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HomeMy WebLinkAbout02-00500233- 00075746 MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS April 17, 2003 8. Public hearing, discussion, and possible action on a replat for Harvey Hillsides Subdivision, Block 1, Lot 42, consisting of a 1.5 -acre residential lot and a 3.86 -acre commercial lot. (02 -233) Graduate Civil Engineer Cotter presented the Staff Report. Ms. Cotter stated that the original lot is being divided into two lots along the residential and commercial zoning boundary line. The replat is in conformance with the City's subdivision and zoning regulations. She added that the current zoning of the property is in compliance with the 30/60 Plan. In closing, Ms. Cotter stated that Staff recommends approval of the replat with Staff comments. As requested, Ms. Cotter explained the meaning of a replat. Unless the minimum requirements for the replat has not been met, the Commission must approve the replat. Chairman Floyd opened the public hearing. John Vilas, 15 Ranchero, spoke representing the Harvey Hillsides Architectural Control Committee in opposition to the replat. Chairman Floyd closed the public hearing. He stated that though the Commission does not wish to approve the replat, the administrative duty of the Commission regarding replats requires them to do so. Commissioner White motioned to approve the replat, which was seconded by Commissioner Shafer. The motion carried 5 -1. FOR: Floyd, White, Shafer, Hall and Williams. AGAINST: Trapani and McMath. MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS CITY HALL COUNCIL CHAMBERS 1101 Texas Avenue April 3, 2003 7:00 P.M. COMMISSIONERS PRESENT: Commissioners Floyd, Williams, McMath, Shafer, White and Hall COMMISSIONERS ABSENT: Commissioner Trapani. COUNCIL MEMBERS PRESENT: Maloney. STAFF PRESENT: Assistant City Manager Brown, Development Services Director Templin, City Planner Kee, Development Manager Ruiz, Civil Engineers Thompson and Cotter, Staff Planners Reeves and Hitchcock, Transportation Planner Fogle, Assistant City Attorney Nemcik, Economic Development Director Foutz, Action Center Representative Kelly, and Staff Assistant Hazlett. Chairman Floyd called the meeting to order at 7:00 P.M. AGENDA ITEM NO. 1: Hear Citizens. None. AGENDA ITEM NO. 2: Public Comment for the Record. None. AGENDA ITEM NO. 3: Public Comment on the Unified Development Ordinance (UDO). None. AGENDA ITEM NO. 4: Consent Agenda. 4.1 Approved the Minutes for the Regular Meeting held on March 20, 2003. P &Z Minutes April 3, 2003 Page 1 of 6 4.2 Removed from the Aroma theconsickwatiotv*POSON ancLPOSOie action on a Replat for Harvey Hillsides, Block 1, Lot 42, consisting of a 1.5 acre residential lot and a 3.86 acre commercial lot. (02 - 233) 4.3 Approved a Preliminary Plat for West University Addition consisting of four lots totaling 36.888 acres of land located on Raymond Stotzer Parkway in the City's ETJ. (03 -63) Regular Agenda. AGENDA ITEM NO. 5: Consideration, discussion and possible action of request(s) for absence from meetings. Commissioner Williams motioned to approve the absence request. Commissioner White seconded the motion. The motion carried 6 -0. FOR: Floyd, Hall, Shafer, White, Williams, and McMath. AGAINST: None AGENDA ITEM NO. 6: Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. None. AGENDA ITEM NO. 7: Public hearing, discussion, and possible action to consider a Land Use Plan Amendment for properties labeled Mixed -Use on the City's Land Use Plan. (03 -23) City Planner Kee presented the Staff Report, reiterating the items discussed at the March 20, 2003 P&Z meeting. She explained that the Commission voted to accept the Mixed -Use Report and its concepts for College Station but delayed consideration at that time in order to ensure adequate time for citizen input. As Ms. Kee pointed out specifics regarding each area within the land use plan, Chairman Floyd opened the public hearing portion of the meeting to receive public input. No one spoke during any of those times. Chairman Floyd closed the public hearing. Commissioner White motioned to approve the Mixed -Use report and its concepts for College Station. Commissioner Williams seconded the motion. The motion carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 8: Public hearing, discussion, and possible action on a Rezoning from A-0 Agricultural Open to R -1 Single Family for approximately 38.5 acres for Estates at Spring Creek, located at 2201 Barron Road (03 -53) P&Z Minutes April 3, 2003 Page 2 of 6 Staff Planner Reeves presented the Staff Report. Ms. Reeves stated that Staff recommends approval of the rezoning. She added that the subject property is shown on both the Land Use Plan and on the recently approved Master Development Plan as Single Family Residential. The subject property will also be bound on all sides with thoroughfares. Ms. Reeves explained that the Parks Board accepted the three -acre parkland dedication in conjunction with the acreage in the Spring Creek drainage way with the condition that trails in the drainage way be part of the overall park development. Staff recommends that the proposed townhome area be developed in such a way as to not back lots up to the park and drainage way. In closing, Ms. Reeves stated that during the platting state the subject property would again come before the Commission allowing