HomeMy WebLinkAbout14-282TITLE REPORT
GF No.: 144321
Certification Date: October 6, 2014
Examiner: JMP
Property Description:
Lot Two R (2R), Block "A", Replat of Lots 2A & 2B, Block "A" Eastmark Subdivision, Phase 11, City of
College Station, according to plat thereof record ed in Volume 8414, Page 14 7 of the Official Records of
Brazos County, Texas.
Title Vested In:
United Way of the Brazos Valley, Inc., a Texas Non-Profit Corporation
Vesting Deed to owners shown herein was dated August 15, 2007 and recorded in Volume 8199, Page
121 , Official Records, Brazos County, Texas .
Vesting Deed to owners shown herein was dated December 23, 2004 and recorded in Volume 6450, Page
295, Official Records, Brazos County, Texas .
Subject to:
Deed of Trust to secure a Note:
Grantor: United Way of the Brazos Valley, Inc., a Texas non-profit corporation
Trustee: Stephen F. Marquart
Benefi ciary: Wells Fargo Bank, National Association
Amount: $417,475.00
Dated: August 19, 2011
Recorded: Volume 10307, Page 87, Official Records , Brazos County, Texas.
Deed of Trust to secure a Note:
Grantor: United Way of the Brazos Valley, Inc ., a Texas non-profit corporation
Trustee: Stephen F. Marquart
Beneficiary: Wells Fargo Bank, National Association
Amount: $201 ,250 .00
Dated : August 3, 2012
Recorded: Volume 10850, Page 272, Official Records , Brazos County, Te xas.
Said Note and Deed of Trust modified by Agreement:
Dated: August 2, 201 3
Recorded: Volume 11558, Page 265, Official Records, Brazos County, Texas.
Restrictions:
None of Record
Exceptions:
Easements and Building Lines as shown on replat recorded in Volume 8414, Page 14 7 of the Official
Records of Brazos County, Texas .
Blanket Easement:
From: Kevin G. Schachterle
To: City of College Station
Dated: August 8, 1983
Recorded: Volume 600, Page 65, Official Records, Brazos County, Texas.
Terms, Conditions , and Stipulations in Assignment of Lease:
CITY OF C oli.EGE STATIO
Home o/Texas A&M Univmity•
FOR OFFICE USE ONLY
~~;~·"2::;1 ·1,;; 7+
CASE NO.: ~, 'O'' .t--fi
STAFF: -~-===----.1-----
PLANNING & DEVELOPMENT SERVICES
TRANSMITTAL LETTER
Please check one of the options below to clearly define the purpose of your submittal.
[8] New Project Submittal
D
D
Incomplete Project Submittal -documents needed to complete an application. Case No.:
Existing Project Submittal. Case No.:
Project Name Eastmark Subdivision -Rep/at of Lot 2R, Block A
Contact Name Fred Paine, P.E. Phone Number 979-846-6212
~~~~~~~~~~~~~-
We are transmitting the following for Planning & Development Services to review and comment (check all that apply):
D Comprehensive Plan Amendment D Non-Residential Architectural Standards
D Rezoning Application D Irrigation Plan
D Conditional Use Permit D Variance Request
D Preliminary Plan D Development Permit
D Final Plat D Development Exaction Appeal
D Development Plat D FEMA CLOMA/CLOMR/LOMA/LOMR
D Site Plan D Grading Plan
D Special District Site Plan [8] Other -Please specify below
D Special District Building I Sign Rep/at application
D Landscape Plan
INFRASTRUCTURE AND ENGINEERING DOCUMENTS
All infrastructure documents must be submitted as a complete set.
The following are included in the complete set:
D Comprehensive Plan Amendment D Waterline Construction Documents
D TxDOT Driveway Permit ~ Sewerline Construction Documents
D TxDOT Utility Permit D Street Construction Documents
D Drainage Letter or Report D Easement Application
D Fire Flow Analysis D Other -Please specify
Special Instructions:
11118114 -1 rep/at applica tion with check list and filing fees for rep/at and development permit (check for $1532.00); 6
~aided copies of rep/at; 2 folded copies of public infrastructure plans; 1 engineer's estimate; 1 title report; 1 paid tax
certificate; 1 copy of United Way Bylaws and Minutes of Meeting from May 22, 2014 appointing Alison Prince as pres.
10/10 Print Form
CLTY OF C OLLEGE STATlON
Homt a/Texas A&M University•
FINAL PLAT APPLICATION
(Check one) 0 Minor
($700)
0 Amending
($700)
0 Final
($932)
0 Vacating
($932)
~Replat
($932)
Is this plat in the ET J? O Yes ~ No Is this plat Commercial [g:] or Residential 0
MINIMUM SUBMITTAL REQUIREMENTS:
~ $700-$932 Final Plat Application Fee (see above).
D $233 Waiver Request to Subdivision Regulations Fee (if applicable).
~ $600 (minimum) Development Permit Application I Public Infrastructure Review and Inspection Fee. Fee is
1 % of acceptable Engineer's Estimate for public infrastructure, $600 minimum (if fee is > $600, the balance is
due prior to the issuance of any plans or development permit).
~ Application completed in full. This application form provided by the City of College Station must be used and
may not be adjusted or altered. Please attach pages if additional information is provided.
~ Six (6) folded copies of plat. (A signed mylar original must be submitted after approval.)
D Two (2) copies of the grading, drainage, and erosion control plans with supporting drainage report.
~ Two (2) copies of the Public infrastructure plans and supporting documents (if applicable).
0 Copy of original deed restrictions/covenants for replats (if applicable).
~ Title report for property current within ninety (90) days or accompanied by a Nothing Further Certificate
current within ninety (90) days. The report must include applicable information such as ownership, liens,
encumbrances, etc.
~ Paid tax certificates from City of College Station, Brazos County and College Station l.S.D.
~ The attached Final Plat checklist with all items checked off or a brief explanation as to why they are not.
NOTE: A mylar of the approved preliminary plan must be on file before a final plat application will be considered
complete. If the mylar is submitted with the final plat application, it shall be considered a submittal for the
preliminary plan project and processed and reviewed as such. Until the mylar has been confirmed by staff
to be correct, the final plat application will be considered incomplete.
Date of Optional Preapplication or Stormwater Management Conference '-P'-'J'.'.\~C_;;O;;._a'""t..;;...e.'--· 0"-6"-V.;...18"-V...;..14..;__ _______ _
NAME OF PROJECT Rep/at of Lot 2R, Block ''A" Eastmark Subdivision
ADDRESS 909 Southwest Parkway East, College Station, TX
SPECIFIED LOCATION OF PROPOSED PLAT:
North comer of the Southwest Parkway I Central Park Lane intersection
APPLICANT/PROJECT MANAGER'S INFORMATION (Primary contact for the project):
Name United Way of the Brazos Valley E-mail _a:....w_in_c_e-=@=-u_w_b_v_.o_fi~g ___________ _
Street Address 909 Southwest Parkway East
City College Station Zip Code _7_78_4_0 __ _
Phone Number (979)696-4483 x101 Fax Number
Revised 4/14 Page 1 of 9
PROPERTY OWNER'S INFORMATION (All owners must be identified. Please attach an additional sheet for multiple
owners):
Name same as applicant E-mail
Street Address
City State Zip Code
Phone Number Fax Number
ARCHITECT OR ENGINEER'S INFORMATION:
Name Civil Engineering Consultants E-mail fpaine@cectexas.com
Street Address 4101 S. Texas Ave. Suite A
City Bryan State TX Zip Code 77802 -------
Phone Number (979)846-6212 Fax Number (979)846-8252
----------------~
Do any deed restrictions or covenants exist for this property? D Yes rgj No
Is there a temporary blanket easement on this property? If so, please provide the Volume __ nli_a __ and Page No. __ _
Total No. of Lots 2 Total Acreage 1. 7 4 ------R-0-W Acreage 0 ------------------
Existing Use Office Proposed Use no change ---~----------------------------
Number of Lots By Zoning District 2 0 I
Average Acreage Of Each Residential Lot By Zoning District:
n!a ---'---___ , __ _
Floodplain Acreage n!a ------------------------------------
Is there Special Flood Hazard Area (Zone A or Zone AE on FEMA FIRM panels) on the property? r Yes IX No
This information is necessary to help staff identify the appropriate standards to review the application and will be used to
help determine if the application qualifies for vesting to a previous ordinance. Notwithstanding any assertion made,
vesting is limited to that which is provided in Chapter 245 of the Texas Local Government Code or other applicable law.
Is this application a continuation of a project that has received prior City platting approval(s) and you are requesting the
application be reviewed under previous ordinance as applicable?
r Yes
IX No
If yes, provide information regarding the first approved application and any related subsequent applications (provide
additional sheets if necessary):
Project Name:
City Project Number (if known):
Date I Timeframe when submitted:
Revised 4/14 Page 2 of 9
A statement addressing any differences between the Final Plat and Preliminary Plan (if applicable):
a
Re uested waiver to subdivision re ulations and reason for same if a licable): ~.L-~~~~~~~~~~~~~ a
Regarding the waiver request, explain how:
1. There are special circumstances or conditions affecting the land involved such that strict application of the
subdivision re ulations will deprive the a plicant of the reasonable use of his land.
~~~~~~~~~~~~~~~
3. The granting of the waiver will not be detrimental to the public health, safety, or welfare, or injurious to other
property in the area, or to the City in administering subdivision regulations.
~~~~~~~~~~~~~~
4. The granting of the waiver will not have the effect of preventing the orderly subdivision of other land in the area in
accordance with the provisions of the Unified Development Ordinance.
Fee in lieu of sidewalk construction is being requested because of the following condition (if applicable):
1. I An alternative pedestrian way or multi-use path has been or will be provided outside the right-of-way;
2. I The presence of unique or unusual topographic, vegetative, or other natural conditions exist so that strict
adherence to the sidewalk requirements of the UDO is not physically feasible or is not in keeping with the
purposes and goals of the UDO or the City's comprehensive Plan;
3. I A capital improvement project is imminent that will include construction of the required sidewalk. Imminent shall
mean the project is funded or projected to commence within twelve (12) months;
4. r Existing streets constructed to rural section that are not identified on the Thoroughfare Plan with an estate I
rural context;
5. r When a sidewalk is required along a street where a multi-use path is shown on the Bicycle, Pedestrian, and
Greenways Master Plan;
Revised 4/14 Page 3 of 9
6. r The proposed development is within an older residential subdivision meeting the criteria in Platting and
Replatting within Older Residential Subdivisions Section of the UDO; or
7. r The proposed development contains frontage on a Freeway I Expressway as designated by Map 6.6,
Thoroughfare Plan -Functional Classification, in the City's Comprehensive Plan.
Detailed explanation of condition identified above:
NOTE: A waiver to the sidewalk requirements and fee in lieu of sidewalk construction shall not be considered at the
same time by the Planning & Zoning Commission.
Requested Oversize Participation nla --------------------------------
Total Linear Footage of
Proposed Public:
___ Streets
Sidewalks
~San itary Sewer Lines
Water Lines
Channels
Storm Sewers
Bike Lanes I Paths
Parkland Dedication due prior to filing the Final Plat:
ACREAGE:
___ No. of acres to be dedicated + $ ____ development fee
___ No. of acres in floodplain
___ No. of acres in detention
___ No. of acres in greenways
OR
FEE IN LIEU OF LAND:
__ No. of SF Dwelling Units X $ = $ ---------
(date) Approved by Parks & Recreation Advisory Board ----
NOTE: DIGITAL COPY OF PLAT MUST BE SUBMITTED PRIOR TO FILING.
The applicant has prepared this application and certifies that the facts stated herein and exhibits attached hereto are
true, correct, and complete. IF THIS APPLICATION IS FILED BY ANYONE OTHER THAN THE OWNER OF THE
PROPERTY, this application must be accompanied by a power of attorney statement from the owner. If there is more
than one owner, all owners must sign the application or the power of attorney. If the owner is a company, the application
must be accompanied by proof of authority for the company's representative to sign the application on its behalf LIEN
HOLDERS identified in the title report are also considered owners and the appropriate signatures must be provided as
described above.
~ii_k)~ ~.ibw.ss~J'~iV.\.)
'tor w~~ ~f:sf~k_, IJ. 4-.
