HomeMy WebLinkAboutCorrespondence E-mail Correspondence With Applicant/Owner/Staff
From: Jason Schubert
To: jrhodes@raidesigns.com
Date: 7/31/2007 4:46 PM
Subject: TxDOT applications
John,
Hope all is well. I've been able to get the links for the TxDOT applications you are needing. You will need to submit 5
copies to us for each request and then we will review them and forward them to TxDOT.
http://www.dot.state.tx.us/forms/maintenance.htm
The driveway permit is Form 1058 and you will need a separate application for each driveway for The Crossroads.
The utility work will need a permit too, Form 1082, is right above it. Let me know if you have any questions.
Jason
Jason Schubert
Staff Planner
Planning& Development Services
City of College Station
Phone: 979.764.3570
Fax: 979.764.3496
From: Carol Cotter
To: jrhodes@raidesign.com
CC: Jason Schubert
Date: 11/7/2007 10:05 AM
Subject: Crossroads
Attachments: Carol Cotter.vcf
John-
I issues a Clearing Permit for the Site Today. (Still have not heard anything from Larry Berry on the Drainage
Report.) One thing I do want to mention, is that I noticed on the"Grading Plan and SWPPP"sheet. The SWPPP
needs to be called Erosion Control Plan. The SWPPP is a larger document that includes operational procedures,
etc. A construction exist also needs to be shown on the plan. Being that this is TxDOT ROW,they will be extra
concerned about tracking mud onto the roadway. Please call if you have any questions.
Carol
Carol Cotter, EIT, CFM
Public Works, Development Review Engineering
City of College Station
(979) 764-3570 Fax:(979) 764-3496
ccotter@cstx.gov
>>>"Larry Berry"<berryeng@hotmail.com> 1/23/2008 11:01 AM>>>
Carol, I dropped off a report with the receptionist,yesterday, on the Crossroads project to be delivered to you. The
owner/developer is very anxious to get this project going and,therefore, I would like for you to review all the previous
comments and let me know, in detail,what is remaining to be done as some of the issues seem, somewhat
ambiguous.
Thanks for all you help with this project,
Larry
Berry Engineering Company
979 575-3457 cell
979 696-4000 offc
email: berryenghotmail.com
•
From: Carol Cotter
To: Larry Berry
CC: Alan Gibbs; Jason Schubert
Date: 1/23/2008 11:11 AM
Subject: Re: Crossroads project
Larry-
I saw your report listed on our submittal log. Your project made the deadline for this week's review; however, I am
still reviewing projects from last week. I will contact you as soon as I have had a chance to review your report.
Carol
>>>"Stephen Hollas" <stephen@hhhlaw.com>6/11/2008 8:26 AM >>>
Alan,
I represent Sam Trinh,the owner of the Crossroads Shopping Center Project on Highway 30, in connection with such
project. Mr. Trinh's engineer Mr. Berry has advised Mr. Trinh that he is waiting on a response from the City of
College Station Engineering Department. Mr. Trinh has asked me to determine the status of such project and inquire
with you as what you need to complete the approval of such project. Please advise me as to what you need to
complete your review process and to issue the necessary permits and I'll get the requested info to you ASAP.
Thanks.
Stephen R. Hollas
Holt&Hollas, PLLC
405 Technology Pkwy.
Bldg. C
College Station,TX 77845
(979)696-1923 ext. 101
(979)696-2206 fax
From: Alan Gibbs
To: berryeng@hotmail.com; Hollas, Stephen; jrhodes@raidesigns.com;
'sanhtrinh@verizonmail.com'
CC: Cotter, Carol; sanhtrinh@verizonmail.com; Schubert,Jason
Date: 6/11/2008 12:32 PM
Subject: Re: Sanh Trinh (Texas KJ Investments, LLC)-Crossroads Shopping Center-
All,
In reviewing the Drainage Report resubmitted on May 29th,we have the following comments:
1. The 100 year detention pond max water surface elevations appear to exceed the maximum of 6 inch depth in the
parking and drive aisles.
2. The model appears to have utilized single metering outlet weirs but the proposed Grading Plan has several weirs.
3. The proposed Grading Plan depicts fill onto the adjacent eastern lot. Written consent is needed from this adjacent
property owner. Similarly,the access easement documentation with the neighboring property needs to be finalized.
