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HomeMy WebLinkAboutMinutes AGENDA http://agenda.cstx.gov/Council%20Minutes/2006/complete%20060... ti.:*101r116111411 Mayor Council Members 101],1 Mawr Pro Tempore ltc �i Ct:rs io],111 kyr City N1an ier CITY O1: C01.i.161. TA11ON f;1enli i ,,.,., NA v" 13ct-r , Minutes City Council Workshop and Regular Meeting Thursday, April 13,2006 at 2:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station,Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Council members, Happ, White, Gay, Lancaster, Scotti, Berry STAFF PRESENT: City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares Mayor Silvia called the meeting to order at 2:00 p.m. Workshop Agenda Item No. 1 —Presentation, possible action, and discussion on items listed on the consent agenda. 12.02—Presentation, possible action and discussion approving a real estate contract that will authorize the purchase of two tracts of land needed for the Cemetery Acquisition Project; and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. The property is owned by the Texas A&M University and Texas A&M University System. Council member Lancaster and Mayor Pro Tem Happ abstained from voting on this item. 12.5 — Presentation, possible action and discussion regarding a resolution to award construction contract 06-146 to Bryan Construction Company in the amount of $3,352,100 for odor control and sludge processing improvements at the Carter Creek Wastewater Treatment Plant. This item was removed from the consent agenda by staff. 12.10 — Presentation, possible action, and discussion on the resolution determining a public necessity to acquire a fee simple interest in certain property; giving notice of an official determination to acquire a portion of the property for the Barron Road right-of-way project; and establishing procedures for the acquisition of a fee simple interest in property. City Engineer Bob Mosley described the number residents effected and the amount of the property needed for the Barron Road right-of-way. 12.15 —Presentation, possible action, and discussion of revised Policy of the Joint Relief Funding Review Committee. O o% Ip.t'S 8/23/2008 12:08 PM I of AGENDA http://agenda.cstx.gov/Council%20Minutes/2006/complete%20060... Community Development Project Coordinator Debbie Eller illustrated the purpose of policy change. Workshop Agenda Item No. 2 -- Presentation, possible action, and discussion regarding the Wayfinding project conceptual sign design. Manager of Special Projects and Legislative Affairs Don Fazzino introduced Mr. Barry Biggar, President/CEO of the Bryan/College Station Convention and Visitors Bureau. Mr. Biggar provided an overview of the Wayfmding Project. He described the goals, benefits of Wayfmding signage, a variety of design concepts and the next steps that need to be taken to implement the program. No formal action was taken. Workshop Agenda Item No. 3 — Presentation, possible action, and discussion to provide guidance to staff regarding regulations for signs and banners in the City of College Station. Assistant Director of Planning and Development Services Lance Simms remarked that during the 2004 annual Unified Development Ordinance review, the City Council decided to prohibit banners in the City with exception of grand opening banners and special event banners. In December of 2005, Council indicated support for relaxing the restrictions on banners and small signs for neighborhood sponsored events. More recently, staff received feedback regarding banners for non-profit organizations and places of worship. As part of the annual UDO review, staff plans to amend the signage provisions to allow banners and small signs for neighborhood groups. Council member Berry moved to allow banners for a two week period for all non-profits organization or place of worship, and waive the permit fee. Council member Scotti seconded the motion. Council member Scotti amended the motion to include Commercial Businesses and Homeowners Associations. Council member Berry seconded the motion. The motion failed by a vote of 2-5. FOR: Berry, Scotti AGAINST: Silvia, Happ, White, Gay, Lancaster Council member Lancaster moved to allow banners for a two week period for all non-profits organizations and places of worship, and waive the permit fee. Motion failed due to a lack of a second. The City Council recessed for a short break at 3:30 p.m. and returned to the workshop meeting at 3:50 p.m. Workshop Agenda Item No. 4 — Presentation, possible action and discussion on appointment of members to the Outside Agency funding Review Committee. This item was postponed until the regular meeting. Workshop Agenda Item No. 5 — Presentation, possible action, discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent 2 of9 8/23/2008 12:08 PM AGENDA http://agenda.cstx.gov/Council%20Minutes/2006/complete%20060... meeting. This item was postponed until after the regular meeting. Workshop Agenda Item No. 6—Council Calendars April 10 George Bush Award Excellence in Public Services — Rudder Auditorium 5:00 — 7:00 p.m. April 11 Jefferson awards 9:00— 10:00 p.m. —George Bush Presidential Library April 13 Town Hall Meeting, Holy Cross Lutheran church 6:30 p.m. April 14 Good Friday, Office Closed April 17 Intergovernmental Committee Meeting—Noon—Bryan ISD April 18 Research Valley Partnership Technology Alliance Event Miramont Country Club — 11:00 a.m. — 1:30 p.m. April 18 Transportation Committee Meeting—4:30 p.m. —Admin. Conf. Rm. Apr 18 Research Valley Partnership Technology Alliance Event - Miramont Country Club— 11:00 a.m. — 1:30 p.m. Apr 18 Transportation Committee Meeting—4:30 p.m. —Admin. Conf. Rm. Apr 20-22 Annual Historic Preservation Conference—Galveston Apr 22 Wolf Pen Creek Trail Dedication— 10:00 a.m. Apr 27 City Council Workshop and Regular Meeting, 3:00 p.m. May 8-11 Chamber of Commerce Washington DC Trip May 4 Special Council Workshop Meeting May 13 Election Day May 15 Intergovernmental Committee Meeting, noon— 1:30 TAMU May 16 Transportation Committee Meeting—4:30 p.m. —Admin Conf. Rm May 18 Special Council Meeting, Induction of Officers May 18-22 Making Cities Livable Conference, Santa Fe,New Mexico May 25 City Council Workshop and Regular Meeting—3:00 p.m. May 29 Memorial Day, Office Closed Workshop Agenda Item No. 7 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Dept., Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, City Center, Design Review Board, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation Committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Making Cities Livable Conference, Metropolitan Planning Organization, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Wolf Pen Creek TIF Board, Zoning Board of Adjustments., This item was postponed until after the regular meeting. Workshop Agenda Item No. 8 -- Executive Session At 4:06 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.087 of the Open Meetings Act, to seek the advice of our attorney with respect to pending and contemplated litigation, to consider the purchase of real