for other issues to be addressed at that time. Chairman Floyd opened public hearing. Chairman Floyd closed the public hearing. Commissioner McMath motioned to approve the rezoning. Commissioner Williams seconded the motion. The motion carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 9: Public hearing, discussion, and possible action on a Residential Replat for the Carter's Grove, Second Installment located at the north end of Shady Drive, and consideration, discussion and possible action on a request for a variance to Section 18 of the Subdivision Ordinance. (03 -54). Graduate Civil Engineer Thompson presented the Staff Report, stating that Staff recommends approval of both the variance and the final plat. He explained that the applicant is seeking to subdivide the subject property, which consists of 12 acres and a single residence, into three parcels, combining one of the parcels with another existing lot and then constructing an additional home on the third lot. As a result, a variance is required due to the resulting lot widths being less than the block average in this area. Development Manager Ruiz pointed out the lots that were considered in defining the block average used to calculate the frontage requirement. She added that an extension or provision of any public infrastructure would not be required due to the usable connections to Shady Drive and Lincoln Avenue and the existing utility infrastructure. Chairman Floyd opened the public hearing. The following spoke in favor of the replat and variance request: • Mr. and Mrs. Clifford Fry, 100 Shady Drive. Mr. Fry stated that their objective is to preserve the rural nature of the tract and the integrity of the neighborhood. • Don House, 108 Shady Drive. Chairman Floyd closed the public hearing. P&Z Minutes April 3, 2003 Page 3 of 6 Commissioner Williams motioned to approve the final plat and the variance request as stated by Staff. Commissioner White seconded the motion. Some discussion ensured regarding protecting the property from further development in the future. Chairman Floyd called the question. The motion to approve both the final plat and variance request carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 10: Public hearing, discussion, and possible action on a Rezoning for Lots 1 and 2, Block 3 of the Pooh's Park Subdivision from WPC Wolf Pen Creek Development Corridor to C -1 General Commercial. (03 -60) Staff Planner Hitchcock presented the Staff Report stating that Staff recommends approval of the rezoning. Ms. Hitchcock explained that previous rezonings in the area have isolated this small area, requiring much stricter standards when making any changes to their sites. She added that the property owners of the subject property support the rezoning. In closing, Ms. Hitchcock reported that The Design Review Board recommended that the City pursue the rezoning at their March 6, 2003 meeting. On March 20, 2003, The Commission instructed Staff to begin the rezoning process. Chairman Floyd opened the public hearing. Chairman Floyd closed the public hearing. Commissioner Williams motioned to approve the rezoning and was seconded by Commissioner Shafer. The motion carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 11: Consideration, discussion and possible action on a Preliminary Plat for Crescent Pointe Tract One located at 3300 University Drive East consisting of 4 lots on 55.5 acres. (03 -66) Graduate Civil Engineer Thompson presented the Staff Report, recommending approval of the Preliminary Plat with the condition that Staff Comments #2 be addressed. He stated that additional infrastructure requirements including sewer and water are being extended to the subject property at this time. There was some discussion regarding private streets and public access. Sidewalks are proposed for Copperfield Parkway and will be required on First American Blvd. Commissioner Williams motioned to approve the Preliminary Plat and was seconded by Commissioner Shafer. The motion carried 5-0-1. FOR: Floyd, White, Hall, Shafer and Williams. AGAINST: None. ABSTAINED: McMath P&Z Minutes April 3, 2003 Page 4 of 6 AGENDA ITEM NO. 12: Consideration, discussion and possible action on a Master Development Plan for the Shenandoah Subdivision Phases 8 -15, consisting of 146.7 acres and located south and west of existing Shenandoah subdivisions. (03 -68) Staff Planner Hitchcock presented the Staff Report, recommending approval of the Master Development Plan with Staff Comments #2. She explained that the plan is a continuation of the Shenandoah Subdivision and is in compliance with the Thoroughfare Plan. Also, the proposal is for a predominantly single family development with parkland and greenbelt, a small area of office, and the extension of three minor collectors and one major collector. Ms. Hitchcock pointed out that the majority of the land is already zoned for the uses proposed. Finally, she reported that the Parks Board voted to support the parkland dedication at their February 11, 2003 meeting. There was some discussion regarding the street alignments and access. Mike McClure 9222 Brookwater Circle, engineer for the project, stated that the streets are stubbed -out and will be extended and then linked to and through the large area labeled as R -1. He added that a Master Preliminary Plat will be submitted that will show the different phases of