4. The proposed Grading Plan varies from the previously submitted Site Plan and the Grading Plan has several non-
conforming Site Plan requirements such as islands, rear drive aisle, etc.
Let us know if we need to meet to discuss this project further.
Alan Gibbs, P.E.
City Engineer
City of College Station, Public Works
`� LL
>>>"Stephen Hollas"<stephen@hhhlaw.com>6/11/2008 1:09 PM >>>
Alan,
Thanks for the update. I'll get with the client and get back with you.
Stephen R. Hollas
Holt&Hollas, PLLC
405 Technology Pkwy.
Bldg. C
College Station,TX 77845
(979)696-1923 ext. 101
(979)696-2206 fax
From: Alan Gibbs
To: Hollas, Stephen
CC: Cotter, Carol; jrhodes@raidesigns.com; sanhtrinh@verizonmail.com; Schubert,Jason
Date: 6/11/2008 3:19 PM
Subject: RE: Sanh Trinh (Texas KJ Investments, LLC)-Crossroads Shopping Center-
Attachments: P0020160.DOC
Stephen,
Additionally, attached is the 3rd and latest staff comment memo on outstanding items on the Site Plan. I'm told there
hasn't been a Site Plan re-submission since this memo was issued while drainage design was being addressed. All
drainage and Site Plan comments need to be addressed prior to Site Plan and Development Permit Issuance. A
Building Permit Application has not been submitted, however the Site Plan and Development Permit is required prior
to issuance of a Building Permit. Again, let us know if you have questions.
Alan Gibbs, P.E.
City Engineer
City of College Station, Public Works
From: "Larry Berry" <berryeng@hotmail.com>
To: "Alan Gibbs" <Agibbs@cstx.gov>, "Stephen Hollas"<stephen@hhhlaw.com>,
<jrhodes@raidesigns.com>, <'sanhtrinh@verizonmail.com'>
CC: "Carol Cotter"<Ccotter@cstx.gov>, "Jason Schubert" <Jschubert@cstx.gov>,
<sanhtrinh@verizonmail.com>
Date: 6/13/2008 3:17 PM
Subject: Re: Sanh Trinh (Texas KJ Investments, LLC)- CrossroadsShopping Center-
Alan, in review of the your email of June 11, 2008 concerning the Crossroads Retail Center that listed four comments,
I have some questions concerning comment No.4.
For reference Comment No.4 as presented is as follows: 4. The proposed Grading Plan vanes from the previously
submitted Site Plan and the Grading Plan has several non-conforming Site Plan requirements such as islands, rear
drive aisle, etc.
Questions: When you state"...Site Plan and The Grading Pan has several non-conforming Site Plan
requirements...etc." Does this mean your concern is that the Grading Plan does not conform to the previously
submitted and approved Site Plan or that the Grading Plan fails to conform to the ordinance requirements set forth by
the city. The reason for this inquiry is that it would be of benefit to modify the Site Plan so as to have it conform to the
proposed Grading Plan than to redesign the Grading Plan. As you know from your engineering experience, it is
easier to redraw parking spaces and islands for conformance to a grading plan than to redraw parking spaces and
islands and then have to iterate through many calculation to achieve favorable depths and volumes in detention
facilities for allowable storm water runoff. Also, and in the event the Grading Plan does not precisely conform with the
ordinance, can you setout the specific area(s)on the Grading Plan that do not exactly meet the ordinance(s)and, in
addition,could a variance be obtained for the non-conforming area(s).
Thanks for all your help,
Larry
Berry Engineering Company
From: Alan Gibbs
To: Berry, Larry; Hollas, Stephen; jrhodes@raidesigns.com; 'sanhtrinh@verizonmail.com'
CC: Cotter, Carol; sanhtrinh@verizonmail.com; Schubert, Jason
Date: 6/13/2008 4:26 PM
Subject: Re: Sanh Trinh (Texas KJ Investments, LLC)-CrossroadsShopping Center-
Larry,
The Proposed Grading Plan was not reviewed as if it were a re-submittal of the Site Plan, so a comprehensive list of
comments were not preparing defining its non-conformity with the City ordinances. We were simply stating that the
Grading Plan has Site Planning deficiencies nor did it match the last submitted Site Plan. Let us know if additional
clarification is needed.