property, the evaluation of a public officer, and economic development 3 of 9 8/23/2008 12:08 PM AGENDA http://agenda.cstx.gov/Council%20Minutes/2006/complete%20060... negotiations. Consultation with Attorney {Gov't Code Section 551.0711; TCEQ Docket No. 2002-1147-UCR, Applications of Brushy Water Supply and College Station (Westside/Highway 60) TCEQ Docket No. 2003-0544MWD,Application of Nantucket,Ltd. TXU Lone Star Gas Rate Request. Cause No. 03-002098-CV-85,Brazos County, College Station v. Wellborn Special Utility District Civil Action No. H-04-4558, U.S. District Court, Southern District of Texas, Houston Division, College Station v. U.S. Dept. of Agriculture, etc., and Wellborn Special Utility District Civil Action No. H-04-3876,U.S. District Court, Southern District of Texas,Houston Division, JK Development v. College Station GUD No. 9530—Gas Cost Prudence Review,Atmos Energy Corporation GUD No. 9560—Gas Reliability Infrastructure Program(GRIP)rate increases,Atmos Energy Corporation Cause No. GN-502012, Travis County, TMPA v. PUC(College Station filed Intervention 7/6/05) Settlement of issues and transfer of franchise from Cox to Cebridge Legal Issues,Legal Problems regarding BVC Net and Proposed Agreement Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any fmal action or vote taken will be in public. The following subject(s) may be discussed: a. Aggie Field of Honor Economic Incentive Negotiations {Gov't Code Section 551.087}: possible action The City Council may deliberate on commercial or financial information that the City Council has received from a business prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City Council in conducting economic development negotiations may deliberate on an offer of financial or other incentives for a business prospect. After executive session discussion, any final action or vote taken will be in public. The following subject(s)may be discussed: a. The proposed city convention center and associated privately developed hotel b. Gameday/Cafe Eccel Personnel {Gov't Code Section 551.0741; possible action The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any fmal action or vote taken will be in public. The following public officer(s) may be discussed: a. City Manager Workshop Agenda Item No. 9 --Final Action on executive session, if necessary. Council returned from executive session at 6:48 p.m. No action taken. Regular Meeting Mayor Silvia called the regular meeting to order at 7:00 p.m. with all council members present. He led 4 of 9 8/23/2008 12:08 PM AGENDA http://agenda.cstx.gov/Council%20Minutes/2006/complete%20060... the audience in the pledge of allegiance. Council member Lancaster provided the invocation. Kim Fox, Program Coordinator for the TAMU International Center, introduced a Texas A&M University student from India. He presented an overview of India's culture and traditions. Mayor Silvia and City Manager Glenn Brown recognized Pool Supervisor Vera Solis for receiving the Platinum National Aquatic Safety Award, Amanda Garland for receiving the Statewide Marketing Trophy, and Parks and Recreation Director Steve Beachy for receiving the Daniel Whitworth Fellow Award. Hear Visitors 12.1 Approved by common consent minutes for the College Station City Council Workshop and Regular Meeting for February 23, 2006 and March 9, 2006. 12.2 Presentation, possible action, and discussion of real estate contract that will authorize the purchase of two tracts of land needed for the Cemetery Acquisition Project; and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. The property is owned by the Texas A&M University and Texas A&M University System. Council member Gay moved to approve a real estate contract authorizing the purchase of two tracts of land needed for the Cemetery Acquisition Project in the amount of $765,633.00 subject to being placed on the Board of Regents agenda in May, 2006. Council member Berry seconded the motion, which carried by a vote of 5-0-2. Also, Council member Gay moved to approve Resolution No. 4-13-2006-12.02 declaring intention to reimburse certain expenditures with proceeds from debt. Council member Berry seconded the motion, which carried by a vote of 5-0-2. FOR: Silvia, White, Gay, Scotti Berry AGAINST: None ABSTAINED: Happ, Lancaster 12.3 Bid #06-84. Approved by common consent a bid award for purchase of various electrical items maintained in inventory to Priester, Me11 and Nicholson for $21,039.00; Structural and Steel Products, Inc. for $156,742.00; Central Electrical Supply, Inc. for $9,140.00; Techline for $463,460.50; Priester Supply for $68,806.45; Hughes Supply for $27,340.00 and KBS for $170,463.20 for total estimated expenditures of$916,991.15 for a twelve month period. 12.4 Bid #06-79. Approved by common consent a bid award for purchase of various distribution and padmount transformers maintained in inventory to Techline for $295,449.00; KBS Electrical for $6,862.00; WESCO for $25,167.00; and Texas Electric Coop for $309,967.00 for total estimated expenditures of$637,445.00 for a six month period. 12.5 Presentation, possible action, and discussion regarding a resolution to award construction contract 06-146 to Bryan Construction Company in the amount of $3,352,100 for odor control and sludge processing improvements at the Carters Creek Wastewater Treatment Plant. This item was removed from the consent agenda by staff. 12.6 Approved by common consent Change Order #1 to Contract 04-113, with Camp, Dresser & McKee (CDM) in the amount of$51,300 and 273 days. 5 of 9 8/23/2008 12:08 PM Ckff Mayor Cii i'OF COLLEGE STAT ION Councilmembers Ben White John Crompton Mayor Pro Tern James Massey Ron Gay Lynn Mcllhaney City Manager Chris Scotti Glenn Brown David Ruesink Agenda College Station City Council Regular Meeting Thursday,December 13,2007 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station,Texas 1. Pledge of Allegiance, Invocation Presentation of Historic Building Marker#7 to members of the Roan's Chapel Missionary Baptist Church Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 12:45 p.m. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. ON BEHALF OF THE CITIZENS OF COLLEGE STATION,HOME OF TEXAS A&M UNIVERSITY,WE WILL CONTINUE TO PROMOTE AND ADVANCE THE COMMUNITY'S QUALITY OF LIFE. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action and discussion of Minutes for Regular Meeting November 19, 2007 b. Presentation,possible action and discussion on the third and final reading of a franchise agreement with Budget Rolloffs for collection,hauling and disposal services for residential construction debris solid waste. 