HomeMy WebLinkAboutLetter of CompletionSOP: Filing of Final Plats -Letters of Completion 7/07/09
Inspectors shall confirm the following and include associated comments on the punchlist as
necessary be .ore forwarding Letter of Completion to development review engineer: ~~o tact Donnie Willis (0: 764-6375, C: 229-7632) for outstanding Erosion/Drainage issues,
ontact Gilbert Martinez (0: 764-6255) for outstanding CS Electric and Streetlights,
.· coordinate fire flow analyses with CS Water Services (or the design engineer for non-city
utilities) and confirm test results meets minimum requirements with the development
review engineer,
for BTU service area, contact Tom Brent at : 821 -5773 for outstanding BTU Electric and
Streetlights. In Tom's absence, John Fontinoe or their supervisor Randy Trimble can be
contacted at 0: 821 -5728.
~~ for BTU service area, confirm with development review engineer that service agreement is
in place with BTU,
~)~ for other non-city utility service areas (Wellborn Water SUD, Brushy Creek SUD, Wickson
Creek SUD, etc) confirm with development review engineer that infrastructure is complete
A nd for outstanding issues, ·'el' require that 2 copies of Red-lined Record Drawings be provided for all Public Infrastructure
with the following attestation:
"I, General Contractor for development, certify that the
improvements shown on this sheet were actually built, and that said improvements are
shown substantially hereon. I hereby certify that to the best of my knowledge, that the
materials of construction and sizes of manufactured items, if any are stated correctly
hereon."
General Contractor
require that 2 copies of Red-lined Record Drawings be provided for all Public Drainage
Infrastructure including Private Detention Facilities with the following attestations:
"I hereby attest that I am familiar with the approved drainage plan and associated
construction drawings and furthermore, attest that the drainage facilities have been
constructed within dimensional tolerances prescribed by the Bryan & College station
Unified Stormwater Design Guidelines and in accordance with the approved construction
plans or amendments thereto approved by the City of College Station."
(affix seal) Licensed Professional Engineer
. ~ State of Texas No. ___ _
· \ "I certify that the subdivision improvements shown on this sheet were actually built, and
that said improvements are substantially as shown hereon. I further certify, to the best of
my knowledge, that the materials of construction and sizes of manufactured items, if any,
are stated correctly hereon."
General Contractor
Inspectors to review Red-lined Record Drawings, upon acceptable confirmation of drawings,
inspector to:
o file one set of Record Drawings in Public Works files, and
o forward one set of Record Drawings to Jeffery Speed (CSU)
Inspectors should forward Letters of Completion to the development review engineer that reviewed
and stay ped the construction plans after confirming:
/ the date on the Letter of Completion Warranty should reflect the date when all associated
/punchlist items are completed, and r1' the Owner is shall be listed as the one affirming the one-year warranty
The development review engineer to:
o stamp the Letter of Completion to confirm by initialing that the final plat is filed (or mylar
is ready to be filed), all necessary easements (including offsite) have been filed, and
blanket easement issues are resolved, and
o initial and route the Final Plat mylar for filing. (Note if the developer provided surety the
plat it may have been filed ahead of construction.)
Deborah Grace-Rosier (Planning) to file the Final Plat utilizes a coversheet to confirm:
o infrastructure is accepted by Letter of Completion -or-Surety is provided and acceptable,
o signed and notarized mylar of final plat,
o parkland dedication has been paid,
o digital file of final plat is provided,
o a current paid tax certificate has been submitted, and
o the final plat closes to acceptable standards.
Upon the filing of Final Plat, the development review engineer should stamp the Letter of
Completion with the new stamp and verify-initial-n/a the Final Plat was filed, offsite easements
have been filed, we have all necessary easements, etc -and then forward the Letter of Completion
to Alan Gibbs (City Engineer) for final signature.
Alan to forward hard original of finalized Letter of Completion to Shelia Douglas (Public Works).
Shelia to: verify
o signatures on the Letter of Completion,
o forward scanned copy of Letter of Completion to the owner, developer, contractor, Terry
Boriskie (Building), Ben McCarty (Building), Samuel Deal (Accounting), Jeffery Speed
(CSU), Stephen Maldonado Sr. (CSU), Diane Broadhurst (CSU), Charles "Butch" Willis
(CSU), Sue Holcomb (CSU), Carol Cotter (Engineering), Alan Gibbs (Engineering) and
Deborah Grace-Rosier (Planning),
o mail copies to the owner and contractor, and
o place the original in Public Works Development file.
Deborah to place a hard copy of the Letter of Completion in the associated Planning Final Plat file.
11: 43 FA X 87 085330 92
LETTER OF COMPLETION
CllY ENGINEER
CITY OF COLLEGE STATION
COLLEGE STATION, TEXAS
Dear Sir:
BIXLER CO MPAHIE S lgjUUl /VV I
DATE: '4 "4.o'f oj
RE: COMPLETION OF ~1t-1€b '.\IDA'-JU 4R.6~AS
The purpose of our letter Is to request that the following listed improvements be
approved and accepted as being constructed under City inspection and completed
according to plans and specifications as approved and required by the City of College
Station, Texas. This approval and acceptance by the City Is requested in order that we
may flnalize any subcontracts and to affirm their warranty on the work. This approval
and acceptance by the City of the improvements llsted below does hereby void the letter
of guarantee for the listed improvements on the above referenced project.
The one-year warranty is hereby affirmed and agreed to by ~ ~
and by their subcontractors as Indicated by signatures below. _'
WORK COMPLETED WARRANTY DATE
tth/o1
Owner: Desewtd1'n(J Cbi,e (L'Gcntractor: 8/~fer LDVl~f. L.p.
Phone Numberf{O/-qg7 .... 7'Jer'( Phone Number~ 110--(D73,.. 3~
Address: /i?Y<~ J(,{"'11ffeJI' Ofks ~ddress; go· Bo¥ l/"7
&rf/efr. m 2~124 G~q, AR -Jllt{O I
ReY111ed 1/31!07
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