the requirements for the establishment of impact fee
utilities.
The impact fee calculated within the study to tap the proposed sanitary sewer is
$322.07.
The attached impact fee primer details the requirements for establishing impact
fee utility lines.
http : / /citynet/Council %20Agendas/ 2003 /030828/Impact %20Fee /Steeplechase %20coversh... 8/28/2003
Page 2 of 2
Budgetary and Financial Summary: Funding for design, land acquisition and
construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars.
The amount of recapture cannot be predicted with great certainty, and therefore is
not included as income in the budget, but upon collection is used to retire debt or
further additional capital improvement projects.
Staff Recommendation: Staff recommends approval of the land use assumptions
and capital improvement plan, and setting the final hearing for September 23,
2003.
Related Board Actions: The Planning & Zoning Commission recommended
approval of the assumptions and capital plan at their August 7, 2003 meeting.
Relationship to Strategic Plan: This impact fee was included as the preferred
means of providing required sanitary sewer service to annexation area no. 1
brought into the City in November of 2002.
Council Action Options:
1. Approval as presented
2. Approval with changes
3. Denial
Supporting Materials:
1. Impact fee study executivesummary
2. Impact Fee Primer
3. Legal Notice
4. Minutes from Planning and Zoning_hearing
http : / /citynet/Council %20Agendas /2003 /030828 /Impact %20Fee /Steeplechase %20coversh... 8/28/2003
FILE COPY
CITY OF COLLEGE STATION
‘j DEVELOPMENT SERVICES
1 101 Texas Avenue South, PO Box 9960
COLLEGE STATION College Station, Texas 77842
Phone 979.764.3570 / Fax 979.764.3496
MEMORANDUM
TO: Planning and Zoning Commission
FROM: Brett McCully, P.E., Development Engineer
SUBJECT: Steeplechase Sewer Impact Fee Study
DATE: July 23, 2003
Honorable Chair and Commissioners,
Under the authority of Chapter 395 of the Local Government Code, cities may
adopt a financial recapture method for many types of infrastructure
improvements where the benefit of the improvement to potential development
can be identified. These are known commonly as 'Impact Fees'.
In essence, if a city follows the impact fee process and constructs a facility
designed to serve projected land uses in a defined service area, then that city
may collect a fee upon development within that service area. The fees collected
are then used to repay the majority of bonds sold by the city to finance the
construction of the facility.
In this manner, those that develop within the impact fee area, pay their share of
the cost of providing the service required and used by their development. In
turn, a city has a means of recapturing a significant portion of the infrastructure
cost while still providing means to encourage development.
Chapter 395 prescribes a very detailed process to adopt such fees, and requires
an update process on fees once in place. One of these requirements is that an
Advisory Committee is appointed to review generated reports and provide
recommendations to the City Council for final action. College Station Code of
Ordinances Chapter 15 defines the Planning and Zoning Commission as that
advisory body. Therefore the Planning and Zoning Commission is assigned the
duties of evaluating proposals for new impact fees, as well as receiving updated
reports and considering amendments on existing fees.
The City of College Station currently has four such fees in operation, three for
sanitary sewer improvements, and one for a domestic water project. Update
reports for these existing fees are scheduled to be presented to the Commission
during the August 21 regular meeting.
A new impact fee is created through the following general steps:
1. Engineering study of the service area
2. Preparation of an Impact Fee Study Report
3. Public hearing and consideration study report by the Advisory Committee
4. Public Hearing on the Study land use assumptions (LUA) and Capital
Improvement Plan (CIP) by the City Council
5. Public Hearing on the imposition of Impact Fees by the City Council
For the Steeplechase Sewer Impact Fee, the first two steps have been
completed, and the executive summary of the report is attached for your
reference. This agenda item is the third step in the process.
A part of the improvements included in the CIP for this fee were identified to be
provided as part of the service plan for annexation area #1 during the most
recent annexation process.
Staff will present the contents of the Steeplechase Sanitary Sewer Impact Fee
Study and address any questions or issues that may arise.
The Commission is charged with taking one of the following actions within 30
days:
1. Approval of the Study Report as presented and recommending its
presentation to City Council.
2. Approval of the Study Report with changes as directed, and presentation
of the revised Study Report to City Council.
3. Denial of the Study Report
Encl.
Executive Summary
Land Use Assumptions & Capital Improvements Plan
Sanitary Sewer Service Area "03 -02"
The following report was written to serve as the Land Use and Capital Improvement Plan for
Sanitary Sewer Service Area "03 -02" as shown on Exhibit 1. The service area is located just
west of Wellborn Road between FM 2818 (Harvey Mitchell Parkway) and Rock Prairie Road.
Sanitary Sewer Service Area "03 -02 ", as shown in Exhibit 2, currently consists of approximately
715 acres of agricultural, industrial, low and medium density residential and institutional uses.
The land use assumptions, as shown herein, are based on the City's Comprehensive Land Use
Plan and the history of development in this portion of the City over the past eight years.
