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May Bike Race Cost Estimate &-s } 6--sVfJ /t (']>..) .. < [/ 'Y'JP Cost paid with registration fee Timing the event, pre-race planning, working with the volunteers for registation, workign with permitting agencies, race day logistics, marking the Race directing agency* course and providing staff to support each race $10,850 Additional insurance $1,500 $3.50 Emergency Services 4 staff, ambulance, etc. $900 • Port-a-potties 4 at $100 for first, $60 each additional ~l ¢.idJl, ill tit.S $300 Police (COCS) 10 officers X 3 hrs + 21officersX8 hours X $42 .50 ~~ ~vf'" ¥ $8,075 f-1vv' ()~r Police TAMU, county, Millican ".a lei~· ..,':... "-· $1,000 Permits TAMU, county, Millican I I $650 l :tash Prizes $100 -medals; adult and kids bike -$450 $550 Bike Support 2 staff X 4 aid stations X $12 X 10 hours $960 1 Ir-Shirts $8 I ~ood and drink $3 I ,Tent rental for aid stations -$100 X 4 $ 400.00 ; $24,785 $15 The race directing is not responsible for volunteers, food, drinks, transportation, bike support or any other item outside their area of "~&l~S ·~t~ responsibility. • c.oo l.efi .s. ~ May Bike Race Cost Estimate Cost paid with registration fee Timing the event, pre-race planning, working with the volunteers for registation, workign with permitting agencies, race day logistics, marking the Race directing agency* course and providing staff to support each race $10,8.5.Q ......---.... Additional insurance !i..~ r: n o. ( $3.50) -.,J-.,..,, ........ Emergency Services 4 staff, ambulance, etc. $900 - 12g~~ g ~!!R!~les 4 at $100 for first, $60 each additional $300 Police (COCS) 10 officers X 3 hrs + 20 officers X 8 hours X $42.50 $~ 4.0DO Police TAMU, county, Millican $1,000 Permits TAMU, county, Millican $650 Cash Prizes $100 -medals; adult and kids bike -$450 $550 Bike Support 2 staff X 4 aid stations X $12 X 10 hours $960 T-Shirts $8 food and drink $3 Tent rental for aid stations -$100 X 4 $ 400.00 $24,785 $15 The race directing is not responsible for volunteers, food, drinks, transportation, bike support or any other item outside their area of responsibility. /SVZo -vo-e~. f~t&i_ ~ -j~ ~~ f -s~r.$ ~ ;J.. SD"f ~+~. hA ..,_ --/' -• --~j----,, "?"" •• _J /0 rfXJO RESOLUTION NO. Ol-24 -11-,lg A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, ADOPTING AN ECONOMIC DEVELOPMENT PROGRAM FOR JUNCTION FIVE-0-FIVE RELATING TO THE MAY DAY CHALLENGE EVENT PURSUANT TO CHAPTER 380 TEXAS LOCAL GOVERNMENT CODE AND OTHER APPLICABLE LAW AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, the City Council desires to promote state and local economic development and to stimulate business and commercial activity within its boundaries and surrounding areas; and WHEREAS, the City Council is authorized by applicable law jncluding Section 380, Texas Local Government Code, to make loans and/or grants of public money and/or to provide personnel and/or services to achieve the foregoing; and WHEREAS, the City Council now desires through sponsorship and adoption of an economic development program to create incentives for Junction Five-0-Five to hold an event called the "The City of College Station presents the Junction 505 May Day Challenge"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble of this resolution are hereby declared true and correct. PART 2: That the City Council hereby sponsors and adopts an economic development program for Junction Five-0-Five to hold an event called "The City of College Station presents tlle Junction 505 May Day Challenge" as set forth in an agreement which is attached hereto as Exhibit "A" and incorporated herein by refeTence. PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED by the City Council of the City of College Station, Texas, this 24 ~ Eebruru-lj , 2011. ATTEST: APPROVED: Ci~~ Mayor . day of Venessa Garza -Re: question From: To: Date: Subject: Cynthia Giedraitis Venessa Garza 12/29/2010 1:30 PM Re: question Howdy Venessa: Page 1of 1 Usually, we coordinate with the Brazos Injury Prevention Coalition and the Bicycle Patrol of College Station Police Department. The two officers that we have worked with are Kenneth Petereit and Gary Southerland. Bobbi Brooks is our President of the Brazos Injury Prevention Coalition. Her phone number is 862-8325. Another piece of advice is to work with an established group who will provide the participants. Our coalition has tried to offer bike rodeos to the general public and we have not received a very good turnout. We did another rodeo last Spring at a low income trailer park and had very good participation. I would suggest Windsor Pointe apartments as a good possibility. Also, in May, it would be best for (CSFD and) me to help with an evening event (about two hours) rather than a weekend. Cindy Giedraitis Public Education Officer College Station Fire Department 300 Krenek Tap Road College Station, TX 77840 979-764-3712 phone 979-764-3403 fax cqiedra itis@cstx.gov City of College Station Home of Texas A&M University ® >>>Venessa Garza 12/29/2010 1:04 PM >>> Hey! I hope you are enjoying the holidays. I was wondering if you knew who does the bicycle rodeos in the City. I'd to offer one in May. Thanks! Venessa Garza Greenways Program Manager Planning & Development Services City of College Stati on P.0.Box 9960 1101 Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www.cstx.gov City of College Station Home of Texas A&M University ® +.1,,.11r.\ n r.r-11niPnt<: ~nr1 ~Pttin o-~\vo-;;ir7.a\Local Settirnis\Temp\XPgrpwise\4Dl B3 7E9City... 12/29/2010 .. SuperCyclist Works with Brazos Injury Prevention Coalition Page 1 of 2 Home Education Advocacy Roads & Trails Get Involved News I Bl< News I Blog • Education News I> SuperCyclist Works with Brazos Injury Prevention Coalition SuperCyclist Works with Brazos Injury Prevention Coalition Monday, August 1 O found Bike Texas staff member Brenda Chu lee Forest Ridge Elementary in College Station, ready to promote bike . education! Bobbi Bropks, Project Coordinator for the Brazos Valle~ Prevention Coalition, had requested a Texas SuperCyclist Certific< Training for herself and other coalition members. The coalition, loc College Station, is made up of concerned citizens, parents, caregi1 medical providers, educators, and safety experts joining together t -.= ....... ......::=-.