10 w City Council Regular Meeting Page 2 Thursday, December 13, 2007 c. Presentation,possible action, and discussion regarding a Resolution approving a Real Estate Contract to transfer ownership of 1115 Georgia Street, an undeveloped residential lot,to the local Habitat for Humanity affiliate. d. Presentation, possible action, and discussion on amending the annual agreement for gasoline and diesel fuel with Brenco Marketing Corp, contract no. 05-056;renew the amended contract for one year; and authorize the annual estimated expenditures with Brenco Marketing Corp. for$1,267,340.00. e. Presentation, possible action, and discussion approving a Resolution Determining Need that identifies a tract of land needed for the Utility Service Center Expansion Project. f. Presentation,possible action, and discussion regarding a contract with Sprint Nextel for Rebanding of the City's 800MHz Radio System in an amount not to exceed $207,173.27 to be paid for by Nextel Sprint. g. Presentation,possible action, and discussion to approve a resolution providing an exception to Policy to allow Mr. Joe Button to construct sewer infrastructure necessary to connect his home to the City sewer system. h. Presentation, possible action, and discussion for approval of a resolution granting an exception to Policy to allow Kyle View Estates to construct sewer infrastructure necessary to connect the Kyle View development to the City sewer system. i. Presentation, possible action and discussion regarding approving a Developer Participation Agreement for sewer collection infrastructure with Kyle View Estates, L.P. at a cost not to exceed $85,690. j. Presentation,possible action, and discussion regarding a resolution approving a construction contract with JaCody, Inc. for the amount of$1,883,978.00 for the construction of the College Station Utilities Meeting and Training Facility Project. k. Presentation, possible action, and discussion to approve a Renewal Agreement with Rainbow Gardens in the amount of$52,263 for landscape maintenance services at Water Services facilities. 1. Presentation,possible action, and discussion regarding approval of an agreement with Union Pacific Rail Road to allow construction of the water transmission pipeline under the railroad tracks. m. Presentation,possible action, and discussion on a resolution authorizing the Mayor to sign a Landscape Maintenance Agreement with the Texas Department of Transportation(TxDOT). n. Presentation,possible action and discussion regarding the approval of an interlocal agreement with the Texas Department of Public Safety. o. Presentation, possible action, and discussion to issue a purchase order to Driller Services, Inc. in the amount of$111,800 for 4,000 water meters. p. Presentation, possible action and discussion on a General Fund contingency transfer in the amount of $20,000 for the AM Radio Project. 2 City Council Regular Meeting Page 3 Thursday, December 13, 2007 Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion on consideration of ordinances amending Chapter 10, "Traffic Code," to convert a portion of Milliff street to one-way operation and to close a portion of Redmond Drive to through traffic. 2. Public hearing, presentation, possible action, and discussion regarding a Comprehensive Plan Amendment to update the Thoroughfare Plan in the area generally bound by SH 30 on the north, William D. Fitch Parkway on the south, SH 6 on the west, and Carters Creek on the east as a result of recommendations contained in the East College Station Transportation Study. 3. Public hearing, presentation, possible action, and discussion on amendments to Chapter 12 (Unified Development Ordinance) of the City Code, Sections 3.2, Zoning Map Amendment (Rezoning), 4.1, Establishment of Districts, 7.1.D, Required Yard (Setbacks), and 11.2, Defined Terms, the addition Section 5.9, Single-Family Overlay Districts, and amendment to Chapter 9 (Subdivision Regulations) of the City Code, Section 18-A.1, Platting and Replatting Within Older Residential Subdivisions as they relate to the creation of Single-Family Overlay Districts 4. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 9.7 acres of Spring Creek Townhomes, Phases 2 and 3, from PDD, Planned Development to PDD, Planned Development in order to amend the Concept Plan for the property generally located at the termination of Heath Drive 5. Public hearing, presentation, possible action, and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 5.6 Northgate Districts relating to sidewalk requirements 3 City Council Regular Meeting Page 4 Thursday, December 13, 2007 6. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12 of the City of College Station Code of Ordinances, Unified Development Ordinance Section 7.4.0 Summary of Permitted Signs, regarding the permitted zoning districts for commercial banners 7. Public hearing, presentation, possible action, and discussion on an ordinance amending Chapter 12 of the City of College Station Code of Ordinances, Unified Development Ordinance, Section 9.4 Nonconforming Lots of Record, regarding building setbacks for nonconforming single-family properties in Agricultural Open (A-O)zoning districts 8. Public hearing, presentation, possible action, and discussion on an ordinance pf the City of College Station declaring certain goods-in-transit to be subject to taxation by the City of College Station and not exempt from taxation under the Super Freeport exemption contained in Texas Tax Code Section 11.253. 9. Presentation, possible action, and discussion on a resolution awarding the professional services contract (Contract No. 08-079) with Bleyl & Associates in the amount not to exceed $347,000 for engineering design services for the William D. Fitch Parkway Widening Phase II Project (ST- 0520); and a resolution declaring intention to reimburse certain expenditures with proceeds from debt. 10. Presentation, possible action and discussion regarding appointments to a Citizens' Advisory Committee in preparation of a General Obligation Bond election in November of 2008. 11. Presentation, possible action and discussion on the 2007 Gainsharing Distribution. 12. Presentation, possible action, and discussion on a funding agreement between the City of College Station and the Arts Council of Brazos Valley for FY08 in the amount of$200,000 for Arts Council Affiliate funding; and presentation, possible action, and discussion on approving the portion of the budget of the Arts Council of Brazos Valley funded with Hotel Tax funds. 13. Presentation, possible action, and discussion regarding appointments to the College Station Tax Increment Reinvestment Zone#16 Board of Directors and designating a chairperson. 14. Presentation, possible action, and discussion regarding the City's appointment to the Brazos County Appraisal District. 15. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: City Manager 4 City Council Regular Meeting Page 3 Thursday, December 13, 2007 Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Public hearing, presentation, possible action, and discussion on consideration of ordinances amending Chapter 10, "Traffic Code," to convert a portion of Milliff street to one-way operation and to close a portion of Redmond Drive to through traffic. 2. Public hearing, presentation, possible action, and discussion regarding a Comprehensive Plan Amendment to update the Thoroughfare Plan in the area generally bound by SH 30 on the north, William D. Fitch Parkway on the south, SH 6 on the west, and Carters Creek on the east as a result of recommendations contained in the East College Station Transportation Study. 