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HomeMy WebLinkAboutAgenda Page 1 of 2 Agenda Item Cover Sheet Agenda Item # X Regular Item Consent Item Workshop Item Item Submitted By: Brett McCully, P.E., Development Engineer Council Meeting Date: September 23, 2003 Director Approval: City Manager Approval: Item: Public hearing, presentation, discussion and possible action on institution of Impact Fees for the proposed Steeplechase Sanitary Sewer Impact Fee Area. Item Summary: This is the second of two public hearings before the City Council required to enact the City's fifth utility impact fee area. The proposed impact fee would recoup a significant portion of the cost of providing sewer service to the area recently annexed by the City adjacent to and west of Wellborn Road (Annexation Area #1). Item Background: The attached report contains the detailed land use assumptions employed and capital improvements. This hearing involves setting the actual impact fee amount, and final adoption of the impact fee area. The executive summary of the required study is attached as well as a primer on the requirements for the establishment of impact fee utilities. While the maximum impact fee calculated within the study to tap the proposed sanitary sewer is $322.07 per living unit equivalent (LUE), staff recommends adoption of a fee at $300.00 per LUE to allow for reasonable future adjustments in the land uses and capital improvement costs without having to refund portions of fees already paid. Budgetary and Financial Summary: Funding for design, land acquisition and construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars. The amount of recapture cannot be predicted with great certainty, and therefore is not included as income in the budget, but upon collection is used to retire debt or further additional capital improvement projects. Staff Recommendation: Staff recommends setting the impact fee at $300.00 per living unit equivalent, and adopting the creation of the impact fee area. file: //P:\ GROUP\ AGEN - CAL \For %20Legal %20Review \9 -23 -03 \Steeplechase %20coversh... 9/10/2003 Page 2 of 2 Related Board Actions: The Planning & Zoning Commission recommended approval of the land use assumptions and capital improvement plan at their August 7, 2003 meeting. City Council approved the same information on August 28, 2003. Relationship to Strategic Plan: This impact fee was included as the preferred means of providing required sanitary sewer service to annexation area no. 1 brought into the City in November of 2002. Council Action Options: 1. Approval as presented 2. Approval with changes 3. Denial Supporting Materials: 1. Impact fee study executive summary 2. Impact Fee Primer 3. Legal Notice 4. Minutes from Planning and Zoning hearing 5. Minutes from first Council Hearing file: //P:\ GROUP\ AGEN - CAL\ For% 20Legal% 20Review\ 9- 23- 03 \Steeplechase%20coversh... 9/10/2003 Agenda Item Cover Sheet Agenda Item # X Regular Item Consent Item Workshop Item Item Submitted By: Brett McCully, P.E., Development Engineer Council Meeting Date: August 28, 2003 Director Approval: City Manager Approval: Item: Presentation, public hearing, discussion and possible action on Land Use Assumptions and Capital Improvement Plan for the proposed Steeplechase Sanitary Sewer Impact Fee Area. Item Summary: The first of two public hearings before the City Council to enact the City's fifth utility impact fee area. This hearing will involve the land use assumptions and capital improvement plan included within the final study report. If Council decides to adopt these plans (with or without revision) a second hearing will be held on the September 11 regular meeting to consider adoption and implementation of the impact fees. Item Background: Under the authority of Chapter 395 of the Local Government Code, cities may adopt a financial recapture method for many types of infrastructure improvements where the benefit of the improvement to potential development can be identified. These are known commonly as 'Impact Fees'. In essence, if a city follows the impact fee process and constructs a facility designed to serve projected land uses in a defined service area, then that city may collect a fee upon development within that service area. The fees collected are then used to repay the majority of bonds sold by the city to finance the construction of the facility. In this manner, those that develop within the impact fee area, pay their share of the cost of providing the service required and used by their development. In turn, a city has a means of recapturing a significant portion of the infrastructure cost while still providing means to encourage development. Chapter 395 prescribes a very detailed process to adopt such fees, and requires an update process on fees once in place. One of these requirements is that an Advisory Committee is appointed to review generated reports and provide recommendations to the City Council for final action. College Station Code of Ordinances Chapter 15 defines the Planning and Zoning Commission as that advisory body. Therefore the Planning and Zoning Commission is assigned the duties of evaluating proposals for new impact fees, as well as receiving updated reports and considering amendments on existing fees. The City of College Station currently has four such fees in operation, three for sanitary sewer improvements, and one for a domestic water project. Update reports for these existing fees are scheduled to be presented to the Commission during the August 21 regular meeting. A new impact fee is created through the following general steps: 1. Engineering study of the service area 2. Preparation of an Impact Fee Study Report 3. Public hearing and consideration study report by the Advisory Committee 4. Public Hearing on the Study land use assumptions (LUA) and Capital Improvement Plan (CIP) by the City Council 5. Public hearing on the imposition of Impact Fees by the City Council For the Steeplechase Sewer Impact Fee, the first three steps have been completed, and the executive summary of the report is attached for your reference. On August 7 the study report was presented to the Planning and Zoning Commission, acting as the advisory committee, who after conducting a