-.._...., preventable injuries and deaths in our community. In addition to trc safety, they address fire safety, gun safety, water safety and general child safety. The SuperCyclist train a good fit for this group and for Injury Prevention Coalitions all over Texas. Coalition members who atter were Cindy Giedraitis, Myrna Hill, Jimmy Morgan, Bev Kellner, and Bobbi Brooks. The coalition members are involved with the local bicycle rodeos and health fa irs, so they are in a good 1 to share the bicycle safety lessons that the Texas SuperCyclist Program teaches. The Forest Ridge Phy Education teacher, Todd Good, also attended the training. He was a great host and enthusiastic trainee. Sarah Korpita , a City of Navasota Parks and Rec employee, attended as well. Parks and Recreation lea• a great fit for the SuperCyclist training since they work with children after school and in the summer, and to spend longer slots of time with each child than the teachers in schools can. Jason George from American Youth Works drove from Austin to attend the training. AYW works with at-1 youth. They link classroom education with service projects that address real community needs. His first ! teach the students safe riding practices. He also wants to educate the students to learn bike mechanics building, and to share all these skills with the community that they live in. The SuperCyclist field instructor was Susan Wagner. She is a professor of Curriculum and Instruction at University and will be a good bicycle safety resource for the trainees. She has been involved in the Supe httns://www.hiketexas.om:/en/news/education/7 4 7-supercvclist-works-with-brazos-injury-... 12/29/2010 • SuperCyclist Works with Brazos Injury Prevention Coalition Page 2 of2 Program since its inception in 1999. Bike Texas staff member Brenda Chuleewah coordinated the training, brought the supplies and assisted training. ,..-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~- ADVANCING BICYCLE ACCESS, SAFETY & EDUCATION PROGRAMS I ADVOCACY I EDUCATION I TRAILS I SHARE THE ROAD I BIKETEXAS STORE BIKETEXAS BIKENEWS I RESOURCES I JOIN I DONATE © 2010 Bike Texas and Bike Texas Education Fund Our Sp1 httns·//www.hiketexas.om/en/news/education/747-suoercvclist-works-with-brazos-injury-... 12/29/2010 date project page ~ s ~ 1 --------------------------------------------------- -1-------------m•nmmhJnh•h•••h•·-----------~--~: ... -----•mnmm••h••m••m•h•hhm•hmh•• • u• •• --------------~-{i)-----r--------m nh•uh-••h •hhuu uhh=••••• ---h-mU ~;f:::::::::::---:~-_::::::_=::::::::::::~::-~Y_f·:~c;-'?~:::~~:.:::~_:: __ ::·--::::_:_:::··:-::~:-:~:::·::::::::::·::·-::.::_--: __ ::::·-::::::::~:==:::::::· __ :-·:_:::::::-____ -_---::-.:·:::~:::--:::~:-:::::_:·::: __ : ___ :: __ :·:: ~:-::-:: ~EPc;f,:h~-t1 f.;_E~-.--: --:_ : - ~::::: ::~ i:l~!\:J.~•••••~:~~~s :f _tJ_~ ::===:•:: ::•• : :•••••••••••·:••••••••••••·••••••·• ---------------------------Vtgr-~TI.-----L--(A<: -----i--~-----------------------------------------------;----------------------------------------------------------------------------------------------------------- :~~~~::-.=··:::::3~~\~::~::~-~h::n~--~---·::·-_: __ ::·:_:_·:-:·_~~::-~~~-::::::-.--:-.:_::_:_-·:·::::-·:-:::--.:-:-.-·::_:·:·:::::·:::·:_·:-_:: ___ -::_:-::: _ _ fa __________________ ---------------------------------------------------------r~----~--ulh>-------task list: -1·5--------------------------------------------------------------------------------------------------------------· date project ( ,-~~~~~~~~~~~~~~~~~~~ ----------7----_ ... _____ -------------------------- 1 =. sJI~ £~i~~ ·k,~~i-~ = 1s:op ·· •• ;j'1••:. ·t•_:~~=~~~:::: -------------------------------------------------------~-----------------------------------------------------------------------------------------------------------(:)·---~------------, ·10·-~-----~.lV\9----~:.::::A.JitJ~:-::.::::::::~::_~:::··:_::::::··-:::_·::· ____ :::::·:-~~:::~ ___ :::~~:::·::: ___ :::::~:~==~~:::::::~:::: __ ::::=::~::::.:::~:.:~~:::::::~:::~:~~:~::::::.:~::::~=:· ·----------------------------------------------------------------·• ------------------------------------------------------------------------------12~~---~~-~~---------------(9-_S'(a_Z,. _________________________ _ ·1·2------------------------------------------------------------------------------------------------------------------------------------------f@:Ln~9--------------------------------$ ___ R_4J _________________________ _ -----------------·----------------------------------------------... ... -------·---------·---------------------------------------------·------------------------------------------------------------------------------------------------- --13·-------------------------------------------------------------------------------------------------------------------____________________________________________________________________ ,,_s~-~--------------------------_::::·_-_:::::~_:::::· -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------~----2.J1_~.--~-Q----~~s ::~:~_::::::~: :::::::::::·::::::::::::.::::::::.::~:·:~:-::.::.::· __ --:·::.:::::::_~:-::::::~:·:~:::~:-:::::::::·:-_:_:::::::::.::::·:~::··----------------------------------------------=-~f~-~-----------~-~~-k_~ ____________ _____ ________ ____ __ _ _____ ___________ _ __ _______________ __ task list: 15 ------------------------------------------------ ---------------··----------------· ... . ..... ----··-·-········ -·-···· ..... . 16 ------------------------------------------------- ----------------------------- --- ------------------------------- 17 Venessa Garza -Re: bicycle rodeo From: To: Date: Subject: Gary Southerland Garza, Venessa 3/8/201112:18 PM Re: bicycle rodeo Hello Ma'am. Page 1of1 I was replying to your interests in a bicycle rodeo for some children on May 7th, 2011. We would need to know how many children that you are expecting, what ages that you want to target, if they will have bicycles or not and the time frame that you will need to fill for the event? We can cover many different topics for all different age and skill levels and also tailor our classes to fit the target audience once we know what we are aiming for. I look forward to hearing what we can do for you. Gary. Good afternoon, The City is currently coordinating a bike race/event on May 7th and Cindy Giedraitis recommended I contact both of you to see if we could include a children's bicycle rodeo. The event will include a 50 mile bike race that will start at the George Bush Library (hopefully) and go through campus, the City and the county. We would also like to invite family's to come out to the event and thought it would be ideal for a bicycle rodeo. Please let me know if y'all think this is feasible and/or who I should talk with about this effort. Thanks! Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.O.Box 9960 1101 Texas A venue Coll ege Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www.cstx.gov City of Coll ege Station Home of Texas A&M University ® fi le://C:\Documents and Settings\vgarza\Local Settings\Temp\XPgrpwise\4D761EAECity o... 3/9/20 11 \ \ 0 date project page . !::: =-~~~~Ai~~+;~ ~Cdii~:M~,;_~ : : : :~~~~=~ : ~$ , ·2··-------------------------------------------------------------------------------------------------------h~·r·~-""-------------------------------------------------------------------------------------------------------------··----------- ---------·----------··--····-------------------·----· -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------· ··-·--·--·-·-···--·-~: ............................................................................. --------------·-···-·-·-···-······-----------------·~·····••:••········:••····Th~t~:1'~~.P~;~t;!:l_~~~i~:~ : ·----·---------------G --~Ci)--------------------------------·-------------------------------------------·-----------------------------------------------------------------------·:·----------------------------------------------------------------·--- 5·----------····-···--······· --------------------·---------------···-·-·······-·······-···-·· --·--··--··· ·····--·-·--·········-·-··-··--···----------------·-··----------------------~f;[--·-··------------------·-···--···--··---------·-·-·······-······--·· :::::::::·:-::·· ___ :_:-·:: ___ :::··:SJ..