Revised 4/14 Page 4 of 9
CERTIFICATIONS REQUIRED FOR ALL DEVELOPMENT
Owner Certification:
1. No work of any kind may start until a permit is issued.
2. The permit may be revoked if any false statements are made herein.
3. If revoked, all work must cease until permit is re-issued.
4. Development shall not be used or occupied until a Certificate of Occupancy is issued.
5. The permit will expire if no significant work is progressing within 24 months of issuance.
6. Other permits may be required to fulfill local, state, and federal requirements. Owner will obtain or show
compliance with all necessary State and Federal Permits prior to construction including NOi and SWPPP.
7. If required, Elevation Certificates will be provided with elevations certified during construction (forms at slab pre-
pour) and post construction.
8. Owner hereby gives consent to City representatives to make reasonable inspections required to verify
compliance.
9. If, stormwater mitigation is required, including detention ponds proposed as part of this project, it shall be
designed and constructed first in the construction sequence of the project.
10. In accordance with Chapter 13 of the Code of Ordinances of the City of College Station, measures shall be taken
to insure that all debris from construction, erosion, and sedimentation shall not be deposited in city streets, or
existing drainage facilities. All development shall be in accordance with the plans and specifications submitted to
and approved by the City Engineer for the above named project. All of the applicable codes and ordinances of the
City of College Station shall apply.
11 . The information and conclusions contained in the attached plans and supporting documents will comply with the
current requirements of the City of College Station, Texas City Code, Chapter 13 and associated BCS Unified
Design Guidelines Technical Specifications, and Standard Details. All development has been designed in
accordance with all applicable codes and ordinances of the City of College Station and State and Federal
Regulations.
12. Release of plans to (name or firm) is authorized for bidding purposes
only. I understand that final approval and release of plans and development for construction is contingent on
contractor signature on approved Development Permit.
13. I, THE OWNER, AGREE TO AND CERTIFY THAT ALL STATEMENTS HEREIN, AND IN ATIACHMENTS FOR
THE DEVELOPMENT PERMIT APPLICATION, ARE, TO THE BEST OF MY KNOWLEDGE, TRUE, AND
A RATE. ,
Engineer Certification:
1. The project has been designed to ensure that stormwater mitigation, including detention ponds, proposed as part
of the project will be constructed first in the construction sequence.
2. I will obtain or can show compliance with all necessary Local, State and Federal Permits prior to construction
including NOi and SWPPP. Design will not preclude compliance with TPDES: i.e., projects over 10 acres may
require a sedimentation basin.
3. The information and conclusions contained in the attached plans and supporting documents comply with the
current requirements of the City of College Station, Texas City Code, Chapter 13 and associated BCS Unified
Design Guidelines. All development has been designed in accordance with all applicable codes and ordinances
of the City of College Station and State and Federal Regulations.
4. I, THE ENGINEER, AGREE TO AND CERTIFY THAT ALL STATEMENTS HEREIN, AND IN ATIACHMENTS
FOR THE DEVELOPMENT PERMIT APPLICATION, ARE, TO THE BEST OF MY KNOWLEDGE, TRUE, AND
El/PZ ~
Revised 4/14 Page 5 of 9
The following CERTIFICATIONS apply to development in Special Flood Hazard Areas.
Required for Site Plans, Final Plats, Construction Plans, Fill/ Grading Permits, and Clearing Only
Permits:*
A. I, certify, as demonstrated in the attached drainage study, that the
alterations or development covered by this permit, shall not:
(i) increase the Base Flood elevation;
(ii) create additional areas of Special Flood Hazard Area;
(iii) decrease the conveyance capacity to that part of the Special Flood Hazard Area that is not in the floodway
and where the velocity of flow in the Base Flood event is greater than one foot per second. This area can
also be approximated to be either areas within 100 feet of the boundary of the regulatory floodway or
areas where the depth of from the BFE to natural ground is 18 inches or greater;
(iv) reduce the Base Flood water storage volume to the part of the Special Flood Hazard Area that is beyond
the floodway and conveyance area where the velocity of flow in the Base Flood is equal to and less than
one foot per second without acceptable compensation as set forth in the City of College Station Code of
Ordinances, Chapter 13 concerning encroachment into the Special Flood Hazard Area; nor
(v) increase Base Flood velocities.
beyond those areas exempted by ordinance in Section 5.11 .3a of Chapter 13 Code of Ordinances.
Engineer Date
Initial
D * If a platting-status exemption to this requirement is asserted, provide written justification under separate
letter in lieu of certification.
Required for Site Plans, Final Plats, Construction Plans, and Fill/ Grading Permits:
B. I, , certify to the following:
(i) that any nonresidential or multi-family structure on or proposed to be on this site as part of this application is
designed to prevent damage to the structure or its contents as a result of flooding from the 100-year storm.
Engineer Date
Additional certification for Floodway Encroachments:
C. I, ----------------' certify that the construction, improvement, or fill covered by this
permit shall not increase the base flood elevation. I will apply for a variance to the Zoning Board of Adjustments.
Engineer Date
Revised 4/14 Page 6 of 9
Required for all projects proposing structures in Special Flood Hazard Area (Elevation Certificate
required).
Residential Structures:
D. I, , certify that all new construction or any substantial improvement
of any residential structure shall have the lowest floor, including all utilities, ductwork and any basement, at an
elevation at least one foot above the Base Flood Elevation. Required Elevation Certificates will be provided with
elevations certified during construction (forms at slab pre-pour) and post construction.
Engineer I Surveyor Date
Commercial Structures:
E. I, ----------------, certify that all new construction or any substantial improvement
of any commercial, industrial, or other non-residential structure are designed to have the lowest floor, including all
utilities, ductwork and basements, elevated at least one foot above the Base Flood Elevation
Engineer I Surveyor Date
OR
I, , certify that the structure with its attendant utility, ductwork,
basement and sanitary facilities is designed to be flood-proofed so that the structure and utilities, ductwork,
basement and sanitary facilities are designed to be watertight and impermeable to the intrusion of water in all
areas below the Base Flood Elevation, and shall resist the structural loads and buoyancy effects from the
hydrostatic and hydrodynamic conditions.
Required Elevation Certificates will be provided with elevations certified during construction (forms at slab pre-
pour) and post construction.
Engineer I Surveyor Date
Conditions or comments as part of approval:
Revised 4/14 Page 7 of 9
Existing
[g]
D
FINAL PLAT MINIMUM REQUIREMENTS
(ALL CITY ORDINANCES MUST BE MET)
INCLUDING BUT NOT LIMITED TO THE FOLLOWING:
(Requirements based on field survey and marked by monuments and markers.)
[g] Drawn on 24" x 36" sheet to scale of 100' per inch.
[g] Vicinity map which includes enough of surrounding area to show general location of subject property in
relationship to College Station and its City Limits. No scale required but include north arrow.
[g] Title Block with the following information:
[g] Name and address of subdivider, recorded owner, planner, engineer and surveyor.
[g] Proposed name of subdivision. (Subdivision name & street names will be approved through Brazos
County 911 .)
[g] Date of preparation.
[g] Engineer's scale in feet.
[g] Total area intended to be developed.
[g] North Arrow.
[g] Subdivision boundary indicated by heavy lines.
D If more than 1 sheet, an index sheet showing entire subdivision at a scale of 500 feet per inch or
larger.
[g] All applicable certifications based on the type of final plat.
[g] Ownership and Dedication
[g] Surveyor and/or Engineer
[g] City Engineer (and City Planner, if a minor plat)
[g] Planning and Zoning Commission (delete if minor plat)
[g] Brazos County Clerk
D Brazos County Commissioners Court Approval (ET J Plats only)
[g] If submitting a replat where there are existing improvements, submit a survey of the subject property
showing the improvements to ensure that no encroachments will be created.
D If using private septic systems, add a general note on the plat that no private sewage facility may be
installed on any lot in this subdivision without the issuance of a license by the Brazos County
Health Unit under the provisions of the private facility regulations adopted by the Commissioner's
Court of Brazos County, pursuant to the provisions of Section 21 .084 of the Texas Water Code.
D Location of the 100-Year Floodplain and floodway, if applicable, according to the most recent available
data.
[gj Lot corner markers and survey monuments (by symbol) and clearly tied to basic survey data.
D Matches the approved preliminary plan or qualifies as minor amendments (UDO Section 3.3.E.2).
[g] The location and description with accurate dimensions, bearings or deflection angles and radii, area, center
angle, degree of curvature, tangent distance and length of all curves for all of the
following: (Show existing items that are intersecting or contiguous with the boundary of or forming a
boundary with the subdivision, as well as, those within the subdivision).
Proposed
D
D
D
Streets. Continuous or end in a cul-de-sac, stubbed out streets must end into a temp
turn around unless they are shorter than 100 feet.
Public and private R.O.W. locations and widths. (All existing and proposed R.O.W.'s
sufficient to meet Thoroughfare Plan.)
Street offsets and/or intersection angles meet ordinance.
Revised 4/14 Page 8 of 9
Existing
~
~
~
D
Proposed
D Alleys.
D Easements.
D A number or letter to identify each lot or site and each block (numbered sequentially).
D Parkland dedication/greenbelt area/park linkages. All proposed dedications must be
reviewed by the Parks and Recreation Advisory Board and documentation of their
recommendation provided prior to being scheduled for P&Z Commission consideration.
~ Construction documents for all public infrastructure drawn on 24" x 36" sheets and properly
sealed by a Licensed Texas Professional Engineer that include the following:
D Street, alley and sidewalk plans, profiles and sections. One sheet must show the overall
street, alley and/or sidewalk layout of the subdivision. (may be combined with other
utilities).
D
D
D
Sewer Design Report.
Sanitary sewer plan and profile showing depth and grades.
overall sewer layout of the subdivision. (Utilities of sufficient
master plan and any future growth areas.)
Water Design Report and/or Fire Flow Report.
One sheet must show the
size/depth to meet the utility
Water line plan showing fire hydrants, valves, etc. with plan and profile lines showing
depth and grades. One sheet must show the overall water layout of the subdivision.
(Utilities of sufficient size/depth to meet the utility master plan and any future growth
areas.)
Storm drainage system plan with contours, street profile, inlets, storm sewer and
drainage channels, with profiles and sections. Drainage and runoff areas, and runoff
based on 5, 10, 25, 50 and 100 year rain intensity. Detailed drainage structure design,
channel lining design & detention if used. One sheet must show the overall drainage
layout of the subdivision.
~ Detailed cost estimates for all public infrastructure listed above sealed by Texas P.E.
D Letter of completion for public infrastructure or guarantee I surety in accordance with UDO
Section 8.6.
D Drainage Report with a Technical Design Summary.
D Erosion Control Plan (must be included in construction plans).
D All off-site easements necessary for infrastructure construction must be shown on the final plat with a
volume and page listed to indicate where the separate instrument easements were filed.
Separate instrument easements must be provided in recordable form to the City prior to being scheduled
for P&Z Commission consideration.
D Are there impact fees associated with this development? D Yes ~ No
Impact fees must be paid prior to building permit.
D Will any construction occur in TxDOT rights-of-way? D Yes ~ No
If yes, TxDOT permit must be submitted along with the construction documents.
NOTE: 1. We will be requesting the corrected Final Plat to be submitted in digital form if available prior to filing
the plat at the Courthouse.
2. If the construction area is greater than 5 acres, EPA Notice of Intent (NOi) must be submitted prior to
issuance of a development permit.
Print Form
Revised 4/14 Page 9 of 9
Board of Directors Meet1 .
Minutes for Thursday, May 22, 2014 at 4:00pm United Way
of the Brazos Valley
United Way of the Brazos Valley, 909 Southwest Parkway East, College Station, TX
Present:
Bobby Boenigk
Alsie Bond (px5)
Johnny Burns (px3)
Debbie Eller
Russell Dempsey
Absent:
Dia Copeland
Dana Eckhart (px1)
UW BV Staff:
Alison Prince
Liz Dickey
John Flynn (px1)
Dough French
Mol)y Georgiades
Andrew Hawkins
Donnie Fowler (px2)
Jarvis Parsons
Don Dickenson
Greta Messarra
Chace Murphy (px2)
Becky Petitt (px4)
Jan Roe
Roby Someford
Joe Ramirez (px3)
Ingrid Woods (px4)
Brenda Sieling
*px= proxy
Will Brown
Lynn Yeager
*px= proxy (corresponds to px#)
Mary Walraven (px5)
Patrick Williams
Missee Mora
I. Welcome and Call to Order: Dough French, Chair called the meeting to order at 4:05 pm.
II. Consent Agenda (Action to Accept): Doug French, Chair reviewed the Consent Agenda items and asked
if there was motion to accept. Debbie Eller made a motion to accept and Chace Murphy seconded the
motion. The motion was unanimously approved.