3. Public hearing, presentation, possible action, and discussion on amendments to Chapter 12 (Unified Development Ordinance) of the City Code, Sections 3.2, Zoning Map Amendment(Rezoning), 4.1, Establishment of Districts, 7.1.D, Required Yard (Setbacks), and 11.2, Defined Terms, the addition Section 5.9, Single-Family Overlay Districts, and amendment to Chapter 9 (Subdivision Regulations) of the City Code, Section 18-A.1, Platting and Replatting Within Older Residential Subdivisions as they relate to the creation of Single-Family Overlay Districts 4. Public hearing, presentation, possible action, and discussion on an ordinance rezoning 9.7 acres of Spring Creek Townhomes, Phases 2 and 3, from PDD, Planned Development to PDD, Planned Development in order to amend the Concept Plan for the property generally located at the termination of Heath Drive 5. Public hearing, presentation, possible action, and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 5.6 Northgate Districts relating to sidewalk requirements 3 1 MINUTES Regular Meeting Planning and Zoning Commission Thursday, September 6, 2007, at7:00p.m. Council Chambers College Station City Hall 1101 Texas Avenue CITY OF COLLEGE STATION College Station, Texas Morn*it Dewlap arrvires COMMISSIONERS PRESENT: Chairman John Nichols, Derek Dictson,Harold Strong,Bill Davis,Glenn Schroeder,Marsha Sanford and Noel Bauman COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineer Carol Cotter, Acting City Engineer Alan Gibbs, Assistant Director Lance Simms, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Information Services Representative Mandi Luedecke, Staff Assistants Brittany Korthauer and Nicole Menchaca. 1. Call meeting to order. Chairman John Nichols called the meeting to order at 7:08 p.m. 2. Hear Citizens. No one spoke during the item. 3. Consent Agenda. 3.1 Consideration, discussion and possible action on Absence Requests from meetings. • Derek Dictson-August 29,2007-P&Z&CPAC Joint Meeting 3.2 Consideration, discussion, and possible action to approve meeting Minutes. • August 2, 2007 Workshop Meeting • August 2,2007 Regular Meeting • August 16,2007 Workshop Meeting • August 16, 2007 Regular Meeting September 6,2007 P&Z Regular Meeting Minutes Page 1 of 5 '� 3.3 Presentation, possible action, and discussion on a Preliminary Plat for Edelweiss Gartens, Phase 13 consisting of 31 lots on 7.97 acres generally located east of the intersection of Hofburg Lane and William D. Fitch Parkway.Case#07-00500181 (LB) 3.4 Presentation, possible action, and discussion on a Final Plat for Spring Creek Commons Lot 6, Block 1 consisting of 1 lot on 2.839 acres located at 4401 SH 6 S in the general vicinity of the northeast corner of SH 6 and, William D.Fitch Pkwy.Case#07-00500189(JS). { Commissioner Strong motioned to approve the consent agenda items. Commissioner Sanford seconded the motion,motion passed(7-0). Regular Agenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed. 5. Presentation, possible action, and discussion on a Master Plan for Summit Crossing, consisting of 113.2 acres, located at 4001 Harvey Road, and more generally located along the north side of Harvey Road, west of FM 158 and east of the Crescent Pointe Subdivision. Case#07-00500160(JP) Item was pulled from agenda because of procedural issues. 6. Presentation, possible action, and discussion on a Variance Request to Section 8- M.1 of the Subdivision Regulations (Sidewalks), and a public hearing, presentation, possible action, and discussion on a Final Plat of Horse Haven Estates Lots 2B-1, 2B-2, and 2B-3, being a replat of Horse Haven Estates Lot 2B, consisting of 4.521 acres located at 2297 Earl Rudder Freeway South, and more generally located on the east side of Earl Rudder Freeway north of Horse Haven Lane. Case#07-00500188(JP) Jennifer Prochazka, Senior Planner, presented the variance request and replat and recommended approval of the replat should the variance be approved. She addressed several questions by the Commission on the variance request and replat. Commissioner Dictson motioned to approve the variance request. Commissioner Strong seconded the motion,motion passed(7-0). Joe Schultz, 3208 Innsbruck, College Station, Texas, was called upon by the Commission to answer questions in general from the Commission. He stated that he did not see a need for a parallel sidewalk on the frontage road or back of property. September 6,2007 P&Z Regular Meeting Minutes Page 2 of 5 Commissioner Davis motioned to approve the replat. Commissioner Sanford seconded the motion,motion passed(7-0). 7. Public hearing, presentation, possible action, and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Section 2.4 Design Review Board. Case #07-500004 0110 Molly Hitchcock, Planning Administrator, presented the first amendment stating that the Design Review Board may review Gateway Grants as per the Gateway Grant Program. She then presented the next amendment which would be an amendment to the requirements of board membership. Staff offered two options for the Commission: Option 1: Seven member board and two alternates,consisting of: 1. Person knowledgeable in aesthetic or architectural design issues 2. Business Person 3. Landscape h 4. Person withArcgeneralitect knowledge of development codes and processes 5. Person knowledgeable in aesthetic judgement 6. Citizen-at-large 7. Chairman of the Planning&Zoning Commission,or his designee • Alternate—Citizen-at-large • Alternate—Citizen-at-large Option 2: Five Member board and two alternate members,consisting of: 1. Business Person 2. Landscape Architect 3. Person knowledgeable in aesthetic judgement 4. Citizen-at-large 5. Chairman of the Planning&Zoning Commission,or his designee • Alternate—Citizen-at-large • Alternate—Citizen-at-large She answered questions from the Commission regarding the requirements of the board membership and stated that there have been difficulties in filling many positions,resulting in the lack of a quorum for meetings. No one spoke at the public hearing. Commissioner Davis motioned to accept Option 1A which would eliminate one Alternate — Citizen-at-large. Commissioner Schroeder seconded the motion. Ij September 6,2007 P&Z Regular Meeting Minutes Page 3 of 5 Commissioner Sanford made a motion to amend the previous motion stating that one of the Alternates should have the qualifications of one of the 1st five board members (i.e., person knowledgeable in aesthetic or architectural design issues, business person, landscape architect, person with general knowledge of development codes and processes, or a person knowledgeable in aesthetic judgement). Commissioner Bauman seconded the motion, motion passed(5-2). The amended motion passed(7-0). Commissioner Schroeder motioned to include the Gateway Grants in the powers and duties of the Design Review Board. Commissioner Sanford seconded the motion,motion passed(7-0). 