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HomeMy WebLinkAboutParks & Rec Minutes PARKS AND RECREATION ADVISORY BOARD CAPRA MINUTES ,ii)iiiiiT CITY OF COLLEGE STATION REGULAR MEETING - RESCHEDULED 7:00 PM, Wednesday, February 13, 2008 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas STAFF PRESENT: Warren Struss, Interim Director; Ric Ploeger, Assistant Parks Director; Peter Lamont, Recreation Superintendent; Curtis Bingham, Park Operations Superintendent; Amanda Putz, Board Secretary; Pete Vanecek, Senior Park Planner BOARD PRESENT: Jodi Warner, Chair; Gary Erwin; Gary Thomas; Kathleen Ireland; Joan Perry; Billy Hart; Wayne Williams; Shawn Rhodes; Wayne Williams; Jody Ford; Joan Perry BOARD ABSENT: Billy Hart VISITORS: Veronica Morgan, Mitchell & Morgan Engineers 1. Call to order: Jodi Warner called the meeting to order with a quorum present at 7:02 p.m. 2. Pardon and possible action concerning requests for absences of members: No requests for absence were submitted. Hearing none, this item was closed. 3. Consideration, possible action, and discussion of minutes from the Regular meeting of January 8, 2008: Kathleen Ireland moved to approve the minutes as submitted and Jody Ford seconded. The vote was called. All were in favor and the motion carried unanimously. 4. Hear visitors: Hearing none, this item was closed. 5. Consideration, possible action, and discussion concerning the potential Parkland Dedication request for: N Cottages at College Station A video about this development was viewed. Veronica Morgan went over the amenities of the development. Discussion followed. Jody Ford moved to approve Og/15 4'14C'( the staff recommendation to accept the fees and Gary Erwin seconded. The vote was called. All were in favor and the motion carried unanimously. 6. Report, possible action, and discussion regarding Park Maintenance Standards for FY 2008: Curtis Bingham reported on the first quarter Park Maintenance Standards. This was an informational item only and no action was required. 7. Update, possible action, and discussion regarding the Field Usage sub-committee meetings: Gary Thomas and Peter Lamont gave an update from the Field Usage meeting. At the next meeting, staff will try and have a schedule as to when the City will meet with the user groups. This was an informational item only, and no action was required. 8. Update, possible action, and discussion regarding status of registration software and information technology programs: Peter Lamont gave an update on how the registration software program is working. This was an informational item only, and no action was required. This item will be placed on future agendas as the need arises. 9. Discussion, consideration, and possible action regarding the future Bond Issue: Ric Ploeger explained the meetings that were held in January, and informed them on the status of the projects. He explained why some projects, that the Board had discussed in previous meetings, were not on the Bond issue and why others were added. This was an informational item only, and no action was required. 10. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: Jodi W. asked that the Board take their goals home and review them. The goals will be discussed at the next meeting to see where the Board stands with the timeline. This was an informational item only and no action was required. 11. Presentation, possible action and discussion concerning the current Capital Improvement Program: Ric Ploeger briefed the Board about a couple of projects. o The University Park, Edelweiss Gartens, and Woodland Hills Park — bid opened on February 12th. (Item goes to Council on the second Thursday of March) o The progress on the replacement of the lights at the Little League fields at Southwood. A recommendation was made that the Board start the public hearing process for the Southwest Park site. This was an informational item only and no action was required. 12. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: ■ Next Regular Meeting N March 20, 2008, Wolf Pen Creek Hospitality Center 13. Adiourn: Jody Ford made a motion to adjourn the meeting, and Gary Erwin seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:12 p.m. ff.„41.44 oop PARKS AND RECREATION ADVISORY BOARD for A ( PRT . �-1 w. ..xI]Iu: � CITY OF COLLEGE STATION 1 o4O Rscr.