Projecting a slightly higher than average growth rate as determined from the past eight years
growth rate to the next ten year period (2013) would result in the addition of approximately
1,100 new dwelling units (ranging from low to high density) to the Sanitary Sewer Service Area
"03 -02 ". The high density residential in the area has been estimated at 8 dwelling units per acre,
medium density residential with a density of 4 dwelling units per acre, low density residential
with a density of 1 dwelling units per acre, and rural residential with a density of 0.25 dwelling
units per acre.
It is projected that high density residential areas will fully develop in the "03 -02" service area
during the first ten year growth window ('03-'13). Although not projected as an individual land
use category on the land use plan for area "03 -02 ", it is assumed that one -half of the transitional
land use categories will develop as attached residential housing within the transitional land use
areas along Wellborn Road. Commercial and retail properties at the intersection of Cain Road
and Wellborn Road as well as those at the intersection of Gandy Road and Wellborn Road are
anticipated to build out in the first ten year ('03 -' 13) growth window. Current rapid
development of the Steeplechase Subdivision is expected to continue and will prompt the
development of a portion of the retail regional properties in the first ten year ('03-'13) time
frame. Additional retail and commercial properties further away from these main intersections
are projected to develop after this first ten year ('03 -' 13) period.
Due to unknown rail and SH40 alignments, it is anticipated that a small percentage of the
industrial tracts along FM 2818 will develop in the first ten year growth window. Industrial land
use areas at the intersection of Gandy and Wellborn Road are already platted, and some
development has already commenced. This area is expected to develop fully in the first ten year
period ('03-'13). It is believed that smaller transitional land use tracts in the service area will
develop in the first ten year period CO3-`13).
The Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" was developed using
the Land Use Assumptions for the service area. The sewerlines that will be extended to serve
this area consists of a single major trunk line and two collection lines which extend north and
south along Wellborn Road/FM 2154. These two collection lines will feed into the larger trunk
line which will connect to the existing eighteen inch (18 ") sanitary sewerline in the Steeplechase
subdivision and will run east/west along Sallie Lane from the Steeplechase Subdivision to
/Mitchell &Morgan, LLP - 2 -
Wellborn Road. The trunk line consists of approximately 2000 linear feet of eighteen inch (18 ")
sewerline, the north collection line consists of 2270 linear feet of twelve inch (12 ") line, and the
south collection line consists of 6070 linear feet of fifteen (15 ") and twelve (12 ") inch line. The
southern collection line runs parallel to Wellborn Road for 3860 linear feet, of which 2025 linear
feet is fifteen inch (15 ") sewerline and the remainder is twelve inch (12 ") sewerline. At the end
of this segment, the twelve inch (12 ") line turns southwest for 980 linear feet, then southeast for
1225 linear feet ending at the southeast side of Gandy Road approximately 1000 feet west of
Wellborn Road. These three sanitary sewerlines are located such that they will serve the entire
"03 -02" service area, as seen in Exhibit 4. The preliminary estimated project cost is $1,596,137.
These costs include engineering and design, land acquisition, and construction costs.
The estimated costs that are calculated within the Capital Improvement Plan are reduced by the
utility service revenues generated by the new service units which are used to repay debt service.
These fees are then proportioned by the ratio of new Living Unit Equivalents (LUE's) to the total
Living Equivalents served. This calculation results in the maximum allowable impact fee per
unit. Below is the estimated eligible cost, cost allocation factor, maximum 10 -year recoverable
cost, utility revenue and ad valorem tax credits, and maximum impact fee allowable for Sanitary
Sewer Service Area "03 -02 ".
/kitchen &/I'lorgan, LLP - 3 -
Estimated Eligible Cost
Construction Cost $1,269,717
Engineering/Survey /Geotechnical $190,457
Land Cost $104,863
Impact Fee Preparation $31,100
Total Eligible Cost $1,596,137
Cost Allocation
Total New LUE's 3660
Total LUE's Served 4285
Cost Allocation Factor 3660/4285 = 0.85
Maximum Recoverable Cost 0.85 *$1,596,137 = $1,356,716
Maximum 10 -Year Recoverable Cost
Projected LUE's 2003 -2013 1641
Projected LUE's after 2013 2019
Total New LUE's 3660
Service Distribution % 100 *(1641/3660) = 45%
Maximum 10 -Year Recoverable Cost 45% *$1,356,716 = $610,522
Utility Revenue & Ad Valorem Tax Credits
Utility Revenue Per LUE Applied to Capital Improvements $50
Total Utility Revenue Credit` $50* 1641 = $82,000
Ad Valorem Tax Applied to Capital Improvements $0
' Revenue credit on new LUE's associated with 10 -year ('03 -' 13) growth window (service time frame)
Mitchell &14lorgan, LLP - 4 -
Number of New LUE's" 1641
Impact Fee Calculation
Maximum Impact Fee = Maximum 10 -Year Recoverable Cost — Total Utility Revenue Credit
Number of new LUE's
Maximum Impact Fee = ($610,522- $82,000)/(1641 LUE's) = $322.07/LUE
" Number of new LUE's associated with 10 -year growth window ('03 -' 13)
Mitchell &/Morgan, LLP - 5 -
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