HomeMy WebLinkAbout00070622DRjt& RC - Special Meeting Procedures Checklist
(Circle the type of meeting it is above) L'
Meeting Date:
UrCall the DRB/NRB/P &Z members to get a quorum confirmed for the date and time selected.
The NRB Members are Elton Abbott, Cheryl Ariz, and Richard Benning. The P &Z members have a
rotating schedule for these meetings. Their phone numbers are in the information binder in my office
or you could email all but Cheryl and Richard.
❑ Notify P &Z Chairperson and Judy Warren of all DRB meetings
❑ When scheduling DRB meetings, allow 30 minutes prior to meeting with applicant for staff to meet.
U'Notify the applicant by phone as soon as the date and time is confirmed (Also let Brooke Brandeburg
know that there is a meeting in the Council Chambers that day)
L9 the Agenda and have proofed by Natalie or Bridgette. Examples of Agendas are in the
O:\ Group \Deve_ser\Bridgett\NRB\Agenda.
n Pe *s
Ur - send the agenda to (Council Office) for posting [at least 72 hours in advance].
�J Schedule meeting on the appropriate staff's calendars when confirmed (CC: Kim Foutz on all NRB
meetings)
El Fax and/or mail the Agenda to the applicant and others on application (if time permits).
Send all agendas to Natalie and Jane
❑ Packets mailed to members by the Wednesday before the meeting (or hand delivered after Wednesday)
include;
❑ Agenda
❑ Application
Plans, elevation, etc.
Previous minutes, if applicable
j' Previous correspondence, if applicable
Cover memo, if appropriate
❑ Give file, material samples, etc., to planner to prepare staff report
❑ Set up for the meeting in Council Chambers 1 hour prior to meeting:
❑ Tables set up in a square
❑ Tape recorder and tapes ready to record (tape recorder, microphone and blank tapes are in the
oblong cabinet between Susan and Grace's offices)
❑ Identification plates on table (the box of name plates are under my desk)
❑ Planners are responsible for bringing the files and setting up easels and plans, elevations, etc.
❑ Minutes
Process ASAP and fax or email to Chair for approval
Send approved copies to:
❑ Attending members and staff
❑ Applicants and others on application
❑ Connie (by email and via interoffice)
❑ Put one in the file
❑ Send monthly attendance numbers and meetings hours to Mike Mullen at the end of each month.
AGENDA
Northgate Revitalization Board Review Subcommittee
CITY OF COLLEGE STATION, TEXAS
City Hall Administrative Conference Room
1101 Texas Avenue
Wednesday, February 14, 2001
10:00 A.M.
Christian Science Socie : Discussion and consideration of reading room addition
to the church ocate at 201 Boyett Street in Northgate (01 -29)
This building is wheelchair accessible. Handicapped parking spaces are available. Any request for sign
interpretive services must be made 48 hours before the meeting. To make arrangements call 409 -764-
3547 or (TDD) 1- 800 - 735 -2989.