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Home My WebLink About02-00500136- 00073848,t-~ , MORRIS *ARCHITECTS MEETING REPORT 3355 W. Alabama Suite 200 Houston, Texas 77098 713/622-1180 phone 713/622-7021 fax Date: July 17, 2002 To: See List Below From: Faye Alleman Project Number: C02174.000 Project: The Gateway at Wolf Pen Creek Project Review Committee Meeting Report Number. 2 Distribution: = Distribution; those present underlined): ® Richard Smith R. Smith & Assoc. ® Dan Searight ® Teresa Salinas Coldwell Banker ® Carl Jacksits Ronnie Bolin City of C.S., Elec. Planning Manford Barboza Jon Miles City of C.S., Fire Marshall ® Faye Alleman Natalie Ruiz. AICP City of C.S., Dev. Review Molly Hitchcock Manager Charles Wood City of C.S., Sr. Econ. Dev. Spencer Thompson, Analyst Jr. Kendall Fo lg e, ETT City of C.S., Transportation Judith Downs Planner Kim Foutz City of C.S., Dir. Of Econ. Dev. Mark Smith Jennifer Flanerv City of C.S., Staff Planner Kelly Templin, AICP Roxanne Nemcik City of C.S., First Asst. City ® Tammy Macik Attorney Rick Floyd CCS, Planning and Zoning Wallis McMath Commission Chairman Means of Distribution: Morris Architects Morris Architects Morris Architects Morris Architects City of C.S., Staff Planner City of C.S., Grad. Civil Eng. Development Svcs. City of C.S., Greenways Program Mgr. City of C.S., Dir. Of Public Works City of C.S., Dir. Of Dev. Services City of C.S., Secretary CCS, Planning and Zoning Commission The purpose of this meeting was to request a variance for the driveway separation from the City of College Station Project Review Committee. Item Discussion Action Due Date 1.01 The Committee discussed the project and requested an understanding of Info the law from the City Attorney. She said you have to allow access to a tract and there is currently access to the property via an easement through the auto parts store parking lot. There is no TXDOT law about access to a tract. TXDOT defers to the policies set by the City of College Station. Since there is one access available, no variance is required. 1.02 The City of College Station staff recommends the use of the access easement through the auto parts store parking lot and gaining an easement through the church parking lot. l t_ rf 1.03 MA pointed out that without a driveway there was concern that the fire Info lane was in jeopardy since the driveway provides access for the fire truck. It was stated that in this case the fire department could use a turnaround. MA doesn't think the parking lot is large enough for a turnaround. 1.04 The driveway on Texas Avenue was discussed in detail. There is a 275' Info minimum requirement for the driveway to be separated from Harvey Rd., but the driveway is only 240' away. Also the driveway falls into a July 17, 2002 MEETING REPORT NO.2 Page 1 of 3 02174/001-meeting2-07-17.doc MORRIS *ARCHITECTS Item Discussion Action Due Date right hand turn lane and the driveway to the church is 110' from the proposed driveway. This would create difficulties for traffic slowing down to turn since there are certain expectations at corners for deceleration. The attorney stated that legally there is no requirement for this driveway since access to the property exists. It was pointed out that there is a full raised median planned on Texas and that traffic exiting the property could only turn right. There are many existing traffic problems with this intersection as is and they are reluctant to add to those problems. It is also a major arterial. 1.05 The driveway at Harvey Road was discussed in detail. If the driveway Info doesn't exist, it was suggested that grasscrete could be used for the fire truck access. The point was raised that there may not be sufficient ability to enter the parking areas. 1.06 The committee stated that the building would be an attractive addition Info to the city at this particular intersection. 1.07 The attorney recommended investigating the encroachment on the Info floodway by having an engineer review the plans. It was pointed out that there are parking spaces, columns and an elevator pit scheduled to be in the floodway. 1.08 The attorney stated that ancillary issues shouldn't be discovered before Info the driveway variance is issued. Variances cannot be granted conditionally. Variances are permanent and travel with the land. 1.09 FEMA would determine if there could be parking spaces in the Info floodway. There are a large number of parking spaces as planned in the floodway. 1.10 There is a domino effect with the various problems inherent in the site. Info The determination of the driveways affects parking count A variance is required for the parking count also. If FEMA doesn't allow parking in the floodway, then the parking count is reduced also. These issues need to be decided before going before the ZBA. 1.11 The question was raised if there was enough clearance under the Info building for the necessary equipment. 