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HomeMy WebLinkAboutMinutes__ PROJECT REVIEW COMMITTEE REPORT January 5, 1995 TO: Don Garrett, Garrett Engineering 4444 Carter .Creek Parkway, Suite 108, Bryan, TX 77802 FROM: Project Review Committee Joey Dunn, Staff Planner Brett McCully, Project Engineer~~~~~~G' Others. Attending Natalie Thomas, Planning Technician Don Lusk, Electrical Line Coordinator SUBJECT: Parking LotPlan -Temporary Overflow Parking in Culpepper Plaza Subc~'ivision; proposed temporary facility for one year to be located on a 2.920 acre tract out of parcel IV, block B of the resubdivision of lots 1 and 2, block A and B of Culpepper Plaza. (94-434) A Project Review Committee Meeting was held Wednesday, December 28, 1994 to discuss the above mentioned parking lot plan. Project Engineer McCully moved to approve the site. plan with the following conditions:. CONDITIONS OF APPROVAL: Discretionary Items: Install barrier fencing around the perimeter of the parking area to prevent vehicles from parking on the .remainder. of the Block B tract. _ Install. signs within and upon the approach to the parking area stating "parking in improved areas only". Ordinance Reduirements: Submit a letter from the .adjacent property owner giving permission for the use of the existing driveway and paving to. access the proposed temporary parking area in ]lieu of a permanent access easement between the two. property owners. Staff Planner Dunn seconded the motion to approve with the above conditions which passed unopposed (2 - 0). SUBMIT 10 COPIES OF THE REVISED SITE PLAN BY FRIDAY, JANUARY 13, 1995 TO BE INCLUDED IN THE PLANNING AND ZONING COMMISSION PACKETS FOR THE MEETING OF JANUARY 19, 1995 AT 7:00 P.M. IN THE CITY HALL. COUNCIL ROOM LOCATED AT 1101 TEXAS AVENUE SOUTH. APPEAL PROCESS: An applicant may appeal the decision of the Project Review Committee to the Planning and Zoning Commission within five days after the PRC Committee meeting. Failure to .appeal the PRC action shall constitute a contractual :acceptance of all conditions imposed, and a waiver and surrender. of all complaints, defects; or potential invalidity, whether under state or federal law. An applicant appealing the decision of the PRC shall file ten copies of the final site. plan as approved by the PRC, showing all changes and. requirements imposed by the PRC, and accompanied by a written explanation of those items being appealed. Until said copies are on file, no further development approval shall occur, and no further action by the Commission shall take place. An .applicant may appeal .only certain aspects of site plan review, and in the absence of discretionary review by the Commission, or review pursuant to a petition, gall other aspects ofthe site plan shall be final. Any notice of appeal shall state with particularity the aspects which are to be appealed. Coordinate appeal process through Development Coordinator Shirley Volk at (409) 764-3741. «~~ ___ Project Engineer McCully expressed concern with providing gravel as a driving surface for several reasons.. Gravel does not .withstand traffic loading for significant periods. of time, tends to "wash away" .and would therefore become a high maintenance item. In addition, part of this drive lane is intended to be used as a detention basin, .and use. of gravel or rock would prohibit maintenance of the basin. Staff is also concerned with the precedent that a facility of this type would set. 1_'sven if the .Commission places maintenance conditions on the approval, if would in the .long run, become a cost burden to the City with regard to enforcement. Staff recommended denial of the proposed variance request.. Commissioner Gribou moved to deny the proposed variance request to the paving requirements a portion of the rear drive surface for the Coca-Cola Warehouse. Commissioner Lightfoot seconded the motion which passed unopposed (5 - 0). AGENDA ITEM N0.6c Consideration of a temporary parking lot for one year to be located on Block B of the Culpepper. Plaza Subdivision. (94-434). Project. Engineer McCully .presented the proposed. temporary parking lot request and recommended approval..with the. conditions outlined by the Project Review Committee. The Zoning Ordinance ordinarily requires that all parking lots be paved, curbed, landscaped, and meet dimension requirements.. However, the Ordinance also allows temporary parking lots for a period not to exceed twelve months where .all standards for such lots as prescribed in the Ordinance have been met, and where the Planning and Zoning Commission finds that safetyand drainage concerns have been met and. that he impact on surrounding land uses is minimal. The applicant proposes to :use asmall; portion of a vacant lot located along Kyle adjacent to the.Culpepper Office Park behind. Appletree for a gravel. parking lot. This area will serve overflow parking from Kensington Apartments. The Project Review` Committee reviewed this plan orr December 28, 1994, and found compliance with the six standards outlined. in the Zoning. Ordinance.: As a condition of approval; staff recommends the following .three items be met: (1) A fence around the parking. area will prevent parking on the rest of the vacant laird and keep it on the approved area only. (2) Signs stating "parking on ....improved area only" will further discourage illegal parking- (3) The site takes access .across the office center. parking lot. A letter from that property owner needs to be submitted to allow such access. Project Engineer McCully recommended approval of the temporary parking lot with the Committee recommendations. Should the Commission approve this project, the property will still need to be returned to its original state or brought into compliance with normal. parking lot standards twelve. months from the approval date, or as established by the Commission. P & Z Minutes February 2, 1995 Page 6 of 7 Representative of the applicant, Earl Havel with Garrett Engineering approached the Commission and offered to answer any .questions pertaining to the temporary .parking lot. The intention of the lot is to provide for overflow .parking for .the apartment complex across Kyle Street. He stated that they are .currently looking at a complete .site plan for .the entire vacant tract and in all likelihood, the parking lot will be removed after one year. The owner of the subject property is considering a similar office-commercial development like the one adjacent to the subject lot. Commissioner Lightfoot stated that the Commission.. should not endorse the current parking lot because it looks junky from Kyle Street.. Commissioner. Gribou informed the .Commission that he felt like they were being forced to approve .something that is existing and unacceptable. He moved to deny the request for a temporary parking lot to be located along Kyle Street adjacent to the Culpepper Office Park. Commissioner .Lightfoot seconded the motion which. passed. (3 - 2); Commissioners Lane and Smith voted im opposition to the motion. AGENDA.ITEM NO._7: Other Business. Senior .Planner Kuenzel informed the Commission that the staff report format has changed in response to requests from the City Council to provide more information including background information for certain cases. If the Commission has any suggestions or comments on the new format; please let staff know. AGENDA ITEM NO. S: Adjourn.: Commissioner. Crribou moved to adjourn. the .meeting ofthe Planning and Zoning Commission. Commissioner Garner seconded the motion which passed unopposed (5 - 0). APPROVED~% .i= " ~~ ~,-~ :~ Chairman, Kyle Hawthorne ATTEST• ~ r ~' ~i Planning Technician, Natalie Thomas P & Z Minutes February 2, 1995 Page 7 of 7