8. Discussion and possible action on future agenda items —A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Dictson stated that he would like a training on changes that have been made through Growth Management and the East College Station Transportation Study. Chairman Nichols mentioned he would like to discuss how to impose more order in large commercial developments so that there are pedestrian friendly sidewalks and appropriate turning radius. Assistant Director Lance Simms stated that staff is preparing a meeting to discuss internal commercial site developments and will add Chairman Nichols suggestions as topics at the meeting. 9. Adjourn. Commissioner Davis motioned to adjourn. Commissioner Sanford seconded the motion,motion passed (7-0). Meeting adjourned at 8:24 p.m. September 6,2007 P&Z Regular Meeting Minutes Page 4 of 5 ,,I APPr�/ .2/44401.1 Jo 11111r_• ichols,Chairman Planning and Zoning Commission Attest: Brittany Ko u: , Staff Assistant Planning an. ►evelopment Services September 6,2007 P&Z Regular Meeting Minutes Page 5 of 5 MINUTES Regular Meeting Planning and Zoning Commission Thursday, August 16, 2007 at 7:00 p.m. Council Chambers College Station City Hall 1101 Texas Avenue CrilfOFCOLLEGE ST TION College Station Texas Novae -Detkpftrat s 9 COMMISSIONERS PRESENT: Chairman John Nichols,Bill Davis,Glen Schroeder,Harold Strong,Marsha Sanford and Derek Dictson COMMISSIONERS ABSENT: Noel Bauman CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Staff Planners Crissy Hartl and Jason Schubert, Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineer Carol Cotter, Sr. Assistant City Engineer Alan Gibbs, Deputy City Manager Terry Childers, Director Bob Cowell, Assistant Director Lance Simms, First Assistant City Attorney Carla Robinson, Public Works Director Mark Smith, Information Services Representative Bryan Cook, Staff Assistant Brittany Korthauer. 1. Call meeting to order. Chairman John Nichols called the meeting to order at 7:08 p.m. 2. Hear Citizens. No one spoke under that item. 3. Consent Agenda. 3.1 Consideration, discussion and possible action on Absence Requests from meetings. • Harold Strong- August 2,2007- Workshop &Regular Meeting 3.2 Consideration, discussion, and possible action to approve meeting Minutes. • Special Joint Workshop Meeting—May 29,2007 3.3 Presentation,possible action, and discussion on a Final Plat for 2818 Place Subdivision consisting of 2 lots on 43.63 acres located at 1300 Harvey Mitchell Parkway South. Case#07-500136(LB) August 16,2007 P&Z Regular Meeting Minutes Page 1 of 5 `oci � p. 3.4 Presentation, possible action, and discussion on a Final Plat for Greens Prairie Center Phase 5 consisting of 4 lots on 11.2 acres located at 4400 SH 6 S at the southwest corner of SH 6 and William D. Fitch Pkwy. Case #07-00500173 (JS) 3.5 Presentation, possible action, and discussion on a Preliminary Plat for Spring Creek Commons consisting of 8 lots on 50.547 acres located at, 4401 SH 6 S in the general vicinity of the northeast corner of SH 6 and William D. Fitch Pkwy. Case#07-00500174(JS) 3.6 Presentation, possible action, and discussion on a Final Plat for Castle Rock Ph 1B & 1C consisting of 17 lots and 2 common areas on 6.891 acres located on the north side of State Highway 40 across from Castlegate Subdivision,west of Castle Rock Parkway. Case#07-00500175 (MI1) Chairman John Nichols stated that item 3.5 was removed from the Consent Agenda and placed on the Regular Agenda per the applicant's request. Commissioner Davis motioned to approve items 3.1-3.4 and 3.6. Commissioner Dictson seconded the motion, motion passed(6-0). Regular Agenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. Item 3.5 the Preliminary Plat for Spring Creek Commons was removed from the Consent Agenda per the applicant. Jason Schubert, Staff Planner,presented the Preliminary Plat and stated that it met the Subdivision Regulations and recommended approval. Veronica Morgan, 511 University Drive East Suite 204, College Station, Texas was called upon by the Commission and stated they would be coming back to the Planning and Zoning Commission with a revised Preliminary Plat which will realign a portion of Lakeway Drive by shifting it to the west and will accommodate the 100-foot buffer. Al Smith, Purchaser, 15032 Turnberry, Circle College Station, Texas. Mr. Smith stated that the long term plan for the property is a medical campus. Doug Patterson, Construction Manager, 4645 N. Central Expwy g Ste#200, Dallas, Texas. Mr. Patterson stated that retail development is currently planned for the southern tract of the property Commissioner Davis motioned to approve the Preliminary Plat. Commissioner Sanford seconded the motion,motion passed(6-0).. August 16,2007 P&Z Regular Meeting Minutes Page 2 of 5 5. Presentation, possible action, and discussion on a Variance Request to Section 8- I.2.1, Utility Easements, of the Subdivision Regulations and public hearing, presentation, possible action, and discussion on a Final Plat of Lot 3R, Block 5 W.C. Boyett Estate Partition, being a Replat of Lots 3, 4 and 5, Block 5 W.C. Boyett Estate Partition, consisting of one lot on 0.52 acres, located at 404, 406 and 408 Second Street in Northgate. Case#07-00500168(JP) Jennifer Prochazka, Senior Planner, presented the Variance Request and Replat and recommended approval of both should the Variance Request be approved by the Commission. Commissioner Dictson motioned to approve the Variance Request as submitted by Staff. Commissioner Davis seconded the motion, motion passed(6-0). Jane Kee, IPS Group, College Station, Texas stated that the development would probably be a 40-unit dwelling with parking underneath. She also stated that the current homes are not listed in Northgate Historical documents. Commissioner Davis motioned to approve the Replat as submitted by Staff. Commissioner Sanford seconded the motion, motion passed(6-0). 6. Public hearing, presentation, possible action, and discussion on a rezoning from A-O, Agricultural Open to R-1, Single Family Residential consisting of 1 lot on 13.079 acres in the general vicinity of the area northeast of Windwood Subdivision. Case#07-00500052 (LB) Lindsay Boyer, Senior Planner,presented the rezoning and recommended denial. She addressed several questions by the Commission on the rezoning request. Greg Taggart, Municipal Development Group, College Station, Texas. Mr. Taggart represented the applicant and spoke in favor of the project and answered questions in general from the Commission Mary Jorichardion, 6403 Windwood Drive, College Station, Texas; Kevin & Kathy Wright, 6408 Windwood Drive, College Station, Texas; Dicky Herron, 6413 Windwood Drive, College Station, Texas; Marsha Herron, 6413 Windwood Drive, College Station, Texas; Joseph Dawson, 64617 Windwood Drive, College Station, Texas; Sherry Ellison, 2705 Brookway Drive, College Station, Texas; Wilford Gardner, 6403 Windwood Drive, College Station, Texas; Trish Pannell, 6421 Windwood Drive, College Station, Texas; Ron Griffin, 6421 Windwood Drive, College Station, Texas; Emil Linnstaedter, 2711 Brookway Drive, College Station, Texas. Some concerns of the citizens were drainage, flooding potential, environmental concerns, hazard of power lines and gas pipelines in the area, as well as the potential traffic impact and stated that there was a need for an impact analysis. August 16,2007 P&Z Regular Meeting Minutes Page 3 of 5 Alan Gibbs, Sr. Assistant City Engineer, addressed questions from the Commission regarding drainage and floodplain issues. Ken Fogle, Transportation Planner, addressed questions from the Commission regarding Brookway Drive and the extension of Associates Drive. Commissioner Davis motioned to deny the rezoning. Commissioner Strong seconded the motion,motion passed(6-0). 