1.12 The committee is very concerned about allowing any access on Harvey Info Road since there are more problems with this driveway over the one on Texas Avenue. They would prefer allowing the Texas Road access and denying the Harvey Road access, but access on Texas Road would have to be right in only and no exit. The driveway width would need to be adjusted accordingly. MA pointed out that this would mean there is no means to exit the parking lot except through one adjacent property and that it may cause a large backlog of traffic at rush hour. 1.13 It was pointed out that the plat indicates a large portion of this land is Info dedicated as a drainage easement. 1.14 The committee recommended reviewing all the issues and the order of Info the approval process with the Development Department with advice from Counsel. If access is the first order of business then the committee will meet again next week. July 17, 2002 MEETING REPORT NO.2 Page 2 of 3 02174/001-meeting2-07-17.doc Item MORRIS *ARCHITECTS Dis___cussion Action &ue Date 1.15 It was stated the Richard Smith has approached the church about using their parking, but he has had no success. An easement through the info church parking lot might also be difficult to obtain. 1.16 T driheveways. committee prefers that the traffic engineer review the plans for the Into 1.17 A motion was made and investigation is done b staff ed to table the decision until further the review and approval process to The assist f thshould e applicant int the process. of CCS 7/22/02 END OF MEETING REPORT Report by: Faye Alleman fa/br The preceding notes summarize the meeting, any decisions and major points of discussion. If the summary is inconsistent in any way with your understanding of the meeting, please notify Faye Alleman within 5 days. to D July 17, 2002 02174/001-meec,ng2-07-17.an, MEETING REPORT Nr) PROCEDURE FOR A LICENSE TO ENCROACH UPON A PUBLIC UTILITY EASEMENT A. An application for a License to Encroach upon a public utility easement by the City of College Station must be made pursuant to the procedure described below in order to get a request before the City Council. The application should insure that all stipulations and instructions outlined herein have been complied with prior to submission of the final application for action by the City Council of the City of College Station. Application required Attached to this information sheet is an application form for encroachment upon a public utility easement. 2. Submission deadline The application must be completed and returned to the Development Services Department. The Development Services Department will circulate the application among the various City departments for review and approval. After all City departments have executed the application, the Engineering Department will place the application on the next Council agenda. The City Council holds regular sessions on the second and fourth Thursdays of the month at 7:00 p.m. An applicant may attend the meeting, if desired. The item will be presented by the staff. After Council consideration of the request, the applicant will be notified of the action taken by the Council relative to the encroachment request. 3. First page of application a. On the first page of the application, the heading information to be filled in includes the name of the addition or subdivision in which the public utility easement is located. The date the application is prepared should be entered in the appropriate space. Item No. 6 on the first page should set out the names and addresses of the abutting property owners who have not consented to the encroachment which you seek. You should also state why their consent was not obtained; that is, if you were unable to locate the abutting property owners or if the abutting property owner refused to give his or her consent, you should so state briefly setting out the points of objection that such owner might have to this encroachment. Additional sheets may be used if necessary to fully explain. b. Item No. 7 provides space for a brief statement of the reason why such License to Encroach should be granted. Item No. 8 should relate briefly the history of the use of the easement sought to be encroached. It is very important that the full name and address of the applicant be shown in the space provided. This will insure proper notification to the applicant following action by the Council. The applicant's signature must appear immediately above the typed name and the notary certification must be completed. js1c/forms/1icense2 04/29/02 4. Exhibit No. 1 You must provide, attached to the application, two sealed copies of the metes and bounds description of that portion of the public utility easement sought to be encroached upon, prepared by a Registered Public Surveyor. Please note, an employee of the Engineering Department, by law, cannot prepare legal descriptions for you. 5. Exhibit No. 2 You must provide, attached to the application, two copies of a plat or detailed sketch of the easement proposed to be encroached upon. Again, this item is most easily furnished by a licensed land surveyor. It must clearly show the surrounding areas to the nearest streets in all directions, abutting lots, and the block or blocks in which the area sought to be encroached upon is located. It shall also show the names of the record owners of the lots abutting the area sought to be encroached. 