public hearing, approved the report for consideration by the City Council. This agenda item is the fourth step in the process. Staff will present the contents of the Steeplechase Sanitary Sewer Impact Fee Study and address any questions or issues that may arise. Budgetary and Financial Summary: Funding for design, land acquisition and construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars. The amount of recapture cannot be accurately predicted or relied upon, and therefore is not included as income in the budget, but upon collection is used to retire debt or further additional capital improvement projects. Staff Recommendation: Staff recommends approval of the land use assumptions and capital improvement plan, and setting the final hearing for September 11, 2003. Relationship to Strategic Plan: This impact fee was included as the preferred means of providing required sanitary sewer service to annexation area no. 1 recently brought into the City. Council Action Options: 1. Approval of the land use assumptions and capital improvement plan as presented and recommending its presentation to City Council. 2. Approval of the land use assumptions and capital improvement plan with changes as directed, and presentation of the revised Study Report to City Council. 3. Denial of one or both of the land use assumptions or capital improvement plan Supporting Materials: 1. Impact fee study executive summary 2. Legal Notice 3. Minutes from P &Z recommendation meeting. Page 1 of 6 Sta � '•: ,o Mayor City Council Ron Silvia James Massey *; f ' * Mayor Pro Tempore John Happ Anne Hazen Robert Wareing City Manager Scott Mears Thomas E. Brymer Dennis Maloney College Station, Embracing the Past, Exploring the Future Agenda College Station City Council Workshop Meeting Tuesday, September 23, 2003 at 3:00 p.m. City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Discussion of consent agenda items listed for Regular Council Meeting. 2. Presentation, discussion and possible action on a status report for the activities of the Brazos Valley Groundwater Conservation District. 3. Presentation, discussion and possible action on a study of the City's growth, trends and projections. 4. Presentation, discussion and possible action regardingplans for _a community information center. 5. Discussion and possible action on future agenda items — A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 6. Council Calendars 2003 Council Meeting dates Council Planning Calendar as of September 19, 2003 September 22 13 Annual Chamber of Commerce Golf Classic September 23 "Exploring College Station History" Lecture Series, 7:00 p.m., College Station Conference Center September 23 -25 Texas Association of Regional Councils Conference and Exhibition, Hilton College Station & Conference Center September 25 Special Council Meeting September 29 -30 & October 1, Trip to Washington D.C. October 7 Transportation Committee Meeting, 5:00 p.m. City Hall October 9 City Council Workshop and Regular Meeting October 15 "Exploring College Station History" featuring former Mayor Gary Halter, 11:30 a.m., CS Conference Center October 15 Research Valley Partnership Board of Directors Meeting, 3:00 p.m. October 16 2003 Youth Career Fair, Reed Arena October 18 City of College Station 65 Birthday Tree Planting October 19 City of College Station 65 Birthday Main Event VIP Reception, 1:00 p.m., P. David Romei Arts Center http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003 Page 2 of 6 7. Executive Session will immediately follow the workshop meeting in the Administrative Conference Room. Consultation with Attorney { Gov't Code Section 551.071) ; possible action The City Council may seek advice from its attorney regarding a pending and contemplated litigation subject or settlement offer or attorney - client privilege information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney - client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Cause No. 43,098 -85, Brazos County — Bryan v. College Station 2. Cause No. 96- 03168, Travis County — Bryan, et al. v. PUC (intervention) 3. Cause No. 97- 02587, Travis County — Bryan, et al. v. PUC (intervention) 4. Cause No. 98- 13391, Travis County — Bryan, et al. v. PUC (intervention) 5. Cause No. 96- 06940, Travis County — Bryan, et al. v. PUC (intervention) 6. Cause No. 97- 07000, Travis County — TMPA v. PUC (intervention) 7. Cause No. 98- 11817, Travis County — TMPA v. PUC (intervention) 8. Cause No. 98- 11815, Travis County — Texas -New Mexico Power Co. v. PUC (intervention) 9. Cause No. 97- 12392, Travis County — Central Power & Light Co. v. PUC (intervention) 10. Cause No. 97- 12405, Travis County — Bryan v. PUC (intervention) 11. Cause No. 97- 12401, Travis County — TMPA v. PUC (intervention) 12. Cause No. 97- 12402, Travis County — San Antonio v. PUC (intervention) 13. Cause No. 97- 10792, Travis County — TMPA v. PUC (intervention) 14. Cause No. GN002343, Travis County — San Antonio v. PUC (intervention) 15. Cause No. GN002513, Travis County — San Antonio v. PUC (intervention) 16. Cause No. GN000152, Travis County — TMPA v. PUC (intervention) 17. Cause No. GN200090; Travis County — Reliant Energy v. Big Country Electric Coop, et al. 18. Cause No. GN200100, Travis County — San Antonio, etc. v. Brazos Electric Power Coop, et al. 19. Cause No. GN200685, Travis County — TMPA v. PUC and City of Bryan (intervention) 20. Cause No. GN300714, Travis County — TMPA v. PUC and City of Bryan (intervention) 21. Case No. 03 -02- 00462 -CV, Court of Appeals —TMPA v. PUC (continued intervention) 22. Case No. 03 -02- 00701 -CV, Court of Appeals — TMPA v. PUC (continued intervention) 23. Docket Nos. TX96 - 2 - 000, TX96 - 2 - 001, TX96 - 2 - 002, TX96 - 2 - 003, TX96 - 2 - 004, TX96 - 2 - 005, TX96 - - 006, TX96 - - 007, FERC — College Station, applicant 24. Docket No. 25197, Public Utility Commission — College Station request to set rates. 25. Docket No. 25395, Public Utility Commission — College Station (intervention) 26. Docket No. 26950, Public Utility Commission — College Station (intervention) 27. PUC Project No. 21927 — College Station request to maintain current certification 28. Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd., et al. 29. Case No. G -02 -108, U.S. District Court — Lester v. College Station and Piersall. 