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HomeMy WebLinkAboutMinutes " REGULAR CITY. COUNCIL MEETING THURSDAY, APRIL 26, 1984 PAGE 8 / councJ~.n Runnels moved to transfer $11,149.00from>.t~e~utility Copt1n<j'ency Fund to the Wastewater Treatment Plant ~'ntenance account t(j2-9'-5-5307rforthepurchasep~ anew Dana-Hydros'tatic D,riveUnit. Councilman Anderson seconded.. the motion which was approved unanimously, 7-0. Agenda ItemNo.>14-Considerationof.an>Ordinance<amending Chapter 5, section lA .oftheCodeof ordinances . adopting the . '1984' Edition of the National"Electrical Code. Assistant City Attorney Locke requested that this it~m be removed from the agenda. Agenda zoning surveyors' tolerances for 15-Consideration enforcement. Assistant City Attorney Locke presented the item. She explained that the Legal Department feels that efficient operation and conunonsense in the application of setbacks and other distance-related criteria of the Zoning Ordinance requires some understandable margin for, error for enforcement. She stated that the Legal Department recommends that ,the Council authorize the staff to 'apply an enforcement standard for deviation, not to exceed ! =., ,. three { 3) inches in instances of uni:ntentional good fai th mistakes in compliance with City ordinances. She explained that in all other instances where compliance is not affected, and an applicant does not obtain a variance from the ZBA,the staff will seek Council approval to enforce these setback distances by injunction ih the District Court. She further stated that this item was brought before the, Council for their review. Agenda Item No. 16- Consideration of rea1ig.nmentof Southwest Parkway to accommodate the overpass'onTexas6. Mayor Halter removed this item from the agenda. Agenda Item No.. 17- Hear Visitors. John Gilmartin stated that he had some information to share with the Council. Debbie Parks, intern with the city, reported to the Council that she has completed writing the history of College station. She stated that she will provide the city with two copiesofthetranscript,a'softDound copy and a hardback copy. She thanked the Council for their support and stated her' appreciation to Jan Schwartz for helping to prepare the tr'anscript. Agenda Item No .18 - Closed session to discuss pendingli-tigation [6252-l7(e) J, personnel [6252-17 (g) J, and land acquisition>l[ 6252-17( f) ] · A. Personnel [6252-17(g)]. . 336 004' , ;,~~'. MINUTES v~ORKSHOPCITYCOUNCIL MEETINS; WEDNESDAY,.....MAy........9<, '198.4 ? 5:00P.M . ,;,;4S;.~ ...,.-... . .'-:--- ..- :~ -.;:~ COUNCIL MEMBERS.PRESENT: Mayor Halt.er, Councilmen Boughton, Anderson, McIlhaney,prause,Reinke, Runnels COUNCIL MEMBERS ABSENT: None STAFF PRESENT: City~1anagerBardell,Assistant City Manager VanDever, City Secretary Jones, City Attorney Denton, Assistant City Atto:rneyLocke, Fire C'hief Landua,Deputy Finance Director Schroeder, Director of Capital Improvements Ash, Director of Public Services Miller, Assistant Director q,-fpublic Services Epps, Major Feldman, Council Co'ordinatorJones VISITORS PRESENT: See guest register. ~,~.,.r-1ayorlIalterrequested that the order of the agenda be amended. He , suggested that Item No. 7 be considered prior to Item No. 4 and Item No~ 9 prior to Item No.5. The Council concurred to consider the items in the order suggested. Agenda Item NO..l-Signing of a proclamation designating May l7, 1984 as IITeacher . Appreciation Day II in . College 'Statio,n. Mayor Halter signed a proclamation designating May 17, 1984 as "Teacher Appreciation Day" in College Station. Agenda Item No.2 - Signing of a proclamation designating the week of May 6 through 12, 1984.as "NationalNurses v'leek", in College' Station. Mayor Halter signed a proclamation designating theweek,of May 6 through 12, 1984 as IINationalNurses Week" in College station. Connie Beltrand accepted the proclamation.' Agenda Item No. 3:- Signing of a proclamation designating the week of May 13 through 19,1984 '.asUt1unicipal.ClerksjCi ty Secretaries vveek'" in College station. Ulay"or Halter signed a proclamation designating the week of fvlay 13 t'hroug'h 19, 1984 as "MunicipalClerks/City Secretaries Week" in Coll.ege Station. Dian Jones, City Secretary for the City ofCo11ege Stati'o~, ,accepted tpe proclamation on behalf of theA'ssociation of City Clerks/Secr~taries of 004341 "- WORKSHOP CITY COUNCIL 'MEETING WEDN,ESDAY, MAY 9, 1984 PAGE 2 Te,xas~,tI11d~.the I,ICM. Shenotedt:.hatinthe stat'e of,irM~s:t:.he position of ,._~M~icip'al Clerk is designated city Secretary. She .tnankedthe Council for :,~--":-' their consideration andcooperaction. - Mayor Halter thanked City Secretary Jones for her dedication to her work and stated that her position is ,very valuable to the city. Agenda "Item No. 7- Introduction of new Executive Director of