Alan Gibbs, P.E.
City Engineer
City of College Station, Public Works
From: Carol Cotter
To: Stephen Hollas
CC: Alan Gibbs; Jason Schubert
Date: 7/23/2008 10:30 AM
Subject: Re: FW: Crossroads
Attachments: Carol Cotter.vcf
Mr Hollas-
On July 17th we received a letter from the adjacent property owner's realtor(H.K. Pitts) giving permission for fill to be
placed on his property. But,we need power of attorney to show that H.K. Pitts has the authority to sign for Scott
Gilchrist. This letter is the only thing we have received since May 29th. The May 29th submittal included a Grading
Plan that showed a layout of the site that differed from the layout John Rhodes submitted as the Site Plan. From my
last meeting with Mr Rhodes, Mr Berry was supposed to be modifying his Grading Plan to match the Site
Plan. Nothing has been submitted yet.
Carol L. Cotter, P.E.
Development Engineer
City of College Station, Public Works
(979) 764-3570 Fax:(979)764-3496
From: Carol Cotter
To: John Rhodes
CC: Jason Schubert
Date: 7/23/2008 10:36 AM
Subject: Crossroads
Attachments: Carol Cotter.vcf
John-
We received the letter from the adjacent property owner's realtor(H.K. Pitts)giving permission for fill to be placed on
his property. But,we need power of attorney to show that H.K. Pitts has the authority to sign for Scott Gilchrist. I
assume we will be seeing a revised Grading Plan from Larry Berry to match the Site Plan layout?
Carol
Carol
>>>"John Rhodes"<jtrhodes@raidesigns.com>7/23/2008 10:50 AM >>>
Carol,
Well a lot has happened with Larry. He walked out of a meeting a week and a half ago with Sanh Trinh,
Stephen Holes, and Myself. He was refusing to send the drawing through my office so that we could submit
everything at one time and lost his temper a whole lot. He had one week to complete the revised grading plan and
then we were going to go elsewhere. Well its now been a week and a half. I took his drawing and totally
transferred everything to our site layout and wanted him to review and rework any numbers he needed to and he
argues that he can't work like that now. This has proven to be a nightmare. I will work on the power of attourney.
John T. Rhodes
President/Designer
gat 11
DESIGNS, INC
"Old World Quality, New World Technology"
4500 Carter Creek
Suite 203
Bryan, Texas 77802
(979)846-3366 off.
(979)846-3365 fax
From: Carol Cotter
To: John Rhodes
CC: berryeng@hotmail.com; Jason Schubert
Date: 8/11/2008 1:20 PM
Subject: Crossroads
Attachments: P0023208.DOC; Carol Cotter.vcf
John-
Attached are my comments from the items submitted by Larry Berry. Jason is still reviewing from the planning
aspect. You should be receiving formal comments later this week that might include additional comments from
planning.
Carol
Carol L. Cotter, P.E.
Development Engineer
City of College Station, Public Works
(979) 764-3570 Fax:(979) 764-3496
From: Carol Cotter
To: John Rhodes
CC: Jason Schubert
Date: 11/12/2008 4:52 PM
Subject: Crossroads
Attachments: P0020160.doc; Carol Cotter.vcf
John-
Since it has been over a year since our last set of comments was sent to you. Please submit a full set of plans for
review making sure everything was addressed from the last round of comments. I was not aware we would only be
receiving the plans Rabon drew up. I have attached a copy of the old comments for your review.
Carol
Carol L. Cotter, P.E.
Development Engineer
City of College Station, Public Works
(979) 764-3570 Fax:(979)764-3496
>>>"John Rhodes"<jtrhodes@raidesigns.com> 12/3/2008 2:31 PM >>>
Carol,
Good afternoon. I am writing to check on the status of the plan review for Crossroads Retail Development. I
am aware that we are going to need to add an engineered retaining wall along the new driveway to the curb-cut.
Have you had time to review plans yet. I knoe this one has been going on forever. I hope that our selection of a new
engineer gets us on the right track again. Do you know when I could expect a response from the last submittal?
Thank you,
John T. Rhodes
President/Designer
DESi
•
IGNSpINC
,
"Old World Quality, New World Technology"
4500 Carter Creek
Suite 203
Bryan,Texas 77802
(979)846-3366 off.