• Board of Directors Minutes from April 24 (page 2)
• Agency Executive Director Committee Minutes from May 15 (page 3)
• Board Resignation: Peter Witt (page 4)
• Interim Executive Director Update (page 5)
Ill. Finance Updates: Johnny Burns presented the current standings. All balances are in good standing.
There was discussion regarding the closing out of the 2013-13 campaign on June 30, 2014. This will net
about a 15% loss of pledge to collections. Any additional collected pledges will be put into the 2013-14
amounts. SECC status was discussed for clarity. The financials were moved to approval by Molly Georgiades
with a second by Bobby Boenigk. Approval was unanimous.
IV. Budget Review for FY2014: Alison Prince reviewed the budget. There was some discussion in regards to
campaign amounts. This is being address by Don in discussions with lost campaign companies and others
as to how to improve the campaign process. Also discussion of staff/administrative issues and concerns.
Johnny Burns made a motion to accept prosed budget and Debbie Eller seconded the motion. The motion
was unanimously approved.
V. Campaign Updates: John Flynn reviewed the current status. The loaned executive plan and efforts were
discussed. Asked all board members to help in recruiting L.E.'s for upcoming campaign. Hope to have each
Board Member suggest 3 LE candidates. L.E training is in July and committee would prefer to have LE in
place by June 30. The committee is hoping to restructure the LE program and also get an significant
increase in LE for this upcoming campaign. No action requ ired.
VI. Community Impact Committee: Molly Georgiades reviewed the updated 2-1-1-Policies and Procedures
for the call center. There was light discussion. This is a requirement for the center on a regular basis.
Johnny Burns made a motion to accept prosed budget and Debbie Eller seconded the motion. The updated
policies and procedures were unanimously approved.
VII. Executive Session: The board went into executive session to discuss the status of the current search for a
new executive director for the United Way of the Brazos Valley. A recommendation from Executive
Committee was made to extend an offer to Alison Prince for the Preside nt and CEO position. After
discussion, the Board approved this recommendation.
VIII. Doug French, Chair, asked for a motion to adjourn. Johnny Burns made the motion with Chace Murphy
seconding the motion . The meeting was adjourned.
Next Board Meeting: June 26, 2014, 4p.m. at UWBV
Respectfully Submitted,
Andrew Hawkins, Secretary
BY-LAWS
UNITED WAY OF THE BRAZOS VALLEY, INC.
Adopted October 30, 2001
Amended November 18, 2004
Reviewed 2007
Draft Amendments for March 2014
ARTICLE I
NAME
The name of this corporation shall be United Way of the Brazos Valley, Inc.
ARTICLE II
MISSION STATEMENT
To lead the way for people in the Brazos Valley to care for one another.
ARTICLE Ill
NON-PROFIT CORPORATION
The Corporation is a non-profit corporation as defined under the Texas Non-Profit
Corporation Act.
ARTICLE IV
PURPOSE
1. The purposes for which this Corporation was formed are :
(a) To assess, on a continuing basis , the need for health and human service
programs; to assist in developing, expanding or modifying new and existing health
and human service programs; to promote preventative activities, and foster
cooperation among local , state and national agencies serving the community.
(b) To develop as fully as possible the financial resources, both governmental
and voluntary, needed to meet the health and human service needs of the
community and to minimize the appeals by agencies for financial support for
services.
(c) To deploy United Way financial support so as to maximize the resources
available to selected area agencies for services aimed at the most critical
established and emerging needs of the community.
(d) To muster community support and commitment for the entire United Way
enterprises through a systematic communications program which both speaks and
listens to the community.
(e) To manage United Way operations effectively and efficiently and to offer
assistance to agencies wishing to improve their management skills.
United Way of the Brazos Valley
Board By-laws
Page 2 of 13
(f) To receive by gift, grant, devise, bequest or otherwise, from any private or
public sources, personal or real property, and to administer, sell , invest, reinvest,
manage, use, disburse and distribute, and apply the income and/or principal of the
same in accordance with the directions and intent of the donor or donors of such
property, or in the absence of such directions, as the Corporation may deem best
from time to time, for the promotion of any or all of the foregoing purposes.
(g) To do those things, either alone or in cooperation with other organizations or
institutions, and either directly or by contribution to such other organizations or
institutions, which it may deem necessary or proper in order to carry into effect any
or all of the foregoing objects or purposes.
2. No substantial part of the activities of this Corporation shall be for the purpose of
carrying on propaganda, or otherwise attempting to influence legislation. None of the
activities of th is Corporations hall consist of participating in or intervening in , any pol itical
campaign on behalf of any candidate for public office.
3. No part of the net earnings of the Corporation shall inure to the benefit of any
individual. The property of this Corporation is irrevocably dedicated to charitable purposes
and upon liquidation, dissolution or abandonment of the owner, after providing for the debts
and obligations thereof, the remaining assets will not inure to the benefit of any private
person, but will be distributed to a non-profit fund, foundation or corporation which is
organized and operated exclusively for charitable purposes and which has established its
tax-exempt status under Sections 501 (c)(3) and 509(a)(1 ), (2), or (3) of the Internal
Revenue Code of 1986, or similar laws hereafter existing.
ARTICLE V
MEMBERS
A member of the corporation is defined as a person or representative of a group of persons
who has contributed to the United Way of the Brazos Valley, Inc., during the current or
preceding fiscal year.
ARTICLE VI
MEETING OF MEMBERSHIP
1. The annual meeting of the members of this corporation shall be held in January of
each year in conjunction with the January Board of Directors meeting or at such place and
on such day and hour as the Board of Directors may determine.
2. Special meetings of the members for any purpose or purposes may be called
pursuant to a resolution of the Board of Directors, and shall be called by the Chair of the
Board or Secretary at the request in writing of one third (1/3) of the Directors in office, or at
the written request of fifty (50) members of the Corporation. Such request shall in any case
state the purpose or purposes of the proposed meeting. Business transacted at all special
meetings shall be confined to the subjects stated in the call and matters germane thereto.
3. Notice of any meeting of the members of this Corporation, annual or special, shall be
published once in a newspaper of general circulation in Bryan/College Station, Texas not
United Way of the Braz alley
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Page 3 of 13
less than ten (10) nor more than forty (40) days prior to the meeting. Notice of any special
meeting shall state the time, place and purpose thereof.
4. The presence in person of not less than fourteen (14) members entitled to vote is
requisite and shall constitute a quorum at all meetings of members of this Corporation for
the election of Directors or for the transaction of other business, except as otherwise
provided by law or by these bylaws. If a quorum of members is not present in person, those
present shall have the power to adjourn the meeting from time to time without notice other
than the announcement at the meeting, until a quorum shall be present, at which time any
business may be transacted which might have been transacted at the meeting as originally
notified.
5. Any action by a majority of members where a quorum is present shall be the action
of the membership of this Corporation.
ARTICLE VII
BOARD OF DIRECTORS
1. The affairs of this Corporation shall be under the control of a Board of Directors
consisting of not fewer than eighteen (18) and not more than thirty-six (36) members, of all
whom shall be volunteers and neither paid personnel of this Corporation nor paid personnel
of any organization receiving financial support from this Corporation, except as provided in
paragraph VII(?) below.
2. The Board of Directors shall have the power and authority to administer all affairs of
the corporation, and to exercise the powers necessary and appropriate to control the work
and policy of the Corporation. No contract, debt or obligation shall be binding unless
contracted under the authority of the Board of Directors of its designated agent(s).
3. The Board of Directors shall cause the financial records of the corporation to be
audited annually.
4. The membership of the Board of Directors shall be elected by a majority vote of
those present each year at the annual meeting of the members of the Corporation. A
Director shall serve for a term of three (3) years, except as provided in paragraph VII(?)
below. Director terms shall be staggered so that approximately one-third (1/3) of the entire
Board of Directors shall be elected each year.
5. The Board of Directors shall, at its option, fill any vacancy in the Board of Directors
for the remainder of the unexpired term.
6. No person may serve more than two (2) consecutive three-year terms except after
an absence from the Board of Directors for one (1) year, after which they may serve as a
board member again.
7. One representative of the United Way Agency Executive Director Committee shall
be a voting member of the Board of Directors in addition to the aforementioned thirty-six
(36) maximum positions. The person holding this position shall be the Volunteer Liaison
United Way of the Brazos Valley
Board By-laws
Page 4 of 13
with any agency funded by this Corporation, and shall be elected by the United Way Agency
Executive Director Committee (AEDC) , which is comprised of the chief professional officers
or Executive Directors of all agencies funded by this Corporation. Each year AEDC will
nominate a Volunteer Liaison and Liaison elect for approval by the UWBV Board. Both
Agency Liaison s will be invited to attend UWBV board meetings. If a Volunteer Liaison
leaves the employment of said agency or if the agency ceases to be funded by this
Corporation, then the board member shall be deemed to have resigned from the
Corporation's board. No representative shall serve for more than three (3) consecutive one
year terms except after an absence from the Board of Directors for one (1) year, after which
they may serve as a board member again. This Director shall recuse themselves from all
votes related to agency funding.
8. Directors may be removed by a two-thirds (2/3) vote of the Board of Directors
whenever the Board of Directors determines that the best interests of the Corporation would
be served thereby.
9. Attendance (or an excused absence) at 50 percent of the meetings is required in
order to maintain board membership. Excused absence will be defined by communicating
in writing the designation a proxy board member to vote in their absence before the start of
any meeting.
10. Duties of the Board of Directors shall be:
(a) To manage the affairs of the corporation
(b) To adopt such policies and procedures as may be consistent with the
Articles of Incorporation and by-laws.
(c) To approve appointments by and board chair to such committees
deemed expedient to carry out the objectives of the corporation and act upon
the recommendations of such committees.
(d) To employ such persons as deemed necessary for the successful
prosecution of the objectives of the corporation.
(e) To give at least once a year a full a complete report of its activities to
the membership.
11. The terms of the members of the Board of Directors shall commence on March 1
and end on the last day of February.
12. If the President of Texas A&M University is named as a voting member of the Board
of Directors, he or she shall not be counted when determining if a quorum is present for any
meeting of the Board of Directors.
ARTICLES VIII
MEETINGS OF BOARD
United Way of the Brazo alley
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1. Meetings of the Board of Directors of this Corporation shall be held at least quarterly
and additional meetings may be held on call of the Board Chair or, if he/she is absent or
unable or refuses to act, by any officer, or by any five (5) Directors.
2. Notice of any meeting of the directors, regular or special, stating the time and the
place where it is to be held shall be served to each Director no less than five (5) days before
the meeting.
3. A quorum for any meeting of the Board of Directors shall consist of not less than half
(50%) of current board members, and any action by the majority of those present and voting
shall be the action of the Board except that a majority vote of the entire Board shall be
required for approval of the following items: (1) capital expenditures in excess of $5,000.00 ,
(2) contracts lasting longer than three years, (3) approval of new agencies to be funded if
funding exceeds 5% of disbursements, (4) hiring the executive director, (5) approving the
budget, and (6) approving agency funding. Not more than six (6) absentee or
excused/proxy votes may be counted for approval of any item which requires approval of a
majority of the entire Board.
4. In addition to the powers by these bylaws expressly conferred upon them, the Board
of Directors of this Corporation may exercise such powers and as such lawful acts and
things as are not by statute or by these bylaws required to be exercised by the members or
officers.
5. Electronic or E-mail Decision-Making by Board. Board actions may be taken by
written e-mail consent.
1) If an item for board action is best addressed before a board meeting, the following
factors will be considered by the Board Chair in consultation with the President
before determining whether to ask for an action by written e-mail consent:
a) How soon a decision is required.
b) Whether the decision would be better made after further discussion
and/or whether alternatives should be considered.
c) Whether the action is a routine action that the Executive Committee can
take in lieu of the board at a Committee meeting.
2) If after considering the above factors, the Board Chair in consultation with the
President/CEO determines it would be best to take the action by written consent, the
Board Chair may have the President/CEO draft the proposed action and email it as
an attachment to all directors at their respective email addresses.
United Way of the Brazos Valley
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Page 6 of 13
3) The action shall allow a director to reply that he or she is in favor of or opposed to
the particular action.
4) Each director shall sign electronically by e-mail the written vote to the President/CEO
by email within 24 hours unless another deadline is provided in the email.
5) Upon the President/CEO's receipt and verification of all written consent votes on the
action, regardless of whether the action is approved or not, the President will
confirm whether the action has passed or failed by email to all directors upon receipt
of all the individual written consents.