the project and that access issues will be worked out with TxDot. In addition to that, Mr. McClure has met with the Parks Board, who is in favor of the plan and is continuing to meet with them in developing the details of the park. He hopes to build the park immediately and then develop the different phases of the project around the park. Commissioner McMath motioned to approve the Master Development Plan. Commissioner Shafer seconded the motion, which carried with a vote of 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 13: Consideration, discussion and possible action on a Preliminary Plat for the Gateway Subdivision Phases 2-4, located at 1401 University Drive East. (03 -69) Graduate Civil Engineer Thompson presented the Staff Report. Mr. Thompson stated that Staff recommends approval of the Preliminary Plat with the condition that Staff Review Comments #2 be addressed. The proposed plat consists of Phases 2-4, consisting of 3 lots and is in an overlay district. He explained that a 60 -ft private access easement on Phase 3 would extend access to Phases 2 and 4. However, the applicant wants to reduce the easement to 40 -ft. According to traffic study required by TxDot, the pavement section can be reduced to a minor collector, which is 38 -ft., to serve the multi- family area to the rear of the subject property. Mr. Thompson also reported that Staff is working with the applicant and all parties concerned to obtain a functional intersection design for the site. Additionally, a LOMR is being reviewed by FEMA at this time to establish the boundaries of the floodplain and floodway. Efforts are being coordinated with the engineering company with keeping in compliance with FEMA requirements. Further discussion regarding the 60 and 40 -ft access private access easement ensued. P&Z Minutes April 3, 2003 Page 5 of 6 Mr. Thompson stated that the site plan is proceeding. Also, he stated that a CLOMR was approved by FEMA to allow for a bridge structure crossing the creek to Phase 4 and channel improvements. He added that there are two entrances to Home Depot and that there is talk of a gated emergency entrance to Home Depot from the apartments. Development Manager Ruiz added that there is a Master Plan for the entire area and that the overlay district extends 500 -feet into the entire strip. Because of the questionable access issues, the Commission discussed taking a closer look at the entire area and coming up with a plan that better fits the master plan. Commissioner White motioned to table the item until the April 17, 2003 Planning and Zoning Commission meeting, to allow for further development of a plan. Commissioner Shafer seconded the motion. The motion carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. Commissioners Shafer and Williams volunteered to work with Staff and the applicant on better developing this plan. A new plan will be brought before the Commission on April 17, 2003 for consideration. AGENDA ITEM NO. 14: Discussion of future agenda items. None. AGENDA ITEM NO. 15: Adjourn. Commissioner Williams motioned to adjourn the meeting which was seconded by Commissioner McMath. The motion carried 6 -0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. The meeting adjourned at 8:17 P.M. APPROVED: Chairman, Rick Floyd ATTEST: Staff Assistant, Susan Hazlett P&Z Minutes April 3, 2003 Page 6 of 6 oa. -2- a � p k )oto.) r € s a € k; k k 'Vitt cF " k0'$ € � R r k E 1 111 k 'l o €€ ^ a :s' 1. 111 R €,& = -r. r ' �, � i a . 5 .,. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; David Hudspeth, Athletic Supervisor; David Gerling, Recreation Superintendent; Vera Solis, Aquatics Supervisor; Dana Albrecht, Instruction Supervisor; Jenny Hartsfield, Assistant Instruction Supervisor; Lance Jackson, Lincoln Center Supervisor. Board Present: John Nichols, Chairman; Jodi Warner; Don Allison; Bill Davis; Glen Davis. Board Absent: Larry Farnsworth; Glenn Schroeder. Guests: Tim Crowley, Developer Wallace Phillips, Developer Visitor: Dawn Phillips, 4304 Clipstone, College Station 1. Call to order: The meeting was called to order by Chairman John Nichols at 7:08 p.m. 2. Pardon — possible action concerning requests for absences of members from meeting: Bill Davis made a motion to accept the absences of Larry Farnsworth and Glenn Schroeder as excused. Don Allison seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: No one spoke during this item. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of October 8, 2002: Bill D. made a motion to approve the minutes pending the revision to item #11 to read "He said that the City should explore the possibility of installing a closed circuit observation unit." Don A. seconded the motion. All were in favor, and the motion passed unanimously. 5. Discussion, consideration, and possible action concerning a park land dedication request for the Simmons Addition (Zone 10): Pete Vanecek stated that the proposed single - family, one dwelling unit development is located on Baron Road (refer to Park Land Dedication Checklist). The total land dedication requirement Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 1 of 7 would be .0009 acres. The total cash dedication requirement would be $556. Staff recommends acceptance of the fee in lieu of land. Bill D. made a motion to accept the fee in lieu of land for the Simmons Addition. Glen Davis seconded the motion. All were in favor, and the motion passed unanimously. 