Br'azos Beautiful. Barbara Vance, Vice-President:. of Brazos Beautiful" introduced Dian Mills, the new Executive D~rect6r for the organization. She stated that Ms. Mills has experience in education, research, and office management. MayorHaltersta.ted his opinion that the program is working. Agenda Item No. 4- Council Concerns. Councilman Runnels asked when the traffic signal at the intersection of Southwood and F~1 2818 will be reactivated. ". . ~.. .... Director bf capital Improvements Ash stated that a joint decision was made by the Highway Department and the city to remove the signal to allow for the widening o.f 'that section of Fr1 28l8. Councilman Boughton suggested that a four-way flashing red signal could be installed at the intersection. Councilman Runnels stated that a resid~nt on Shady Lane had contacted him requesting that a no outlet sign or dead~end sign be erected on the, street. Director of Capital Improvements Ash replied affirmatively. Mayor Halter requested that a no outlet sign be erected on Munson. Councilman Boughton stated that the street sign at the intersection of FM 2818 and Nueces had been removed due to construction and had not been picked up. She requested that it be picked up ~nd stored until construction is complete. She further stated that nothing had been done to remedy the problem of dirt collecting in the gutters on Nagle. Director of Public Services r~.liller stated that he has scheduled \york in the Northgate area as soon as school recesses. City Manager Bardell stated that the city is planning to erect no parking signs in the area. Councilman Prause stated that the crosswalk signal at the int~rsection.of Texas Avenue and Jersey needs to be inspected for malfunction because it does not allow for sufficient crossing time. 004.348 WORKSHOPC I TYCOU1'JCIL "i-1EET Il:~G WEDNESDAY, ~1AY 9, 1984 PAGE 3 ~,~:. '..:-'.Z--.._ !-~~- -= ,,:-O--7-Courict'-lmanr-1cIlhaneystatedthat a resident on Todd"!Trail had asked when '~~7thecity was going to complete the work begun on the drainage dit:ch which - runs through the area. City lv1anager Bardell 'st.ated that he was aware of thesi tuationarld Ci ty Engineer Pullen had been in contact with this particular resident:. AgendaItemt~o. Report.'on, Sesquicentennial Mayor Halter stated that Dr. Paul VanRiper has done considerable research on this subject and isa likely candidate to chair a committee on the Sesquicentennial Faculty Housing Project. He further stated that he would . like to have this project approved by the City Council. Dr . Paul VanRiper,resi.dent at6l1 ~1ontclair, presented a report on the faculty houses that were moved off the, TexasA&M University campllS . ,He stated that he "has located approximately fifty of the one hundred faculty houses and that nearly all of them are located in the older section of College Station. He noted thattl1e University kept no record of to whom the houses were sold. He showed pictures of the houses and presented the Council wit'h a location list of all the houses . HefurtherstatE~dthat the ~., :.committee will work on identifying where the houses are, where they were and something about the people who lived in them through time. He stated that he would like to request that a historical marker be erected, which lists the houses and their location. Councilman Ru,nnelsmovedto designate as an official Sesquicentennial Project the task of locating, designating and documenting these faculty houses. Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item'No. 5-,Public Hearing: Revenue Sharing and Operating Budget for FY 84-85. Mayor Halter opened the public hearing. Mary Alice pisani, Vice-President of the League of Women Voters, spoke on 'behalf of the Association insuppor't of the proposal of upgrading the city.s emergency service to paramedic level. No~ne else spoke. The public hearing was, closed. Agenda Item No.6 -Consideration of Basic Budget: All funds'(FY84-85). Assistant City Manager VanDever presented the item. He reviewed toe schedule for the remainder of the budget process.. He listed the increase in each fund, as follows: General Fund, increase of 4.09 percent: Utility OQ434.<J WORKSHOP CITY COUNCIL MEETING \~EDNESDAY , MAY 9 , ",l984 PAGE 4 Fund, .:~ease of 16. 22percentj SaI1itationFtlh'd,inc_r~g"~se of 3. 9 percent. He_st.a.ted that the increase in. the .. Debt ServiceFunQ,~T"'epresents the :'-.:..