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HomeMy WebLinkAboutJoint Usage Report Report on Joint Usage of Facilities and Services Between The City of College Station and The College Station Independent School District Fall 2006 The 19th anniversary of the joint use agreement between the City of College Station (City) and The College Station Independent School District (CSISD) will be on December 10, 2006. A periodic review of this agreement will strengthen the cooperation between all parties involved. This review also helps to redefine and focus common efforts. In this report, we reviewed services rendered by CSISD and the City. The list is in no particular order, but is grouped by similar activities where possible. Parks and Recreation A. Recreation/Instructions • Provide facilities for the Junior High tennis program at Southwood Athletic Park and Bee Creek Park • CSISD provides overflow for the City tennis programs by allowing us use of the CS Middle School tennis courts and the High School tennis courts during the summer. The High School tennis courts are also available for tennis tournaments. • The City assists the elementary schools with water safety presentations. • The City assists with the Junior High Wellness Program by purchasing equipment, educational materials, providing supervision, and implementation of the program. B. Parks Operations and Forestry • The City provides daily maintenance of two Senior League baseball fields for CSISD games and practices from mid February until mid April, which includes: • preparation and lining of both fields, as needed • removal of trash and litter • cleaning and stocking restrooms • mowing • overseeding • fertilizing 0:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreement:2006 Joint Use Report • ballfield lights • other maintenance as necessary • The adult soccer fields at Southwood Athletic Park are used to support Junior High football, four soccer programs, and physical education classes. • Bee Creek softball fields are utilized by the CSISD Junior Varsity and Varsity softball programs for tournaments. Past usage has included practices and games to include: • mowing • over seeding • fertilizing • preparation and lining of the fields as needed • cleaning and stocking the restrooms • ballfield lights • other maintenance as necessary • removal of trash and litter • Oakwood and the A&M Consolidated Middle Schools use Anderson Park for their annual field days. Restrooms are opened, cleaned, and stocked, and trash and litter is removed afterwards. • College Hills Elementary used Thomas Park for their physical education classes during the renovation of their campus. • The Central Park ballfields are the site of two girls' softball tournaments each year. This includes preparation of the fields, relocation of bases, trash and litter removal, installing temporary outfield fencing, electricity for ballfield lights, cleaning and stocking restrooms. • The City monitors and repairs the irrigation system for 122 trees located at the Pebble Creek Park site. • At Pebble Creek Park and Jack & Dorothy Miller Park sites mowing, trash removal, tree maintenance, playground maintenance, etc., are provided by the City. These are both joint use sites that are used as school yards during the day and parks at night. C. Wolf Pen Creek Amphitheater • A&M Consolidated Orchestra concerts have no fees for the facilities or staffing. • Cross country meets are supported by opening the restrooms and picking up litter afterwards with no fees. • The city provides the sound equipment for the CSISD Orchestra concerts at Wolf Pen Creek Amphitheater. 0:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreenient:2006 Joint Use Report D. Conference Center • A&M Consolidated Middle School held classes in the Conference Center in August, September and October of 1994 while renovations were being completed during the fall of 1994. • CSISD with Conference Center Joint Use Agreement: Single room/single scheduled events or meetings between 8 a.m. - 5 p.m., Monday—Friday, will have no fee and no deposit. Multiple room usage or after 5 p.m. usage will be subject to appropriate fees, but the deposit will be waived. All community education classes will be subject to fees, but the deposit will be waived. Tables and chairs will be provided for an all- rent-free usage. Other property and equipment will be charged, as per the fee schedule. • The Conference Center may use the parking lots at Oakwood and Willowbranch schools at no charge if they are vacant. E. Pavilions • All pavilions used by CSISD are rent and deposit free. The heaviest use is in May for class parties and outings. Staff time for rental administration for check-in, and clean- up after the event is absorbed by the City. Also, many other CSISD events use the pavilions and parks on a "non-scheduled"basis throughout the school year. Pavilions and restrooms are cleaned and stocked when notified in advance of arrival. F. Pools • The three outdoor swimming pools are utilized by the CSISD Summer Day Camp program. There is no charge for using Thomas or Hallaran pools. Adamson Lagoon is charged at half price. • Class parties are given a discounted rate for Adamson Lagoon. • A Family Swim Pass ($125/ea.) is donated to those schools that request them on an annual basis. The passes are used for fund raising events. • Prizes and gifts are donated to teachers as incentives for student rewards and recognition. G. Kids Klub • The City provides soccer goals to Southwood Elementary for Kids Klub, and the public address system and video for Kids Klub functions. • The financial aspects are handled by CSISD and the programming, training, and supervision are handled by the City. The program is self supported through tuition 0:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreeint:2006 Joint Use Report fees and partial subsidies for low income participants through City Community Development funds. The Kids Klub program contributes $7,000.00 annually to the School Age Care Specialist's salary and the City pays the remainder. H. CSISD Natatorium • CSISD reimburses the City for lifeguard costs only during the time that CSISD programs are in the pool (Swim team). Supervisory costs are covered by the City. All chemicals, utilities, and repair costs are covered by the CSISD, except for janitorial costs, which the City has covered in the past. XTRA Education • CSISD provides classroom space for classes along with utilities and a building attendant. The City is allowed to mail the flyers out using the CSISD bulk mail stamp,but the cost of postage is covered by the City. • The City provides program administration and curriculum development. J. Lincoln Recreation Center (LRC) • LRC provides after school transportation for members of the Lincoln Unit Brazos Valley Boys and Girls Club from school sites that do not transport to LRC (the High School, College Station Middle School, and Pebble Creek Elementary). CSISD provides bus transportation from Rock Prairie Elementary, Forest Ridge Elementary, Southwood Elementary, Cypress Grove