30. Causes No. 02- 001154- CV -85; Brazos County — Municipal Drilling vs. College Station 31. Cause No. 02- 001291 -CV -361, Brazos County — Piersall v. College Station and Feldman 32. Cause No. 02- 002445 -CV -272, Brazos County — Evelyn L. Bruce v. College Station, C.D. Henderson, Inc., and Scott Elliott, d/b /a Elliott Construction 33. Cause No. 03- 000617 -CV -272, Brazos County — TCA Holdings, et al. v. College Station 34. Cause No. 03- CV- 129115, Fort Bend County — College Station v. Contract Land Staff, Inc. 35. TCEQ Docket No. 2002 - 1147 -UCR; Applications of Brushy Water Supply and College Station http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003 Page 3 of 6 (Westside/Highway 60) 36. TCEQ Docket No. 2003- 0544MWD; Application of Nantucket, Ltd. 37. TXU Lone Star Gas Rate Request. 38. Wellborn Special Utility District, Cease and Desist 39. McDougal Claim. Personnel { Gov't Code Section 551.0741; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: 1. City Council Evaluation Economic Incentive Ne_otiations {Gov't Code Section 551.0871; possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: 1. Office Building/ Performing Arts Center/ HotelConference Center 8. Final action on Executive Session, if necessary. APPROVED: — .,Sims b or[ �f. Brymer , fek`aith fit cityywi pris_ g- -', City Manager Thomas E. Brymer I certify that this agenda was posted on the bulletin board at the Municipal Building, 1101 Texas Avenue, College Station, Texas on September 19, 2003 at 5:00 p.m. i E- Signed by Connie Hpoks VERIFY authenticity With #pprov7It tj L;t -_t' =f i f City Secretary Connie Hooks This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 774- 3517 or (TDD) 1- 800 - 735 -2989. Internet website http: / /www.ci.college - station.tx.us /, Cable Access Channel 19 and The Eagle. http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003 /4-,71_> y��j rn l Co Page 4 of 6 ',tor x/ / 61 ? .v.fr -37. ,D/ /ls2LL Agenda O rrkf /z1- �t j , iS/ S College Station City Council Regular Meeting F-72 Tuesday September 23, 2003 at 7:00 p.m. c City Hall Council Chamber, 1101 Texas Avenue izoR 7 el/ College Station, Texas 9. Pledge of Allegiance, Invocation Consider request from absence from meeting Presentations: Lawsuit Abuse Awareness Week Public Power Week Professional Planning Award from the Central Texas Section of the American Planning Association 9.1 Hear Visitors: You may talk to the City Council for three (3) minutes on city issues not on the posted agenda. The City Council by law cannot discuss the issues you present tonight. The City Council after hearing you, may ask the City Manager to look into the issue, or place the issue on a future agenda for discussion. Please give your name and address for the record before you talk to the City Council and register with the City Secretary after speaking. Consent Agenda 10.1 Discussion and possible action onminutes for the workshop and regular meeting of August 11, 2003. 10.2 Bid No. 03 -51 — Discussion and possible action on a resolutiona_pproving a construction contract for the replacement of lights at the Jane Pully Softball Fields at Bee Creek Park to Liteco Electric, Inc, in the amount of $87 565.0.0. 2 - ` 1 " 10.3 Discussion and possible action on the purchase requests for FY 04 items exempt from competitive bidding as described more fully__ in Texas Local Government Code, Chapter 252.022 (a) ( 10.4 Discussion and possible action on a resolution amending Chapter 14, College Station Code of Ordinances, by waiving the application fee for the Construction Board of Adjustments and Appeals in certain situations. 10.5 Discussion andpossible action to extend contract insurance coverage for one year on Excess Workers' Compensation and Liability. 10.6 Discussion and posibk action to ratify Change Order #1 to consultant contract 02 -160 with TruGreen Land Care doing business as Land Design Studio for consulting services for the Northgate Redevelopment Implementation Plan, increasing the contract by 900.00. 10.7 Discussion and possible action on contract insurance coverage with TML for Real & Personal Property, Mobile Equipment, Boiler &_Machinery, Auto Fleet Catastrophic and Employee Dishonesty. http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003 Page 5 of 6 1Regular Agenda 11.1 /Public hearing, discussion and possible action on an ordinance amendment to the Comprehensive Plan — Land Use Plan from Office to Retail Regional for Lots G -2A and G -2B, Ponderosa Place, consisting of 2.63 acres, and located at 1745 and 1751 Rock Prairie Road at the northwest corner of Rock Prairie Road and Longmire Drive. 11.2 'Public hearing, discussion and possible action on an ordinance rezoning 2.63 acres from C -2 Commercial Industrial, to C -1 General Commercial, for Lots G -2A and G -2B, Ponderosa Place located at 1745 and 1751 Rock Prairie Road at the northwest corner of Rock Prairie Road and Longmire Drive. 11.3 Public hearing, discussion and possible action on an ordinance rezoning 71.37 acre -tact from A- ,✓ O Agricultural Open to R-1 Single-Family and R -2 Duplex located between Graham and Baron Roads near Wellborn Road. 11.4 Public hearing, discussion and possible action on an ordinance rezoning 113.201 acres from A -O Agricultural Open to C -1 General Commercial and PDD Planned Development District for the Villas at Harvey near the intersection of SH 30 and FM 158 area. Public hearing, discussion and possible action on institution of impact fees for the proposed Steeplechase Sanitary Sewer Impact Fee Area. 11.6 Bid No. 03 -101 — Presentation, discussion and possible action on a resolution approving a construction contract for the development of a Zone 10 neighborhood park to Orion Construction in the amount of $237,033.27. 11.7 Discussion and possible action on two appointments to the Brazos Valley Convention & Visitors Bureau to fill expired terms. 11.8 Discussion, review and possible action regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Capital Improvement Program Citizen Advisory Committee, Cemetery Committee, College Station Business Development Corporation, Facade Improvement Program Advisory Committee, Historic Preservation Committee, Intergovernmental Committee, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, the Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee and Zoning board of Adjustments. (See attached posted notices for subject matters) 12. The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for September 23, 2003. 