7. Public hearing, presentation, possible action, and discussion regarding the results of the East College Station Transportation Study. (KF) Kurt Schulte, Kimley-Horn and Associates, gave an update on the East College Station Transportation Study. Mark Smith, Public Works Director,Ken Fogle, Transportation Planner, and Bob Cowell, Planning &Development Services Director answered questions from the Commission about the project. The following citizens had concerns with the East College Station Transportation Study: Sherry Ellison, 2705 Brookway Drive, College Station, Texas; Ron Griffin, 6421 Windwood Drive, College Station, Texas; Terry Raines, 1307 Essex Green, College Station,Texas; Wilford Gardner,6403 Windwood Drive,College Station, Texas; Jay Muthusami, 3510 Graz Drive, College Station, Texas; Kay Youngblood, 2104 Farley, College Station, Texas. Some concerns of the citizens were floodplain, possibility of hurting small businesses, growth of traffic on Stonebridge and Foxfire, and the extension of Associate's Drive. It was also stated that citizens would like to be included in the decision-making process. Brian Bochner, citizen, 5111 Bellerive Bend Road, College Station, Texas commended Staff and stated the plan was very innovative and creative: No action was taken on the item. 8. Discussion and possible action on future agenda items — A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No items were discussed. 9. Adjourn. Commissioner Davis motioned to adjourn. Commissioner Dictson seconded the motion, motion passed(6-0). Meeting adjourned at 10:28 p.m. August 16,2007 P&Z Regular Meeting Minutes Page 4 of 5 Approved: , U w ` ir Nichols,Chairman 'tanning and Zoning Commission Attest: Brittany Ko er, taff Assistant Planning and i evelopment Services it II 1 August 16,2007 P&Z Regular Meeting Minutes Page 5 of 5 MINUTES Regular Meeting Planning and Zoning Commission Thursday, October 6, 2005, at 7:00 p.m. Council Chambers, College Station City Hall 1101 Texas Avenue College Station, Texas CITY OF COLT.EGF,STATION Planning dDevelopment Services COMMISSIONERS PRESENT: Chairman Scott Shafer,John Nichols,Bill Davis,Marsha Sanford,Dennis Christiansen and Harold Strong. COMMISSIONERS ABSENT: Ken Reynolds. CITY COUNCIL MEMBERS PRESENT: Ron Gay. PLANNING & DEVELOPMENT SERVICES STAFF PRESENT: Staff Planner Lindsay Boyer, Molly Hitchcock, Crissy Hard and Jennifer Reeves, Senior Assistant City Engineer Alan Gibbs, Graduate Civil Engineers Carol Cotter and Josh Norton,Transportation Planner Ken Fogle, Assistant Director Lance Simms,and Staff Assistant Tisa Lindgren. OTHER CITY STAFF PRESENT: Assistant City Attorney Roxanne Nemcik and Action Center Representative Justine Wolf 1. Call meeting to order. Chairman Shafer called the meeting to order at 7:05 p.m. 2. Hear Visitors. None. 3. Consent Agenda. enda. 3.1 Presentation, discussion, and possible action on a Preliminary Plat for the Valley Park Center consisting of 4 lots on 11.63 acres generally located at northwest corner of Harvey Mitchell Parkway (FM 2818) and Raymond Stotzer Parkway (FM 60). Case #05-129 (TF/AG) 3.2 Presentation, diseugailawood possible action on..a,Vt.e..liininary Plat for the Spring Creek.Commons Subdivision consisting of 5 lots on 50:547 acres, developing in 4 phases and generally located at the northeast corner of Greens Prairie Road and SH 6. Case#05-161(LB/A$) P&Z Minutes Regular Agenda October 6, 2005 Page 1 of 7 0 �� d6 3.3 Presentation, discussion, and possible action on a Final Plat for Edelweiss Gartens Phase 9 consisting of 42 lots on 10.244 acres,generally located on the west end of Eagle Avenue, southwest of the extension of Brandenburg Lane. Case #05-157 GR/JN) 3.4 Discussion and possible action on: Minutes—September 15,2005,Regular Meeting Commissioner Bill Davis motioned to approve the items on the consent agenda. Commissioner Dennis Christiansen seconded the motion,motion passed(6-0). Regular Agenda. 4. Consideration,discussion and possible action on request(s) for absence from meetings. None. 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. None. 6. Public hearing, presentation, discussion, and possible action on an ordinance to amend the City's thoroughfare plan east of the Earl Rudder Freeway South, between North Forest Parkway and Raintree Drive. Case#05-163 (KF) Ken Fogle, Transportation Planner, presented the thoroughfare plan reminding the Commission that the rezoning and master plan were tabled at the September 15, 2005 meeting. He stated that those items would be heard on the agenda at the present meeting along with the thoroughfare plan. Mike McClure, 9262 Brookwater Circle, College Station,Texas. Mr. McClure stated that he was a resident of Woodcreek. He also stated that the East by-pass was a long distance traffic mover. He stated that the residents of Woodcreek help in congesting that are because they do not have a secondary route,which would be Appomattox. Mr. McClure agreed that the lots that front on those streets need to be mitigated and that there was a need to keep the arterials open. Steve Arden, 311 Cecelia Loop, College Station, Texas. Mr. Arden stated that the location of the subdivision was a mid-way between Emerald Forest and Raintree outlets to the east by-pass. HE also stated that they are trying to mitigate any increase in traffic by having the two 90 degree turns. He continued stating that the Raintree is the only route that does tend to funnel whatever traffic there may be in the location. Mr. Arden felt that by having a parallel system for the most part outside of Raintree as an alternate route would help disburse the traffic. He stated that he was concerned about the 12 to 15 acres on the backside of the old Westinghouse plant and Raintree, saying that the property will change some day and it has every right to utilise the two streets in Raintree that stub out to that property. Mr. Arden stated that Appomattox will not be extended until that property is developed. Commissioner JohnNicholsasked staff that if it was such a good idea to have this road built J out to allow a secondary access,then why the City can't find a way to get it done. P&Z Minutes Regular Agenda October 6, 2005 Page 2 of 7 MINUTES Regular Meeting Planning and Zoning Commission Thursday, November 3, 2005 'fat 7:00 p.m. Council Chambers, College Station City Hall 1101 Texas Avenue CITY OF COLLEGE STATION College Station, Texas Pimping e- pmtrc Semites COMMISSIONERS PRESENT: Chairman Scott Shafer,Bill Davis,Marsha Sanford, Dennis Christiansen,Harold Strong,John Nichols and Ken Reynolds. COMMISSIONERS ABSENT: None. CITY COUNCIL MEMBERS PRESENT: Nancy Berry. PLANNING & DEVELOPMENT SERVICES AND OTHER CITY STAFF PRESENT: Staff Planners Lindsay Boyer, Molly Hitchcock, Crissy Hartl, Senior Planner Trey Fletcher, Director Joey Dunn, Senior Assistant City Engineer Alan Gibbs, Graduate Civil Engineer Josh Norton, Transportation Planner Ken Fogle, Assistant Director Lance Simms, Staff Assistant Lisa Lindgren, Assistant City Attorney Roxanne Nemcik and Action Center Representative Brian Cook. 1. Call meeting to order. Chairman Shafer called the meeting to order at 7:15 p.m. 2. Hear Citizens. No one spoke during this item. 3. Consent Agenda. 