~--ah.ticipatedbondsale ," on May 15,1984. Councilman Runnels requested an additional explanation of how the proposed salaries were determined. Assistant City Manager VanDever state(~that, the administrative staff had rated each job on> the basis of eight criteria and determined an appropriate salary level for each. Councilman Reinke requested descriptions of each pay range. She stated that she would like to review the requirements of each job. Assistant City Manager VanDever stated that he would provide copies to the Council. Councilman Runnels pointed out a discrepancy between figures under FY 1984-85 Supplemental on 'pages 8 and 10." Agenda Item No. 8 -Secondconsideration of an Ordinance granting to McCaw Coinrnu'nications. Companies, 'Inc." a ,franchise 'and privilege to build , use, maintain and operate a system' forthe>purpose of, receiving, ',' amplifying and ~~"..,'. distributing television ." signals ,in the City of "', College' Station, Texas. City Manager Bardell presented the item. He summarized the events that transpired in the drafting of this ordinance. lIe noted that the document was draft~d in conference with the legal staffs of both the City of College Station and Bryan and McCaw Communications Companies, Inc. I-Ie further stated that the proposed ordinance adequately addresses the original concerns presented by the CIA, which are as follows: quality of service and signaljextension policYj'changing of format; rates; and the right of the public to have input in related cable content. He stated that the city had received two letters from McCaw Communications, Inc., dated May 7 and 9, whic"haddressedsome additional concerns raised in previous discussions · He commented on each suggestion and proposal. He explained that if the Illetterll is included in the proposed ordinance this would become the first "readingllof the ordinance. t1ayor Halter stated that a similar letter of agreement had been signed by McCaw Conununications and Steve Parker. Mayor Halter invited comments from the public. !v1r. Rodger Lewiscornmended the city staff for their efforts to address the issues raised by the CIA. He stated ,that McCaw Communications, Inc. had been very accommodating and discussed the problems faced by McCaw. He further stated that many clarifications concerning the issues"ra'ised had been made and a patchwork agreement had been developed ; -however', it mayor may not be enforceable. He requested that the cityobtain.outsi.de counsel 004350 WO RKSHOPC ITYCOUNCILr.1EETI ~JG WEDNESDAY, MAY 9, 1984 PAGE 5 -~:'. to . stW:!ythese issues. He stated his hope that if t{~e';i::-:co,uncil proceeds ~~~ wrth -passage.of. this ordinance, .then the. city should continue working with "~- r1cCawtoclarifytheissuesraised. Mr. Steve Parker thanked the Council, staff and McCaw for trying to address the issues raised by. individual citizens. He recommended that the proposed ordinance be changed and more than ... one reading beheld per Council meeting to accommodate McCaw.stime schedule. He presentedtwoad'ditioIlal suggestions as follows: establishment of a reserve fund for obtaining a consultant.., which will accrue and be maintained at $10,000.00 before any franchise fee monies are diverted to other uses; and, notice of any subsequent rate changes be broadcast on the public access channel for a minimum of five days. Mr. Mike Owens, representative from the College Station Independent School District, expressed concern about thevaguaries in the wording of the ordinance. He stated his hopes that the language in the proposed ordinance will not restrict present uses. John McCaw stated that there is a need to progress the project and that McCaw will meet or exceed the Council1s expectations. ~:... t. Mr . ,Lewis asked City Attorney Denton 'his opinion concerning the enforceability.ofthe letters. City Attorney Denton stated his opinion that each provision in the letters that deals with the meaning of the phrases in,t'he proposed ordinance are enforceable, but any additions or subtractions from the proposed ordinance are not enforceable. He further stated that McCaw has agreed to the drafting of another.ordinance which addresses these issues and will amend the franchise ordinance. Mr. Lewis stated that if the Council indicates that it will amend this ordinance, then the CIA will endorse the fra,nchise ordinance with that provision. He suggested that the Council take sufficient time to address these issues. Councilman Reinke suggested that the ordinance for amending the franchise ordinance be considered by September l,l984. Councilman Reinke moved to direct the staff to work with McCaw to amend the franchise ordinance to take into account the additions and subtractions submitted in the letters from McCaw Communications, Inc. to be considered by the Council by September 1, 1984. Councilman Runnels seconded the motion which was approved .unanimously, 7-0. Councilman Runnels moved to approve the franchise ordinance.per second consideration. OOh.351 \vORKSHOPC ITY co Ut-1CII.JJ:.1EETING WEDNESDAY, ~1AY9,1984 PAGE 6 counci~!n Boughton seconded the motion which was a~.p#..g:ve.d unanimously, . '-~ -..., 7...:."1).. .,-' ...