6. Exhibit No. 3 Exhibit No. 3 must be executed by the various utility companies shown. As applicant you are responsible for circulating the application and secur- ing the signatures of the authorized representatives. 7. Exhibit No. 4 Exhibit No. 4 must be executed by the various City of College Station staff. The Development Services Department will be responsible for circulating the application amongst the City departments. 8. Exhibit No. 5 Exhibit No. 5 constitutes the consent of the abutting property owners (other than the applicant) to the encroachment. The full names, addresses and signatures are required for all who consent to the re- quested encroachment. The names and addresses of those who cannot be contacted should appear under Item No. 6 on with the appropriate explanation made on Page 1 of the application. B. In the preparation of your application, should you encounter any problems or have questions, the answers to which you are unable to find in this information sheet, please do not hesitate to contact the Development Services Department for assistance. C. By Council Resolution No. 8-23-01-11.6, the fee for an application has been set at $325.00, which is non-refundable. js/c/fortns/1icense2 04/29/02 APPLICATION FOR A LICENSE TO ENCROACH Date: Location of public utility easement to be encroached upon: Property Owner's Name & Address: Property Owner's Phone Number: TO THE MAYOR AND CITY COUNCIL OF THE CITY OF COLLEGE STATION: The undersigned hereby makes application for a License to Encroach the above public utility easement particularly described in Exhibit No. 1, attached. In support of this application, the undersigned represents and warrants the following: 1. The undersigned will hold the City of College Station harmless, and indemnify it against all suits, costs, expenses, and damages that may arise or grow out of such License to Encroach. 2. Attached, marked Exhibit No. 1, are two sealed copies of the metes and bounds description of that portion of the public utility easement sought to be encroached upon, prepared by a Registered Public Surveyor. 3. Attached, marked Exhibit No. 2, are two copies of a plat or detailed sketch of the public utility easement sought to be encroached upon and the surrounding area to the nearest streets in all directions, showing the abutting lots and block, and the subdivision in which the above described public utility easement is situated, together with the record owners of such lots. 4. Attached, marked Exhibit No. 3, is the consent of all public utilities to the License to Encroach. 5. Attached, marked Exhibit No. 4, is the consent of the City of College Station staff to the License to Encroach. 6. Attached, marked Exhibit No. 5, is the consent of all the abutting property owners, except the following: (if none, so state) js/dforrns/encrochl 04/29/02 7. A License to Encroach the public utility easement should be granted because: 8. Such public utility easement has been and is being used as follows: I swear that all of the information contained in this application is true and correct to the best of my knowledge and belief. Applicant's Signature: Applicant's Name: Applicant's Address: Applicant's Phone Number: STATE OF TEXAS ) ACKNOWLEDGMENT COUNTY OF BRAZOS ) Subscribed and sworn to before me, a Notary Public, this 200_, by day of Notary Public in and for the State of Texas -2- js/c/forms/encroch l 04/29/02 Application for License to Encroach a Public Utility Easement Located: EXHIBIT NO. 1 Attached are two sealed copies of the metes and bounds description of that portion of the public utility situated in Addition/Subdivision to the City of College Station, Brazos County, Texas, sought to be encroached upon. -3- Z fomis/encmch 1 9/02 Application for License to Encroach a Public Utility Easement Located: EXHIBIT NO. 2 Attached are two copies of a plat or detailed sketch of the public utility easement sought to be encroached upon in the above-mentioned application, showing the surrounding area to the nearest streets in all directions, abutting lots, the block or blocks in which the portion of the public utility easement sought to be encroached upon is situated, and the addition or subdivision in which the portion of the public utility easement sought to be encroached upon is situated. Also, the names of record owners of the abutting lots are shown. -4- 18'C"om~s/_"roch l 04/29/02 Application for License to Encroach a Public Utility Easement Located: EXHIBIT NO. 3 The undersigned public utility companies, using or entitled to use, under the terms and provisions of our respective franchises with the City of College Station, that portion of the public utility easement sought to be encroached upon in the