~--~·::·-----M-~---1:~::::~:~~::::.: __ :::_::·-·::?.12_:-;::~Tii::··-:·::::·:·:: __ :_::_::::::::::::~:~:::~:::::::_:_::::.::::.::::::::~:~:::~::: ___ ::: .. -: .. : .. ::.::.::::::::: 6 ,~. ~ ,:::: :: : _: ~e~~-B.~~~§-~~:i~~-=:: · -:::: c -r!" - 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Insurance Certificates: __ Performance Bond:~ P~ond: NIR (person reviewing, please initial If approved) DATE 3 _,_,, DATE 3-</-I( DATE DATE DEPARTMENT DIRECTOR/ ADMINISTERING CONTRACT DIRECTOR RESOLUTION NO. 0l-2Ll-1I -29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, ADOPTING AN ECONOMIC DEVELOPMENT PROGRAM FOR JUNCTION FIVE-0-FIVE RELATING TO THE MAY DAY CHALLENGE EVENT PURSUANT TO CHAPTER 380 TEXAS LOCAL GOVERNMENT CODE AND OTHER APPLICABLE LAW AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, the City Council desires to promote state and local economic development and to stimulate business and commercial activity within its boundaries and surrounding areas; and WHEREAS, the City Council is authorized by applicable law including Section 380, Texas Local Government Code, to make loans and/or grants of public money and/or to provide personnel and/or services to achieve the foregoing; and WHEREAS, the City Council now desires through sponsorship and adoption of an economic development program to create incentives for Junction Five-0-Five to hold an event called the "The City of College Station presents the Junction 505 May Day Challenge"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the facts and recitations set forth in the preamble of this resolution are hereby declared true and correct. PART 2: That the City Council hereby sponsors and adopts an economic development program for Junction Five-0-Five to hold an event called "The City of College Station presents the Junction 505 May Day Challenge" as set forth in an agreement which is attached hereto as Exhibit "A" and incorporated herein by reference. PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED by the City Council of the City of College Station, Texas, this 24 n.. EebrUA.r ':1 , 2011 . ATTEST: APPROVED: Ci~~ Mayor day of SPONSORSHIP AGREEMENT BETWEEN THE CITY OF COLLEGE STATION AND JUNCTION FIVE-0-FIVE This Agreement is by and between the CITY OF COLLEGE STATION, a Home Rule Municipal Corporation incorporated under the laws of the State of Texas (hereinafter referred to as the "City") and the Junction Five-0- Five, a Texas Non -Profit Corporation (hereinafter referred to as "Sponsoree"). WHEREAS, City has determined it to be in the best interest of its citizens and the general public to promote physical fitness, through the Mayor's Council on Physical Fitness and through the participation of various fitness events promoting healthful lifestyles for its citizens; and WHEREAS, City bas determined it to be in the best interest of its citizens and the general public to enhance the quality of life for all adults within its community, including those facing disabilities and to enhance the employability of the disabled; and WHEREAS, Sponsoree desires to host a bike race to promote and enhance the purposes recited above; and WHEREAS, the City desires to promote state and local economic development and to stimulate business and commercial activity within its boundaries and surrounding areas, and the City finds and determines that assisting Sponsoree in the manner set forth herein does this; and WHEREAS, pursuant to Chapter 380, Texas Local Government Code and other applicable law, the City desires to create an economic development program for a bicycle race event including making loans and/or grants of public money and/or providing personnel and/or services as set forth below; NOW, THEREFORE, IN CONSIDERATION of the performance of the mutual covenants and promises contained herein, City and Sponsoree agree and contract as follows: ARTICLE I. DEFINITIONS 1.1 "Event" means that one certain approximately 50 mile bike race within the City and within Brazos County as well as associated activities as set forth in Exhibit "A" attached hereto and made a part hereof. 1.2 "Financial Post Report" means the post Event report provided by Sponsoree to City which includes a summary ofSponsoree's revenues and expenditures relating to the Event, which report shall at a minimum include bow funds from the City have been spent and which shall include the availability of Sponsoree's Financial Records. 1.3 "Financial Records" means invoices, receipts, bank statements,'reconciliations, cleared checks, financial statements, audit reports records, accounts, and any and all other reports, files or other documents relating to the Event. Contract No. J J -171 ARTICLE II. SPONSOREE OBLIGATIONS 2.1 The Sponsoree agrees to host the Event which is comprised of an approximately 50 mjle bike race within the City and within Brazos County as set forth in this Agreement to be called "The City of College Station presents the Junction 505 Mayday Challenge" which event shall promote to the general public the benefits of being physically fit and wruch Event shall support the mission of Sponsoree of promoting, advocating, generating funding and building partnersillps with, and funding for businesses that enhance the employability of disabled adults in the community in a positive, professional and accountable way. The Event is currently scheduled to occur May 7, 2011 Sponsoree understands and agrees that City is incenting Sponsoree's Event as set forth herein and pursuant to the provisions of Chapter 380, Texas Local Government Code and other applicable law. 2.2 City's program of incentives is as set forth in Exhibit "B" attached hereto and made a part hereof. Any funds advanced as part of City's incentives must be spent by Sponsoree for only the limited purposes set forth in Exhibit "A" relating to the Event. Any funds not spent in the manner set forth in this Agreement shall be refunded to City. 2.3 ln exchange for City's economic incentives for the Event as set forth above, Sponsoree agrees to hold the Event as described in this Agreement, to recognize City as the Title Sponsor and to present the City in a positive manner at all times. City shall reserve the right to preview any and all advertising containing its name or logo. Presenting Title Sponsorship shall include: a) All mentions of the name of the Event will be stated as: "The City of College Station presents The Junction 505 Mayday Challenge"; b) City logo will be placed on all signage