~~ . Agenda Item No. " lO - Discussion of street assessment procedures tl_ Assistant city Attorney Locke presented the item. She explained the procedures for street assessment for Council>review. City Manager Bardell stated that a proposal dealing with the policy for street repavementis b~ing prepared and will be presented to. the Council. He stated that .directionfrorn the Council is needed as to what percentage of abutting property owne~s signatures are necessary to trigger repavement of a street. ' Agenda Item No. 11 - Discussion of the.proposed College station police pOlicy' Ma,nual. Assistant' City Attorney Locke presented the item. She stated that' the purpose of this policy manual is to avoid the use of unauthorized procedures. It viill be updated on a regular basis. Major Feldman thanked City Attorney Denton and Assistant City Attorney '. ,~.,.. Locke for their help in developing the manual. Agenda Item 1'10 . l2 -Adjourn. Mayor Halter adjourned the meeting at 7:l0P.M. Attest: 004352 .' - _:-.- -'_. .' ~:.:t~ r1E"l~~ TI NG ::~~= ~-- ; 1984 y~- - ..,-r COUNCIL MEMBERS PRESENT: Mayor Halter, Councilmen McIlhaney, Prause, Reinke, Runnels COUNCILr.1EMBERS ABSENT: Councilmen Anderson ,Boughton STAFF PRESENT: City~IanagerBardell,Assistant CityManagerVanDever,CitySecretary Jones, City Attorney Denton, Assistant City <Attorney Locke, Director of Capital Improvements Ash, City Engineer Pullen, Fire Chief Landua, Building Official Perry, Deputy Finance Director Schroeder, Director of Public Services Miller, utilities Office Manager Piwonka, Traffic Engineer Black, Personnel Manager Dickson, Assistant Zoning Official Johnson, Planning Assistant Longley, ' Major Feldman, Parks Director Beachy, Parks Maintenance Supervisor 'Whatley, Aquatics S'uperintendent' 'Szabuniewicz, Communi ty Development Director Steven:s, Council Coordinator Jones VISITORS PRESENT: See guest register. The meeting was called to order with all members of the Council present except Councilmen Anderson, Boughton # and Prause. Mayor Halter stated that Councilmen Anderson and Prause would be arriving late and that Councilman Boughton would not 'be in attendance due to the loss of her mother. Agenda Item tJo'.. 1 - Approval of the minutes of the, Regular City ,Council Meeting April 26, 1984 andt'he Special Ci ty Council Meeting, May 1, 1984. Councilman Reinke moved approval of the minutes of the Regular City council Meeting April' 26, 1984 and the Special City Council Meeting, May 1, 1984. Councilman Runnels seconded the motion which was approved unanimously, 4-0. Agenda Item No. 2-A Public Hearing on the necessity of the construction of a portion of Dartmouth and the necessity for the assessment of ~xpenses. Assistant City Attorney Locke presented the-item. Mayor Halter opened the public hearing. 004354 REGULAR CITY COUNCIL MEETING THURSD.A.Y:~, MAY lO,1984 PAGE 2 . ..;..:-.-.-- ~.~~. NO one spoke. ';.~ ~~"-.~ - ;.{~,...- The public 'hearing was 'closed. ~--i:.'':'.:..~ Agenda Item NO.3.-.consideration of an ordinance declaring the necessity for the constructionofa.portion of oartmouthstreet.andthenecessity for the, 'assessment,'"of "',,expenses. Councilman Runnels moved approval of Ordinance No. 1513 declaring the necessity for the cbnstruction .of a p~tion .of Dartmouth street and the necessityfortheassessment<of expenses. Councilman McIlhaneyseconded the motion which was approved unanimously, 4-0. Agenda Item No..4- A public hearing on.the.question of amending Chapter 5 of the College station Code of Ordinances .to adopt the 1984 Edition of the National "Electrical"Code. t1ayor Halter removed this item from the agenda. Agenda.Item.No. 5 -Consideration of an ordinance amending Chapter 5, section lA of' the College ",'Station Code of Ordinances and adopting the 1984 Edition of the ,National Electrical'Code. Mayor Halter removed this item from the agenda. Agenda ,Item tJo.6-COt~SENT AGENDA: PLATS: preliminary Plat - Southwood Valley section 24 (Revised) - 84-304 The item was approved by common consent.. Agenda Item No.7 - Third consideration of an ordinance granting to McCaw MidwestCbmmunications Conlpanies ,Inc. a franchise and privilege to build, use, maintain and operate a system f.or the purpose of receiving, amplifying and distributing television signals' in the 'City of College Stat~on, Texas. Councilman Runnels moved approval of Ordinance lJo. 151,4 granting to McCaw BeS ConununicationsCompanies ,Inc . a franchise and pri vilege t() build, use, maintain and operate a system for the purpose of receiving, amplifying and distributing television signals in the City of College station, Texas. Councilman Reinke seconded the motion. Councilman t1cllhaney as.kedif the motion shou)..d include th~. proposal that an ordinance, which add>ressesthe issues presented, be draft'ed and returned to the Council for consideration. Mayor Halter stated that it was not necessary because the Council had concurred on that proposal at theWor~~hop City Council Meeting, May 9,. 