6) The original e-mail consent votes will be printed and delivered in person at the next
board meeting to the Board Secretary. The Secretary will verify all written consent
votes approving the action and communicate to the board that the action is duly
taken.
7) The Board will ratify any action taken by a regular vote at the next Board meeting.
The minutes of this meeting will record the ratification. A file all individual written
consents with the corporation's minute book with the minutes that record ratification
of the action taken.
United Way of the Braz <> alley
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ARTICLE IX
OFFICERS
1. The officers of this Corporation shall be elected by the Board of Directors and shall
be Chair, Chair-Elect, Vice Chair, Secretary and Treasurer. Officers shall receive no
compensation for service.
2. Officers shall hold office for one (1) year beginning on March 1 and ending on the
last day of February of the following year or until their successors are elected and qualify.
The chair-elect will automatically advance to the office of Chair and the Vice-Chair will
automatically advance to the office of Chair-elect, both with board approval.
3. The Chair of the Board, or in his/her absence, the Chair-Elect, shall preside at all
meetings of members and of the Board of Directors and shall perform the duties usually
devolving upon a presiding officer. The Chair of the Board shall serve as an ex-officio
member of any committee of the corporation upon which he/she does not formally serve as
a member.
4. The Secretary shall attend all meetings of the Board of Directors and all annual or
special meetings and shall act as clerk of each meeting, recording all votes and the minutes
of all proceedings in a book to be kept for that purpose and shall perform like duties for any
committee of members if so required by resolution at any annual or special meeting of
members. The Secretary shall cause notice to be given of all meetings of the members or
of the Board of Directors when notice is required by these bylaws, and if required by
resolution at any annual or special meeting of members shall give notice of meetings of
committees of members or of the Board of Directors.
5. The Treasurer shall have the custody of all funds and securities of the Corporation
and shall keep full and accurate accounts of receipts and disbursements belonging to the
Corporation and shall cause all deposits of all monies and other valuable effects in the
name and to the credit of the Corporation in such depositories as may be designated by the
Board of Directors. He/she shall disburse the funds of the Corporation as may be ordered
by the Board of Directors, taking proper vouchers for such disbursements, and shall render
to the Board of Directors at the regular meetings an account of all transactions and of the
financial condition of the Corporation.
6. The Board of Directors shall require the Treasurer, and may, at its discretion, require
any other officer or any employee of this Corporation to secure a bond (at the Corporation's
expense) in a sum and with one or more sureties satisfactory to the Board of Directors,
conditioned upon the faithful performance of the duties of his/her office and for the
restoration to the Corporation in case of death, resignation, retirement or removal from
office of all papers, voucher, money and other property of whatever kind in his/her
possession or under his/her control belonging to the Corporation.
United Way of the Brazos Valley
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7. In case there is a vacancy in any office of the Corporation, whether caused by failure
to elect, death, resignation or otherwise, such vacancy may be filled by vote of the Board of
Directors at any regular or special meeting.
1. Executive Committee
ARTICLE X
COMMITTEES
(a) There shall be an executive Committee consisting of the officers, the
Immediate Past Chair, and such additional members (not to exceed three (3)
in number) as the Chair of the Board shall appoint. The Executive Committee
shall have and exercise all the powers of the Board of Directors subject to
such limitations as the laws of the State of Texas or the Board of Directors of
this Corporation may impose, except that the following action must be
approved by a majority of the Board of Directors as specified in Article Vlll(3)
above: (1) capital expenditures in excess of $5 ,000.00, (2) contracts lasting
longer than one year, (3) approval of new agencies to be funded if funding
exceeds 5% of disbursements, (4) hiring the executive director, (5) approving
the budget, and (6) approving agency funding. Not more than six (6)
absentee votes may be counted for approval of any item which requires
approval of a majority of the entire Board.
(b) The Chair of the Board shall serve as Chair of the Executive
Committee. The Executive Committee shall have power to make rules and
regulations for the conduct of its business. A majority thereof shall constitute
a quorum.
(c) The duties of the Executive Committee shall be to manage the
business of the corporation between meetings of the board, review
performance of the president, establish the president's salary or other
compensation, review and recommend committee reports and recommend
new board members to the Board.
(d) Minutes of the Executive Committee meetings shall be sent to the
Board members prior to each Board meeting.
2. Standing Committees
In addition to the Executive Committee, there shall be thirteen standing committees
of the Corporation: Finance, Allocations, Marketing, Campaign, Community Building,
Personnel, Nominating, Leadership/deTocqueville, Strategic Planning, Community
Collaboration, Success by Six, Diversity, and Women's Leadership Council.
United Way of the Braz alley
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(a) Finance Committee
1) The Chair of the Board shall appoint no fewer than three
(3) members of this Corporation as a Finance Committee. The
Treasurer shall serve as Chair of this committee.
2) The Finance Committee shall be responsible fore review
of the financial status of the Corporation, including, but not limited to,
revenues , expenses, and the maintenance of a working capital fund.
The Finance Committee shall make recommendations to the Board of
Directors on all fiscal matters of the Corporation.
3) Duties and functions include:
i. Receive, review, and report to the Board
periodic fiscal reports, financial statements, and financial
audits;
ii . Review, report and recommend to the
Board on actions concerning the United Way budgets;
iii . Review, report and recommend to the
Board on actions concerning items such as investments, capital
expenditures, contracts with major fiscal implications and
depositories; and/or any other financial matters.
(b) Allocations Committee
1) The Chair of the Board shall appoint no fewer than six
(6) members of this Corporation as an Allocations Committee, one of
whom shall be designated-chair of this committee.
2) The Allocations Committee shall be responsible for
reviewing and making recommendations on requests from agencies
seeking administration and requests from member agencies
concerning supplemental fund raising activities, capital fund drives,
and any special requests.
3) The Allocations Committee will oversee the annual
budget review process of member agencies and will administer the
Corporation's planning efforts to improve the Corporation's ability to
identify new or changing needs, explore possible coordination of
services, and develop methods for establishing funding priorities.
4) All acts of the Allocation Committee shall be subject to
the final approval of the Board of Directors of the Corporation.
(c) Marketing Committee
United Way of the Brazos Valley
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Page 10 of 13
1) The Chair of the Board shall appoint no fewer than six
(6) members of this Corporation as a Marketing Committee, one of
whom shall be designated Chair of this committee.
2) The Marketing Committee shall be responsible for
maintaining good public relations between the Corporation and the
Brazos Valley area community, for publicizing the annual fund raising
campaign of the Corporation , and for preparing and disseminating
information about the Corporation.
(d) Nominating Committee
The Nominating Committee, to be named not later than December 1 of each year
which shall announce at least 45 days prior to the date of the annual meeting the
opening of nominations for officers and vacant board positions from any corporation
Member. Nominations are to be received no later than 21 days prior to the annual
meeting, from which a slate of nominees will be selected.
1) The Chair of the Board shall appoint no fewer than five
(5) members of this Corporation as a Nominating Committee, one of
whom shall be designated Chair of this committee. The immediate
Past Chair of the Board, the Chair of the Board and the Chair-Elect of
the Corporation will additionally be members of the Nominating
Committee.
2) The Nominating Committee shall place in nomination
the names of individuals for election as officers and Directors of the
Corporation.
3) The Nominating Committee shall make every effort to
see that the Board of Directors of the Corporation is representative of
the various civic, commercial , fraternal, cultural and ethnic forces in
the Brazos Valley area.
4) The final slate of officers and board nominees will be
presented at the annual meeting and shall not exceed the number of
positions open.
(e) Campaign Cabinet
The Campaign Cabinet shall direct the annual fund raising campaign of the
Corporation. The Campaign Chair and Campaign Vice Chair shall be appointed by
the Executive Committee. The Chair shall recruit the number of volunteers needed
to complete the annual campaign successfully.
(f) Leadership/deTocqueville Giving Committee
The Leadership/deTocqueville Committee shall be responsible for strategies and
development of leadership and Alexis deTocqueville gifts to the United Way.
United Way of the Braz alley
Board By-laws
Page 11 of 13
(g) Community Building Committee
The Community Building Committee Chair will be responsible to work with
community initiatives such as l&R, community coalitions, and community-wide
campaigns as well as researching and reporting on community building activities
with the United Way of Texas and United Way of America. The committee will
directly work with other groups in the community on the needs assessment process
to determine the greatest funding needs.
(h) Personnel Committee
The Personnel Committee shall review policies related to human resources and
recommend changes as needed to the Board of Directors. The Committee will
perform an annual review of policies, job descriptions, and evaluate personnel
processes to see that compliance gu idelines are met.
(i) Strategic Planning Committee
The Strategic Planning Committee shall consider and review issues and factors that
affect the long-term viability of the United Way. The Strategic Planning Committee
may recommend a long range plan to the Board of the Directors
(j) Community Collaboration Committee
The Community Collaboration Committee shall facilitate and encourage other
agencies and local governments to use collaborative efforts to address emerging
health and human issue needs in the Brazos Valley.
(k) Success by Six Committee
The Success by Six Committee shall initiate and review processes and plans for
inclusion of the Success by Six Program into the curriculum of area school districts.
(I) Diversity Committee
The Diversity Committee shall review and consider issues that enhance and insure
that United Way volunteers, agencies, and programs reflect and support the diverse
nature of our community.
(m) Women's Leadership Council
The Women's Leadership Council has two primary objectives: to promote and
celebrate Female Leadership Givers during our community campaign and
throughout the year, and to support key community initiatives. The group offers
opportunities for members to have access to unique community activities and access
to community leaders.
United Way of the Brazos Valley
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3. AD HOC Committees & Taskforces
The Chair of the Board shall from time to time appoint such special committees as
are authorized by the Board of Directors. Facilities and By-Laws would be considered ad
hoc committees. Each committee shall consist of the number of persons as the Board of
Directors deems advisable. All acts of such special committees shall be subject to approval
of the Board of Directors.
ARTICLE XI
ADMINISTRATIVE STAFF
1. The Chair of the Board of Directors, with the approval of the Board, shall employ and
establish a salary or compensation for a Chief Professional Officer. The Chief Professional
Officer shall bear the title of President of the Corporation. The President shall:
(a) Be given such powers and duties as may be deemed appropriate by
the Board of Directors.
(b) Be an ex-officio member of the Board of Directors and all committees
of the Board of Directors.
(c) Attend all meetings of the Board of Directors and report on the
operations of the Corporation.
(d) May delegate to his/her administrative staff such authority as he/she
may deem necessary and appropriate.
(e) Be responsible for supervision, coordination, and productivity of the
other employees of the Corporation in accordance with the personnel policies
of the Board of Directors.
2. An updated contract and job description shall detail the President's duties and
mutually acceptable goals shall be set annually and reviewed annually by the Board Chair
and the Executive Committee.
3. All other employees of the corporation shall be employed by the President in
accordance with the personnel policies and such rules and regulations as may from time to
time be adopted by the Board of Directors.
4. The Secretary shall be approved by the Board of Directors and shall act as
Secretary of the Corporation to oversee that minutes and records of the Corporation, its
Board of Directors, and all committees are recorded and kept on file with the Corporation.
ARTICLE XII
CHECKS
All checks, or demands for money and notes of the Corporation, shall be signed by two (2)
officers of the Corporation, or by one (1) officer and the President of the Corporation.
United Way of the Braz alley
Board By-laws
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ARTICLE XIII
FISCAL YEAR
The fiscal year of this Corporation shall be the calendar year.
ARTICLE XIV
NON-DISCRIMINATION
The members, officers, Directors, committee members, employees and persons served by
this Corporation shall be selected entirely on a nondiscriminatory basis with respect to age,
sex, race, religion , national origin, or disability.
ARTICLE XV
AMENDMENTS
1. The Board of Directors shall have the power to make, alter, amend or repeal the
bylaws of the Corporation by two-thirds (2/3) vote of the entire board at any regular or
special meeting thereof where notice of such proposed action has been announced in the
notice of such meeting. Not more than six (6) absentee votes may be counted for approval
of action by the Board to make, alter, amend or repeal bylaws of the corporation.
2. Any amendments, alterations, changes, additions or deletions from these bylaws
shall be consistent with the laws of the State of Texas which define, limit, or regulate the
powers of this Corporation or the Director of this Corporation.
CtTY OF C ollEGE STATION
Home a/Texas A&M University"
(Check one) D Minor
($700)
FINAL PLAT APPLICATION
D Amending
($700)
D Final
($932)
D Vacating
($932)
~Replat
($932)
Is this plat in the ET J? D Yes IR] No Is this plat Commercial [g] or Residential D
MINIMUM SUBMITTAL REQUIREMENTS:
lg] $700-$932 Final Plat Application Fee (see above).