along the race route; c) City logo will be placed on all pre-event promotional materials including newspapers; d) City logo will be placed on all hand bills including Sponsoree publications that include the Event, and any biking publications that include the Event to the degree that Sponsoree has authority to make such request; e) City logo and/or name will be placed on all electronic media pertaining to the Event, including facebook, twitter, smart phone apps, and all internet-based advertising and including the official websites for Sponsoree and for any professional race directing agency that may be used by Sponsoree; f) The Event will be mentioned to at least the same degree as other events on Redemption Race Productions' official website and Sponsoree's official website; g) City named in post-event recognition including mention in Sponsoree's report of similar activities or fundraising events; h) City named in all 30 and 60 second radio spots; i) City named on all television spots; j) City name and logo shall be on registration packet and application form; k) City name and logo shall be on front cover of all printed materials relating to the Event; I) City shall be named and mentioned on all press release materials; and m) City shall be given such additional event advertising and signage opportunities as available; 2.4 Except as may be expressly set forth otherwise in this Agreement, Sponsoree will comply with all applicable rules and regulations, and will comply with al l the requirements to obtain a City Special Events Permit for the Event, including providing insurance, providing a plan of activities, meeting permit bonding requirements, and establishing and following protocols for security, public safety., sanitation, crowd control and traffic control. 2.5 Sponsoree agrees to assign a person throughout the planning, holding of the Event and the follow up of the Event who will be responsible for ensuring compliance with all of the terms of this Agreement. This shall expressly include having a name of a person who will be responsible to City at all times during the Event itself. Sponsoree 2 Contract No. 11-1 71 agrees to provide addresses, emails, and office and cell phone numbers for all such persons. This list of names with contact information must be provided to the City immediately upon the effective date of this Agreement and updated as necessary. 2.6 Sponsoree shall provide City an exact schedule of activities relating to the Event, including pre and post- Event activities. At a minimum, this schedule of activities must include the following information: a) Description of dates, times and nature of set up; b) Dates, times and nature of scheduled activities during the actual Event itself beginning with picking up registration packets or whatever else may be the first activity; c) Identificat ion of bike race route and any and all other staging areas related to the Event; d) All vendor and sponsor names; and e) Any other pertinent information as reasonably requested by City to assist it in carrying out its obligations herein and in serving the general public. 2.7 Sponsoree hereby agrees to abide by minim!lm standards of safety regulations and procedures generally recognized for the nature of the proposed Event. Sponsoree, including participants in the Event, its agents, contractors, promoters, employees and volunteers, is required to abide by all applicable laws, rules and ordinances. 2.8 Sponsoree shall make its Financial Records available to City during reasonable business hours. 2.9 Sponsoree shall provide to City a Financial Post Report showing profit/loss statements, participant figures, an economic impact analysis for Sales Tax and Hotel Occupancy Tax directly related to the Event, and any other significant data and information concerning the Event as reasonably requested by the City. 2.10 If requested, Sponsoree shall make a presentation to the City Council following the Event relating to its Financial Post Report. 2.11 Sponsoree understands that City is subject to the Open Records Act pursuant to Chapter 552, Texas Government Code and other applicable law relating to the availability of public records. Accordingly, Sponsoree agrees to maintain its Financial Post Report and Financial Records for a minimum of three (3) years after the expiration of thi s Agreement. City's right to access Sponsoree's files shall continue during this 3-year period and for as long as the records are retained by Sponsoree. ARTICLE III. CITY PROGRAM CITY agrees to provide Sponsoree incentives and other assistance for the Event as follows: 3.1 Personnel and Equ ipment Provided. City agrees to make available to Sponsoree certain equipment relating to general preparation, general oversight, pre and post event setup and breakdown of the Event as in-kind contributions as further described in Exhibit "B" attached hereto and made a part hereof. 3.2 Waiver offees. City agrees to waive the City Special Events Permit application fee relating to the Event. 3.3 Grant of funds. For and in consideration of the activities to be performed by Sponsoree under this Agreement, City shall provide funding in the total amount of Six Thousand Eight hundred dollars and no cents ($6,800.00) payable as set forth herein. One half of said amount shall be payable by City to Sponsoree as soon as this Agreement is in effect. The second half of said amount shall be payable upon City receipt of the Financial Post Report. 3.4 The appropriated funds shall be used only for the items listed in Exhibit "A." 3 Contract No. 11-171 3.5 City may withhold the second payment of funds described above in the event the City determines that Sponsoree bas materially deviated from holding the Event in the manner represented in this Agreement, or if the Final Post Report or Financial Records required or requested herein are not properly submitted. IV. NON-DISCRIMINATION CLAUSE Sponsoree hereby agrees that the Event shall be open to the general public and agrees to refrain from any activity that unl awfully di scriminates against any person or persons based upon race, color, creed, national origin, religion, sex, disability or communicable disease, and in accordance with present federal and state laws. V. DAMAGES/REPAIRS Sponsoree shall be using City equipment and premises fo r its Event. Sponsoree agrees to be responsible for any and all damages related to and arising out of its use of such City property apd premises for the Event including, but not limited to, any and all persons associated with Sponsoree, including its contractor, partici pants, agents and volunteers. Sponsoree agrees to be responsible for all repairs or costs of repairs to City property and premi ses and for any and all related damages as set forth in this Agreement. VI. INDEMNIFICATION It is agreed that the Sponsoree shall indemnify, hold harmless, and defend the City, its officers, agents, employees and volunteers from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property arising out of or in connection with the Event. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Sponsoree, or any third party. It is the intent of the parties that this provision shall extend to, and include, any and all claims, causes of action or liability caused by the concurrent, joint and/or contributory negligence of the City, an alleged breach of an express or implied warranty by the City or which arises out of any theory of strict or products liability. VII. RELEASE Sponsoree hereby releases, relinquishes and discharges the City, its officers, agents, employees and volunteers from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property that is caused by or alleged to be caused by, arising out of, or in connection with Sponsoree's Event whether or not said claims, demands, or causes of action are covered in whole or in part by insurance. XIII. NOTICE Any notice sent under this Agreement except as may be otherwise expressly required in this Agreement shall be written and mailed, or sent by electronic or facsimile transmission or personally delivered to an officer of th e receiving party at the following: To the Sponsoree: Junction Five-0-Five 4 Contract No. 11-171 Attn: Iris Woolley 4410 College Main Bryan, Texas 77801 Telephone: 979/846-3670 Facsimile: 979/846-3747 Email: iris@junction505.org To the City: City of College Station Attn: City Manager 1101 Texas Avenue College Station, Texas 77842 Telephone: 979/764-3461 Facsimile: 979/764-6377 Email: dneeley@cstx.gov Each party may change its address by notice to the other party by one of the methods set forth above. Any communication addressed and mailed in accordance with this section shall be deemed to be given when so mailed, any notice so sent by electronic or facsimile transmission shall be deemed to be given when receipt of such transmission is acknowledged or confirmed, and any communication so delivered in person shall be deemed to be given when receipted for by, or actually received by, the other party, as the case may be. ARTICLE IX. TERM AND TERMINATION 9 .1 The term of this Agreement shall commence as of the last date of approval by the parties hereof through July 31, 2011. 9.2 This Agreement may be terminated by either party for convenience upon thirty (30) days' written notice to the other party. Any funds received by Sponsoree from City pursuant to this Agreement but not earned shall be returned to City within seven (7) days thereafter. 9.3 Notwithstanding any of the foregoing, this Agreement may be immediately terminated by City in the event that Sponsoree fai ls to properly hold the Event, including the expenditure of City funds, in the manner set forth in this Agreement. Sponsoree agrees to immediately refund any and all unused or misappropriated funds provided by City pursuant to the terms of this Agreement. ARTICLE X. GENERAL PROVISIONS 10.1 Nothing in this Agreement shall prohibit, nor be construed to prohibit, the agreement by Sponsoree with another private entity, person, or organization for the performance of any facet of the Event. In the event that Sponsoree enters into any arrangement, contractual or otherwise, with such other entity, person or organization, Sponsoree shall cause such other entity, person, or organization to adhere to, conform to, and be subj~ct to all provisions, terms, and conditions of this Agreement, including reporting requirements, separate funds maintenance, and limitations and prohibitions pertaining to expenditure of the agreed payments. 10.2 This Agreement and each provision hereof, and each and every right, duty, obligation, and liability set forth herein shall be binding upon and inure to the benefit and obligation of City and Sponsoree and their respective successors and assigns. 5 Contract No. 11-171 10.3 The City and Sponsoree attest that, to the best of their knowledge, no member of the City of College Station City Council and no other officer, employee or agent of the City, who exercises any function or responsibility in connection with the carrying out of the terms of this Agreement, has any personal interest, direct or indirect, in this Agreement. 10.4 The parties to this Agreement agree and understand that Sponsoree is an independent entity and not an agent or representative of the City, and that the obligation to compensate its contractors, employees and personnel furnished or used by Sponsoree to provide the Event shall be the responsibility of Sponsoree and shall not be deemed employees of the City nor be the responsibility of the City fo r any purpose. 10.5 No amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of both parties. 10.6 This Agreement has been made under and shall be governed by the Jaws of the State of Texas. 10.7 Performance and all matters related thereto shall be in Brazos County, Texas, United States of America. 10.8 Each party has the full power and authority to enter into and perform thi s Agreement, and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective organizations. 10.9 Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provis ion, nor in any way affect the validity of this Agreement, any part hereof, or the right of either party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waive r shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. 10.10 The parties acknowledge that they have read, understand and intend to be bound by the terms and conditions of thi s Agreement. 10. I 1 This Agreement and th e rights and obligations contained herein may not be assigned by any party without the prior written approval of the other party to this Agreement. 10. I 2 It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. I 0.13 If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 10.14 It is understood that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. No oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 6 Contract No. ll-171 Exhibits "A" Description of the Event "B" City Program of Incentives JUNCTION FIVE-0-FIVE By: d?J<a 1Yl. l1 )~ Printed Name: Tj!.15 M~'f Title: cx .. uuhU e D1i'ecJBY- Date: ,;J /0?1 /1 / Contract No. 11-171 7 CITY OF COLLEGE ST A TION By:1~~~ Mayor Date: :, -]-1 \ ATTEST: ~A City Secretary Date: 3 ..... 1 .-f( STATE OF TEXAS ACKNOWLEDGMENT COUNTY OF BRAZOS ) J:l n;, instrwnent was adrnowledged befo" me on tbJ.4J'ay of:KJ~IA ~ n :'.) m. U.)on \le( in his/her capacity as QJ (\rt_, 'rpc;for Five-0-Five Texas non-profit corporation. ,2011,by_ of the Junction e TANYA MCNUTT . Notary Public, State of Texas M'/ Commluioc\.&pifll FEBRUARY 14, 2014 ST A TE OF TEXAS COUNTY OF BRAZOS ) ) ) The State of Texas ACKNOWLEDGMENT This instrument was acknowledged before me on thJ~ay of _ _,_fY]-'--+-'[0"--_,U"'"-"' ________ _ 2011, by ~~(,..