Application for License to Encroach above referred to, do hereby consent to the encroachment of the described portion thereof. TXU GAS COMPANY BY: Title VERIZON TELEPHONE COMPANY BY: Title COX COMMUNICATIONS BY: Title -5- js/c/1Vcncroch1 04/29/02 Application for License to Encroach a Public Utility Easement Located: EXHIBIT NO. 4 The undersigned, City staff of the City of College Station, certify that they have carefully considered the Application for License to Encroach the public utility easement referred to above from the standpoint of City of College Station ordinances and with respect to present and future needs of the City of College Station and see no objection to the requested license from the City's standpoint. City Engineer City of College Station Zoning Official City of College Station Director of Public Utilities City of College Station Building Official City of College Station Fire Marshal City of College Station -6- js/c/focros/encroch W29Z Application for License to Encroach a Public Utility Easement Located: EXHIBIT NO. 5 The undersigned, owners of property abutting upon that portion of the public utility easement named and described in the Application for License to Encroach a Public Utility Easement referred to above, do hereby consent to such license. NAME: ADDRESS: NAME: ADDRESS: NAME: ADDRESS: NAME: ADDRESS: -7- js/clfocmdencroch t 04/29/02 FACSIMILE COVER SHEET oyA* CITY OF COLLEGE STATION DEVELOPMENT SERVICES 1101 Texas Avenue South, PO Box 9960 College Station, Texas 77842 Phone (979) 764-3570 / Fax (979) 764-3496 Date: July 26, 2002 # of pages including cover:-'9 If you did not receive a complete fax, please call our office immediately for anew transmittal. TO: Richard Smith FAX: 260-2758 COMPANY: Richard Smith and Associates RE: Gateway at Wolf Pen Creek FROM: Tammy Macik PHONE: (979) 764-3570 COMPANY: City of Colleste Station REMARKS: ❑ Urgent ✓ For your review ❑ Replay ASAP ❑ FYI Good MorningI Faxed to you are the minutes from the meeting held Wednesday, July 17 and the Agenda and Staff Memo for the meeting to be held Wednesday, July 31, 2002 at 10 AM. If you have any questions, please let us know. Thanks, Tammy Macik Secretary Development Services 07/26/02 09:50 %Y979 764 3496 DEVELOPMENT SVCS 10001 x a: x ACTIVITY REPORT TRANSMISSION OK T1/Rl NO. 3288 CONNECTION TEL 9P2602758 CONNECTION ID START TIME 07/26 09:46 USAGE TIME 03'20 PAGES 9 RESULT OK FAX COVER PAGE Date: Wednesday, August 14, 2002 Time: 1:43 PM To: Richard Smith Fax Phone: 260-2758 From: Title: Company: Address: Fax Phone: Phone: Subject: PRC Meeting Minutes Message: Good Afternoon! Attached are the minutes from the meeting held Wednesday, July 31, 2002. If you have any questions, please let us know. FACSIMILE COVER SHEET 10 Im orl' CITY OF COLLEGE STATION DEVELOPMENT SERVICES 1101 Texas Avenue South, PO Box 9960 College Station, Texas 77842 Phone (979) 764-3570 / Fax (979) 764-3496 Date: July 26, 2002 # of pages including cover_9 If you did not receive a complete fax, please call our office immediately for anew transmittal. TO: Carl,Lacksits/Faye Alleman FAX: 713-622-7021 COMPANY: Morris Corporate Design RE: Gateway at Wolf Pen Creek FROM: Tammy Macik PHONE: (979) 764-3570 COMPANY: City of College Station REMARKS: ❑ Urgent ✓ For your review ❑ Replay ASAP ❑ FYI Good Morning! Faxed to you are the minutes from the meeting held Wednesday, July 17 and the Agenda and Staff Memo for the meeting to be held Wednesday, July 31, 2002 at 10 AM. If you have any questions, please let us know. Thanks, Tammy Macik Secretary Development Services n^1 i9Rin9 n9.45 ^979 764 3496 DEVELOPMENT SVCS Lo 001 ACTIVITY REPORT :kk TRANSMISSION OK T1/R1 NO. 3287 CONNECTION TEL 36227021PPPP152 CONNECTION ID START TIME 07/26 09:42 USAGE TIME 02'57 PAGES 9 RESULT OK MORRIS *ARCHITECTS 64;"'~j(0 MEETING REPORT 3355 W. Alabama Suite 200 Houston, Texas 77098 713/622-1180 phone 713/622-7021 fax Date: July 31, 2002 To: See List Below From: Faye Alleman Distribution: (M = Distribution; those present underlined): M Richard Smith R. Smith & Assoc. M Teresa Salinas Coldwell Banker Ronnie Bolin City of C.S., Elec. Planning Jon Miles City of C.S., Fire Marshall Natalie Ruiz, AICP City of C.S., Dev. Review Manager Charles Wood City of C.S., Sr. Econ. Dev. Analyst Kendall Fogle, EIT City of C.S., Transportation Planner Kim Foutz City of C.S., Dir. Of Econ. Dev Jennifer Flanery Roxanne Nemcik Rick Floyd Phil Trapani City of C.S., Staff Planner City of C.S., First Asst. City Attorney CCS, Planning and Zoning Commission Chairman CCS, Planning and Zoning Commission Means of Distribution: Project Number: 002174.000 Project: The Gateway at Wolf Pen Creek Project Review Committee Meeting Report Number. 