D $233 Waiver Request to Subdivision Regulations Fee (if applicable).
lg] $600 (minimum) Development Permit Application I Public Infrastructure Review and Inspection Fee . Fee is
1 % of acceptable Engineer's Estimate for public infrastructure, $600 minimum (if fee is > $600, the balance is
due prior to the issuance of any plans or development permit).
lg] Application completed in full. This application form provided by the City of College Station must be used and
may not be adjusted or altered. Please attach pages if additional information is provided.
lg] Six (6) folded copies of plat. (A signed mylar original must be submitted after approval.)
D Two (2) copies of the grading, drainage, and erosion control plans with supporting drainage report.
lg] Two (2) copies of the Public infrastructure plans and supporting documents (if applicable).
D Copy of original deed restrictions/covenants for replats (if applicable).
lg] Title report for property current within ninety (90) days or accompanied by a Nothing Further Certificate
current within ninety (90) days. The report must include applicable information such as ownership, liens,
encumbrances, etc.
lg] Paid tax certificates from City of College Station, Brazos County and College Station l.S.D.
lg] The attached Final Plat checklist with all items checked off or a brief explanation as to why they are not.
NOTE: A mylar of the approved preliminary plan must be on file before a final plat application will be considered
complete. If the mylar is submitted with the final plat application, it shall be considered a submittal for the
preliminary plan project and processed and reviewed as such. Until the mylar has been confirmed by staff
to be correct, the final plat application will be considered incomplete.
Date of Optional Preapplication or Stormwater Management Conference _P.;...~;._;;C;....;D~a=t=e"--: .;;...061""'-'-1=8/...;..1...;..4 ________ _
NAME OF PROJECT Rep/at of Lot 2R, Block ''A" Eastmark Subdivision
ADDRESS 909 Southwest Parkway East, College Station, TX
SPECIFIED LOCATION OF PROPOSED PLAT:
North comer of the Southwest Parkway I Central Park Lane intersection
APPLICANT/PROJECT MANAGER'S INFORMATION (Primary contact for the project):
Name United Way of the Brazos Valley E-mail aprince@uwbv.org ----''------...,----------
Street Address 909 Southwest Parkway East
City College Station State TX ---------Zip Code 77840 ------
Phone Number (979)696-4483 x101 Fax Number
Revised 4/14 Page 1of9
PROPERTY OWNER'S INFORMATION (All owners must be identified. Please attach an additional sheet for multiple
owners):
Name same as applicant E-mail
Street Address
City State Zip Code
Phone Number
ARCHITECT OR ENGINEER'S INFORMATION:
Name Civil Engineering Consultants E-mail fpaine@cectexas.com
Street Address 4101 S. Texas Ave. Suite A
City Bryan State TX Zip Code 77802 -------
Phone Number (979)846-6212 Fax Number (979)846-8252
----------------~
Do any deed restrictions or covenants exist for this property? D Yes rgj No
nla Is there a temporary blanket easement on this property? If so, please provide the Volume ____ and Page No. __ _
Total No. of Lots 2 ------R-0-W Acreage _o ______ _ Total Acreage _1._7_4 _______ _
Existing Use Office Proposed Use _n_o_c_h_a_ng""""e ____________ _
--------------~
Number of Lots By Zoning District 2 0 I I
Average Acreage Of Each Residential Lot By Zoning District:
nla ---'---___ , __ _
Floodplain Acreage _nli_a __________________________________ _
Is there Special Flood Hazard Area (Zone A or Zone AE on FEMA FIRM panels) on the property? r Yes IX No
This information is necessary to help staff identify the appropriate standards to review the application and will be used to
help determine if the application qualifies for vesting to a previous ordinance. Notwithstanding any assertion made,
vesting is limited to that which is provided in Chapter 245 of the Texas Local Government Code or other applicable law.
Is this application a continuation of a project that has received prior City platting approval(s) and you are requesting the
application be reviewed under previous ordinance as applicable?
r Yes
IX No
If yes, provide information regarding the first approved application and any related subsequent applications (provide
additional sheets if necessary):
Project Name:
City Project Number (if known):
Date I Timeframe when submitted:
Revised 4/14 Page 2 of 9
A statement addressing any differences between the Final Plat and Preliminary Plan (if applicable):
h/a
Requested waiver to subdivision regulations and reason for same (if applicable):
nla
Regarding the waiver request, explain how:
1. There are special circumstances or conditions affecting the land involved such that strict application of the
subdivision reQulations will deprive the applicant of the reasonable use of his land.
2. The waiver is necessary for the preservation and enjoyment of a substantial property right of the applicant.
3. The granting of the waiver will not be detrimental to the public health, safety, or welfare, or injurious to other
property in the area, or to the City in administering subdivision regulations.
4. The granting of the waiver will not have the effect of preventing the orderly subdivision of other land in the area in
accordance with the provisions of the Unified Development Ordinance.
Fee in lieu of sidewalk construction is being requested because of the following condition (if applicable):
1. I An alternative pedestrian way or multi-use path has been or will be provided outside the right-of-way:
2. I The presence of unique or unusual topographic, vegetative, or other natural conditions exist so that strict
adherence to the sidewalk requirements of the UDO is not physically feasible or is not in keeping with the
purposes and goals of the UDO or the City's comprehensive Plan;
3. I A capital improvement project is imminent that will include construction of the required sidewalk. Imminent shall
mean the project is funded or projected to commence within twelve (12) months;
4. I Existing streets constructed to rural section that are not identified on the Thoroughfare Plan with an estate I
rural context;
5. I When a sidewalk is required along a street where a multi-use path is shown on the Bicycle, Pedestrian, and
Greenways Master Plan:
Revised 4/14 Page 3 of 9
6. I The proposed development is within an older residential subdivision meeting the criteria in Platting and
Replatting within Older Residential Subdivisions Section of the UDO; or
7. I The proposed development contains frontage on a Freeway I Expressway as designated by Map 6.6,
Thoroughfare Plan -Functional Classification, in the City's Comprehensive Plan.
Detailed explanation of condition identified above:
NOTE: A waiver to the sidewalk requirements and fee in lieu of sidewalk construction shall not be considered at the
same time by the Planning & Zoning Commission.
Total Linear Footage of
Proposed Public:
Streets
Sidewalks
~Sanitary Sewer Lines
Water Lines
Channels
Storm Sewers
Bike Lanes I Paths
Parkland Dedication due prior to filing the Final Plat:
ACREAGE:
___ No. of acres to be dedicated + $ ____ development fee
___ No. of acres in floodplain
No. of acres in detention ---
---No. of acres in greenways
OR
FEE IN LIEU OF LAND:
__ No. of SF Dwelling Units X $ = $ --------
(date) Approved by Parks & Recreation Advisory Board ----
NOTE: DIGITAL COPY OF PLAT MUST BE SUBMITTED PRIOR TO FILING.
The applicant has prepared this application and certifies that the facts stated herein and exhibits attached hereto are
true, correct, and complete. IF THIS APPLICATION IS FILED BY ANYONE OTHER THAN THE OWNER OF THE
PROPERTY, this application must be accompanied by a power of attorney statement from the owner. If there is more
than one owner, all owners must sign the application or the power of attorney. If the owner is a company, the application
must be accompanied by proof of authority for the company's representative to sign the application on its behalf. LIEN
HOLDERS identified in the title report are also considered owners and the appropriate signatures must be provided as
described above.
Revised 4/14 Page 4 of 9
CERTIFICATIONS REQUIRED FOR ALL DEVELOPMENT
Owner Certification:
1. No work of any kind may start until a permit is issued.
2. The permit may be revoked if any false statements are made herein.
3. If revoked, all work must cease until permit is re-issued .
4. Development shall not be used or occupied until a Certificate of Occupancy is issued.
5. The permit will expire if no significant work is progressing within 24 months of issuance.
6. Other permits may be required to fulfill local, state, and federal requirements. Owner will obtain or show
compliance with all necessary State and Federal Permits prior to construction including NOi and SWPPP.
7. If required, Elevation Certificates will be provided with elevations certified during construction (forms at slab pre-
pour) and post construction.
8. Owner hereby gives consent to City representatives to make reasonable inspections required to verify
compliance.
9. If, stormwater mitigation is required, including detention ponds proposed as part of this project, it shall be
designed and constructed first in the construction sequence of the project.
10. In accordance with Chapter 13 of the Code of Ordinances of the City of College Station, measures shall be taken
to insure that all debris from construction, erosion, and sedimentation shall not be deposited in city streets, or
existing drainage facilities. All development shall be in accordance with the plans and specifications submitted to
and approved by the City Engineer for the above named project. All of the applicable codes and ordinances of the
City of College Station shall apply.
11 . The information and conclusions contained in the attached plans and supporting documents will comply with the
current requirements of the City of College Station, Texas City Code, Chapter 13 and associated BCS Unified
Design Guidelines Technical Specifications, and Standard Details. All development has been designed in
accordance with all applicable codes and ordinances of the City of College Station and State and Federal
Regulations.
12. Release of plans to (name or firm) is authorized for bidding purposes
only. I understand that final approval and release of plans and development for construction is contingent on
contractor signature on approved Development Permit.
13. I, THE OWNER, AGREE TO AND CERTIFY THAT ALL STATEMENTS HEREIN, AND IN ATTACHMENTS FOR
THE DEVELOPMENT PERMIT APPLICATION, ARE, TO THE BEST OF MY KNOWLEDGE, TRUE, AND
A~URATE. --· --)
._J-;f,cc( .\ · ;~ , -'-i 1'-+-J"--'n-+-j ,__1 L-'--1 ____ _
0roperty Owne1qs) \ ~v .. J-t. .. vR Date ~ ,~,_ ,,,, ~ ... c......_.,,t ·W-!·....1-.,,,•-tvr-.. 11.D. L
Engineer Certification: ( .. , .;....~Ah.~~'>;:...u C':::.,,_,,_¥~ ,ff.14. ;1(1/ii-t
1. The project has been designed to ensure that stormwater mitigation, including detention ponds, proposed as part
of the project will be constructed first in the construction sequence.
2. I will obtain or can show compliance with all necessary Local, State and Federal Permits prior to construction
including NOi and SWPPP. Design will not preclude compliance with TPDES: i.e., projects over 10 acres may
require a sedimentation basin.
3. The information and conclusions contained in the attached plans and supporting documents comply with the
current requirements of the City of College Station, Texas City Code, Chapter 13 and associated BCS Unified
Design Guidelines. All development has been designed in accordance with all applicable codes and ordinances
of the City of College Station and State and Federal Regulations.
4. I, THE ENGINEER, AGREE TO AND CERTIFY THAT ALL STATEMENTS HEREIN, AND IN ATTACHMENTS
FOR THE DEVELOPMENT PERMIT APPLICATION, ARE, TO THE BEST OF MY KNOWLEDGE, TRUE, AND AC/WJ,M
il{j(j/L ~·
Etneer
Revised 4/14 Page 5 of 9
The following CERTIFICATIONS apply to development in Special Flood Hazard Areas.
Required for Site Plans, Final Plats, Construction Plans, Fill/ Grading Permits, and Clearing Only
Permits:*
A. I, certify, as demonstrated in the attached drainage study, that the
alterations or development covered by this permit, shall not:
(i) increase the Base Flood elevation;
(ii) create additional areas of Special Flood Hazard Area;
(iii) decrease the conveyance capacity to that part of the Special Flood Hazard Area that is not in the floodway
and where the velocity of flow in the Base Flood event is greater than one foot per second. This area can
also be approximated to be either areas within 100 feet of the boundary of the regulatory floodway or
areas where the depth of from the BFE to natural ground is 18 inches or greater;
(iv) reduce the Base Flood water storage volume to the part of the Special Flood Hazard Area that is beyond
the floodway and conveyance area where the velocity of flow in the Base Flood is equal to and less than
one foot per second without acceptable compensation as set forth in the City of College Station Code of
Ordinances, Chapter 13 concerning encroachment into the Special Flood Hazard Area; nor
(v) increase Base Flood velocities.
beyond those areas exempted by ordinance in Section 5.11 .3a of Chapter 13 Code of Ordinances.
Engineer Date
Initial
D • If a platting-status exemption to this requirement is asserted, provide written justification under separate
letter in lieu of certification.