6. Discussion, consideration, and possible action concerning a park land dedication request for the Harvey Hillsides Subdivision (Zone 4): Pete V. stated that the proposed single - family, one dwelling unit development is located on Pamela and Harvey Road (refer to Park Land Dedication Checklist). The total land dedication requirement would be .0009 acres. The total cash dedication requirement would be $556. Staff recommends acceptance of the fee in lieu of land. Bill D. made a motion to accept the fee in lieu of land for the Harvey Hillside Subdivision. Jodi Warner seconded the motion. All were in favor, and the motion passed unanimously. 7. Discussion, consideration, and possible action concerning a park land dedication request for Champions on Luther Street (Zone 7): Pete V. stated that the proposed multi - family, 40 dwelling unit development is located on the south side of Luther Street, intersects with a private street, and is east of FM 2818 (refer to Park Land Dedication Checklist.) The total land dedication requirement would be .32 acres. The total cash dedication requirement would be $18,080. Staff recommends acceptance of the fee in lieu of land. Bill D. made a motion to accept the fee in lieu of land for the Champions on Luther Street Apartments. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 8. Discussion, consideration, and possible action concerning a park land dedication request for the Spring Creek Townhomes (Zone 10): Tim Crowley stated that this project has previously been to the Board (refer to Advisory Board Minutes dated February 13, 2001, Item #5). He said that this project was last presented to the Board two years ago, and that they are bringing this item back to the Board again for informational purposes, rather than for approval because there are certain things that he and his partner, Wallace Phillips, are hoping to clarify. Mr. Phillips had submitted a proposal for a plat for the Spring Creek Townhomes (Mr. Phillips is also the Developer for the Castlegate Subdivision). Mr. Crowley stated that he originally owned the 735 -acre tract of land with Mr. Phillips, their being partners on the Castlegate Subdivision and Spring Creek Townhomes. He was present approximately two years ago for the presentation to the Board concerning the entire tract of land and for the proposed park land dedication on the northern side of Highway 40. He said that the proposal, as he recalls, was for an Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 2 of 7 original park land dedication of essentially all of the items in green (which items, he pointed to on a map). One of the key themes they have had throughout the years is to tie together the greenways and the hike and bike trails throughout the tract. He showed another area of approximately 20 or 30 acres of protected greenbelts, which they added as part of the 404 permit. He showed another area of an approximate 14- acre regional detention pond. They came to the parks department showing how the detention area could be used for jogging, how they had designed slopes for it, and how the trails systems would integrate. When they presented the item to the Board two years ago, there were some concerns. The first concern was that the Board would like some additional land for a traditional park, so the request was made to come up with an additional parcel of land that connected to the tract. The other items of concern were landscaping around the detention pond, and access to the roadways. He recalls that the idea was that they would come up with proposals with staff, and finalize things as they went through the platting process. He said that they believe that they have a file that will show how they followed up with staff. He pointed to a map and explained that the sections in green was the land (totaling 80 to 100 acres) that was added to make a total parks area with the center point being greenways and hike and bike connectivity. They have had the City Council, the Planning and Zoning Commission, and earlier Parks and Recreation Advisory Boards ' come out to the property and to hike the whole area. He said that he would love to give the Board a tour. He said that they would like to pull the files, go back through them with staff, and try to reach an agreement as to what the status was before this item is brought back to the Board. Glen Davis asked how much of the land would be usable in a park setting. Mr. Crowley responded that very little of it would be used as a traditional park setting. The idea would be to leave a good bit of it natural. He added that was why the earlier Parks Board requested that some land be added to it. Bill D. asked how much acreage would be added to the land. Mr. Crowley responded that it would be approximately 5 -7 acres. Glen D. asked if the dedication would meet the requirements for park land dedication. Mr. Crowley responded that the minutes reflect that the Board had approved the dedication in principle, pending resolution of some concerns that the Board had. They thought that after visiting with staff, those concerns had been resolved. Steve said that the park land dedication was accepted in principle, but the final dedication never came back to the Board for a vote. Steve said that the appropriate thing to do would be to review the site plan, and to have the