13. Final Action on executive session, if necessary. 14. Adjourn. http : / /citynet/Council%20Agendas /2003 /030923 /index.htm 9/23/2003 Page 6 of 6 If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: r�rre b f.8rymer �9nt sr i1 . City Manager Thomas E. Brymer I certify that this agenda was posted on the bulletin board at the Municipal Building, 1101 Texas Avenue, College Station, Texas on September 19, 2003 at 5:00 p.m. E-Signed by Connie Hgoks VERIFY authenticity With A'pprove1b City Secretary Connie Hooks This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764- 3517 or (TDD) 1- 800 - 735 -2989. Internet website http: / /www.ci.college- station.tx.us /, Cable Access Channel 19 and The Eagle. http : / /citynet/Council %20Agendas /2003 /030923 /index.htm 9/23/2003 Agenda Item 11.5 Steeplechase Sanitary Sewer Impact Fee 15 NO FICIL OF PUBLIC I II-ARING ON I AND 1 , S 1 . . ASSUMPTIONS AND rill I AI I \1PROVI.NITN I S PI. AN RFLATIN( ■ I ( ) POSSUM', \ 1/01 HON 01. I MI'lc I I I IS SI 1.1.1 W Il 1.1.1uRN ROAD SANIINRY SI WI R I \IPMR I'Ll ARI \ WI-02) ■ . Legend . . 1 1 . 1 ■ °I 1., ..,`‘ 1 C : "lI ,,, ,••• > •• • '''',.."'",•• ••• f , .1 ... ,..... ...,-......1 .. ,1 4 .,.... r i . •. FE / No,....■ o 1 ---- ..... , "...../ STEEPLECHASENVELLBORN ROAD SEWER IMPACT FEE STUDY AR EA 16 Steeplechase - Wellborn Road Sewer Impact Fee Area • Project Status — Study Report (Completed by Mitchell & Morgan)) — Public Hearing on LUA and CIP by Advisory Committee (Completed) — Public Hearing on LUA and CIP by City Council (Completed) — Public Hearing on Impact Fee Adoption by City Council (Tonight) 17 fItt• -1 NE , i 7 r 1 .;,. = _____ it,,x „. s ;---- : I' - ----'-- - ' ' 'il '',.''''.",\. _ \-,,,,,,:,,,_,',,,,,;,...,:.:.,,zi,.,'{,,,,ii ._, ! i i . _tv: .,....=,.,._. 1 ---,,,. - - i - . ■ r ..:= . "......, 6 Y 4 Al....z.,- • .--.1...• - 18 ___ ' . � a __�^_~.___�_�� ___— _ - � ,. ' / � _� . � „_ �`^ `` / _ / `` 7-__�_____. L | `` __ ! / ` / __- / * ' .``` `,,v, ' ` ^ --/ ` � ``J V ---~-~- 19 Steeplechase - Wellborn Road Sewer Impact Fee Area • $1,596,137 estimated for project design, ROW acquisition and construction costs • $1,356,716 maximum allowed to be recovered. • 3660 Living Unit Equivalents (LUEs) estimated to be served during next 10 years • $322.07 per LUE is maximum impact fee allowed 20 Steeplechase - Wellborn Road Sewer Impact Fee Area • Current Impact Fee Areas within the City of College Station — 92 -01 Graham Road (Sewer) ($232) — 97 -01 Spring Creek (Sewer) ($350) — 97 -02B Alum Creek (Sewer) ($243) — 99 -01 Lick Creek (Water) ($550) 21 Steeplechase - Wellborn Road Sewer Impact Fee Area • Council may adopt any fee amount up to the maximum of $322.07. • Staff recommends that Council Adopt the Impact Fee at the amount of $300 in hopes of precluding potential refund conditions. 22 LEGEND, 0,6114110.1 El /Mal Ile. we_y "^"r".1. , r 1.1.1111411100 trRn, � I Vaeal Mb. Um . 1 � I— _ _ ` !111111!(1 I W 23 J - r - I ' � 'r 1 1 f, _ ,i- 1 19' W 3� ■ r'"- 24 Page 1 of 2 Agenda Item Cover Sheet Agenda Item # 11.5 X Regular Item Consent Item Workshop Item Item Submitted By: Brett McCully, P.E., Dev. Engineer Council Meeting Date: September 23, 2003 HyTem.Iig,, Director Approval: - .' Brymer City Manager Approval: Item: Public hearing, presentation, discussion and possible action on institution of Impact Fees for the proposed Steeplechase Sanitary Sewer Impact Fee Area. Item Summary: This is the second of two public hearings before the City Council required to enact the City's fifth utility impact fee area. The proposed impact fee would recoup a significant portion of the cost of providing sewer service to the area recently annexed by the City adjacent to and west of Wellborn Road (Annexation Area #1). Item Background: The attached report contains the detailed land use assumptions employed and capital improvements. This hearing involves setting the actual impact fee amount, and final adoption of the impact fee area. The executive summary of the required study is attached as well as a primer on the requirements for the establishment of impact fee utilities. While the maximum impact fee calculated within the study to tap the proposed sanitary sewer is $322.07 per living unit equivalent (LUE), staff recommends adoption of a fee at $300.00 per LUE to allow for reasonable future adjustments in the land uses and capital improvement costs without having to refund portions of fees already paid. Budgetary and Financial Summary: Funding for design, land acquisition and construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars. The amount of recapture cannot be predicted with great certainty, and therefore is not included as income in the budget, but upon collection is used to retire debt or further additional capital improvement projects. http : / /citynetlCouncil %20Agendas/ 2003 / 030923 / Steeplechase %20lmpact %20Fee %20(2nd... 9/23/2003 Page 2 of 2 Staff Recommendation: Staff recommends setting the impact fee at $300.00 per living unit equivalent, and adopting the creation of the impact fee area. Related Board Actions: The Planning & Zoning Commission recommended approval of the land use assumptions and capital improvement plan at their August 7, 2003 meeting. City Council approved the same information on August 28, 2003. Relationship to Strategic Plan: This impact fee was included as the preferred means of providing required sanitary sewer service to Annexation Area No. 1, brought into the City in November of 2002. Council Action Options: 1. Approval as presented 2. Approval with changes 3. Denial Supporting Materials: 1. Impact fee study executive summary 2. Impact Fee Primer 3. Legal Notice 4. Minutes from Planning and Zoning hearing http : / /citynet/Council %20Agendas /2003 /030923 / Steeplechase %20lmpact %20Fee %20(2nd... 9/23/2003 Executive Summary Land Use Assumptions & Capital Improvements Plan Sanitary Sewer Service Area "03 -02" The following report