\ , in his capacity as Mayor of the City of'College Station, rnunicipali~alf of said municipality. a Texas home-rule Notary Public in and for The State of Texas 8 Contract No. 11-171 EXHIBIT "A" DESCRIPTION OF THE EVENT The Event shall be an approximately 50 mile bike race located within the City of College Station and Brazos County. Said Event shall also include the following: 1. Preparation and availability ofregistration packets to prospective participants in the Event; 2. Provision of an approximately 50 mile appropriately marked race course throughout parts of the City and parts of Brazos county; 3. Provision of adequate safety controls, including traffic control which may necessitate the securing police officers at various points along the race. 4. Set up and clean up of the Event, including picking of and hauling away of trash, setting up and taking down of aid stations, port a potties, trash receptacles; 5. Provision and adequate manning of at least two aid stations, one at the approximately 25-30 mile mark and the other at the approximately 40 mile mark; 6. Advertising of the Event in various media forums, including radio, newspaper, signs, websites for Sponsoree and for third party race directing agencies, etc.; 7. Provision of manpower of a nature and as necessary and appropriate to ensure the Event occurs in a safe, orderly, and enjoyable manner reflective of the caliber event as is appropriate for a city-sponsored event; 8. Provision of information and tracking as may be required pursuant to this Agreement; 9. Provision of accounting and reporting as may be required pursuant to this Agreement; I 0. Provision of such other hosting duties as reasonably required for an event of this nature. 9 Contract No. 11-171 EXHIBIT "B" City Economic Program of Incentives Incentives Est. value 1 City Parks and Recreation staffing costs for assistance in set up, $ 75 operations, and breakdown 2 City Parks and Recreation provision of the following equipment: $200 4 10 X 10 Tents 8 Folding tables 8 Water coolers 3 City payment of cash towards the Event $ 6,800 5 City waiver of special events fee for the Event. $ 200 TOTAL $72275 10 Contract No. 11-171 • Table of Contents Agenda ................................... 3 Item 2a -Minutes JM020811 . . 7 WKSHP021011 RM021011 .... Wern 2b -Charter Review Coversheet revised . . . . . Ordinance ......... . ({tern 2c -Sunset Review Committee Coversheet revised . . . . . . . . . . . . . . . . . . . . h m 2d ~~~~eaen~:~t ~i.th. the. Br~z~~ vail~y ·S~ftb~li U~pir~s· . -.~fssociation for Officiating Services for City Athletic Leagues and Programs Coversheet revised . . . . . . . . . . . . . . . . 1 -09-085 Brazos Valley Softball Umpires Assoc. 2 -09-085AMD#1 Brazos Valley Umpires_ 1 3 -Renewal Acceptance Signed by Legal. . . . . 4 -BVSUA Insurance Cert 2011. ........ . Item 2e -ILA Between COCS and BVSWMA Inc. for College Station to Sponsor BVSWMA Inc, as an Associate Member of the BVWACS Coversheet revised . . . . . . . . . . . . . . . . . . . ILA_College Station sponsorship of BVSWMA as BVWACS Associate Member ............. . -Economic Development Agreement between the City ege Station and GEG Productions, LLC. Coversheet revised . . . . . . . . . . . . 2 -Resolution Duck Jam Agreement . . . 3 -Duck Jam Agreement Revised 2-24-11 ~!!!@~~~~~~~~~~rrn~~n -.~e.-M y.day CAaUenge Bike B'-""'=~ Coversheet revised . . . . . . Resolution .......... . Advanced Funding Agreement Item 2h -Ambulance Billing Services Coversheet revised . . . . . . . . . . . . . . . . Amendment and Renewal . . . . . . . . . . . . . \\item 2i -Debt Reimbursement Resolution for 2008 GOB _\_)Projects -l> Coversheet revised . . . . . . . . . . . . . . . Resolution . . . . . . . . . . . . . Item 2j -Fair Housing Ordinance Changes -Coversheet revised . . . . . . 1 . 11 . 17 . 22 . 23 . 25 . 26 . 29 . 30 . 37 . 41 . 45 . 46 . 47 . 57 . 58 . 59 . 68 . 69 . 70 . 82 . 83 . 85 . 86 . 89 Attachment 1 -Ordinance Amendment . . 90 Item 2k -Texas Department of Transportation Reimbursement Coversheet revised . . . 97 Resolution . . . . . . . . . . . . . . . . . . . . . . . 98 Request from TxDOT . . . . . . . . . . . . . . . . . 99 Item 2L -2008 Homeland Security Grant Adjustment Notice Coversheet revised . . . . . . . . . . . . . 11 O Resolution . . . . . . . . . . . . . . . . . . 111 Item 2m -Clinical Affiliation Agreement with TEEX Coversheet revised . . . . . . . . . . . . . . 112 Resolution . . . . . . . . . . . . . . . . . . . 113 No. 1 -1280 Harvey Mitchell Parkway Rezoning Request Coversheet revised . 119 Maps & Photos . . 125 Background Info . . 127 P&Z Minutes . . . . 128 Ordinance . . . . . 132 , Pedestrian, and Greenways Master Plan Coversheet revised . . . . . . . . . . . . . . . . . 137 Review Information . . . . . . . . . . . . . . . . . 138 No. 3 -Amendment to the Unified Development Ordinance, Section 11.2 "Definitions" related to Mobile Food Vendors Coversheet revised . . 140 P&Z Minutes. . . . . . . . . . . . . . . . . . . . . 141 Ordinance . . . . . . . . . . . . . . . . . . . . . . 145 No. 4 -Amendment to the Code of Ordinances, Chapter 4 "Business Regulations," related to Mobile Food Vendors and Itinerant Vendors Coversheet revised . 14 7 P&Z Minutes. . 148 Ordinance . . . . . . 152 Ordinance 2 . . . . . 160 No. 5 -Arts Council Building Purchase and Use Agreements Coversheet revised . . . . . . . . . . . . . . No. 6 -Eight (8) Months Arts Council of Brazos Valley Operations & Maintenance Funding Agreements Coversheet revised . . . . . . . . . . . . . . No. 7 -BVSWMA appointment Coversheet revised . . 2 . 172 . 173 . 174 .. Mayor Nancy Berry Mayor Pro Tern John Crompton City Manager David Neeley Agenda College Station City Council Regular Meeting Thursday, February 24, 2011at7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Council members Jess Fields Dennis Maloney Katy-Marie Lyles Dave Ruesink Jana McMillan Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1 /2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a.Presentation, possible action, and discussion of minutes for February 8, 2011 COCS & CSISD Joint Meeting and February 10, 2011 Workshop and Regular Council Meeting. b.Presentation, possible action, and discussion on an ordinance providing for the creation of a Citizens' Charter Review Advisory Co~ssion, providing for seven (7) members, determining the term of office, providing for their duties and method of appointment. c. Presentation, possible action, and discussion on an ordinance providing for the creation of a Sunset Advisory Commission, providing for seven (7) members, determining the term of office, providing for their duties, and method of appointment. 