004.365 REGUIJAR, ",CITY", "COUNCIL ,.'r.1EETING THURSDAY, MAY lO,1984 PAGE 3 ~,~~, 1984. ..,.-.' "->:.- ....;.---:.-.:...--- ~{~- ~:~~ Dr. Larry Ringer asked if the applicant had agreed to allow the Council to consider an ordinance which addresses the issues presented. City Attorney Denton stated that-the provisions in the letters that deal wi ththe franchise ordinance are'enforceab,lebecausetheyconcern the meaning of the phrases in the franchise agreement: however, any additions or subtractions from the franchise ordinance are not enforceable. He reiterated that ,McCaw13CSCormnunic.ationsCompanies,Inc. has 'agreed to allow the Council to consider an ordinance which addresses. the issues presented which would nO,t be ' enforceable. The motion .was approved unanimously, 4-0. The Council conc':lrred to consider Agenda Item No.9 prior to Agenda Item No.8. Agenda Item No.9 -Considerationofanagreementandleasebetween the Ci ty' and the ,Chamber of, Commerce"fortheTourist and Convention ',Bureau, providing ... for the. purchase or exchange. of services in. connection with advertising,' tourist ,and convention promotion, 'and delegate registration/hospitalityservices. City Attorney Denton presented the item. He explained that the city will be purchasing>services from the Chamber in connection with, advertising, tourist and convention promotion, and delegate registration/hospitality services. He further stated 'that the city will pay a fair and reasonable price for the services performed by the Chamber, less the value of the lease space provided. He, further explained a provision that was added to the document concerning II incidental, use" of the property. He noted that the lease entitles the city to approve or disapprove of the individual that will be performing the services and that a provision was added which grants the City o~ Bryan the right to approve or disapprove. He stated that on the front page of the proposed lease agreement, tenth line from the bottom, the phrase IIgeneralfunduwas changed to read "excess revenues of the city.s electric, water, or sewer funds.1I Councilman McIlhaneyasked if the Chamber will be responsible for normal maintenance of the facility. City Attorney Denton replied affirmatively. He explained several issues covered in the real estate contract as follows: (1) the Seller shall provide the sweeping and cleaning of all paved areas upon purchaser.s property at appropriate and routine intervals; (2) at the election of the Purchaser, Seller shall providernaintenanceof landscaped area,s upon Purchaser · s' property; 3 )an archi tecturalconunittee, compo'sed' of in<Ii vidual members of the Chimney Hill Joint Venture and the Mayor of the City of College station, shall have sole architectural control; and (4) the Seller has agreed not to impose any limitations on the height of the building, but 004.356 REGULAR CITY COUNCIL MEET It~G THURSDAY, MAYlO,l984 PAGE 4 ra~~~.agreed to therestrictioris imposed by' the 9:~~ l-q current __re51uirementsfor provision, of parking spaces for/property of similar use. . .~::-.- :: ~---..:.:. . During the discussion of this item, Councilman Prause arrived at the meeting. Councilman Runnels moved to authoriz,e theCi ty Manager and Mayor to execute a lease agreement> between the Bryan/College station Chamber o:E Commerce and the City ofCollegeSt.ation. ,Councilman Prause seconded the motion. Councilman McIlhaney stated that. she would not vote in favor of the motion because of her personal belief, as previously stated, that the city should not engage in rental business. Councilman Reinke stated her concern with voting on the quest:ion before she had adequate time to review the document. The previous motion and second were withdrawn. Councilman Prause moved to table the item until the Special City Council Meeting, Tuesday, May 15, 1984. Councilman Runnels seconded the motion which was approved una11imously, 5-0. Agenda Item No. 8- Consideration of issuance of a Certificate of Obligation in the amount of $400,000.00 for the purpose of purchasing land and a building for lease to the Chamber of Commerce Tourist a11d Convention Bureau,said Certificate to be. funded from Hotel/Motel Tax Revenues and the City'sGeneral Fund. CityAttorneynenton presented the item. He noted that the issuance of the Certificate of Obligation in <the amount of $400,000.00 for the purpose of purchasipgland and abuilding for lease to the Chamber of Commerce Tourist and Convention Bureau is contingent upon the execution of the lease agreement and real estate contract. He noted that the Certificate of Obligation will represent approximately twenty-five percent of the Hotel/Motel Tax collected by the city. He ,stated that all the typographical errors in the draft copy had been corrected'on 1:he final copy. Councilman Runnels moved approval of" Ordinance No.l5l5 authorizing the issuance of a Certificate of Obligation in the amount of $400,000.00 for the purpose of purchasing land and abuilding for lease to the Chamber of CornrnerceTourist and Convention Bureau. Councilman Prause seconded the motion w"hich was approved by.a vote of 3-2. FOR: MayorHalter,Councilmen Prause, Runnels AGAINST: Councilmen 'McIlhaney, Rein'ke 004351 .