3 M Dan Searight Morris Architects M Carl Jacksits Morris Architects Manford Barboza Morris Architects M Faye Alleman Morris Architects Molly Hitchcock City of C.S., Staff Planner Spencer Thompson City of C.S., Grad. Civil Jr. Eng. Development Svcs. Judith Downs City of C.S., Greenways Program Mgr. Mark Smith City of C.S., Dir. Of Public Works Kelly Templin, City of C.S., Dir. Of Dev. AICP Services M Tammy Macik City of C.S., Secretary Wallis McMath CCS, Planning and Zoning Commission Dale Picha CCS, Traffic Engineer The purpose of this meeting was to request a variance for the driveway separation from the City of College Station Project Review Committee. Item Discussion Action Due Date 1.01 There was a motion to untable the variance decision and the motion was Info seconded and approved. 1.02 Ken and Dale reviewed the traffic issues with the proposed driveway on Texas. There are approximately 40,000 cars each day at the Harvey/Texas intersection. Potentially with a 6-lane road, there could be 100,000 cars. The right hand turn lane on Texas is scheduled as a deceleration lane and will handle 4,000-5,000 right turns. This lane is scheduled to be a continuous turn at certain times in the cycle when there is a dual left turn onto Harvey. 1.03 The traffic engineer said he did not recommend constructing either Info driveway under these conditions. 1.04 Mr. Floyd suggested that perhaps the City of C.S. could open Info discussions with the church and Mr. Smith so that the church will allow an easement to Mr. Smith's property. He suggested that Mr. Smith install a parking canopy to encourage the agreement since they currently have no covered parking. July 31, 2002 MEETING REPORT NO. 3 Page 1 of 2 02174/001-meeting3-07-31.doe I MORRIS *ARCHITECTS Item Discussion 1.05 Mr. Floyd stated that they are not inclined to provide a variance which is contrary to public safety as the engineer's report provided. 1.06 Mr. Trapani asked if there were statistics at driveways in similar situations, like Texas/University, where there is high volume and the driveways are close to the intersection. Mr. Picha stated that the statistics show that the Texas/University intersection rates #6 in no. of accidents. 1.07 There was motion to deny the variance to provide a driveway on Texas Ave. The motion was approved by the committee. 1.08 There was motion to deny the variance to provide a driveway on Harvey Road. The motion was approved by the committee. Action Info Info Info Info Due Date END OF MEETING REPORT Report by: Faye Alleman fa/br The preceding notes summarize the meeting, any decisions and major points of discussion. If the summary is inconsistent in any way with your understanding of the meeting, please notify Faye Alleman within 5 days. July 31, 2002 02174/001-meeting3-07-31.doc MEETING REPORT NO.3 Page 2 of 2 FACSIMILE COVER SHEET CITY OF COLLEGE STATION DEVELOPMENT SERVICES 1101 Texas Avenue South, PO Box 9960 College Station, Texas 77842 Phone (979) 764--3570 / Fax (979) 764-3496 ba~31o Date: '1-1b42, # of pages including cover: 3 If you did not receive a complete fax, please call our office immediately for anew transmittal. TO: Richard Smith FAX: 260-2758 COMPANY: RE: Agenda and Staff Report for PRC Meetinsr FROM: Tammy Macik PHONE: (979) 764--3570 COMPANY: City of College Station REMARKS: ❑ Urgent ✓ For your review ❑ Replay ASAP ❑ FYI Good MorningI Faxed to you is the agenda and staff report for PRC meeting to be held Wednesday, July 17, 2002 at 10 AM. It in regards to the Gateway at Wolf Pen Creek. Thanks, Tammy Macik Secretary Development Services 07/16/02 15:37 V979 764 3496 DEVELOPMENT SVCS 1&001 ACTIVITY REPORT: TRANSMISSION OK TX/RX NO. 3151 CONNECTION TEL 9p2602758 CONNECTION ID START TIME 07/16 15:35 USAGE TIME 01'05 PAGES 3 RESULT OK INTEROFFICE MEMORANDUM TO: NATALIE RUIZ FROM: JENNIFER FLANERY SUBJECT: RICHARD SMITH PROPERTY INFORMATION DATE: 12/03/02 This is everything that I could find for this property. I remember meeting with Roxanne and you, but do not have notes from that meeting. You might need interpretation of my notes ...I write in chicken scratch. Let me know if you need anything else. I will check my email periodically between classes today ...sorry that I am unavailable this afternoon. ~I FACSIMILE COVER SHEET CITY OF COLLEGE STATION DEVELOPMENT SERVICES Bo 996o 1101 Texas Avenue SoTxas 77842 College Station, 496 Phone (979) 7643570 / Fax (979) 764-3 ul 12 2002 # of pages including cover: 3 Date: lete fax, please call our office unmediately for a new transmitta . If you did not receive a comp FAX: 713-6227021 TO: Carl lacks its . COMPANY: Tatum Macik FROM: COMPANY: REMARKS: ❑ Urgent /for your review PHONE: (979) 764-357_ ❑ Replay ASAP ❑ FYI Good Morning' the agenda and staff report for PRC meeting to be Faxed to you is 2002 at 10 AM. It is in regards to the Gateway held Wednesday? July 17, at Wolf Pen Creek. Thanks, Tammy Macik Secretary Development Services 07/12/02 11:03 4979 764 3496 DEVELOPMENT SVCS I0 0 01 :Y•K:k~:*:k~~~:k:kY::ksk:k:E::k:k:k%k~y~~::k:k%k:k%f: kk ~kkt: ACTIVITY REPORT TRANSMISSION OK TX/RX NO. 3102 CONNECTION TEL 36227021PPPP152 CONNECTION ID START TIME 07/12 11:02 USAGE TIME 00'58 PAGES 3 RESULT OK Jennifer Fianery - Re: WPC gateway Page 1 From: Dale Picha To: Flanery, Jennifer; Fogle, Ken Date: 7/24/02 11:04AM Subject: Re: WPC gateway I spoke to Ms. Alleman this morning ...a summary of my recommendations to her are as follows: - For safety reasons, AASHTO design guidelines specify that driveways should not be located in the "influence area" of an intersection (including other driveways), which includes acceleration and deceleration lanes (auxiliary lanes); - it is a well known and documented fact that the number of crashes near driveways is higher than at other intersections; - Texas Avenue carries approx. 