(979)846-3365 fax
From: Carol Cotter
To: John Rhodes
CC: Jason Schubert
Date: 12/8/2008 9:57 AM
Subject: Re: CrossRoads Retail Center on Harvey Road
John-
I have completed the engineering review. Jason has the project for planning review. Comments should go out
sometime this week.
Carol
From: Carol Cotter
To: P.E. Rabon A. Metcalf
CC: Jason Schubert
Date: 2/17/2009 10:53 AM
Subject: RE: Crossroads Site Plan
Attachments: Carol Cotter.vcf
Rabon-
Please provide for review a detail of the retaining wall crossing the waterline. Also,we have not heard back from
TxDOT on the permit yet. We will need approval from them on the 3:1 sloped fill in their ROW.
Carol
From: Carol Cotter
To: John Rhodes; Rabon Metcalf
CC: Jason Schubert
Date: 2/17/2009 11:55 AM
Subject: Crossroads Site Plan Review
Attachments: RE: Crossroads Site Plan; Carol Cotter.vcf
John-
Jason and I have looked at your latest submittal. I have mailed Rabon outstanding engineering issues(see
attached). The following are a few planning issues to address:
1)Chain link fence is not allowed
2) Retaining wall details conflict with Engineer's
3)You show 24%stone. 25% required
In an effort to save you from reprinting your construction plans,we feel we can make these changes to the sets of
plans you submitted for stamping if the issues I emailed to Rabon are easily addressed and acceptable to our Utility
Department. If not,we will let you know too revise and resubmit. Please call if you have any questions.
Carol -
Carol L. Cotter, P.E.
Development Engineer
City of College Station, Public Works
(979) 764-3570 Fax:(979)764-3496
From: Carol Cotter
To: Carol Cotter
CC: Jason Schubert
Date: 3/9/2009 3:45 PM
Subject: RE: Crossroads Site Plan
Rabon-
Utilities is okay with the retaining wall/water line crossing. Please submit copies of revised sheet and we will insert in
to previous sets. Call if you have any questions.
Carol
E-mail Correspondence With Windwood Neighborhood
From: Ken Fogle
To: ellison@txcyber.com
CC: ccotter@cstx.gov,jschubert@cstx.gov
Date: 9/19/2007 9:23 PM
Subject: Re: Fwd: Crossroads proposed development
Sherry,
The Crossroads development will take access to the existing driveway behind the Shell station and add one new
driveway about half way between Appomattox and Associates. This will be all of the driveways allowed on Harvey
between SH 6 and Associates.
I don't disagree that it will continue to get more difficult to make left-turns out of Windwood during peak traffic times.
As the areas east of Windwood continue to develop, it will become even more difficult. I understand that some folks in
Windwood do not want another access point, but I believe that at some point it will be critical for residents safely exit
the neighborhood.
I'm looking forward to visiting with Windwood folks at the upcoming neighborhood meeting. I'll see you there. If you
have more questions, please let me know.
Thanks,
Ken
Ken Fogle,P.E.
Transportation Planner
City of College Station
Office: 979.764.3570
Cell: 979.255.8720
Fax: 979.764.3496
E-mail: kfogle@cstx.gov
Web:www.cstx.gov
>>>John Ellison <ellison@txcyber.com>9/18/2007 11:20 PM>>>
Dear Carol,
I talked with Jason Shubert on Friday about the Crossroads site plans and issues that will affect the neighborhood.