3.1 Presentation,discussion, and possible action on a Final Plat for the Spring Creek Commons, Phase 1 consisting of 1 lot on 3.025 acres generally located at tlicpplltymst? . of Greens Prairie Road and the future extension cffiadrewayDrive. Case#05-176(LB/AG) 3.2 Discussion and possible action on: Minutes—October 20,2005,Regular Meeting Minutes—October 20,2005,Workshop Meeting CD Commissioner Davis asked that item 3.1 be moved to the regular agenda. Commissioner Davis motioned to approve item 3.2 of the consent agenda. Commissioner Sanford seconded the motion,motion passed(7-0). Page 1of4 P&Z Regular Meeting Minutes November 3,2005 P� \C&15( \� Regular Agenda. 4. Consideration, discussion and possible action on requests for absence from meetings. No absence requests were submitted. 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. 3.1 Presentation,discussion,and possible action on a Final Plat for the Spring Creek Commons, Phase 1 consisting of 1 lot on 3.025 acres generally located at the northwest intersection of Greens Prairie Road and the future extension of Lakeway Drive. Case#05-176(LB/AG) Lindsay Boyer, Staff Planner, presented the Final Plat and stated that the Preliminary Plat was approved in October 2005. Commissioner Davis motioned to approve the Final Plat. Commissioner Sanford seconded the motion,motion passed(7-0). 6. Public hearing, presentation, discussion, and possible action on a Replat for the Kapchinski Hill Subdivision consisting of 2 C-1 lots on 1.3 acres generally located at the southwest corner of Texas Avenue and Holleman Drive. Case#05- 162(LB/AG) Lindsay Boyer, Staff Planner, presented the Replat and recommended approval. She stated that the replat is in compliance with the approved Preliminary Plat and with all Subdivision Regulations. Commissioner Davis motioned to approve the Replat. Commissioner Reynolds seconded the motion,motion passed(7-0). 7. Public hearing,presentation, discussion,and possible action on a Rezoning for the Dahlis Waller tract, consisting of 13.79 acres generally located west of Longmire Drive and north of the Cypress Meadows Subdivision, from A-O Agricultural Open to R-1 Single-Family Residential. Case#05-175(MH/CC) Molly Hitchcock, Staff Planner, presented the Rezoning and recommended approval. Commissioner Christiansen motioned for approval of the Rezoning as submitted. Commissioner Nichols seconded the motion,motion passed(7-0). 8. Presentation,discussion, and possible action on a Rezoning for a portion of a tract of land affecting 4.435 acres generally located at 450 Earl Rudder Freeway South tion alongthe intersection 6/University Drive approximately 1500 north of the SH 6/Um ty southbound frontage road from R-1, Single-family Residential to C-1, General Commercial. Case#05-160(TF) Page P&Z Regular Meeting Minutes November 3,2005 Pa g Trey Fletcher, Senior Planner, presented the Rezoning and stated that with the amended Land Use Plan approved by the City Council the request is in compliance with the Comprehensive Plan and he recommended approval. Commissioners called on Veronica Morgan to speak on the item and to give background information. Ms.Morgan also spoke in favor of the item. Chuck Ellison,2902 Camille Drive, College Station,Texas. Mr. Ellison spoke in favor of the Rezoning. Commissioner Davis motioned to remove this item from the table. Commissioner Christiansen seconded the motion,motion passed(7-0). Commissioner Christiansen motioned to approve the rezoning. Commissioner Sanford seconded the motion, motion passed (6-1). Commissioners Nichols, Davis, Christiansen, Strong, Reynolds and Sanford were in favor; Chairman Shafer was in opposition. 9. Public hearing, presentation, discussion, and possible action to consider an amendment to the City of College Station's Comprehensive Plan for the Thoroughfare Plan. Case#05-180(KF) Ken Fogle, Transportation Planner, presented the amendment to the Comprehensive Plan for the Thoroughfare Plan. No one spoke at the public hearing. Commissioner Nichols motioned to recommend approval to the City Council of the amendment to the Comprehensive Plan. Commissioner Davis seconded the motion,motion passed(7-0). 10. Public hearing, presentation, discussion, and possible action to consider an amendment to the City of College Station's Comprehensive Plan for the Bikeway and Pedestrian Master Plan. Case#05-181 (KF) Ken Fogle, Transportation Planner, presented the amendment to the Comprehensive Plan for the Bikeway and Pedestrian Master Plan. Nancy Berry,202 Lampwick Circle, College Station,Texas, spoke in favor of the amendment and stated that she is on a committee that has received a Safe Routes to School grant and that should help with the project and concerns addressed by Commissioners regarding safety. Sherry Ellison, 2705 Brookway Drive, College Station, Texas; Veronica Morgan, 511 University Drive,College Station, Texas. Ms. Ellison and Ms.Morgan spoke in favor of the amendment. Pa e 3 of 4 P&Z Regular Meeting Minutes November 3,2005 g Commissioner Christiansen motioned to remove the designation of bike routes from Wellborn Road and Texas Avenue from the amendment and approve the rest as presented. Commissioner Sanford seconded the motion, motion passed (5-2). Commissioners Shafer,Nichols,Reynolds, Sanford and Christiansen were in favor of the motion; Commissioners Strong and Davis opposed the motion. 11. Adjourn. Commissioner Nichols motioned to adjourn. Commissioner Sanford seconded the motion,motion passed(7-0). Approved: • CS;15:34./t-- Scott Shafer,Chairman Planning and Zoning Commission Atte : 6541 • aj Lisa Lindgren, Staff Assi Lag( prtou Planning and Development Services P&Z Regular Meeting Minutes November 3,2005 Page 4 of 4 PARKS AND RECREATION ADVISORY BOARD 41,1414 MINUTES CITY OPCOLT r,GFSTATION GOALS WORKSHOP ^u 5:30 PM REGULAR MEETING N 7:00 PM Tuesday, October 11, 2005 The EXIT Teen Center 1520 Rock Prairie Road • College Station, Texas Staff Present: Steve Beachy, Director; Eric Ploeger, Assistant Director; Peter Lamont, Recreation Superintendent; David Gerling, Recreation Superintendent; Dana Albrecht, Recreation Supervisor; Pamela Springfield, Staff Assistant Members Present: Jodi Warner, Chair; Harry Green; Glenn Schroeder; Jeannie McCandless; John Crompton; Carol Blaschke; Gary Thomas; Kathleen Ireland Members Absent: Gary Erwin Visitors: Jane Kee - IPS Group; Veronica Morgan - Mitchell & Morgan L.L.P.; Greg Taggart - Municipal Development Group; Tod Weingand - College Station Little League Goals Workshop N 5:30 p.m. 1. Call to order. Jodi W., Chair, called the Goals Workshop to order at 5:45 p.m. 2. Pardon and possible action concerning requests for absences of members. One request had been submitted by Gary Erwin. Kathy I. moved to accept Gary E.'s request for absence. Carol B. seconded and the vote was called. All were in favor and the motion carried unanimously. 