Required for Site Plans, Final Plats, Construction Plans, and Fill/ Grading Permits:
B. I, , certify to the following:
(i) that any nonresidential or multi-family structure on or proposed to be on this site as part of th is application is
designed to prevent damage to the structure or its contents as a result of flooding from the 100-year storm.
Engineer Date
Additional certification for Floodway Encroachments:
C. I, , certify that the construction, improvement, or fill covered by th is
permit shall not increase the base flood elevation. I will apply for a variance to the Zoning Board of Adjustments.
Engineer Date
Revised 4/14 Page 6 of9
Required for all projects proposing structures in Special Flood Hazard Area {Elevation Certificate
required).
Residential Structures:
D. I, , certify that all new construction or any substantial improvement
of any residential structure shall have the lowest floor, including all utilities, ductwork and any basement, at an
elevation at least one foot above the Base Flood Elevation. Required Elevation Certificates will be provided with
elevations certified during construction (forms at slab pre-pour) and post construction.
Engineer I Surveyor Date
Commercial Structures:
E. I, ----------------, certify that all new construction or any substantial improvement
of any commercial, industrial, or other non-residential structure are designed to have the lowest floor, including all
utilities, ductwork and basements, elevated at least one foot above the Base Flood Elevation
Engineer I Surveyor Date
OR
I. . certify that the structure with its attendant utility, ductwork,
basement and sanitary facilities is designed to be flood-proofed so that the structure and utilities, ductwork,
basement and sanitary facilities are designed to be watertight and impermeable to the intrusion of water in all
areas below the Base Flood Elevation, and shall resist the structural loads and buoyancy effects from the
hydrostatic and hydrodynamic conditions.
Required Elevation Certificates will be provided with elevations certified during construction (forms at slab pre-
pour) and post construction.
Engineer I Surveyor Date
Conditions or comments as part of approval:
Revised 4/1 4 Page 7 of 9
Existing
lg]
D
FINAL PLAT MINIMUM REQUIREMENTS
(ALL CITY ORDINANCES MUST BE MET)
INCLUDING BUT NOT LIMITED TO THE FOLLOWING:
(Requirements based on field survey and marked by monuments and markers.)
lg] Drawn on 24" x 36" sheet to scale of 100' per inch .
lg] Vicinity map which includes enough of surrounding area to show general location of subject property in
relationship to College Station and its City Limits. No scale required but include north arrow.
lg] Title Block with the following information:
lg] Name and address of subdivider, recorded owner, planner, engineer and surveyor.
lg] Proposed name of subdivision. (Subdivision name & street names will be approved through Brazos
County 911 .)
lg] Date of preparation.
lg] Engineer's scale in feet.
lg] Total area intended to be developed.
lg] North Arrow.
lg] Subdivision boundary indicated by heavy lines.
D If more than 1 sheet, an index sheet showing entire subdivision at a scale of 500 feet per inch or
larger.
lg] All applicable certifications based on the type of final plat.
lg] Ownership and Dedication
lg] Surveyor and/or Engineer
lg] City Engineer (and City Planner, if a minor plat)
lg] Planning and Zoning Commission (delete if minor plat)
lg] Brazos County Clerk
D Brazos County Commissioners Court Approval {ET J Plats only)
lg] If submitting a replat where there are existing improvements, submit a survey of the subject property
showing the improvements to ensure that no encroachments will be created.
D If using private septic systems, add a general note on the plat that no private sewage facility may be
installed on any lot in this subdivision without the issuance of a license by the Brazos County
Health Unit under the provisions of the private facility regulations adopted by the Commissioner's
Court of Brazos County, pursuant to the provisions of Section 21 .084 of the Texas Water Code.
D Location of the 100-Year Floodplain and floodway, if applicable, according to the most recent available
data.
lg] Lot corner markers and survey monuments (by symbol) and clearly tied to basic survey data.
D Matches the approved preliminary plan or qualifies as minor amendments (UDO Section 3.3.E.2).
lg] The location and description with accurate dimensions, bearings or deflection angles and radii, area, center
angle, degree of curvature, tangent distance and length of all curves for all of the
following: (Show existing items that are intersecting or contiguous with the boundary of or forming a
boundary with the subdivision, as well as, those within the subdivision).
Proposed
D
D
D
Streets. Continuous or end in a cul-de-sac, stubbed out streets must end into a temp
turn around unless they are shorter than 100 feet.
Public and private R.O.W. locations and widths. (All existing and proposed R.O.W.'s
sufficient to meet Thoroughfare Plan.)
Street offsets and/or intersection angles meet ordinance.
Revised 4/14 Page 8 of 9
Existing
~
~
~
D
Proposed
0
0
D
D
Alleys.
Easements.
A number or letter to identify each lot or site and each block (numbered sequentially).
Parkland dedication/greenbelt area/park linkages. All proposed dedications must be
reviewed by the Parks and Recreation Advisory Board and documentation of their
recommendation provided prior to being scheduled for P&Z Commission consideration.
~ Construction documents for all public infrastructure drawn on 24" x 36" sheets and properly
sealed by a Licensed Texas Professional Engineer that include the following:
D Street, alley and sidewalk plans, profiles and sections. One sheet must show the overall
street, alley and/or sidewalk layout of the subdivision. (may be combined with other
utilities).
D
D
D
Sewer Design Report.
Sanitary sewer plan and profile showing depth and grades. One sheet must show the
overall sewer layout of the subdivision. (Utilities of sufficient size/depth to meet the utility
master plan and any future growth areas.)
Water Design Report and/or Fire Flow Report.
Water line plan showing fire hydrants, valves, etc. with plan and profile lines showing
depth and grades. One sheet must show the overall water layout of the subdivision.
(Utilities of sufficient size/depth to meet the utility master plan and any future growth
areas.)
Storm drainage system plan with contours, street profile, inlets, storm sewer and
drainage channels, with profiles and sections. Drainage and runoff areas, and runoff
based on 5, 10, 25, 50 and 100 year rain intensity. Detailed drainage structure design,
channel lining design & detention if used . One sheet must show the overall drainage
layout of the subdivision.
!RI Detailed cost estimates for all public infrastructure listed above sealed by Texas P.E.
D Letter of completion for public infrastructure or guarantee I surety in accordance with UDO
Section 8.6.
D Drainage Report with a Technical Design Summary.
D Erosion Control Plan (must be included in construction plans).
D All off-site easements necessary for infrastructure construction must be shown on the final plat with a
volume and page listed to indicate where the separate instrument easements were filed.
Separate instrument easements must be provided in recordable form to the City prior to being scheduled
for P&Z Commission consideration .
D Are there impact fees associated with this development? D Yes !RI No
Impact fees must be paid prior to building permit.
D Will any construction occur in TxDOT rights-of-way? D Yes !RI No
If yes, TxDOT perm it must be submitted along with the construction documents.
NOTE: 1. We will be requesting the corrected Final Plat to be sub'mitted in digital form if available prior to filing
Revised 4/14
the plat at the Courthouse.
2. If the construction area is greater than 5 acres, EPA Notice of Intent (NOi) must be submitted prior to
issuance of a development permit.
Print Form
Page 9 of 9
STAFF REVIEW COMMENTS NO. 1
Project: Eastmark Ph II Blk A L2R-1 &2R2 (FP-Replat) (14-00900282)
PLANNING
1. Please add a note that states For purposes of signage, Non-Residential Architectural
Standards, and landscaping Lots 2R-1 and 2R-2 will be considered one building plot. Added
2. Revise the Title Block to switch the order of Replat and Final Plat sections so that it is a
Final Plat being a Replat of Lot 2R, Block A. Revised
3. Remove the building setback lines and building outline from the Replat figure. Removed
4. Remove the setbacks listed in Note 4. Removed
5. Please note that any changes made to the plans that have not been requested by the City of
College Station must be explained in your next transmittal letter. Added 1O'x15' PUE for
future fire hydrant
6. Please note that you may be required to submit paid tax certificates if they are not current
prior to the filing of your plat. Acknowledged
Reviewed by: Jerry Cuar6n Date: December 8, 2014
ENGINEERING COMMENTS NO. 1
1. Set a Finished Floor Elevation to confirm structure(s) on proposed Lot 2R-2 have
enough fall to connect to shallow public main. Added to plan and Plat
2. Segment of sanitary sewer main within 5 feet of pavement requires structural backfill.
Notation added
3. Provide "Letter Acknowledging City Standards". Provided with this Submittal
4. Provide Erosion Control measures. Added to plan
5. FYI-Surety will need to be provided or the infrastructure constructed and accepted
ahead of the plat being scheduled for Planning and Zoning Commission Meeting.
Acknowledged
Reviewed by: Carol Cotter Date: November 24, 2014
FIRE
1) Fire is okay with this project.
Reviewed by: Steve Smith Date: December 9, 2014
SANITATION
1. Sanitation is ok with this project.
Reviewed by: Wally Urrutia Date: November 25, 2014
DATE:
TO:
FROM :
SUBJECT:
CITY OF CouJEGE STATION~--------""'""""'..,,.,.,,.,.11111-Home o/Texas A&M University• -----... -·~-
MEMORANDUM
December 9, 2014
Un ited Way of the Brazos Valley, via ; aprince@umbv.org
Jerry Cuar6n, Staff Planner
EASTMARK PH 11 BLK A L2R-1 &2R2 (FP-REPLA
Staff reviewed the above-mentioned final plat as requested. The following page is a list of staff
review comments detailing items that need to be addressed. Please address the comments and
submit the following information for further staff review and to be scheduled for a future Planning
& Zoning Commission meeting:
One ( 1) 24"x36" copy of the revised final plat;
One (1) 24"x36" grading and erosion control plan;
Thirteen (13) 11 "x17" copies of the revised final plat;
One (1) Mylar original of the revised final plat (required after P&Z approval); and
One ( 1) copy of the digital file of the final plat on diskette or e-mail to:
pdsdigitalsubmittal@cstx.gov.
Upon receipt of the required documents for the Planning & Zoning meeting, your project will be
considered formally filed with the City of College Station. Please note that this application will
expire in 90 days from the date of this memo, if the applicant has not provided written response
comments and revised documents to the Administrator that seek to address the staff review
comments contained herein. If all comments have not been addressed your project will not be
scheduled for a Planning & Zoning Commission meeting. Your project may be placed on a
future agenda once all the revisions have been made and the appropriate fees paid . Once your
item has been scheduled for the P&Z meeting, the agenda and staff report can be accessed at
the following web site on Monday the week of the P&Z meeting.
http://www.cstx.gov/pz
Please note that a Mylar original of the revised final plat will be required after P&Z approval and
prior to the filing of the plat. If you have any questions or need additional information, please call
me at 979.764.3570.
PC: Civil Engineering Consultants, via ; fpaine@cectexas.com
P&DS Project No. 14-00900282
Attachments: Staff Review Comments
Planning & Development Services
P.O. BOX 9960 • 110 I TEXAS AVENUE · COLLEGE STATION · TEXAS • 77842
TEL 979.764.3570 ·FAX. 979.764 .. ?4%
cstx.gov/devservices
STAFF REVIEW COMMENTS NO. 1
Project: Eastmark Ph II Blk A L2R-1&2R2 (FP-Replat) (14-00900282)
PLANNING
1. Please add a note that states For purposes of signage, Non-Residential Architectural
Standards, and landscaping Lots 2R-1 and 2R-2 will be considered one building plot.
2. Revise the Title Block to switch the order of Replat and Final Plat sections so that it is a
Final Plat being a Replat of Lot 2R, Block A.
3. Remove the building setback lines and building outline from the Replat figure.
4. Remove the setbacks listed in Note 4.
5. Please note that any changes made to the plans that have not been requested by the City of
College Station must be explained in your next transmittal letter.
6. Please note that you may be required to submit paid tax certificates if they are not current
prior to the filing of your plat.
Reviewed by: Jerry Cuar6n Date: December 8, 2014
ENGINEERING COMMENTS NO. 1
1. Set a Finished Floor Elevation to confirm structure(s) on proposed Lot 2R-2 have
enough fall to connect to shallow public main .
2. Segment of sanitary sewer main within 5 feet of pavement requires structural backfill.
3. Provide "Letter Acknowledging City Standards".
4. Provide Erosion Control measures.
5. FYI-Surety will need to be provided or the infrastructure constructed and accepted
ahead of the plat being scheduled for Planning and Zoning Commission Meeting.
Reviewed by: Carol Cotter Date: November 24, 2014
FIRE
1) Fire is okay with this project.