was written to serve as the Land Use and Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" as shown on Exhibit 1. The service area is located just west of Wellborn Road between FM 2818 (Harvey Mitchell Parkway) and Rock Prairie Road. Sanitary Sewer Service Area "03 -02 ", as shown in Exhibit 2, currently consists of approximately 715 acres of agricultural, industrial, low and medium density residential and institutional uses. The land use assumptions, as shown herein, are based on the City's Comprehensive Land Use Plan and the history of development in this portion of the City over the past eight years. Projecting a slightly higher than average growth rate as determined from the past eight years growth rate to the next ten year period (2013) would result in the addition of approximately 1,100 new dwelling units (ranging from low to high density) to the Sanitary Sewer Service Area "03 -02 ". The high density residential in the area has been estimated at 8 dwelling units per acre, medium density residential with a density of 4 dwelling units per acre, low density residential with a density of 1 dwelling units per acre, and rural residential with a density of 0.25 dwelling units per acre. It is projected that high density residential areas will fully develop in the "03 -02" service area during the first ten year growth window ('03 -' 13). Although not projected as an individual land use category on the land use plan for area "03 -02 ", it is assumed that one -half of the transitional land use categories will develop as attached residential housing within the transitional land use areas along Wellborn Road. Commercial and retail properties at the intersection of Cain Road and Wellborn Road as well as those at the intersection of Gandy Road and Wellborn Road are anticipated to build out in the first ten year ('03 -' 13) growth window. Current rapid development of the Steeplechase Subdivision is expected to continue and will prompt the development of a portion of the retail regional properties in the first ten year ('03-'13) time frame. Additional retail and commercial properties further away from these main intersections are projected to develop after this first ten year ('03 - ' 13) period. Due to unknown rail and SH40 alignments, it is anticipated that a small percentage of the industrial tracts along FM 2818 will develop in the first ten year growth window. Industrial land use areas at the intersection of Gandy and Wellborn Road are already platted, and some development has already commenced. This area is expected to develop fully in the first ten year period ('03 -' 13). It is believed that smaller transitional land use tracts in the service area will develop in the first ten year period CO3-`13). The Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" was developed using the Land Use Assumptions for the service area. The sewerlines that will be extended to serve this area consists of a single major trunk line and two collection lines which extend north and south along Wellborn Road/FM 2154. These two collection lines will feed into the larger trunk line which will connect to the existing eighteen inch (18 ") sanitary sewerline in the Steeplechase subdivision and will run east/west along Sallie Lane from the Steeplechase Subdivision to /kitchen &/t'lorgan, UP - 2 - A Wellborn Road. The trunk line consists of approximately 2000 linear feet of eighteen inch (18 ") sewerline, the north collection line consists of 2270 linear feet of twelve inch (12") line, and the south collection line consists of 6070 linear feet of fifteen (15 ") and twelve (12 ") inch line. The southern collection line runs parallel to Wellborn Road for 3860 linear feet, of which 2025 linear feet is fifteen inch (15 ") sewerline and the remainder is twelve inch (12 ") sewerline. At the end of this segment, the twelve inch (12 ") line turns southwest for 980 linear feet, then southeast for 1225 linear feet ending at the southeast side of Gandy Road approximately 1000 feet west of Wellborn Road. These three sanitary sewerlines are located such that they will serve the entire "03 -02" service area, as seen in Exhibit 4. The preliminary estimated project cost is.S1,590,137. These costs include engineering and design, land acquisition, and construction costs. The estimated costs that are calculated within the Capital Improvement Plan are reduced by the utility service revenues generated by the new service units which are used to repay debt service. These fees are then proportioned by the ratio of new Living Unit Equivalents (LUE's) to the total Living Equivalents served. This calculation results in the maximum allowable impact fee per unit. Below is the estimated eligible cost, cost allocation factor, maximum 10 -year recoverable cost, utility revenue and ad valorem tax credits, and maximum impact fee allowable for Sanitary Sewer Service Area "03 -02 ". /Mitchell &,4iorgan, LLP 3 - Estimated Eligible Cost Construction Cost $1,269,717 Engineering/Survey/Geotechnical $190,457 Land Cost $104,863 Impact Fee Preparation $31,100 Total Eligible Cost S1,596,137 Cost Allocation Total New LUE's 3660 Total LUE's Served 4285 Cost Allocation Factor 3660/4285 = 0.85 Maximum Recoverable Cost 0.85*$1,596,137 = $1,356,716 Maximum 10-Year Recoverable Cost Projected LUE's 2003-2013 1641 Projected LUE's after 2013 2019 Total New LUE's 3660 Service Distribution % 100*(1641/3660) = 45% Maximum 10-Year Recoverable Cost 45%*$1,356,716 = $610,522 Utility Revenue & Ad Valorem Tax Credits Utility Revenue Per LUE Applied to Capital Improvements $50 Total Utility Revenue Credit' $50*1641 = $82,000 Ad Valorem Tax Applied to Capital Improvements $0 Revenue credit on new LUE's associated with 10 ('03 growth window (service time frame) Mitchell &Morgan, LLP - 4 - Number of New LUF's" 1641 Impact Fee Calculation Maximum Impact Fee Maximum 10 'Y Recoverable Cost '1 otal UtilityRvuuc Credit Number of new 1 J11.:'s Maximum Impact Fee = ($610,522-$82,000)/(1641 LUE's) = $322.07/LUE " Number of new LUE's associated with 10-year growth window ('03-'13) Mitchell &Morgan, LLP - 5 - CITY OF COLLEGE STATION `j DEVELOPMENT SERVICES 1 101 Texas Avenue South, PO Box 9960 COLLEGE STATION College Station, Texas 77842 Phone 979.764.3570 / Fax 979.764.3496 MEMORANDUM TO: Planning and Zoning Commission FROM: Brett McCuIIy, P.E., Development Engineer SUBJECT: Steeplechase Sewer Impact Fee Study DATE: July 23, 2003 Honorable Chair and Commissioners, Under the authority of Chapter 395 of the Local Government Code, cities may adopt a financial recapture method for many types of infrastructure improvements where the benefit of the improvement to potential development can be identified. These are known commonly as 'Impact Fees'. In essence, if a city follows the impact fee process and constructs a facility designed to serve projected land uses in a defined service area, then that city may collect a fee upon development within that service area. The fees collected are then used to repay the majority of bonds sold by the city to finance the construction of the facility. In this manner, those that develop within the impact fee area, pay their share of the cost of providing the service required and used by their development. In turn, a city has a means of recapturing a significant portion of the infrastructure cost while still providing means to encourage development. Chapter 395 prescribes a very detailed process to adopt such fees, and requires an update process on fees once in place. One of these requirements is that an Advisory Committee is appointed to review generated reports and provide recommendations to the City Council for final action. College Station Code of Ordinances Chapter 15 defines the Planning and Zoning Commission as that advisory body. Therefore the Planning and Zoning Commission is assigned the duties of evaluating proposals for new impact fees, as well as receiving updated reports and considering amendments on existing fees. The City of College Station currently has four such fees in operation, three for sanitary sewer improvements, and one for a domestic water project. Update reports for these existing fees are scheduled to be presented to the Commission during the August 21 regular meeting. A new impact fee is created through the following general steps: 1. Engineering study of the service area 2. Preparation of an Impact Fee Study Report 3. Public hearing and consideration study report by the Advisory Committee 4. Public Hearing on the Study land use assumptions (LUA) and Capital Improvement Plan (CIP) by the City Council 5. Public Hearing on the imposition of Impact Fees by the City Council For the Steeplechase Sewer Impact Fee, the first two steps have been completed, and the executive summary of the report is attached for your reference. This agenda item is the third step in the process. A part of the improvements included in the CIP for this fee were identified to be provided as part of the service plan for annexation area #1 during the most recent annexation process. Staff will present the contents of the Steeplechase Sanitary Sewer Impact Fee Study and address any questions or issues that may arise. The Commission is charged with taking one of the following actions within 30 days: 1. Approval of the Study Report as presented and recommending its presentation to City Council. 2. Approval of the Study Report with changes as directed, and presentation of the revised Study Report to City Council. 3. Denial of the Study Report AGENDA Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS CITY HALL COUNCIL CHAMBERS 1101 Texas Avenue August 7, 2003 7:00 P.M. COMMISSIONERS PRESENT: Shafer, White, Williams, Hall, Reynolds, Davis and Trapani. COMMISSIONERS ABSENT: None. COUNCIL MEMEBERS PRESENT: None. STAFF PRESENT: Development Services Director Templin, City Planner Kee, Assistant Development Manager George, Senior Planner Battle, Planners Fletcher, Reeves, Prochazka and Hitchcock, Assistant City Engineer McCully, Graduate Civil Engineers Thompson and Cotter, Assistant City Attorney Nemcik, Adhoc Member Charles Thomas, Action Center Representative Kelly and Staff Assistant Hazlett. Chairman Shafer called the meeting to order at 7 P.M. 10. Public hearing, discussion, and possible action on Land Use Assumptions and Capital Improvements Plan relating to possible adoption of Impact Fees for the Steeplechase/Wellborn Road Sanitary Sewer Impact Fee Area. (03 -02) This item was moved forward on the agenda and heard as Agenda Item No. 7. Assistant City Engineer McCully presented the Staff Report. He reported on the background process of the Impact Fee, adding that the purpose is to recuperate the significant investment made by the City. He reminded the Commission that it is the advisory committee for the City Council in regards to impact fees. Mr. McCully discussed Land Use Assumptions. He explained that the current Land Use Plan is used when looking at capital improvement and the fee calculation. He discussed the collection process and stated that it is updated every 3 to 5 years. He added that the recalculation can sometimes provide refunds. Mr. McCully pointed out the four current impact fee areas and the uses expected for the proposed area, which has been updated through a small area study. Mr. McCully summarized the sewer impact fee area as being $322.07 per living unit as the maximum amount. Commercial amounts are based on meter size. The time line for the project concludes with the possible adopted by the City Council on September 11, 2003. Commissioner Davis asked if the proposed new State Highway 40 would connect to the subject area. Mr. McCully explained that it originally was a connection but added that the plan has been revised and the report adjusted. Chairman Shafer opened the public hearing. No one made any public comments. Therefore, Chairman Shafer closed the public hearing. Charles Thomas, Adhoc member, motioned to approve the report and to recommend to the City Council the Impact Fee Report as presented. Commissioner Trapani seconded the motion. The motion carried 8 -0. FOR: Shafer, Trapani, White, Hall, Reynolds, Davis, Williams and Adhoc Member Charles Thomas. AGAINST: None. Page 1 of 2 Agenda Item Cover Sheet Agenda Item # 10.3 X Regular Item Consent Item Workshop Item Item Submitted By: Brett McCully, P.E., Dev. Engineer Council Meeting Date: August 28, 2003 - Signed 14_15.eemBlt Director Approval: E- ed b u E Brymer City Manager Approval: " ' Item: Public