~~~~ REGULARCI TY 'COUNCIL" MEET It~G THURSDAY, MAYlD,1984 PAGE '5 // :..~~. '.j ..;.c-'..:~....., :-t.::.~s-. " "~ 'o.'--AgendaItem No. IO-Considerat.ion of decision packages for General and '"Revenue> Sharing Funds ,'FY 1984~85. Assistant 'City ",Manager'.,',".VanDever., "presented. the"".item. He ",sta,ted that the General Fundi supplemental requests total $1,927,586.00. Of this total, items totaTing$553,728 .00 are recorrunendedfor funding from other sources (revenue sharing, bond funds, and conununity development), which when' subtracted from the total request leaves $1,373,858 tol;>efunded from General Fund revenue sources~ He explained each of the General Fund supplemental requests. recommenqed tdbe funded from alternate sources as follows: (l}Bond Funds: graduate civil engineer, $38,183.00: (2) Community Development: secretary and hou,sing rehab. inspector , 34,232.00: (3,) Revenue Sharing: items of a. capi tal nature, $481,31,3 . 00. He explained that of the $1, 373.-858.00 requested, $607,059 . 00 funding is available which will,satisfyonlythe'decision packages ranked one through thirteen out of the fifty-eight submitted. Mayor Halter suggested that the Council review-the decision packages to be funded from General Fund revenue sources to determine i~ anyre-ordering is necessary. e:.:;.ii. :.. The Council reviewed each of the thirteen decision packages which received fundingfrom~eneral Fund revenue sources. Assistant City Manager VanDever summarized the Revenue Sharing Fund. He stated that the total amount available for FY1984-85 is $640,000.00, which consists of revenue estimates forFY 1984-85 of $600,000.00 and a fund balance of $40,000.00. He listed the disbursement proposals as follows: General Fund supplementals at $48l,3l3.00:surnmer library at $1,164.00; MHMRat $33,000.00: Bryan Library at $25,000.00: RSVP at $2,250.00; current year and one prior year appropriation to Easterwood Airport totaling $60,000.00: and contingency at $37,273.00. Councilm~n Runnels asked the Council to consider the desirability df increasing the contribution to the Bryan Library. Councilman Prause discussed the possibility of appointing a library committee. The Council concurred to increase the contribution to the Bryan Library to $30,OQO.00 in appreciation of a well-run library. After some discussion of the disbursement ,proposal of $60~OOO.OO.to Easterwood Airport, Mayor Halter suggested that the city.~e billed for these funds. The Council concurred to reschedule this item on the agenda of the Workshop City Council Meeting, May 23, 1984. 004358 REGULARC~TY COU:NCILMEETING THURSDAY, MAYl 0 ,>l984 PAGE 6 request for;<~~nQonment of a public Camelot #2,."'" Applicant: ~1r. Jaan .:..;t;~ Councilman Runnels moved to deny the request based on staff recommendations. CouncilrnanReinke seconded thernotion which was approved unanimously, 5-0. Agenda Item No., 12- Consideration of request for additional personnel. MayorHa~terremoved this item from the agenda. Agenda Item No. 13 - Discussion of implementing a comprehensive drainage plan for the city. Councilman Mcllhaney stated that sheh~d provided the Council a report compiled by JohnM. Mason, Assistant Professor of Civil Engineering at Texas A&MUniversity. The material consists of a draft of a :t.-esearch paper entitled "Development of a Storrnwater Management Plan" and a survey of erosion ~ndsedimentationcontrol practices. She noted that Mr. Mason was in attendance and would answer any questions. Mr. John ~4. Mason presented his report. He noted that erosion control helps to protect cities' investments. He listed the necessary elements of any comprehensive plan as follows: legal aspect - an enforceable elementj policy-staff and counc~l acceptancej administration - a need for adequately trained staff; operations - maintenance of the systemsjand coordination between adjoining cities and county. After further discussion, Mayor Halter asked about the city's current position concerning this matter. Director of Capital Improvements Ash stated that he intends to schedule a discussion on this matter on the agenda in two weeks. Councilman Runnels asked a question concerning the preparation of drainage criteria. Mr. Mason explained that a drainage criteria manual provides uniformity for developers coming into an areae He noted that the City of Austin has a model drainage criteria manual in terms of format, organization and comprehensiveness. . Agenda ItemNo.l4 - Consideration, of a Resolutiona~thorizing publication of 'notice of intention to ,take bids, for the exchange of, l40,acres (more or less} of real property ownedbytheCityofCollege.Station,and located 'generally southwest of the intersection of Rock prairie Roadan,dGreens prairie ,Road in Brazos County, Texas. 