3 City Council Regular Meeting Thursday, February 24, 2011 Page 2 cl.Presentation, possible action, and discussion regarding renewal of an Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues, programs and tournaments (Contract Number 09-085) in an amount not to exceed $183,900.00 per year. e. Presentation, possible action, and discussion regarding approval of an Interlocal Agreement between the City of College Station and BVSWMA Inc. detailing City of College Station sponsorship ofBVSWMA, Inc. as an Associate Member of the Brazos Valley Wide Area Communications Service (BVWACS). f Presentation, possible action, and discussion regarding an economic development agreement between the City of College Station and GEG Productions, LLC. for the Presenting Title Sponsorship of the annual Duck Jam event. g.Presentation, possible action, and discussion on an Advance Funding Agreement (AF A) for the City of College Station's participation in the costs of the Mayday Challenge, a bike race organized by Junction 505. h.Presentation, possible action and discussion on a contract amendment and renewal for year 2 to provide ambulance billing services with Emergicon in an amount not to exceed $85,000. i. Presentation, possible action, and discussion regarding approval of a "Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" for expenditures related to projects authorized as part of the 2008 General Obligation Bond (GOB) package. j. Presentation, possible action, and discussion regarding the proposed changes to the City's Fair Housing Ordinance. k.Presentation, possible action, and discussion regarding a resolution approving the reimbursement of costs to the Texas Department of Transportation (TXDOT) for the BS 6 (Texas Avenue) project and the FM2154 (Wellborn Widening) project. Reimbursement costs are $99,246.51 on the BS 6 (Texas Avenue) project and $235,391.37 on the FM2154 (Wellborn Widening) project. The reimbursement request from TXDOT totals $334,637.88. 1. Presentation, possible action and discussion regarding the approval of a resolution accepting from the Texas Division of Emergency Management (TDEM) the 2008 Homeland Security Grant Adjustment Notice (GAN). m. Presentation, possible action and discussion regarding the approval of a resolution to participate in a Clinical Affiliation Agreement with the Texas Engineering Extension Service (TEEX) for the Emergency Medical Services Program. · Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against th~ item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize 4 • City Council Regular Meeting Page 3 Thursday, February 24, 2011 individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public Hearing, presentation, possible action and discussion regarding a Rezoning for 1280 Harvey Mitchell Parkway of 6.21 acres from R-1 Single-Family Residential to C-1 General Commercial and R-4 Multi-Family Residential, generally located at the intersection of Luther Street and Harvey Mitchell Parkway. 2. Public Hearing, presentation, possible action and discussion on the Annual Review of the Bicycle, Pedestrian and Greenways Master Plan. 3. Public Hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 11.2 "Definitions" related to Mobile f'.o~d Vendors. 4. Public Hearing, presentation, possible action, and discussion regarding an amendment to the Code of Ordinances, Chapter 4 "Business Regulations," related to Mobile Food Vendors and Itenerant Vendors. 5. Presentation, possible action and discussion on a purchase agreement and use agreement between the City of College Station and the Arts Council of Brazos Valley for the Arts Council Building located at 2275 Dartmouth Drive. 6. Presentation, possible action and discussion on two (2) operations and maintenance funding agreements between the City of College Station and the Arts Council of Brazos Valley for the last 8 months of FYl 1 (February 1, 2011 -September 30, 2011) totaling $78,058.34. · 7. Presentation, possible action, and discussion on appointments to fill vacancies on the following committees and boards: BVSWMA Policy Advisory Board Library Board 8. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, February 24, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. 5 City Council Regular Meeting Thursday, February 24, 2011 Posted this 21st day of February, 2011 at 5:00 p.m. City Secretary Page 4 I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on February 21, 2011 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by __________ _ Dated this __ day of _______ , 2011 By ______________ _ Subscribed and sworn to before me on this the __ day of _______ , 2011. Notary Public -Brazos County, Texas My commission expires: ____ _ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. 6 J505 ---------------------------------. City of College Station Attn: City Manager, David Neeley 1101 Texas Avenue College Station, TX 77842 RE: Mayday Challenge Bike Ride; Dear David, June 15, 2011 Enclosed please find a check in the amount of $3,400.00 as per the letter dated June 14, 2011 from Heath C. Poole, President of the Board of Directors of Junction Five-0-Five. Should you have any questions, please let me know. Enclosure Sincerely, o~iJ~ Iris Woolley Executive Director 4410 College Main, Bryan, TX 77801 (979) 846-3670 · (979) 846-3747 fax· www.junction505.org City of College Station : Mayday Challenge Bike Event Page 1 of2 Mayday Challenge Bike Event Date: Saturday, May 7, 2011 At the George Bush Presidential Library and Museum on George Bush Drive West • Bike Ride/Race -7 AM. Please click here to register. • Bike Rodeo (safety course for children ages 8-12) - 8 AM. Please click here to fill out the registration form. Before you register please read text below for more information on the bike rodeo. The City of College Station presents the ?th Annual Mayday Challenge -a charity ride/race benefitting Junction 505. Junction 505 is a Community Rehabilitation Program based here in the Brazos Valley dedicated to providing adults with disabilities the opportunity for employment. For more information or to register for the bike ride/race, visit junction505.com. Children's Bicycle Rodeo (ages 8-12) The City of College Station will be hosting a Bicycle Rodeo/Bicycle Safety Course in conjunction with the Mayday Challenge bike ride/race. It will start at 8 a.m. at the George Bush Presidential Library. This event is free and will offer helmet fittings and bike safety information. Children will have the opportunity to test their safety skills as they navigate their bikes through an obstacle course (supervised by the College Station Police Department). Parents will need to accompany their children and will need to sign a waiver the day they sign in. Participants must bring their own bikes and helmets (other protective gear is optional). Again, this event is free for children ages 8-12, but you must preregister in order to attend (Please find the link above to register). Space is limited to 25 participants. If you have any questions, please contact Venessa Garza at 979.764.3674 or vgarza@cstx.gov. 4/28/2011 City of College Station : Mayday Challenge Bike Event Page 2 of2 4/28/2011 ffiAv\- Sa.~ PIA\h We_~ - ~~-l~~M\S.S /auJ_; /fiJ/. uf 1 fvtUu . pa-I~ heint_. J ~ov Venessa Garza -RE: Mayday Challenge Bike Event From: To: Date: Subject: "Wiggs, Rebekah L." <l-wiggs@tamu.edu> Venessa Garza <Vgarza@cst'l:.gov> 3/4/20119:10AM RE: Mayday Challenge Bike Event The cost is the $100 fee we discussed in our meeting. Below are the account numbers I show for the City. Thanks! '1;. 