hearing, presentation, discussion and possible action on Land Use Assumptions and Capital Improvement Plan for the proposed Steeplechase Sanitary Sewer Impact Fee Area. Item Summary: This is the first of two public hearings before the City Council required to enact the City's fifth utility impact fee area. The proposed impact fee would recoup the cost of providing sewer service to the area recently annexed by the City adjacent to and west of Wellborn Road (Annexation Area #1). Item Background: The attached report contains the detailed land use assumptions employed and capital improvements. This hearing involves the land use assumptions and capital improvement plan included within the attached summary of the study report. If approves assumptions, required capital improvements and resulting fee (with or without revision) a second hearing will be held on the September 23rd regular meeting to consider adoption and implementation of the impact fees. The executive summary of the required study is attached as is a primer on the requirements for the establishment of impact fee utilities. The impact fee calculated within the study to tap the proposed sanitary sewer is $322.07. The attached impact fee primer details the requirements for establishing impact fee utility lines. http : / /citynet/Council %20Agendas/ 2003 /030828/Impact %20Fee /Steeplechase %20coversh... 8/28/2003 Page 2 of 2 Budgetary and Financial Summary: Funding for design, land acquisition and construction is currently budgeted in FY's 03 and 04 totaling $1.6 million dollars. The amount of recapture cannot be predicted with great certainty, and therefore is not included as income in the budget, but upon collection is used to retire debt or further additional capital improvement projects. Staff Recommendation: Staff recommends approval of the land use assumptions and capital improvement plan, and setting the final hearing for September 23, 2003. Related Board Actions: The Planning & Zoning Commission recommended approval of the assumptions and capital plan at their August 7, 2003 meeting. Relationship to Strategic Plan: This impact fee was included as the preferred means of providing required sanitary sewer service to annexation area no. 1 brought into the City in November of 2002. Council Action Options: 1. Approval as presented 2. Approval with changes 3. Denial Supporting Materials: 1. Impact fee study executivesummary 2. Impact Fee Primer 3. Legal Notice 4. Minutes from Planning and Zoning_hearing http : / /citynet/Council %20Agendas /2003 /030828 /Impact %20Fee /Steeplechase %20coversh... 8/28/2003 FILE COPY CITY OF COLLEGE STATION ‘j DEVELOPMENT SERVICES 1 101 Texas Avenue South, PO Box 9960 COLLEGE STATION College Station, Texas 77842 Phone 979.764.3570 / Fax 979.764.3496 MEMORANDUM TO: Planning and Zoning Commission FROM: Brett McCully, P.E., Development Engineer SUBJECT: Steeplechase Sewer Impact Fee Study DATE: July 23, 2003 Honorable Chair and Commissioners, Under the authority of Chapter 395 of the Local Government Code, cities may adopt a financial recapture method for many types of infrastructure improvements where the benefit of the improvement to potential development can be identified. These are known commonly as 'Impact Fees'. In essence, if a city follows the impact fee process and constructs a facility designed to serve projected land uses in a defined service area, then that city may collect a fee upon development within that service area. The fees collected are then used to repay the majority of bonds sold by the city to finance the construction of the facility. In this manner, those that develop within the impact fee area, pay their share of the cost of providing the service required and used by their development. In turn, a city has a means of recapturing a significant portion of the infrastructure cost while still providing means to encourage development. Chapter 395 prescribes a very detailed process to adopt such fees, and requires an update process on fees once in place. One of these requirements is that an Advisory Committee is appointed to review generated reports and provide recommendations to the City Council for final action. College Station Code of Ordinances Chapter 15 defines the Planning and Zoning Commission as that advisory body. Therefore the Planning and Zoning Commission is assigned the duties of evaluating proposals for new impact fees, as well as receiving updated reports and considering amendments on existing fees. The City of College Station currently has four such fees in operation, three for sanitary sewer improvements, and one for a domestic water project. Update reports for these existing fees are scheduled to be presented to the Commission during the August 21 regular meeting. A new impact fee is created through the following general steps: 1. Engineering study of the service area 2. Preparation of an Impact Fee Study Report 3. Public hearing and consideration study report by the Advisory Committee 4. Public Hearing on the Study land use assumptions (LUA) and Capital Improvement Plan (CIP) by the City Council 5. Public Hearing on the imposition of Impact Fees by the City Council For the Steeplechase Sewer Impact Fee, the first two steps have been completed, and the executive summary of the report is attached for your reference. This agenda item is the third step in the process. A part of the improvements included in the CIP for this fee were identified to be provided as part of the service plan for annexation area #1 during the most recent annexation process. Staff will present the contents of the Steeplechase Sanitary Sewer Impact Fee Study and address any questions or issues that may arise. The Commission is charged with taking one of the following actions within 30 days: 1. Approval of the Study Report as presented and recommending its presentation to City Council. 2. Approval of the Study Report with changes as directed, and presentation of the revised Study Report to City Council. 