004359 REGULAR CITY, COUNCIL ",MEETING THURSDAY, MAY 10, 1984 PAGE 7 City ~fneYDentonpresentedtheitem. ,-.;; '.~~~.~..., f.:f~~-' ~ .,-'- -~- ,~ :::~~~Councilman Runnels asked if there is a possibility of additional acreage - exchange. City Attorney Denton stated that it is his understanding that this exchange isallthecity,contemplates, but this does not mean, that a future exchange would be precluded. Councilman McIlhaney asked if the reduction from 320 to 140 acres was a result of the revision in the overall plan. Mr. DennisGgehring replied affirmatively. Mayor' Halter, stated that this plan will, allow for more separatiollbetween the city and private entities. Councilman McIlhaney stated that this plan provides more flexibility and will give possible access for industrial development through three main thoroughfares,. Councilman Runnels moved adoption of Resolution ,No. 05-10-84-14 authorizing ".publi~ation of notice of intention to take bids for the exchange of 140 'acres (more or less) of realproertyowned by the City of College station, and located generally southwest of the intersection of Rock prairie Road and Greens prairie Road in Brazos County, Texas. Councilman Reinke seconded the motion which was approved unanimously, 5-0. Councilman Reinke thanked the City Affairs Council Committee for their endeavors on this project. Agenda Item No. 15 -Consideration of a resolution attempting to relay the city's position on the'conditions of our10calhighways. Councilman Runnels requested that the ph-rase IIlimited-access II be inserted after the phrase IIfour-lane highway. II Councilman Reinke moved approval of Resolution No. 05-10-84-15 with the above addition. Councilman McIlhaney seconded the motion which was approved ,unanimously, 5-0. Agenda Item No. 16-Consideration of a resolution on the issue of statewide funding for Texas Roads. Councilman Runnels moved approval of Resolution No. 05-l0-84~16. Councilman Prause seconded the motion which was approved unanimously, 5-0. 004.360 REGULAR CITYCOUNCILMEET>ING THURSDAY, MAY .lO "'1984 PAGE 8 '-:>?-.,- ~f2~..s-- ~ ~r ",-"':.:.~~' Jim Gardner commented on the vagueness of <the plan that was discussed under Agenda It,em No. 14 and asked if any supplemental materials on the subject were available for review. Agenda ,ItemNo.l8 -Closed session ,to discuss pending litigation [6252-17( 2)( e)], personnel [6252-17(2 )(9) ],and la,nd acquisitiorl [6252-17( 2Jff)]. A. Personnel [6252-l7(2)(g)]. 1. Discussion of Appointments. a. Citizen Committees. b. 'Appointed Officials. B. Land Acquisition [6252-l7(2)(f)]. l. utility Service Center Site. 2. Purchase'ofFoster street property from Seager. The Council moved to closed session and later reopened to the public. Ag,enda Item NO. 19 - Action on closed session. Councilman Reinke moved to re-appoint T.O.Walton to the position of City Health Officer. Councilman McIlhaney secondedthernotionwhich was approved unanimously, 5-0. Councilman,;Runnel,s moved to re-appoint Dian Jones to the position of City Secretary and Pam Jones to the position of Deputy City Secretary. Councilman McIlhaneyseconded the rnotionwhi.ch was approved unanimously, 5-0. Councilman Runnels 'moved approval of Resolution No. 05-10-84-l9 regarding the purchase of property at 1210 Foster street. councilman Reinke seconded the motion which was approvedunanirnously, 5-0. Agenda Item No. 20 -Adjourn. Mayor Halter adjourned the meeting. AfJ;: I)... . / t1. . ...) . ~Lf/~ . : . ... r--tLGJ.X D 'puty.City. f~e~tary 00436\ PAGE 7 REGULAR CITY COUNCIL MEETING THURSDAY, MAY 24,l984 , ; /' prope:tl~~. 'fiA~'~ _: .,-0' :;~~,:_~-'councilman Boughton moved approval of the decision packages for -the Hotel/Motel FundFY 1984-85wi th the changes discussed a.sfollows: $65,000.00 total to the Arts Councili:> deleting the $80,000.00 request by StageCenter( .. and , the commitment made to StageCenter in. the amount $20,000.00 for FY 1983-84 to be credited to FY1984-85 fund balance. included in her motion that these additions and subtractions to ,the Hotel/Motel Fund will leave a $4919'.00 surplus 'in contingency. made of She Councilman Anderson seconded the motion which was approved unanimously, 7-0. Agenda Item No.ll" - C.onsideration of proposed, Alterations and Additions to City Hall. Director of Capital Improvements As'h presented the i tern. He explained the proposed renovations to City Hall. He further stated