6801000000000 CITY OF COLLEGE STATION 0 6801000000001 CITY OF COLLEGE STATION -UTILITIES DEPA 6801000000001 CITY OF COLLEGE STATION -UTILITIES DEPA 6801000000001 CITY OF COLLEGE STATION -UTILITIES DEPA 6801000000001 CITY OF COLLEGE STATION -UTILITIES DEPA 6801000000001 CITY OF COLLEGE STATION -UTILITIES DEPA Lynn Wiggs I Manager Special Events & Visitor Parking Transportation Services I Texas A&M University 1250 TAMU I College Station, TX 77843 Tel. 979.862.65851 Fax. 979.458.3964 http·//transport.tamu edu I Moving Forward For You From: Venessa Garza [mailto:Vgarza@cstx.gov] Sent: Friday, March 04, 2011 9:04 AM To: Wiggs, Rebekah L. Subject: RE: Mayday Challenge Bike Event P 0 BOX 9973 P 0 BOX 9973 PO BOX 9960 PO BOX 9960 PO BOX9960 PO BOX 9960 PO BOX 9960 Since I've never done this before what is the current account number that is being used and what is the cost? Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.O.Box 9960 I IOI Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www.cst<.gov City of College Station Home of Texas A&M University »>"Wiggs, Rebekah L."<1-wjqgs@tamu.edu> 3/4/2011 9:01 AM >» Page 1of4 ATIN SHERRY WHITHIS ATIN SHERRY WHITHIS I need to know if you plan on using the current City of CS account number for payment or if you will be setting up a separate one. Thanks! Lynn Wiggs I Manager Special Events & Visitor Parking Transportation Services I Texas A&M University 1250 TAMU I College Station, TX 77843 Tel. 979.862.65851 Fax. 979.458.3964 http://transport.tamu.edu I Moving Forward For You fiJp·//r-\nor.nmP.nts :rncl Settin12:s\v12:arza\Local Settings\Temp\XPgrpwise\4D70AC73City o... 3/4/2011 ' From: Venessa Garza [mailto:Vgarza@cstx.gov] Sent: Friday, March 04, 2011 8:50 AM To: Wiggs, Rebekah L. Subject: RE: Mayday Challenge Bike Event Page 2 of 4 That is great news! So to be clear, we can use the parking lot ( 43) at the George Bush Library for the event/staging, 111 for parking and 113 (TT!) for overflow parking. Is there. anything else at this point that y'all need from us and or any next steps that I should be aware of. Thank you so much!! Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.O.Box 9960 1101 Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www cstx.gov City of College Station Home o/Texos A&M University >>>"Wiggs, Rebekah L."<l-wiggs@tamu.edu> 3/3/20114:53 PM >>> Yes, Tracy is a go with the event. Thanks! Lynn Wiggs I Manager Special Events & Visitor Parking Transportation Services I Texas A&M University 1250 TAMU I College Station, TX 77843 Tel. 979.862.65851 Fax. 979.458.3964 http://transport.tamu.edu I Moving Forward For You From: Venessa Garza [mailto:Vgarza@cstx.gov] Sent: Thursday, March 03, 2011 4:51 PM To: Wiggs, Rebekah L. Subject: RE: Mayday Challenge Bike Event Hi Lynn, Sorry to keep bothering you but I was wondering if you've heard from Tracy. Thanks!! Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.O.Box 9960 1101 Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www.cstx.gov City of College Station Home of Texas A&M University ® >»"Wiggs, Rebekah L."<l-wiggs@tamu.edu> 2/28/2011 2:40 PM »> Hi Venessa! I have not heard from Tracy but am checking with her again. file://C:\Docurnents and Settings\vgarza\Local Settings\Temp\XPgrpwise\4D70AC73City o... 3/4/2011 Thanks! Lynn Wiggs I Manager Special Events & Visitor Parking Transportation Services I Texas A&M University 1250 TAMU I College Station, TX 77843 Tel. 979.862.65851 Fax. 979.458.3964 http· I/transport tamu edu I Moving Forward For You From: Venessa Garza [mailto:Vgarza@cstx.gov] Sent: Monday, February 28, 2011 1:11 PM To: Wiggs, Rebekah L. Subject: RE: Mayday Challenge Bike Event Hi Lynn, Page 3of4 Just wanted to follow-up. I just talked with Tracy and she mentioned that they are good on their end and that she had talked with you. Is there anything more that you need from me before a final decision is made? Thanks!! Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.O. Box 9960 1101 Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 Fax: (979) 764-3496 Website: www .cstx.gov City of College Station Home of Texas A&M University ® >>> "Wiggs, Rebekah L." <l-wigqs@tamu.edu> 2/24/2011 9:28 AM >>> One question. Did Tracy approve the event being at the library? Lynn Wiggs I Manager Special Events & Visitor Parking Transportation Services I Texas A&M University 1250 TAMU I College Station, TX 77843 Tel. 979.862.65851 Fax. 979.458.3964 http://transport.tamu.edu I Moving Forward For You From: Venessa Garza [mailto:Vgarza@cstx.gov] Sent: Wednesday, February 23, 2011 4:56 PM To: Wiggs, Rebekah L. Subject: Mayday Challenge Bike Event Hi Lynn, I've attached a Special Event Plan that Lieutenant Leeth pulled together for the Mayday Challenge Bike Race/Event on May 7th. Please let me know if it is sufficient for your needs or if you need additional information. Thank you! Venessa Garza Greenways Program Manager Planning & Development Services City of College Station P.0.Box 9960 1101 Texas Avenue College Station, TX 77845 Phone: (979) 764-3674 file://C:\Documents and Settings\vgarza\Local Settings\Temo\XPgrowise\4D70AC73Citv o... 1/4/7011 Fax: (979) 764-3496 Website: www.cstx.gov City of College Station Home of Texas A&M University Page 4of4 file://C:\Documents and Settings\vgarza\Local Settings\Temp\XPgrowise\4D70AC73Citv o... 3/4/2 011 February 24, 2011 Consent Agenda Item No. 2g City of College Station Advance Funding Agreement for the Mayday Challenge Bike Race To: David Neeley, City Manager From: Bob Cowell, AICP, Director ofP lanning and Development Services Agenda Caption: Presentation, possible action, and discussion on an Advance Funding Agreement (AFA)f or the City of Col lege Station's participation in the costs of the Mayday Challenge, a bike race organized by Junction 505. Relationship to Strategic Goals: III. Diverse Growing Economy and IV. Improving Multi- modal Transportation Recommendation(s): Staff recommends approval of the AFA in the amount of $6800. $"'. Summary: May Day Challen e The Bic cle Pedestrian an Greenways Advisory Board in collaboration with the a ors Council on Ph sical Fitness ""oposes to partner with Junction 505 (a non-profit operating in the Brazos Valley) in the form of a monetary contribution as well as in -kind resources to continue the annual bike race -Mayday Challenge. Historically, the race has drawn more than two-hund~rand has helped Junction 505 raise donations. ITT [0 · Junction Five-0 -Five is a private, not-for-profit business organized to provide a community rehabilitation program in the Bryan/College Station area. They provide adults with disabilities the o ortunit to 'oin in mainstream em lo ment. For the past six years they a charity bicycle ride. The event will not occur this year without City Budget & Financial Summary: Funds for this event are proposed to come from a grant awarded to theM ayor's Council on Physical Fitness ($5000) as well as the City's general fund ($1800). Attachments: Resolution Draft AFA 68 2010 Junction 505 Mayday Challenge Approximately 156 Riders Source •Sponsor • Riders Uses •Permits • lnsurace • T-Shirts •Supplies Supplies, $165, 8% T-Shlrts, $1,078, 53" Insurance, $175, 9%