3. Denial of the Study Report Encl. Executive Summary Land Use Assumptions & Capital Improvements Plan Sanitary Sewer Service Area "03 -02" The following report was written to serve as the Land Use and Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" as shown on Exhibit 1. The service area is located just west of Wellborn Road between FM 2818 (Harvey Mitchell Parkway) and Rock Prairie Road. Sanitary Sewer Service Area "03 -02 ", as shown in Exhibit 2, currently consists of approximately 715 acres of agricultural, industrial, low and medium density residential and institutional uses. The land use assumptions, as shown herein, are based on the City's Comprehensive Land Use Plan and the history of development in this portion of the City over the past eight years. Projecting a slightly higher than average growth rate as determined from the past eight years growth rate to the next ten year period (2013) would result in the addition of approximately 1,100 new dwelling units (ranging from low to high density) to the Sanitary Sewer Service Area "03 -02 ". The high density residential in the area has been estimated at 8 dwelling units per acre, medium density residential with a density of 4 dwelling units per acre, low density residential with a density of 1 dwelling units per acre, and rural residential with a density of 0.25 dwelling units per acre. It is projected that high density residential areas will fully develop in the "03 -02" service area during the first ten year growth window ('03-'13). Although not projected as an individual land use category on the land use plan for area "03 -02 ", it is assumed that one -half of the transitional land use categories will develop as attached residential housing within the transitional land use areas along Wellborn Road. Commercial and retail properties at the intersection of Cain Road and Wellborn Road as well as those at the intersection of Gandy Road and Wellborn Road are anticipated to build out in the first ten year ('03 -' 13) growth window. Current rapid development of the Steeplechase Subdivision is expected to continue and will prompt the development of a portion of the retail regional properties in the first ten year ('03-'13) time frame. Additional retail and commercial properties further away from these main intersections are projected to develop after this first ten year ('03 -' 13) period. Due to unknown rail and SH40 alignments, it is anticipated that a small percentage of the industrial tracts along FM 2818 will develop in the first ten year growth window. Industrial land use areas at the intersection of Gandy and Wellborn Road are already platted, and some development has already commenced. This area is expected to develop fully in the first ten year period ('03-'13). It is believed that smaller transitional land use tracts in the service area will develop in the first ten year period CO3-`13). The Capital Improvement Plan for Sanitary Sewer Service Area "03 -02" was developed using the Land Use Assumptions for the service area. The sewerlines that will be extended to serve this area consists of a single major trunk line and two collection lines which extend north and south along Wellborn Road/FM 2154. These two collection lines will feed into the larger trunk line which will connect to the existing eighteen inch (18 ") sanitary sewerline in the Steeplechase subdivision and will run east/west along Sallie Lane from the Steeplechase Subdivision to /Mitchell &Morgan, LLP - 2 - Wellborn Road. The trunk line consists of approximately 2000 linear feet of eighteen inch (18 ") sewerline, the north collection line consists of 2270 linear feet of twelve inch (12 ") line, and the south collection line consists of 6070 linear feet of fifteen (15 ") and twelve (12 ") inch line. The southern collection line runs parallel to Wellborn Road for 3860 linear feet, of which 2025 linear feet is fifteen inch (15 ") sewerline and the remainder is twelve inch (12 ") sewerline. At the end of this segment, the twelve inch (12 ") line turns southwest for 980 linear feet, then southeast for 1225 linear feet ending at the southeast side of Gandy Road approximately 1000 feet west of Wellborn Road. These three sanitary sewerlines are located such that they will serve the entire "03 -02" service area, as seen in Exhibit 4. The preliminary estimated project cost is $1,596,137. These costs include engineering and design, land acquisition, and construction costs. The estimated costs that are calculated within the Capital Improvement Plan are reduced by the utility service revenues generated by the new service units which are used to repay debt service. These fees are then proportioned by the ratio of new Living Unit Equivalents (LUE's) to the total Living Equivalents served. This calculation results in the maximum allowable impact fee per unit. Below is the estimated eligible cost, cost allocation factor, maximum 10 -year recoverable cost, utility revenue and ad valorem tax credits, and maximum impact fee allowable for Sanitary Sewer Service Area "03 -02 ". /kitchen &/I'lorgan, LLP - 3 - Estimated Eligible Cost Construction Cost $1,269,717 Engineering/Survey /Geotechnical $190,457 Land Cost $104,863 Impact Fee Preparation $31,100 Total Eligible Cost $1,596,137 Cost Allocation Total New LUE's 3660 Total LUE's Served 4285 Cost Allocation Factor 3660/4285 = 0.85 Maximum Recoverable Cost 0.85 *$1,596,137 = $1,356,716 Maximum 10 -Year Recoverable Cost Projected LUE's 2003 -2013 1641 Projected LUE's after 2013 2019 Total New LUE's 3660 Service Distribution % 100 *(1641/3660) = 45% Maximum 10 -Year Recoverable Cost 45% *$1,356,716 = $610,522 Utility Revenue & Ad Valorem Tax Credits Utility Revenue Per LUE Applied to Capital Improvements $50 Total Utility Revenue Credit` $50* 1641 = $82,000 Ad Valorem Tax Applied to Capital Improvements $0 ' Revenue credit on new LUE's associated with 10 -year ('03 -' 13) growth window (service time frame) Mitchell &14lorgan, LLP - 4 - Number of New LUE's" 1641 Impact Fee Calculation Maximum Impact Fee = Maximum 10 -Year Recoverable Cost — Total Utility Revenue Credit Number of new LUE's Maximum Impact Fee = ($610,522- $82,000)/(1641 LUE's) = $322.07/LUE " Number of new LUE's associated with 10 -year growth window ('03 -' 13) Mitchell &/Morgan, LLP - 5 - y = M A f4 h a co 3 0 �, g q n N O' Z to 7 - 3 1=7 Lf < O 5 = aQ- ` < a2'n (D 3 S ', d a7 O .b 0cp o a ° v' O CD 0 S S 4° O — O N 0 a m .Q 7 M0 N � �. o sn � � O r L ' 1 _= L_ Co . 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