20,000 vehicles per day (per direction) on this section, and the right turn volume (NB Texas to EB Harvey) is approx. 4,200 vehicles per day; with such a high volume of turning movements, any driveway in the influence area would almost certainly create a safety problem; - when TxDOT widens Texas Avenue, this signal will operate with a "right turn overlap," which means that during 66-75% of the cycle length, this right turn will operate with have a protected movement (green ball or green arrow). This right-turn movement will constantly be moving, except during the SIB left-turn phase. Motorists decelerating for this driveway will create operational delays at the intersection. Therefore, the city is denying the driveway location on Texas Avenue, 245 feet south of the intersection with Harvey Road, regardless of right-in/right-out or just right-in design; Let me know if you have any questions. Dale Dale L. Picha, P.E. Traffic Engineer City of College Station - Dept. of Public Works 2613 Texas Avenue College Station, TX 77842 Phone: (979) 764-3691 FAX: (979) 764-3489 E-mail: dpicha@ci.college-station.tx.us Jennifer Flanery 07/23/02 11:06AM The architect's number is 713-850-6548. Her name is Faye Alleman. She wants to know about our "expert" opinion on the driveway issue. Thanks Ken! Jennifer Flaner Wolf Pen Creek Office 13uildin PRC omments Page 1 From: Ken Fogle To: Flanery, Jennifer Date: 7/9/02 1:59PM Subject: Wolf Pen Creek Office Building PRC Comments Jennifer, Here are my comments for the Wolf Pen Creek Office Building PRC report. Once you complete a draft of the report, please let me review it before you submit it. Let me know if you have any questions. Ken Texas Avenue Access - proposed spacing from Harvey Road is 245 feet - desirable spacing is 350 feet based on driveway ordinance - vehicles desiring to turn right from NB Texas Avenue to EB Harvey Road would not only have to merge into the right-turn lane, but would have to deal with vehicles entering and exiting the proposed development, presenting a hazardous situation - vehicles desiring to exit the site and proceed NB on Texas Avenue would have to turn right and merge one lane to the left in an extremely short distance presenting a hazardous situation - Ordinance K (2) (f) states that driveways in right turn transition areas shall not be permitted... the location of this proposed driveway falls within the future right-turn lane from Texas Avenue onto Harvey Road - recommendation - if access on Texas Avenue is necessary, obtain cross access easement with Washington Chapel Baptist Church Harvey Road Access - proposed spacing from Texas Avenue is 150 feet - desirable spacing is 350 feet based on driveway ordinance - vehicles stopping to turn right at this driveway would present a hazardous situation for vehicles turning left from SB Texas Avenue to EB Harvey Road - recommedation - one shared access point on Harvey Road at existing auto part store Ken Fogle Transportation Planner City of College Station Phone: 979.764.3570 E-mail: kfogle@ci.college-station.tx.us CC: Picha, Dale v v - 4\ ~y Mary Ellen Ford - addresses Page 1 From: Mary Ellen Ford To: Melissa Rodgers Date: 7/5/02 3:39PM Subject: addresses for some planning and zoning projects. Tammy put a copy of the DP and the Site PI in your office, I have 2 more. I'll make you a copy of the application, but Tammy should know where to find them. Thanks, Mary Ellen CC: Bridgette George; Tammy Macik 71 -~o 1,"w bz Lo ~u o Ck CIL-V UYcwju uv\\- "~,UA t-o-~ VIA" 9vt C*~ - Lohal &66)y ~ I t o-M ct6jvlovt .1 ck, P" Lhtiar,/~tu.r Gat, yV.~ G 1 Natalie Ruiz - Fwd: Re: Richard Smith Office Building From: Tom Brymer To: Natalie Ruiz Date: 8/5/02 5:37PM Subject: Fwd: Re: Richard Smith Office Building Thanks Natalie. If you would, please let me know how your meeting goes. The reason I ask that is Richard Smith asked me to meet with him. I told him I would, but I'm going to tell him that I don't need to meet with him until we have a better idea of what this license should contain. Thanks for handling this. Tom Brymer City Manager City of College Station P. O. Box 9960 College Station, TX 77842 www.ci.college-station.tx.us Office 979/764-3510 Fax 979/764-6377 Natalie Ruiz 08/01/02 10:16AM I spoke with Roxanne this morning and she would like to know exactly what the conditions need to be for the license to encroach. (There is not a two step process.) She suggested that Richard Smith provide some preliminary engineering studies, etc. before we proceed with the