I am particularly concerned about the amount of increased runoff, once the land is developed. Since the site will be
largely impervious cover and the storm water will run into the large culvert to the north,the water will impact
Windwood yards and possibly homes.There is a culvert that goes under Harvey west of Associates Drive.That
water joins water already coming from the west along the south side of Harvey.The flow angles behind the homes at
the Woodcliff cul-de-sac and the Teakwood cul-de-sac, before it spreads out and moves further south and east.That
flow is already a problem. If the developer adds fill to the site, that will simply increase the runoff. How much of his
site is in the floodplain?Is there a site plan for this development that shows the floodplain?Will the proposed
entrance road on the east side have to be raised to stay above the storm water? The addition of another entrance
onto Harvey Road near Appomattox will make it even more difficult to exit Windwood. It will be very difficult to find a
break in the traffic with an additional road nearby. It is a challenge now,when going to work. How much of the lot
between Crossroads and Associates Drive is in the floodplain?Can a road be built between the entrance road for the
Shell Station (old Chevron)and Associates Drive, so that there is no new curb cut onto Harvey Road for
Crossroads? As I told Jason, I have other concerns with the site concerning lighting-particularly pole lighting-and
any sign that is placed on the site. Outdoor sound systems are also a concern. If a dry cleaners should go in, I would
want the city to be sure that no spills of cleaning fluid (liquid or gaseous)could enter the storm culvert or go into the
adjoining businesses. Will this site plan go the the Planning and Zoning Commission for approval,or does City Staff
approve the final site?Please check the run off estimates very carefully for the protection of our neighborhood.
Sincerely,
Sherry Ellison
From: "Mary Jo Richardson"<maryjorichardson@gmail.com>
To: <jschubert@cstx.gov>, <ccotter@cstx.gov>
CC: "Sherry Ellison"<ellison@txcyber.com>
Date: 9/19/2007 9:26 PM
Subject: Drainage for Crossroads Development
Jason and Carol,
Has a drainage report been filed for the Crossroads Development?
Thanks for your assistance.
Mary Jo Richardson
From: Carol Cotter
To: Jason Schubert; Mary Jo Richardson
CC: Alan Gibbs; berryeng@hotmail.com; Sherry Ellison
Date: 9/20/2007 8:14 AM
Subject: Re: Drainage for Crossroads Development
Attachments: Carol Cotter.vcf
Mary Jo-
The Drainage Report is still being prepared by the Engineer on the project in accordance with the Unified Stormwater
Design Guidelines and will be on file once we have sufficiently reviewed it. I can let you know when that happens.
Please call if you have any questions.
Carol
Carol Cotter, EIT, CFM
Public Works, Development Review Engineering
City of College Station
(979)764-3570 Fax:(979) 764-3496
ccotter@cstx.gov
From: "Mary Jo Richardson" <maryjorichardson@gmail.com>
To: "Carol Cotter"<Ccotter@cstx.gov>
CC: "Jason Schubert" <Jschubert@cstx.gov>, "Sherry Ellison"<ellison@txcyber.com>
Date: 9/23/2007 7:47 AM
Subject: Re: Drainage for Crossroads Development
Carol and Jason,
Thanks for the explanations by phone. Please let us(Sherry and me)
know when the Drainage Report is filed. Thanks very much for your
assistance.
Mary Jo
From: John Ellison <ellison@txcyber.com>
To: <jschubert@cstx.gov>
Date: 2/21/2008 11:37 PM
Subject: Windwood
> Dear Jason,
> As usual I have more questions and also a concern.
> 1.What is the East Gate Business Park(08-500004)with a proposed(?)change in zoning from commercial to
commercial industrial on Associates Drive?I thought that was all zoned commercial. Has the zoning been changed?
When did it come before P&Z and the City Council? Does the drainage(detention ponds as built by Mike Davis) meet
the City's drainage requirements?They were full of water before to the recent rains.
>
> 2.What is the status of Crossroads? Is the site plan finalized? Has TXDOT approved everything?After cutting the
trees down,they seem to have stopped. Have their drainage plans been thoroughly checked with regard to impact on
Windwood as it comes under Harvey and runs south?
> 3. My concern is about the intersection of Agronomy Road and Raymond Stotzer Parkway. I don't know whether
you worked the design of that intersection, but there is a problem. If an 18 wheeler truck is driving west on Raymond
Stotzer Parkway and turns north onto Agronomy,the turning radius is too sharp. I have seen three such trucks wait
for the traffic to clear or to back up, so the truck can make the turn.Traffic on Agronomy going south that will turn left
(east)onto Raymond Stotzer out of the eastern most left turn lane fills the extra space that the truck needs when it is
turning north onto Raymond Stotzer. I work at the Entomology Research Laboratory at that intersection. Large trucks
carry supplies to various buildings on that road.Who should be notified to study and correct this? The intersection
was just finished in January, but the problem needs to be solved now.Are intersections built under warranty?Who do
I need to contact?
> Thanks for any information you can give me.