$00°�i�' REGULAR MEETING MINUTES 7:00 PM, Thursday, March 20, 2008 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas STAFF PRESENT: Ross Albrecht, Acting Assistant Director; Amanda Putz, Board Secretary; Pete Vanecek, Senior Parks Planner; Peter Lamont, Recreation Superintendent BOARD PRESENT: Jodi Warner, Chair; Gary Erwin; Gary Thomas; Jody Ford; Shawn Rhodes; Wayne Williams; Billy Hart BOARD ABSENT: Kathleen Ireland, Joan Perry VISITORS: Venessa Garza, Greenways Program Manager Veronica Morgan, Mitchell & Morgan, L.L.P. Rebecca Riggs, Mitchell & Morgan, L.L.P. 1. Call to order: The meeting was called to order at 7:02 p.m. 2. Pardon and possible action concerning requests for absences of members: Kathy Ireland and Joan Perry had sent in requests for absence. Gary Erwin moved to approve the absence requests submitted and Jody Ford seconded. The vote was called. All were in favor, and the motion passed unanimously. 3. Consideration, possible action, and discussion of minutes from the Regular meeting of February 13, 2008: Wayne Williams moved to approve the minutes as submitted and Gary Thomas seconded. The vote was called. All were in favor, and the motion carried unanimously. 4. Hear visitors: Ross Albrecht, Acting Assistant Director, introduced Venessa Garza, the newly hired Greenways Coordinator. This was an informational item only, and no action was required. 5. Update, possible action, and discussion regarding the Field Usage sub-committee meetings: Shawn Rhodes briefly discussed the proposed by-laws. There will be another revision of the by-laws before presented to the Board. Discussion followed. Each organization would have its' own representative and the Board will have its' own. There will be a meeting every other month to review field use. This was an informational item only, and no action was required. 6. Discussion, consideration, and possible action regarding the future Bond project list: Jodi Warner discussed the project list with the board which included the additions that were initiated through the public forum. She briefly discussed the status of the bond list and the additions made. Jody Ford said it would be beneficial to have a discussion with Recreation, Parks and Tourism Sciences Break at 8:02PM - Re-rank tallying Reconvened at 8:15 p.m. New rankings are as follows: (Highest to Lowest ranking) Neighborhood Park Improvements Purchase of a 17 acre tract between Southwood Park and USC Neighborhood Park Joint Project in Zone 10 @ Creekview Elementary East District Maintenance Shop Replacement (Central Park) Senior Center Construction Purchase of a Community Park Site in Southwest College Station Neighborhood Park Purchase Fund Central Softball Concessions/Restroom Replacement Southeast Community Park Development Larry Ringer Library Expansion WPC Phase Ill Trail Development Basketball Pavilion over 2 Existing Courts Southwood Athletic Park Lick Creek Greenways/Trails Project Skate Park Completion of WA Tarrow Park Master Plan Lick Creek Park Nature Center Gary Erwin made a motion to adopt the new rankings as listed and Wayne Williams seconded, pending the review of the new rankings. All were in favor, and the motion carried unanimously. * The re-rankings were reviewed after the meeting, and confirmed to be correct as stated. (See above list) 7. Presentation, possible action, and discussion concerning the WPC Mitigation area: Veronica Morgan briefly discussed the mitigation plans. This item was previously reviewed by the Board in February of 2007. The mitigation plans were redefined by pulling it away from the trail about one foot. It was suggested that boulders be placed to mark the boundaries. Signage will be placed to explain the mitigation plans. Shawn Rhodes moved to approve the mitigation plans as submitted, and Billy Hart seconded. All were in favor, and the motion passed unanimously. 8. Discussion and possible action concerning Parks and Recreation Advisory Board Goals: The Board discussed that they would like to hold an open house for Southern Oaks Park and Oaks Park in Spring 2008. Discussion followed. This was an informational item only, and no action was required. 9. Presentation, possible action and discussion concerning the current Capital Improvement Program: • Current Capital Improvement and Park Land Dedication Prosect Lists Pete Vanecek discussed the status of some of the CIP projects. This was an informational item only, and no action was required. Update on the cemetery groundbreaking: April 18th, 11:30 a.m. • Dedications of Less than Three Acres: • Traditions at Luther - Park Zone 7 This was an informational item only, and no action was required. • Summit Crossing - Park Zone 4 This was an informational item only, and no action was required. 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting: • April 8, 2008 - Next Regular Meeting and Public Hearing for the development of Southwest Park Site, Lincoln Recreation Center • Westfield Park - Possible partnership with the City in getting this area cleaned up for children to use as a practice facility. 11. Adjourn: Jody Ford made a motion to adjourn the meeting and Gary Erwin seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 8:47 p.m.