Intermediate, Timber/LEAP programs, and the College Station Middle School. • CSISD operates and provides technical services for the on-site computer lab for the disadvantaged, maintains network service to provide access to the internet, and provides technical support. The City Parks and Recreation and MIS Departments cooperate with CSISD in the operation of the computer lab, providing support in ancillary services as needed. • CSISD provides grant support and services as needed on continual basis to ensure to the operation of the computer lab in conjunction with collaborative efforts with the Brazos Valley Boys and Girls Club, Texas A&M University's Financial Aid Office Work Study Program, College Station Community Development Block Grant Office, and the Brazos Valley Council of Governments. O:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreentnt:2006 Joint Use Report K. The EXIT Teen Center • The EXIT provides after school transportation from A&M Consolidated Middle School and the High School to the Teen Center each day. • Assist with Back-to-School Night information. Technology& Information Department A. Utilities • A special rate category was created to aid CSISD in utility management. This rate is designed for those commercial businesses that can reduce their peak load between the hours of 4 p.m. — 8 p.m. Therefore,moving or shifting their peak load to another time of day. • All meters for CSISD are read on the same day. No other account is treated this way; including the city accounts. B. Job Training • Job Shadowing and the Teen Apprenticeship Programs are donated in support of CSISD. The costs associated with this are in staff time. C. Government in Education • This is a program that teaches high school students about their city. • At Timber Academy, the program is conducted in the fall for all students, and at A&M Consolidated High School, it takes place each semester as part of the senior government classes. • The City of College Station initiated this program in the fall of 2003 with both schools. To date, approximately 500 students have participated as it has been presented twice at Timber and four semesters at A&M Consolidated. • The goals are to expose every senior high school government student to the real world of municipal politics and decision-making; promote an interest in civic responsibility; bring about an awareness of potential career opportunities in local government; and to encourage participation as well as a pride among local high school students in their city government. Additionally, they are provided with an up-close and personal look at individual departmental operations and delivery of services. 0:Legal Contracts&Agreements:Interlocal Agreements:CS1SD Interlocal Agrees nt:2006 Joint Use Report • The two-day program begins on campus with City staff presentations to students and continues on day two with a field trip that allows participants to see first-hand the operations of City departments. • Costs of the program are shared between the City and CSISD. • The City provides staff for presentations and tours, and covers the cost of the student lunches. The school provides supervision of students and covers the cost of buses. • The project is coordinated by the Community Programs division of the City Manager's Office and the City departments involved include: College Station Utilities, BVSWMA, Public Works, Fire Department, Police Department, Planning and Development Services, Parks and Recreation, and Human Resources. Police Department A. DARE Program • There are two DARE Officers that teach in the 5th grade. These are supplied at no cost to CSISD. All materials and supplies are provided by the City. B. Resource Officers • There are two Resource Officers at the High School and one Resource Officer at each Middle School for a total of two. CSISD agrees to pay 75% of the School Resource Officer's (SRO's) salary and benefits and CSPD agrees to pay 25% of the SRO's salary and benefits. All supplies and uniforms are covered by the City. CSISD provides educational staff development and school supplies needed for classroom instruction. C. Escort Services • Each out-of-town football game requires two units with two patrolmen to escort the team and band. All other sport playoff games require one unit with one officer. Development Services A. Building Permits • Building permit fees are waived. This saves CSISD approximately $15,000 to $20,000 for each school that is built or renovated. 0:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agrees nt:2006 Joint Use Report • Application fees such as plats and use permits, etc., are waived each year. This saves several hundred dollars a year for CSISD. B. Design Assistance • The City dedicates time and groups of employees to do site and utility investigations. These are done for anyone,but CSISD is given priority. Fire Department A. Prevention • Support the football program by providing an EMS unit at all home, high school, sporting events. • Provide an engine company for the annual high school bonfire. B. Education • The Public Education Officer provides safety classes at no cost to CSISD. Any non- profit organization gets these services at no cost. However, private industry can have the same class, but they pay for supplies. The City does not charge anyone for staff time. • The Public Education Officer in 1997, began teaching a Fundamentals of Fire Protection Class at the High School. His time teaching class is reimbursed by the city,but any preparation time out of the classroom is not be covered by CSISD. Mayor/Council Office A. Elections • School District elections are coordinated through the City Secretary. CSISD pays 50% of the cost and the City pays 50%. • The Conference Center is Polling Place No. 9 for the CSISD general elections and CSISD has never been charged a deposit or rental fees. The College Station Independent School District general election is for the purpose of electing city council members and school trustees. The Conference Center has never charged a deposit nor been reimbursed any rental fees for voting space. 0:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreeint:2006 Joint Use Report Public Works A. Recycling • The City along with the Recycling Contractor, Texas Commercial waste, offers weekly curbside collection to all CSISD schools. Acceptable items include: • White office paper • Newspapers and magazines • Aluminum and steel cans • Plastic bottles#1 and#2 • Clear and brown glass • Lead-acid automobile batteries B. Education Outreach Program • The Recycling Department along with the Brazos Valley Solid Waste Management Agency (BVSWMA) has designed an education outreach program. The program educates students on the Environmental 4-R's (Reduce, Reuse, Recycle, and Rebuy), Composting, and Household Hazardous Waste. This program is available to all CSISD schools at no cost. The program can be modified for time, class size, topic, or location. The City does not charge anyone for staff time. O:Legal Contracts&Agreements:Interlocal Agreements:CSISD Interlocal Agreer nt:2006 Joint Use Report