3. Presentation, discussion, and possible action regarding Community Needs Assessment draft report N Jamie Rae Walker: Jamie Rae Walker gave a presentation with the preliminary results of the needs assessment that had been done (see attached PowerPoint presentation for details). This was the first time that the Department had done a comprehensive needs assessment. After her draft report was completed, Jamie Rae stated that the response to the survey had been very good, considering that it had been done over the summer. She encouraged anyone who had questions or needed additional information to contact her, adding that she wanted input from staff and the Board. It would be approximately three to four weeks before the report would be packaged and ready to be presented to City Council. 4. Discussion, consideration, and possible action regarding Board Goals for FY 2006. The Board spent the remainder of the workshop working on potential The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call(979)764-3517 or(TDD)1-800-735-2989. Agendas may be viewed on www,cstxso_v.. %.11 NO CP goals for FY 2005-06. Based on the goals from FY 2004-05, items completed would be removed from the list. Eleven new goals were decided upon. (See attached list of Draft Parks and Recreation Advisory Board Goals for FY 2005-06). Pam would put a draft list together that would be brought back to the board at the next meeting. A ten minute break was taken at 7:05 p.m. The meeting reconvened at 7:15 p.m. 5. Hear visitors. Tod Weingand was present to introduce himself and to let the Board know that he was the newly elected board President for College Station Little League. He stated that he would be handling the business for the league for the next couple of years and he felt that the members should know who he was. Jodi thanked Tod for coming. Hearing no further visitors this item was closed. 6. Discussion, consideration, and possible approval of minutes from the reaular meeting of September 13, 2005; and, from the lunch meeting regarding the proposed Park Land Dedication for the Foitik Subdivision on September 21, 2005. Glenn S. made a motion to approve both sets of minutes as presented and there was a second from Jeannie M. The vote was called. All members were in favor and the motion passed unanimously. 7. Discussion, consideration, and possible action regarding potential Park Land Dedication requests: • Squid Hill Development N Park Zone 15: Ric stated that this was for a single family residence on Jones Butler Road. Being that it was single family, the land dedication requirement would only be 11100th of an acre, so staff was recommending the acceptance of the cash dedication of $556.00 in lieu of land. Glenn S. motioned to accept the staff recommendation of accepting the cash. Kathy I. seconded and the vote was called. All were in favor and the motion passed unanimously. • Spring Creek Commons N Park Zone 9: This was not really a dedication - the developer wanted to donate a strip of property that would not be used, which is located next to Woodland Hills Park near the intersection of Highway 6 and Greens Prairie Road. The park property at present does not have good street access. The proposed donation is a pretty piece of property that would give some options for access on Lakeway and make the park safer on the end because of better visibility. The trees that are there would not be dug up and having the property would allow the city to install a drip irrigation system for those trees. Kathleen I. moved to accept the property donation and Gary T. seconded. Hearing no further discussion, the vote was called. All were in favor and the motion carried unanimously. • The Woodlands of College Station/Dovetail Development N Park Zone 6: The latest version of the dedication proposal was presented, which staff considered Page 2 MINUTES PLANNING AND ZONING COMMISSION Regular Meeting Thursday, September 18, 2008 CITY OF COLLEGE STATION at 7:00 p.m. flomiog nettekipment ' "'" ` City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Bill Davis, Noel Bauman, Paul Greer, Doug Slack, Thomas Woodfin and Hugh Stearns COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Planning Administrator Molly Hitchcock, Senior Planners Lindsay Boyer and Jennifer Prochazka, Staff Planners Jason Schubert, Lauren Hovde, Matt Robinson, Graduate Civil Engineer Erika Bridges, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Directors Lance Simms and Gabriel Elliott, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistants Nicole Padilla and Amber Carter 1. Call Meeting to Order. Chairman Nichols called the meeting to order at 7:05 p.m. 5. Presentation, possible action, and discussion of a Variance Request to Section 8-1.2, Utility Easements, of the Subdivision Regulations and presentation, possible action, and discussion on a Preliminary Plat for Spring Creek Commons consisting of 15 lots on 47.717 acres located at 4405 State Hwy. 6 South, generally located at the northeast corner of State Hwy. 6 and William D. Fitch Pkwy. Case #08-00500188 (JS) Jason Schubert, Staff Planner, presented the Variance Request to Section 8-1.2, Utility Easements, of the Subdivision Regulations and the proposed Preliminary Plat. He further explained that if the variance was approved, staff recommended approval. There was general discussion regarding the variance request. Veronica Morgan, 511 University Drive, presented the utility easements that she felt showed easy accessibility for city employees and health care. She then requested that the Commissioners vote on the Variance Request before moving on with the Preliminary Plat presentation. Commissioner Davis motioned to approve the variance requests. Commissioner Bauman seconded the motion, motion passed (7-0). Veronica Morgan, 511 University, presented a brief history of the property and explained the joint ownership of the property. She requested that Commissioners approve the Preliminary Plat with the condition that Staff Comments #1 be addressed only. There was general discussion of the construction of Lakeway Drive. Commissioner Stearns motioned to approve the Preliminary Plat with both of the staff review comments and notes included. Commissioner Greer seconded the motion, motion passed (7-0). 9. Adjourn. Commissioner Davis motioned to adjourn the meeting. Commissioner Woodfin seconded the motion, motioned passed (7-0). Meeting adjourned at 9:30 p.m.