Reviewed by: Steve Smith Date: December 9, 2014
SANITATION
1. Sanitation is ok with this project.
Reviewed by: Wally Urrutia Date: November 25, 2014
DATE:
TO:
FROM:
November 24, 2014
CrTY OF CoILEGE STATION
Home of Texas A&M University"
MEMORANDUM
United Way of the Brazos Valley, via; aprince@uwbv.org /
Jerry Cuaron, Staff Planner
SUBJECT: EASTMARK PH II BLK A L2R-1 &2R2 (FP-REPLAT)
Thank you for the submittal of your Final Plat -Commercial application. Carol Cotter, Assistant
City Engineer, and I have been assigned to review this project. It is anticipated that the review
will be completed and any staff comments returned to you on or before Tuesday, December 9,
2014. If you have questions in the meantime, please feel free to contact us.
PC: Civil Engineering Consultants, via ; fpaine@cectexas.com j
P&DS Project No. 14-00900282
Planning & Development Services
P.O. BOX 9960 • 1101 'Jl:XAS AVENUE · COLLEGE STATION · TEXAS · 77842
TEL. ')79.764 . .3570 ·FAX. 979.764.3496
cst><.gov/devservices
CITY OF COLLEGE STATION
FINAL PLAT
for
Eastmark Subdivision Phase II Lots 2R-1 & 2R-2, Block A
Being a Replat of
Eastmark Subdivision Phase II Lot 2R, Block A
14-00900282
SCALE: Two commercial lots on 1.74 acres
LOCATION: 909 Southwest Parkway East, located at the northeast corner of
the intersection of Central Park Lane and Southwest Parkway
East.
ZONING: 0 Office
APPLICANT: United Way of the Brazos County
PROJECT MANAGER: Jason Schubert, AICP, Principal Planner
jschubert@cstx.gov
RECOMMENDATION: Staff recommends approval of the Final Plat.
Planning & Zoning Commission Page 1 of 3
January 15, 2015
"'U o.>
(Q
CD
N
0 -(,.)
DEVELOPMENT REVIEW
DEVELOPMENT HISTORY
Annexation:
Zoning:
Final Plat:
Site Development:
COMMENTS
Parkland Dedication:
Greenways:
Pedestrian Connectivity:
Bicycle Connectivity:
Impact Fees:
REVIEW CRITERIA
February 1971
R-1 Single Family Residential (upon annexation) to A-P
Administrative Professional (1981), renamed to 0 Office (2012)
Eastmark Subdivision, Phase II originally platted in 1982 and
replatted in 2004.
Office building located at the corner of Southwest Parkway East
and Central Park Lane.
NIA
NIA
Sidewalks exist along Central Park Lane and Southwest Parkway
East.
Bicycle lanes exist along Central Park Lane. No additional bicycle
connectivity is required.
NIA
Compliance with Subdivision Regulations: The proposed Final Plat is a replat that divides
one lot into two and is in compliance with the Subdivision Requirements contained in the Unified
Development Ordinance.
STAFF RECOMMENDATION
Staff recommends approval of the Final Plat.
SUPPORTING MATERIALS
1. Application
2. Copy of Final Plat
Planning & Zoning Commission
January 15, 2015
Page 3 of 3
N .. ,.
" ,: i.
Scale: 1 Inch= 75 Feet
Area: 1.743 Acres (75,941.31 Square Feet)
14-282
REPLAT
EASTMARK PH II
BLK A LT 2R-l & 2R-2
ACRES 1.74
Area: 1.743 Acres (75,941.31 Square Feet)
Perimeter: 1135.428 Feet
Gap= 0.006
1. N42°04'5l"E 364.13' 5. N47°55'25"W 183.77'
2. S47°56'13"E 209.08'
3. S42°08'03"W 339.20'
4. S87°06'19"W Ch35.34' Rad25.00' R
GAP error cannot be greater than 0.10 (See SOP for Exceptions)
CLOSED
11-24-2014
BR
vr DEVELOPMENT REVIEW
N
t
R
E
RS
GS
R -1B
D
T
2
Rural
Estate
Restricted Suburban
General Suburban
Single Family Residential
Duplex
li h own ouse
WPC
R-4
R-4
R-6
MHP
0
SC
GC
Cl
BP vr DEVELOPMENT REVIEW
1
BLOCK 1
Multi-Famliy
High Density Multi-Family
Manufactured Home Park
Office
Suburban Commercial
General Commercial
Commercial-Industrial
Business Park
R-
BPI
NAP
C-3
M-1
M-2
C -U
R&D
P-MUD
Business Park Industrial
Natural Areas Protected
Light Commercial
Light Industrial
Heavy Industrial
College and University
Research and Development
p lanned Mixed-Use Development
=ASTMARK SUBDIVSION LOT 2R BLOCK A Case:
14-282
POD
WPC
NG-1
NG-2
NG-3 ov
ROD
KO
1
KO
Planned Development District
Wolf Pen Creek Dev. Corridor
Core Northgate
Transitional Northgate
Residential Northgate
Corridor Overlay
Redevelopment District
Krenek Tap Overlay
REPLAT
J
FOR OFFICE USE ONLY
CASE NO.: \ 4 : 2 0'2-
DATE SUBMITIED: 0 l f 201 \ ~
CITY OF C oli.EGE STATION
Home o/Texas A&M Univmity"
TIME: -z..: '2>0
STAFF: _p..>--'---'~~--------PLANNING & DEVELOPMENT SERVICES
TRANSMITTAL LETTER
Please check one of the options below to clearly define the purpose of your submittal.
0 New Project Submittal
D Incomplete Project Submittal -documents needed to complete an application. Case No.:
Existing Project Submittal. Case No.: J'-/-00q OQ~i'~ ~--------
Project Name Lots 2R-1 & 2R-2, Block A -Eastmark Subdivision Ph. II -Rep/at of Lot 2R, B_l_k_A _______ _
Contact Name Fred Paine P.E. Phone Number 979-846-6212 ---------
We are transmitting the following for Planning & Development Services to review and comment (check all that apply):
D Comprehensive Plan Amendment D Non-Residential Architectural Standards
D Rezoning Application D Irrigation Plan
D Conditional Use Permit D Variance Request
D Preliminary Plan D Development Permit
~ Final Plat D Development Exaction Appeal
D Development Plat D FEMA CLOMA/CLOMR/LOMA/LOMR
D Site Plan D Grading Plan
D Special District Site Plan D Other -Please specify below
D Special District Building I Sign
D Landscape Plan
INFRASTRUCTURE AND ENGINEERING DOCUMENTS
All infrastructure documents must be submitted as a complete set.
The following are included in the complete set:
D Comprehensive Plan Amendment D Waterline Construction Documents
D TxDOT Driveway Permit D Sewerline Construction Documents
D TxDOT Utility Permit D Street Construction Documents
D Drainage Letter or Report D Easement Application
D Fire Flow Analysis D Other -Please specify
Special Instructions:
1120115 -Mylar submittal for signatures and filing at courthouse.
10/10 Print Form
CITY or Coli.EGE STATION
Home o/TexaJ A&M University•
PLANNING & DEVELOPMENT SERVICES
TRANSMITTAL LETTER
Please check one of the options below to clearly define the purpose of your submittal.
D New Project Submittal
D Incomplete Project Submittal -documents needed to complete an application. Case No.:
Existing Project Submittal. Case No.: 14-00900282
Project Name Eastmark Ph. 2, Block A -Lot 2R-1 & 2R-2 (FP -Rep/at)
Contact Name Fred Paine Phone Number 979-846-6212
~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~-
We are transmitting the following for Planning & Development Services to review and comment (check all that apply):
D Comprehensive Plan Amendment D Non-Residential Architectural Standards
D Rezoning Application D Irrigation Plan
D Conditional Use Permit D Variance Request
D Preliminary Plan D Development Permit
lg] Final Plat D Development Exaction Appeal
D Development Plat D FEMA CLOMA/CLOMR/LOMA/LOMR
D Site Plan D Grading Plan
D Special District Site Plan D Other -Please specify below
D Special District Building I Sign
D Landscape Plan
INFRASTRUCTURE AND ENGINEERING DOCUMENTS
All infrastructure documents must be submitted as a complete set.
The following are included in the complete set:
D Comprehensive Plan Amendment D Waterline Construction Documents
D TxDOT Driveway Permit lg] Sewerline Construction Documents
D TxDOT Utility Permit D Street Construction Documents
D Drainage Letter or Report D Easement Application
D Fire Flow Analysis D Other -Please specify
Special Instructions:
12119114 -For P&Z scheduling: 1 -24"x36" plat; 1 -24"x36" sewer with erosion control plan; 13 -11x17 copies -final plat;
1 -letter acknowledging City Standards; Response to staff comments No. 1.
10110
C ITY OF C m.LEGE STATION
Home of Texas A&M Univmity0
MEMORANDUM
DATE: December 9, 2014
TO : United Way of the Brazos Valley, via; aprince@umbv.org
FROM: Jerry Cuar6n, Staff Planner
SUBJECT: EASTMARK PH II BLK A L2R-1&2R2 (FP-REPLA
Staff reviewed the above-mentioned final plat as requested. The following page is a list of staff
review comments detailing items that need to be addressed. Please address the comments and
submit the following information for further staff review and to be scheduled for a future Planning
& Zoning Commission meeting:
_lL One (1) 24"x36" copy of the revised final plat;
_lL One (1) 24"x36" grading and erosion control plan (Included on Sewer Plan)
_lL Thirteen (13) 11 "x17" copies of the revised final plat;
__ One (1) Mylar original of the revised final plat (required after P&Z approval); and
_lL One (1) copy of the digital file of the final plat on diskette or e-mail to:
pdsdigitalsubmittal@cstx.gov.
Upon receipt of the required documents for the Planning & Zoning meeting, your project will be
considered formally filed with the City of College Station. Please note that this application will
expire in 90 days from the date of this memo, if the applicant has not provided written response
comments and revised documents to the Administrator that seek to address the staff review
comments contained herein. If all comments have not been addressed your project will not be
scheduled for a Planning & Zoning Commission meeting. Your project may be placed on a
future agenda once all the revisions have been made and the appropriate fees paid. Once your
item has been scheduled for the P&Z meeting, the agenda and staff report can be accessed at
the following web site on Monday the week of the P&Z meeting.
http://www.cstx.gov/pz
Please note that a Mylar original of the revised final plat will be required after P&Z approval and
prior to the filing of the plat. If you have any questions or need additional information, please call
me at 979.764.3570.
PC: Civil Engineering Consultants, via; fpaine@cectexas.com
P&DS Project No. 14-00900282
Attachments: Staff Review Comments
Planning & Development Services
P.O. BOX 9960 • 1101 TEXAS AVENUE · COLLEGE STATION · TEXAS · 77842
T EL 979.764.3570 •FAX. 979.764.3496
cst><.gov/devservices
December 18, 2014
City of College Station
c/o Carol Cotter, P.E.
Re : Letter Acknowledging City Standards
Eastmark Phase II , Block A, Lots 2R-1 and 2R-2 Replat
College Station, Texas
Dear Ms. Cotter,
C-€C
TEXAS FIRM REGISTRATION NUMBERS
ENGINEERING F-2214 & SURVEYING 100410
SAN ANTONIO /LAREDO
BRYAN / COLLEGE STATION
The purpose of this letter is to acknowledge that the construction plans for sanitary
sewer for the above-referenced project, to the best of my knowledge, do not deviate
from the B/CS Design Guideline Manual. Any alternate design or construction
methodology that was used is listed below:
I also acknowledge , to the best of my knowledge, that the details provided in the
construction plans are in accordance with the Bryan/College Station Standard Details.
Sincerely,
Fred Paine, P.E.
4101 SOUTH TEXAS AVENUE, SUITE A-BRYAN, TEXAS 77802
TEL: 979.846.6212 FAX: 979.846.8252 WWW.CECTEXAS.COM
5/14/2015 Letter of Completion United Way 051215.jpg
lETTE.R OF COMPLET~ON
CITY ENGINEER
CITY OF COLLEGE ST A. TiON
COLLEGE STATION, TEXAS
Dear Sir:
DATE:.¥~>
RE: COMPLETION OF_~""-C.,'-"'a/"-'e'--"""b__,_/1_~_
?&.,·!;~/ 4Jot;r
The purpose of our letter is to request' that the following listed improvements be
approved and accepted as being constructed under City inspection and completed
according to plans and specifications as approved and required by the City of College
Station, Texas. This approval and acceptance by the City is requested In .order that we
may finalize any subcontracts and to affirm their warranty on the work. This approval
and acceptance by the City or the improvcements listed below does heraby void the le~er
of guarantae for t'1e listed improvements on the above referancad project.