that Emmett Trant and Associates had prepared the cost estimates for the project. Mayor Halter asked Assistant City Manager VanDever to explain the proposed funding for this project. ~~"':' Assistant City Manager VanDever stated that there are enough funlds available from interest earnings on 1981-1982 bond funds to finance the project. Councilman Prause moved approval of the proposed alterations and additions to City Hall in the amount of $418,370.00 to be funded from interest earnings on 1981-1982 bond funds. Councilman Anderson seconded the motion which. was approved unanimously, 7-0. Agenda Item No. 12 - Consideration of a Resolution authorizing the staff to set a three 'inch margin 'of ,error 'for survey discrepancies on setback encroachment,. Assistant City Attorney Locke presented the item. Councilman Anderson moved approval of Resolution No. 05-24-84-12 authorizing the staff to seta three inch margin of error for survey tolerances on setback encroachment." Councilman Boughton seconded the motion which was approved unanimously, 7-0. Agenda Item accommodate - Discussion of realignment of Southwest Parkway to on Texas 6. 0043<19 '~:'(" REGULAR CITY COUNCILMEETlt~G THURSDAY, MAY 24, 1984 PAGE 8 Director -:-:9.f Capital Improvements Ash presented the {t~m. ~_He stated that he had dis~-s-sed the project with theStateHighwaYDeptJ-;4a~d:was informed --.:that:. they are planning to construct t:he>overpassusihg some type of ~'.~vertical. treatment, either retaining walls ora slope with protection, ,-- which will allow them to place the intersection in' the existing c~onvenes of the right-of--way. He listed the two alternatives for realignment of sbuthwestparkway.to.accommodate the.overpasson Texas6as folloVls: Alternative ~" -adjoining RaintreeDrive ; andAlternativ.eB - adjoining tlJ,e north boundary line of the Raintree "Subdivision to the .'. proposed extension of Appomattox Drive. He stated that. the staff would like direction from the Council as to which alternative is preferred. Councilman ~1cIlhaneyaskedifRaint'ree Drive was constructed to handle thru traffic. Director of Capital Improvements Ash stated that Raintree Drive could handle t.he traffic and would be constructed with one lane for each direction of traffic including a 'continuo,us left turn lane. Mayor Halter invited cornmentsfrom the public. John Gudelman, resident in the, Raintree Subdivision, asked a question concerning the heights of the proposed structures for each alterllative. Director of Capital Improvements Ash stated that the heights of E~ach structure will be approximately the same. David Zuberer asked several questions relating to the proposed overpass. Mark Paulson, resident at 8201 Raintree, stated his preference for Alternative A. He further stated that the project should proceecl quickly before the access road becomes one-way. Councilman Runnels moved approval of Alternative A which will adjoin Southwest Parkway to Raintree Drive. Councilman Anderson seconded the motion. Councilman McIlhaneyexpressed concern over the impact that Alternative A will have on the RaintreeSubdivision. Director of Capital Improvements Ash explained that impact on Raintree will not be that substantial, since the residents of Windwood, Subdivision will be using the service roads for access into their subdivision. The motion ,was approved by a vote of 6-1 as follows: FOR: Mayor Halter, Councilmen Anderson, Boughton, Prause, Reinke, Runnels AGAINST: Councilman Mcllhaney Agenda Item :t~o. ,14- Hear Vi'si tors · .00.4400 ,;, I V'L. .l..IU'-c.;.,J 4-5-84 page 4 with Mr. Kelly secondingo Mr. Martyn (7 - 0) 0 is in the E. T . J . Motion carried Mr. Mayo located the land as being in the FedMart project, explaining the plat is for the pur pose of subdlvldlngou1:thecorner tract, but existing access areas into the shopping center will be used. Mr. Miller made a motion to approve the plat with Mr. Hansen seconding. Motion carriedunani'mously (7-0). for car dealership to be located at Mr. Mayo, explained the purpose of this agenda item is for the Commission to establish parking requirements forthlsproposed dealership asis required by ordinance. He ex- plainedthe location, of the proJect, stati'ng that staff recommends a parking re'quirement of 1 s'pace per 250 square feet of sales building and 1 space per 100 square feet of service pui'ldi'ng,with the bays. being counted as spaces. He further explained that staff does not recommend an employee parking requirement, but has adj:usted the requirement accord~ng to square footage. He then stated that the plan as shown by the applicant would meet these recommended requTrements. Mr. Mayo went on to inform the Commission $,. 4-5-84 page 5 AGENDA at AGENDA Mr. Kelly made a motion unanimously (7-0). Motion to adjourn carried APPROVED: ATTEST: City Secretary, Dian Jones