license to Council. I've scheduled a meeting next Wednesday afternoon with Brett McCully & Mark Smith to determine exactly what we need in order to recommend approval of the license. We will also put together a list of conditions that are necessary to issue the license. We will then forward that information to Roxanne for her review before we finalize the details with Richard's architect. Roxanne was pretty upset by the fact that the architect told her that the right-of-way acquisition for the Texas Avenue widening was almost complete and that they were not going to condemnation. Roxanne found out this week that their condemnation hearing with TxDOT is 8/28. She's concerned that they are pushing forward in an effort to have more leverage at their hearing. Once Council has made a decision on the license to encroach, the next step should be the floodway variance to ZBA. This will require full engineering studies to be submitted & reviewed by staff prior to the PH before ZBA. The next hurdle will be the variance to the total number of parking spaces that will also go to ZBA. (Or, if the UDO is approved & in effect by this time, the DRB may have the authority to grant the variance.) This is a long, intricate process given the magnitude of the development and the conditions of the lot. If any variance is not granted or conditions change, it could impact the schedule. Please let me know if you'd like additional information or if you think we should change the way we're approaching this development. Natalie Thomas Ruiz, AICP Development Manager City of College Station Phone (979) 764-3570 Fax (979) 764-3496 nruiz(a ci.colleae-station.tx.us Page 1 www.ci.college-station.tx.us - Lfie' zn,rrwac~ velar f~ za~~ &P Wte~~ ~J~ 01ud ~ ~lz~u F ~co,, , E ~,o a fet.~~,l' From: Jennifer Flanery To: Natalie Ruiz Date: 7/11/02 2:35PM Subject: Flood Way variance I talked to Spencer re: flood way variance. He said he had never done one...is there anyone that has? He said that there are probably 2 ways that it can be done. Either with the ZBA looking at the modeling of the effects of their construction and granting the variance based on the findings, or granting permission to building in the flood way as long as it is found (by whoever, Spencer, FEMA, etc) that it is not detrimental to other properties, not increasing the water surface elevation. So, basically the same thing, but in reverse order. From: Natalie Ruiz To: Kelly Templin Date: 8/11/02 10:16AM Subject: Fwd: Re: Richard Smith Office Building I spoke with Roxanne this morning and she would like to know exactly what the conditions need to be for the license to encroach. (There is not a two step process.) She suggested that Richard Smith provide some preliminary engineering studies, etc. before we proceed with the license to Council. I've scheduled a meeting next Wednesday afternoon with Brett McCully & Mark Smith to determine exactly what we need in order to recommend approval of the license. We will also put together a list of conditions that are necessary to issue the license. We will then forward that information to Roxanne for her review before we finalize the details with Richard's architect. Roxanne was pretty upset by the fact that the architect told her that the right-of-way acquisition for the Texas Avenue widening was almost complete and that they were not going to condemnation. Roxanne found out this week that their condemnation hearing with TxDOT is 8/28. She's concerned that they are pushing forward in an effort to have more leverage at their hearing. Once Council has made a decision on the license to encroach, the next step should be the floodway variance to ZBA. This will require full engineering studies to be submitted & reviewed by staff prior to the PH before ZBA. The next hurdle will be the variance to the total number of parking spaces that will also go to ZBA. (Or, if the UDO is approved & in effect by this time, the DRB may have the authority to grant the variance.) This is a long, intricate process given the magnitude of the development and the conditions of the lot. If any variance is not granted or conditions change, it could impact the schedule. Please let me know if you'd like additional information or if you think we should change the way we're approaching this development. Natalie Thomas Ruiz, AICP Development Manager City of College Station Phone (979) 764-3570 Fax (979) 764-3496 nruiz@ci.college-station.tx.us www.ci.college-station.tx.us College Station. Embracing the Past, Exploring the Future. CC: Jennifer Flanery; Tom Brymer Natalie, As we discussed, the license to encroach cannot be a two step process. However, we can place a set of restrictions and conditions in the license to encroach when the city grants it. Since Mark Smith is in charge of drainage, we should consult with him to determine what conditions he would require to allow an encroachment and what engineering data he would need from Smith. Natalie Ruiz 08/01/02 09:21 AM Good morning Rox! I'm following up from