The one-year warranty is hereby affirmed and agreed to by _______ _
and by their subcontractors as indicated by signatures below.
WORK COMPLETED
5.4il'l,ffl."-"";> $t•tvel'\. /Ila,"-
Owner: l Jnt±cd Wffif of -~kf
· f2w-!l 7.D S VU\. 11 Lvt P~ne liumoor. 91qJ i3LHd'-llf 3
Address: goq fi;.c;-t
<SiJu+hW~~~ ?tc(LVJ!bf .
C-0\t 1WD
City Representativa
Revised 1131/07
WARRANTY DATE
sJ;~fe
Contractor:: [)/<;;Un 60 ,-6 r5
Phon~ Numbi!r: 97 9 CftJ £i) j' .l...
Ad·drass: i' 0 3N ?/~ {)
G, 1/~e; e f /q Ir-71 flf J-
1
'JV PLATFILIO \lo\ \t.~'Ot y~ ot't
OFFllTE HMTS FILED
TlllP BLANKET ESMT FILED
NO OTHER ESMTS NEEDED
https://mail.google.com/_/scs/mail-stalic/Jjs/k=gmail.main.en.rbT98TbV9rs.O/m=m_i,t,iVam=PiMa4E7G_UGMMWeWPkLZv_9-9knxkcOr-ggTQLKzAP5v9v... 1/1
SOP: Filing of Final Plats -Letters of Comoletion
Engineering Inspector/Date: ~'S ~/\5/~5
10/07/10
Project Engineer/Date: ~ f,/\6/\5
DP Number: f(o-\1..V\'\-qocn ... coz.
Inspectors shall acquire written (i.e. email) punchlist comments and subsequently written
confirmation from the following contacts before forwarding Letter of Completion to development
review engineer:
~ Erosion/Drainage: Donnie Willis (0: 764-6375, C: 229-7632) ~CS Water Services -General: Charles "Butch" Willis (0: 764-3435, C: 777-1202)
• Water -coordinate fire flow analyses (or the design engineer for non-city utilities)
and confirm test results meets min requirements with the dev review engineer
(specific hydrants to test, if simultaneous, and min allowable flow)
• Sanitary
fJ A-o CS Water Service -Liftstation: Doug Wallace (0: 764-6333) .o/' CS Electric and Streetlights: Gilbert Martinez (0: 764-6255) /VA o BTU Electric and Streetlights: Sonia Creda (0: 821-5770)
John Fontinoe or Randy Trimble (0: 821-5728}
Confirm with development review engineer that service agreement is in place with BTU
A/Pr o Non-City Utility Service Providers: (Wellborn Water SUD, Brushy Creek SUD, Wickson
Creek SUD, etc) confirm with development review engineer that infrastructure is complete
and for outstanding issues, ~Digital Constrution Pictures: From contractor on CD-R, Inspector to confirm and file ~Record Drawings: (2 Red-Lined Copies) for all Public Infrastructure with the
following attestation:
rJk 0
"I, General Contractor for development, certify that the
improvements shown on this sheet were actually built, and that said improvements are
shown substantially hereon. I hereby certify that to the best of my knowledge, that the
materials of construction and sizes of manufactured items, if any are stated correctly
hereon."
General Contractor
Record Drawings: (2 Red-Lined Copies) for Public Drainage Infrastructure including
Private Detention Facilities with the following attestations:
"I hereby attest that I am familiar with the approved drainage plan and associated
construction drawings and furthermore, attest that the drainage facilities have been
constructed within dimensional tolerances prescribed by the Bryan & College station
Unified Stormwater Design Guidelines and in accordance with the approved construction
plans or amendments thereto approved by the City of College Station."
(affix seal) Licensed Professional Engineer
State of Texas No. ___ _
"I certify that the subdivision improvements shown on this sheet were actually built, and
that said improvements are substantially as shown hereon. I further certify, to the best of
my knowledge, that the materials of construction and sizes of manufactured items, if any,
are stated correctly hereon."
General Contractor
Inspectors to review Red-lined Record Drawings, upon acceptable confirmation of drawings,
inspector to:
o file one set of Record Drawings in Public Works files, and
o forward one set of Record Drawings to Jeffery Speed (CSU)
Inspectors should forward Letters of Completion to the development review engineer that
reviewed and stamped the construction plans after confirming:
o the date on the Letter of Completion Warranty should reflect the date when all associated
punchlist items are completed, and
o the Owner is shall be listed as the one affirming the one-year warranty
Development review engineer to:
o Add Dev Permit Number to Letter of Completion
o stamp the Letter of Completion to confirm by initialing that the final plat is filed (or mylar
is ready to be filed), all necessary easements (including offsite) have been filed, and
blanket easement issues are resolved, and
o initial and route the Final Plat mylar for filing. (Note if the developer provided surety the
plat it may have been filed ahead of construction.)
Deborah Grace-Rosier (Planning) to file the Final Plat utilizes a coversheet to confirm:
o infrastructure is accepted by Letter of Completion -or-Surety is provided and acceptable,
o signed and notarized mylar of final plat,
o parkland dedication has been paid,
o digital file of final plat is provided,
o a current paid tax certificate has been submitted,
o sidewalk fee in lieu paid (if applicable), and
Development review engineer, upon the filing of Final Plat, stamp the Letter of Completion
with the new stamp and verify-initial-n/a the Final Plat was filed, offsite easements have been
filed, we have all necessary easements, etc -and then forward the Letter of Completion to Alan
Gibbs (City Engineer) for final signature.
Carol (Sr. Asst. City Engineer) to:
o enter the engineer's estimate and Letter of Completion date into Inspection List
o forward hard original of finalized Letter of Completion to Mandi Alford (P&DS).
Mandi to: verify
o signatures on the Letter of Completion,
o forward scanned copy of Letter of Completion and associated Engineers Estimate to the
owner, developer, contractor, Terry Boriskie (Building), Ben McCarty (Building), Chris
Haver (Building), Carol Thompson (Accounting), Kristina Keller (Accounting), Courtney
Kennedy (Accounting), Jeffery Speed (CSU), Stephen Maldonado Sr. (CSU), Charles
"Butch" Willis (CSU), Carol Cotter (Engineering), Alan Gibbs (Engineering), Erika Bridges
(Engineering), Danielle Singh (Engineering), Gilbert Martinez (Electric) and Deborah Grace-
Rosier (Planning). Kristina Keller will forward to Diane Broadhurst (CSU) after her review.
o if don't have email addresses, mail copies to the owner and contractor, and
o place the original in Development Permit file.
Deborah to place a hard copy of the Letter of Completion in the associated Planning Final Plat file.
BID
ITEM
1
2
3
4
ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS
SANITARY SEWER IMPROVEMENTS -PUBLIC INFRASTRUCTURE
EASTMARK SUBDIVISION LOT 2R-2
October 9, 2014 ENGINEER'S OPINION
EST. ITEM DESCRIPTION & PRICE IN WORDS QTY. UNIT
260 LF Furnish and Install 6" Ductile Iron Pipe (Class 350) Sanitary Sewer Line
complete and in place
for Dollars
and Cents 12er linear foot.
(2'-4' Bury, Cement Stabilized Embedment w/ Structural Backfill)
1 EA Furnish and Install Standard Tie-In to Existing Sanitary Sewer Manhole
complete and in place
for Dollars
and Cents each.
1 EA Furnish and Install Sanitary Sewer Manhole complete and in place
for Dollars
and Cents each.
(-3' Depth)
EA Furnish and Install Single Sanitary Sewer Service -8 LF PVC (ASTM 03034,
SOR 26) plug and mark end with 4" PVC painted green complete and in place
for
and
~"''''"'· .::"" ~E OF r.;-i:'\\ ~IO~~··••••~,s"'' if•·• ~ •.••A ~·. J'1 • *'J ~ •• : •••••••••••••• ~ •• ,J Z ALFRED A. PAINE 2 ~··~··············:··'
" ~·. , 97221 ·~H· .. ,O~/ Ct; N~f-it.~• . \~···· ... "' ~~-nTTY~
Dollars
Cents each.
TOTAL (ITEMS 1-4):
10% CONTINGENCY:
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Texas Firm Registration Numbers
Engineering F-2214 & Surveying 100410
San Antonio I Laredo
Br ya n I College Station
FINAL TOT AL:
UNIT PRICE
IN FIGURES
$38.00
$400.00
$2,000.00
$400.00
TOTAL PRICE
IN FIGURES
$9,880.00
$400.00
$2,000.00
$400.00
$12,680.00
$1,268.00
$13,948.00
ENGINEERING COMMENTS NO. 1
1. Set a Finished Floor Elevation to confirm structure(s) on proposed Lot 2R-2 have
enough fall to connect to shallow publ ic main.
2. Segment of sanitary sewer main within 5 feet of pavement requires structural backfill.
3. Provide "Letter Acknowledging City Standards".
4. Provide Erosion Control measures.
5. Building Plot note on 2004 Replat is not provided with this Re lat
6. Title'Block -Switch order of Replat and Final Plat ver iage
Reviewed by: Carol Cotter Date: November 24, 2014
DEVELOPMENT PERMIT
PERMIT NO. SP2015-000006
CITY OF COLLE<.;E s·rnTION
PL.i>iniiff&l'ln.TU.p111m1 S°.-nud
FOR AREAS OUTSIDE THE SPECIAL FLOOD HAZARD AREA
RE : CHAPTER 13 OF THE COLLEGE STATION CITY CODE
SITE LEGAL DESCRIPTION:
Eastmark Phase 2
Lot 2R-2
Schultz Office Complex
DATE OF ISSUE: 06/24/15
OWNER:
J2S2 Investments, LLC
3208 Innsbruck Circle
College Station, Texas 77845
TYPE OF DEVELOPMENT:
CONDITIONS:
SITE ADDRESS:
911 Southwest Parkway
DRAINAGE BASIN:
Wolf Pen Creek
VALID FOR 24 MONTHS
CONTRACTOR:
Full Development Permit
1. No work beyond limits covered in permit is authorized.
2. The permit may be revoked if any false statements are made herein. If revoked, all work must cease until permit is re-
issued.
3. The permit will expire if no significant work is progressing within 24 months of issuance.
4. Other permits may have been required to fulfill local, state and federal requirements. Construction will be in
compliance with all necessary State and Federal Permits.
5. Stormwater mitigation, including detention ponds will be constructed first in the construction sequence of the project.
6. In accordance with Chapter 13 of the Code of Ordinances of the City of College Station , measures shall be taken to
insure that all debris from construction, erosion , and sedimentation shall not be deposited in city streets, or existing
drainage facilities. Construction Site Notice or Notice of Intent (NOi) along with Stormwater Pollution Prevention Plan
(SWP3) will be kept and maintained on-site during construction as per TPDES permitting requirements. If it is
determined that the prescribed erosion control measures are ineffective to retain all sediment on-site, it is the
Contractor's responsibility to implement measures that will meet City, State, and Federal requirements.
7. All disturbed areas will be re-vegetated prior to Letter of Completion or Certificate of Occupancy.
8. All trees required to be protected as part of the landscape plan must be completely barricaded in accordance with the
Landscaping and Tree Protection Section of the City's Unified Development Ordinance, prior to any operations of this
permit. The cleaning of equipment or materials within the drip line of any tree or group of trees that are protected and
required to remain is strictly prohibited. The disposal of any waste material such as , but not limited to, paint, oil,
solvents, asphalt, concrete, mortar, or other harmful liquids or materials within the drip line of any tree required to
remain is also prohibited.
9. All construction shall be in accordance with the stamped approved plans and specifications for the above-named
project and all of the codes and ordinances of the City of College Station, as well as State and Federal Regulations
that apply. Only those deviations from BCS Unified Design Guidelines, Specifications and Details specifically
requested and approved will be allowed .
10. Special Conditions:
l ,_C~· .... ftf~-~U .... G~N'l~n=-wiao~~rV~,__{ ~u,f~---' the Contractor, hereby agree to comply with all conditions herein.
<;2~ oate ?jrrjr:; !7
111-Lffl2-Ci1t-S ',(J55f. cPurdf11 ~ Qflf!oc}::fy .cC/Y7
Phone number Gail
I hereby grant this permit for development. Contact ~~ \.. '\ { l., 4 ~ Ll51,'\iie Public Works
lnsP. ctor assigned to this project 24 hours prior to beginnin construction for scheduling required Inspections.
O&, .;)l · \.5
Date