>Sherry Ellison
From: Jason Schubert
To: Ellison,John
Date: 2/22/2008 3:56 PM
Subject: Re:Windwood
John,
I hope to be able to clarify these questions for you:
1)The East Gate Business Park is not located within the City Limits so no rezoning is requested/required. It is
located along SH 30 just outside the City near the intersection with Nunn-Jones Road which runs behind C&J
Barbeque at the east end of Harvey Road. The plat is for 15 lots that the developer has stated will be developed as
commercial/industrial.
I believe the properties you are referring to along associates are in the Gateway Park subdivision. You are correct
that the properties are already zoned C-1 or C-2 but I'm not sure if they will be pursuing a rezoning to modify those or
not. A request has not bee submitted.
2)The Crossroads plan is still under review so the site plan has not yet been approved. My understanding is that
they are still working out the drainage calculations and plans which are necessary to be resolved before the project
can be approved.
3)As for the intersection with Agronomy Road, I believe that was a project between Texas A&M and TxDOT since
Raymond Stotzer Parkway is actually FM 60. I can check with Troy Rother, our City Traffic Engineer,and see if there
is any influence the City can have on modifying that intersection further.
Again, I hope this helps. Let me know if you have any questions.
Jason Schubert,AICP
Staff Planner
Planning& Development Services
City of College Station
tel: 979.764.3570
fax: 979.764.3496
www.cstx.gov
From: Jason Schubert
To: Ellison, John
Date: 4/28/2008 5:23 PM
Subject: status of Crossroads development
Sherry,
I'm sorry for not getting back to you earlier regarding the status of this project. I've checked with our engineers and
am told that their engineers are still working out the drainage details. I know this project came in to our offices a while
ago but we're still waiting for them to work that out to meet all of our guidelines and ordinances before they can be
approved. Let me know if you have any questions.
Thanks,
Jason
Jason Schubert,AICP
Staff Planner
Planning & Development Services
City of College Station
tel: 979.764.3570
fax: 979.764.3496
www.cstx.gov
From: Jason Schubert
To: Ellison,John
Date: 8/7/2009 2:22 PM
Subject: Crossroads project
Sherry,
You called and left me a message this morning regarding this project. After a long time of no action,they made the
necessary revisions and I approved the site plan back in March. The layout is very similar to what you may have
seen before, the main building was reduced down to about 17,500 square feet and there is a small pad site up near
the Shell gas station.
As you recall they were having to get finish out their drainage design and ended up hiring a new engineer to complete
the project. I am not sure what if any work has been going on at the site. They do have site plan and development
permit approvals but I do not believe a building permit has been submitted for the project to construct it. If you would
like to see the site plan and building architecture,you may stop by our offices, it is project 07-164. Let me know if you
have any questions.
Thanks,
Jason
Jason Schubert,AICP
Staff Planner
Planning& Development Services
City of College Station
tel: 979.764.3570
fax: 979.764.3496
www.cstx.gov
From: <ellison@txcyber.com>
To: <Jschubert@cstx.gov>
Date: 8/10/2009 7:58 PM
Subject: Crossroads
Dear Jason, I sent this note this weekend and it bounced back.
Dear Jason, I would like to look at the site plan and building architecture. Could I look at them Tuesday afternoon? I
am to meet with Venessa Garza at 1:00 p.m. probably, so I would like to look at the plan after that. Should I ask a
young lady at the front desk to let me look at the plan? I am particularly interested in how the entrance/exit will be
handled.There was an accident in July at the Shell Station exit onto Harvey.This is going to be a real problem when
the development opens and there is the heavier flow of traffic.Will the 17,000 sq.ft. building house different
businesses or will it hold only one large business?Will the additional drainage stay on the north side of Harvey? If it
does not,there will be homes flooded on the east side of Windwood.Thanks for your help. Sherry Ellison
I will be meeting with Ms. Garza at 1 p.m. on Tuesday, so I will check at the front desk to see if the plans are
available for viewing. Sorry, I just got the bounced e-mail notice tonight. Sherry Ellison
From: Jason Schubert
To: ellison@txcyber.com
Date: 8/11/2009 8:13 AM
Subject: Re: Crossroads
Sherry, I can meet with you after Venessa. If I am not available, you can ask to see project 07-164, the Crossroads
site plan. I will see you then.
Jason