Board take a site tour of the property. Mr. Phillips discussed the proposed park land dedication for the Spring Creek Townhomes. The proposed multi- family, 142 dwelling unit development is located at the extension of Decatur and Oxburge drive, west of Highway 6, North of Greens Prairie Road. The total land dedication requirement would be 1.136 acres. The total Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 3 of 7 cash dedication requirement would be $41,464. Staff recommends applying the 1.136 acres required dedication toward a future park to be dedicated to serve the entire Crowley Tract, and accepting the $41,464 cash dedication. Mr. Phillips would like credit for the development of a detention/retention pond in the Castlegate Subdivision (Zone 13) to apply toward the required park land dedication for the Spring Creek Townhomes (Zone 10). After some discussion, the Board was in consensus on taking a tour of the site. This item will be on a future Board agenda. There was no action taken on this item. 9. Discussion, consideration, and possible action concerning a park land dedication request for the Magnolia Place Dormitory (Zone 2): Pete V. stated that this development is located on the 700 block of Dominik Drive. The park land dedication had already been accepted, and the development is currently under construction. Eric Ploeger stated that the dedication item had been brought to the Board as an informational item. He explained that in the past, the Department would accept without Board approval park land dedication requests that would be obvious cash dedications (whereas now, these items are brought to the Board for approval). This request was for 196 multi - family dwelling units, for a dedication requirement of 1.568 acres. The total dedication fee was $57,232. Eric said that he wanted to bring this item to the Board's attention because he wanted to show the Board that there would be an increase in the park land dedication funds in Zone 2 due to the previous acceptance of the dedication of the fee in lieu of land. Bill D. made a motion to accept the report from staff. Don A. seconded the motion. All were in favor, and the motion passed unanimously. 10. Presentation, discussion, and possible action concerning leisure program evaluations for the Parks and Recreation Department's Aquatic Programs: Steve stated that this item is related to City Council Vision Statement #2, Strategy 2.b (Review of Leisure Service Programs). Steve asked staff to prepare reports to show the Board who the Department is serving, and what the cost and benefits of our programs are. He welcomed the Board to give staff their feedback and recommendations for future improvement to the programs. Vera Solis, Aquatics Supervisor, gave a report and slide presentation on pool programs (refer to program evaluation forms). • Swimming Pools: Staff does not recommend any changes in the general operation of the swimming pools. • Junior Lifeguarding: Staff recommends charging an additional $5 per participant, decreasing the class meeting time per day by one half hour, and meeting two times per week. • Pool Parties: - Theme Parties: Staff would like to survey other areas that provide this type of party service to determine if the City is competitive in the market. Staff would also like to change some of the items that they are offering, to increase the profit level. Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 4 of 7 - Pavilion Parties: Staff does not recommend any changes to pavilion parties. - After Hour Parties: Staff does not recommend any changes to after hour parties. - Pool Trout Fishout: Staff is recommending an increase in the fee to $2.50 per participant with a five (5) fish limit. • Texas Superguard: Staff does not recommend any changes to the Texas Superguard program. • Texas Public Pool Conference: Staff does not recommend any changes to the Texas Public Pool Conference program. It is anticipated that the conference will be bid out in the year 2004. Glen D. asked Vera if there was a change in participation after the pool fees were increased last year. Vera responded that overall, participation stayed about the same; however, there was a slight decrease in participation at Adamson Lagoon. Glen D. asked Vera if she felt that the fees were fair. Vera responded that she felt that they were. Jenny Hartsfield, Assistant Instruction Supervisor, gave a report on Swim Lessons and Water Aerobics (refer to program evaluation forms). • Swim Lessons: Staff does not recommend any changes to the swim lessons program. • Water Aerobics: Staff does not recommend any changes to the water aerobics program. Glen D. asked if staff reviews the scheduling for swimming programs from time to time to determine if there are space conflicts at the swimming facilities. Steve said that staff is faced with the challenge of balancing the swimming programs to try to meet the different programming needs. He explained that if the need for space presents too much of a scheduling conflict, staff may be faced with having to reduce the programs and/or to limit participation. Glen D. asked if there was a method to track, over the next six months, the number of people the Department has to turn away due to limited class space. After some discussion, Steve said that staff could develop a method that would not only track the number of people that are turned away due to lack of class space for swim lessons, but also track the number of people that are turned away due to lack of other facility space (i.e. pavilions and ball fields). David Hudspeth, Recreation Supervisor, gave a report on the Stroke Clinic and Swim Team programs (refer to program evaluation forms). • Stroke Clinic: Participation is maxed out. Staff recommends having exclusive use of the Natatorium during clinics, and allowing for additional classes to allow for more participation. Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 5 of 7 Bill D. asked if there are any economically disadvantaged people who would participate in the stroke clinic if they had the opportunity. Steve said that there is the possibility that people can use park bucks to help pay for the programs. Bill D. stated that he wanted to make sure that we are reaching everyone. David H. said that at the time, there is really no method to estimate this because many people use parks bucks. • Swim Team: Participation is close to being maxed out. Staff recommends lowering registration maximums for each age group and hiring more coaches to be able to provide better individual instruction. After some discussion, John N. asked staff if they have seen anything in aquatics programs around the country that could be incorporated into the Department if funding were available. Vera S. responded that interactive play structures are popular now. This item was a report only, and no motion was made. 11. Report, discussion, and possible action concerning a master plan for the Lincoln/Tarrow area: David Gerling stated that this item was intended to update the Board on the status of a survey that the Department is conducting for the adults and children who attend the Lincoln Center. Staff will set up a joint meeting with the Parks and Recreation Advisory Board and the Lincoln Center Advisory Committee to discuss a proposal for the Lincoln/Tarrow area. Bill D. asked what selection process was used for distribution of the surveys. Lance Jackson responded that the surveys were distributed to users of the Lincoln Recreation Center, as well as to renters and passers -by. This item was a report only, and no motion was made. 12. Discussion, consideration, and possible appointments to the Lincoln Center Advisory Committee: Lance Jackson made a recommendation to appoint Annie L. Williams, Carl Detloff, and Bobbie Smith to the Lincoln Center Advisory Committee. Bill D. made a motion to accept Lance's recommendation. Don. A. seconded the motion. All were in favor, and the motion passed unanimously. 13. Report, discussion, and possible action concerning the future Capital Improvement Program: Steve said that the City Council would be appointing a citizens committee on November 21, 2002. This item was a report only, and no motion was made. Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 6 of 7 14. Report, discussion, and possible action concerning the Veterans Memorial dedication ceremony held at Veterans Park and Athletic Complex on November 11, 2002: Steve said that there were approximately 1,300 to 1,500 people at the dedication ceremony. The event itself was organized under the direction of the Memorial for All Veterans of the Brazos Valley, Inc., with the Parks and Recreation Department and other City departments serving in a supporting capacity. Steve said that the grand opening for the park has been scheduled for May 17, 2002. This was an informational item only, and no motion as made. 15. Report, discussion, and possible action concerning the current Capital Improvement Program: Eric Ploeger discussed the Bee Creek Light Pole Replacement Project. He said that this project was budgeted in 1997, and the funding was approved in 1998. The current lights are approximately fourteen years old. He added that a mechanical engineer who looked at the lights determined that not just the lights, but the lights, poles, and wiring all needed to be replaced, raising the cost of the project. Eric recommended the possibility of using money that was budgeted for tennis courts at Southwood Valley Athletic Complex to pay for the additional cost of the project. He added that the current Recreation, Park, and Open Space Master Plan projection does not call for any additional tennis courts until the year 2012. Bill D. made a motion to accept the recommendation from staff to use the funds that were budgeted for the Southwood Valley Athletic Complex tennis courts for the Bee Creek Light Pole Replacement Project. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 16. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives, and City Council Strategies: Glen D. asked why some of the Park Land Dedication projects were listed "on hold." Eric P. responded that they were listed that way primarily because the Department currently has higher priority projects that are specific to athletic sports starting in the spring. This item was a report only, and no motion was made. 17. Discussion of next meeting dates and possible agenda items: The next regular meeting of the Board will be held on Tuesday, December 10, 2002, at 7:00 p.m., at the EXIT Teen Center. 18. Adjourn: Bill D. made a motion to adjourn. Jodi W. seconded the motion. All were in favor, and the meeting adjourned at 9:41 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday, November 12, 2002 Page 7 of 7