our meeting last week re: the license to encroach. Have you been able to research the question as to whether or not we can make the license to encroach a two step process? Or, could we issue a conditional license to encroach over the entire easement that expires if certain conditions are not met? Richard Smith called Tom and he wants to meet re: this project. In order for us to finish our recommended process schedule, we need to find out how to handle the license to encroach. Thanks for your help! Natalie Thomas Ruiz, AICP Development Manager City of College Station Phone (979) 764-3570 Fax (979) 764-3496 nruiz@ci.college-station.tx.us www.ci.college-station.tx.us College Station. Embracing the Past, Exploring the Future. From: Natalie Ruiz To: Kim Foutz Date: 8/2/02 8:48AM Subject: Re: Richard Smith development In terms of process, we could take the license to encroach (to Council) with the parking variance (to ZBA). However, it doesn't make sense to me to take the parking variance before the floodway variance. Depending the on the outcome of their engineering work, they may have to reduce their total number of parking spaces (especially the surface level parking within the floodway). I think if we take the parking variance before the floodway variance, we're setting ourselves up to have to go back to ZBA once we know the results of the floodway study. I would feel much differently if they didn't have surface parking within the floodway. It appears they would have to fill the floodway in order to have what they're proposing. (Which is in direct conflict with the drainage ordinance.) Natalie Thomas Ruiz, AICP Development Manager City of College Station Phone (979) 764-3570 Fax (979) 764-3496 nruiz@ci.college-station.tx.us www.ci.college-station.tx.us College Station. Embracing the Past, Exploring the Future. Kim Foutz 08/02/02 08:16AM FYI - When I spoke with Roxanne, it appears hopeful that we could go ahead and process the license to encroach and parking together at the same time. Her main concern was delaying the floodway variance. I know this "duel" processing may not be consistent with the message you received, but it appears there is a shot at it. In regard to the floodway variance, the delay of this doesn't appear to hold up their project any more than it would have been otherwise, since they need a letter of amendment anyway. What are your thoughts on this? From: Natalie Ruiz To: Charles Wood Date: 10/14/02 9:35AM Subject: Re: Richard Smith Project I haven't either. A few months ago I spoke with Richard and told him his options. Basically, if he wanted to pursue the proposed layout & associated ZBA variances, we would need engineering calculations. I haven't heard from him since. Natalie Thomas Ruiz, AICP Development Manager City of College Station Phone (979) 764-3570 Fax (979) 764-3496 nruiz@ci.college-station.tx.us www.ci.college-station.tx.us College Station. Embracing the Past, Exploring the Future. Charles Wood 10/14/02 09:01AM Natalie, Can you give me an update on the Richard Smith project. I haven't heard anything in quite a while. Thanks, Charles CC: Jennifer Flanery u1e w~ pp ewti uan~ wrc rt0 r~rnA ap~ro,~A~ ~p J~,C.viatt~2~. r f- . s jl~ r r FILE NOTE Richard Smith Office Building fl`~ August 8, 2002 License to Encroach: It appears from the drawing that they only need a license to encroach into the drainage easement, not the 20' public utility easement. If so, we will not need to process the application through TCA, Encor & Verizon. Two options for processing the license: • The quickest option in terms of processing is to stay out of the designated floodway. (Through this property it's approximately 177' wide.) The license could be granted for the entire property as long as the 100 year flood elevation is not increased. This would be a condition on the license. • If improvements are proposed within the floodway, we will need full blown engineering studies and plans. If this option is chosen, we should probably take the ZBA case first. Need to make sure through this process that Smith is responsible for maintenance underneath the building. (Will need to maintain adequate vertical & horizontal space for maintenance.) The pedestrian access doesn't necessarily have to go underneath the building. It may make more sense to come into the property and tie into the sidewalk along Harvey Road. Notes based on a meeting with Mark Smith, Brett McCully, Jennifer Flanery and myself. Thomas Ruiz August 14, 2002 Tammy Macik - PRC Meeting Minutes l T Page 1 From: Tammy Macik To: faye.alleman@morrisarchitects.com; Phil Trapani; Rick Floyd; Wallis McMath Date: 08/14/2002 1:41:40 PM Subject: PRC Meeting Minutes Good Afternoon! Attached are the minutes from the meeting held Wednesday, July 31, 2002. If you have any questions, please let us know. Thanks, Tammy Macik <>< Secretary City of College Station -979-764-6254- Happy people bring joy wherever they go Sad people bring joy whenever they go. 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